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Home My WebLink AboutMINUTES - 03221994 - T.C.6 TO: BOARD OF SUPERVISORS Contra _s. Costa FROM: Transportation Committee off ; s County �,. DATE: March 22, 1994 TTq'�a�N SUBJECT: AUDIT ADJUSTMENT of KELLER TRANSPORTATION MITIGATION FEES IN NAVY TRANSPORTATION MITIGATION PROJECT AREA SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. Allocate $37,000 of Keller Transportation Mitigation fees on Evora Road extension and direct Public Works Department to budget that amount for FY 1994-95. 2. Authorize Auditor-Controller to release $37,000 from Keller Canyon Mitigation,, fund balance designation for Evora Road extension and related road improvements considered appropriate to both the Keller Canyon Transportation and Navy Transportation Mitigation project areas. 3. Adopt related appropriation adjustments necessary to meet State Controller requests resulting from an Audit of the Road Fund for Fiscal Years 1990-91 and 1991-92. FISCAL IMPACT: Navy Transportation Mitigation Fund will be paid back interest that went to the General Fund. An additional $37,000 of Keller Transportation Mitigation fees will be. spent on Evora Road. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON �'2 9 APPROVED AS RECOMMENDED OTHER i VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED Contact: Linda Bulkeley, CAO 646-4870 PHIL BATCHELOR,CLERK OF THE BOARD OF CC: GMEDA SUPERVISORS AND COUNTY ADMINISTRATOR Public' Works Community Development County Administrator BY DEPUTY i - J• r -2- BACKGROUND: The Transportation Committee recommends approval of future expenditures of Keller Transportation Mitigation fees on road projects which meet the criteria for both Keller Canyon Mitigation and Navy Transportation Mitigation. In essence, Evora Road improvements or related expenditures will be funded with Keller Transportation Mitigation fees with the actual expenditures occurring in the Navy Transportation Mitigation fund (Fund 1114, Budget unit 0697). Budgeting the expenditures in budget unit 0697 is being done to comply with the State Auditor. Last December, the Board approved the expenditure of $110,000 of Keller Transportation Mitigation fees on Evora Road improvements. Staff is recommending this amount be increased by an additional $37,000. In order to not exceed projected Keller mitigation revenues, the department is being asked to actually expend the fee revenue in fiscal year 1994-95. On October 3, 1989 the Board of Supervisors approved establishment of a special revenue fund to receive $5 million for transportation mitigation purposes in the Concord Naval Weapons Station area. The $5 million, received in February 1989, was put into the special revenue fund. The first five months of interest went to the General Fund. Interest accruing from July 1 on went to the special revenue fund. During their most recent audit, the State Controller determined that separating the interest from the principal during these first five months was inappropriate. The State is now requesting the County to transfer the first five months of interest, approximately $147,000, to the Navy Transportation Mitigation special revenue fund. The State Controller will accept Keller Transportation Mitigation revenues for repayment of the lost interest. Transferring $147,000 of Keller Transportation Mitigation revenues into the Navy Transportation Mitigation special revenue fund will satisfy State Controller concerns. The $110,000 approved for Evora Road improvements is currently budgeted in Road Construction budget unit #0661. The Board will be asked to approve the transfer of the $110,000 to Navy Transportation Mitigation budget unit 0697 on March 15. Recommendations two and three will transfer the remaining $37,000 to Navy Transportation Mitigation budget unit 0697; thereby fulfilling the State Auditor's request. Timely action on this item is desirable to maintain good relations with State departments involved in the disbursement of road monies to the County. e — s C! 6 3-z=4 Y�"I q0 AUD NTROLLER USE ONLY COSTACONTRA ADJUSTMENT FINAL APPROVAL NEEDED BY: APPROPRIATION USTMENT M BOARD OF SUPERVISORS T/C 2 7 `I F COUNTY ADMINISTRATOR ACCOUNT coDlNs BUDGET UNIT: Employee/Retiree Benefits - 0145 IRCANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE 100 100 I / 695 3565 Contribution to Other Fund 37,000. b0 - I 1 I 09910 6301 Reserve for Contingencies 37,000. b0 1 09910 6301 Appropriable New Revenues I 37,000. bO i I I I t I I I I 1 I I I I i I I I t 1 I 1 I I - I I I I I I I I i I I TOTALS 37,000. bO 74,000. 100 APPROVED EXPLANATION OF REQUEST 1 IUDITOR-CONTROLLER Appropriate expenditures for Evora Road and/or 3y: �' Date ��' 9 other Navy Transportation Mitigation projects offset with revenue from Keller Landfill '.OUNTY AD INISTRATOR Transportation Mitigation fees. Actual 3 � expenditures will occur in Budget Unit 0697. 3y: Date (See App. Ad j.000.f/M WARD OF SUPERVISORS (ES: SUPERVISORS POWERS,S1,11TH, BISHOP,MCPEAK,TORLAKSON gO: Phil Batchelor, Clerk of the Board of SWervisors and C my Administrator SICNAT E TITLE DATE 3y: Date -��"Sy APPROPRIATION Q POO . �69 ADJ. JOURNAL NO. y - r CONTRA COSTA COUNTY (,�o o-�S ✓I�� ESTIMATED REVENUE ADJUSTMENT T/C 24 -ACCOUNT CODING I DEPARTMENT OR ORCANIIATIOR UNIT. General Countv Revenues - 0005 ORCAN12AilON ACCOUNT Z REVENUE DESCRIPTION INCREASE <DECREASE> 0005 8981 Fund Balance Available 37,000.00 TOTAL 37,000.00 APPROVED 3. EXPLANATION OF REOUEST AUDITOR-CONTRC-LER To appropriate prior year revenue 1992-93 :COUNTY ADMINISTRATOR from Keller Transportation Mitigation fees [� 3/�/9 for Evora Road project. By: Lr'c'E—� Date BOARD OF SUPERV►SORS SUPERVISORS POWERS,SMITH, YES: gtS}{pP,MCPEAK.TORUIKSDN NO: KCM-1_ Data 3/?/yam Clerk of the Board of Phil Batchelor, _/ / 7 Q ft 3 174 IYand County Admi 'strator !G N A T U R£ TITLE I O T E REVENUE ADJ. R App&W JOURIAL NC. (« 9134 C r T.C.G 3-22-fy AUDITOR-CON TRR USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: I (J APPROPRIATION ADJUSTMENT �X BOARD of SUPERVISORS -� T/C 2 7 ElCOUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: Navy - iGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTIONCECREASE INCREASE SUB-ACCOUNT - 100 100 I 0697 2310 Professional/Specialized Services I 37,000. �O I t I I I I I I t I I I I I I I I I I I I I . 1 I 1 { I I I I I i I I I I I I I I I ) TOTALS _ APPROVED EXPLANATION OF REQUEST WDITOR-CONTROLLER )y: -- �'-`-'� Date l-- Transfer appropriations from Budget Unit 0145 to cover the costs of Evora Road project. :OUNTY ADMINISTRATOR Expenditures to be offset with prior year Keller Transportation Mitigation fees. This IY: Date 3 action will meet State Controller concerns. :OARD OF SUPERVISORS 'ES: SUPERVISORS AW.c..s.6 nil. BlSIiOP,MCPEAN,TCRU!t.`T-1 JO. 1 11✓��-C Phil Batchelor, Clerk of the Board of Sopervisors and County Administrator n IONATURE TIfLE /y DATE' (/J� Date '��'y APPROPRIATION Q POO��%d ,y: ADJ. JOURNAL NO. (M 129 Rev-2/818) SEE INSTRUCTIONS ON REVERSE SIDE T a �d • CONTR�4` COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 2 4 1 DEPARTMENT OR ORCANIZATION UNIT. Attonrt taolNt Navy Trans "ortation Mitigation - 0697 ORGANIZATION REVENUE Z. ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 0697 9967 Contribution from Other Fund 37,000.00 TOTAL 37,000.00 APPROVED 3. EXPLANATION OF REOUEST .AU.DI TOR-CON T RO-L E R 3�1U93� Transfer revenues appropriated to General By: Dole County Revenue Budget Unit 0005 from prior year Keller Transportation Mitigation .COUNTY ADMINISTFATOR fees for Evora Road project. State Controller 3 712/7 concerns over lost interest will be resolved. Br: Dote BOARD OF SUPERVISORS SUPERVISORS POWERS,srAITH, YES: WHOP.L AZPA,TORLAKSON NO: �hs c Dote Phil Batchelor, C!e,k ci i of r 3 y F,upervisors and Couniy S!GHATURyr TITLE OAT er_ REVERUE ADJ. RA00`�/� fL7 JOURRAL NC.