HomeMy WebLinkAboutMINUTES - 03221994 - 1.86 IMP
TO: BOARD OF SUPERVISORS
Contra
Phil Batchelor, County Administrator Costa
FROM: '.
County
, P
DATE: �'sTi cour+�i c
March 3, 1994
SUBJECT:
Agreements for Data Entry Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair of the Board of Supervisors to execute an
agreement amendment with Genesis Data Inc. increasing their payment
amount from $175.00 per 1000 documents to $185.50 per 1000 documents.
II. FINANCIAL IMPACT:
This action if approved will not result in any increased cost to Data
Processing Services.
III. REASON FOR RECOMMENDATION AND BACKGROUND:
The Original data entry bid awarded to Genesis required they provide the
County with completed data entry input and returned source documents on
the days the County Finance System. processes. The system alternates
processing 2 days one week and 3 days the following week. The Auditor is
now requiring Redeemed Warrants be processed daily, with the source
documents also being returned daily. This requirement increases Genesis's
costs and was not part of the original bid specifications. Genesis needs to be
compensated for this additional requirement.
!V. CONSEQUENCES OF NEGATIVE ACTION:
If the request is not approved, Data Processing Services will find it difficult
to respond to the Auditor's increased processing requirement.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON fk Awe l 19 �f APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
_Z/ I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Data DrocesSi nq Services ATTESTED "Y y I Qi►�c►� a'a - 199
Auditor' s PHIL BATCHELOR,CLERK OF THE BOARD OF �-
CAn SUPERVISORS AND COUNTY ADMINISTRATOR
BY
M382 (10/88) !��1 DEPUTY
Y
Contra Costa County Number: 33855
Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund: 1060
(Purchase of Services) Account: 2310
1. Identification of Contract to be Amended.
Number. 33855-00
Effective Date: June 1, 1992 through June 3, 1994
Department: Data Processing Services
Subject: Data Entry Services
2. Parties. The County of Contra Costa, California(County),for its Department named above,and the following named Contractor
mutually agree and promise as follows:
Contractor: Genesis Data Inc.
Capacity: Taxpayer ID# 94-2509976
Address: 8825 East 14th Street
Oakland, Ca. 94621
3. Amendment Date. The effective date of this Contract Amendment Agreement is March 1, 1994.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the"Amendment Specifications"attached
hereto which are incorporated herein by reference.
5. Si natures. These signatures attest the parties'agreement hereto:
COUNTY OF CONTRA COSTA,CALIFORNIA
BOARD OF SUP ISORS Attest: Phil Batchelor, Clerk of the Board
of Supervisors and County Administrator
By: By: l p
Chairman/Designee Depu
CONTRACTOR
By:
(Designate official business capacity A.) (Designatd official business capacity B.)
Note to Contractor: For corporations(profit or nonprofit), the Contract must be signed by two officers. Signatures A hwst_be that of the president
or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Sec. 1190.1 and Corporations Code Sec.-313)'.
All signatures must be acknowledged as set forth on page two.
Contra Costa County Standard Form 1/87
Number: 33855
APPROVALS/ACKNOWLEDGEMENT
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVE
By: J By:
APPROVED: COUNTY ADMINISTRATOR
By:
Designee
----------------------------------------------------------------------------------------------------------------
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT(By Corporation,
Partnership, or Individual)
County of AL 4 M G-- 9!9
The person(s)signing above for Contractor,personally known to me in the individual or business capacity(ies)stated, or proved to me on
the basis of satisfactory evidence to be the stated individual or the representative(s)of the partnership or corporation named above in the
capacity(ies)stated,personally appeared before me today and acknowledged that he/she/they executed it, and acknowledged to me that
the partnership named above executed it or acknowledged to me that the corporation named above executed it pursuant to its by-laws or
a resolution of its board of directors.
Dated: .3— 7 — 9 tt
(Notarial Seal)
OFF=CIAL Sm
Willie B.Anthony Notary Public/Deputy County Clerk
NOTARY PUBLIC•CALIFORNIA
ALAMEDA COUNTY
My comm.Expires Nov.29,1995
AMENDMENT SPECIFICATION
Number: 33855
In consideration for Contractor's willingness to continue to perform data entry services. County agrees to increase payment limit of contract.
County and Contractor agree, therefore, to amend the Contract identified herein as set forth below while all others parts of the Contract remain
unchanged and in full force and effect.
1. Increase payment amounts from$175 per 1000 records to$185.50 per 1000 records.
Initials:
Contractor County Dept.