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MINUTES - 03221994 - 1.109
109t HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF LMMISSIONERS FROM: Richard J. Martinez, Executive Director DATE: March 22J, 1994 SUBJECT: REVIEW AND APPROVAL OF HOUSING AUTHORITY 1994-95 OPERATING BUDGET FOR LOCAL HOUSING AUTHORITY OWNED RENTAL HOUSING PROPERTIES 11 SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No. 3703, indicating review and approval of the 1994/95' Operating Budget for Hou'sing Authority Owned Rental Housing units, as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: The total operating expense for the 1994/95 budget is estimated at $4,656,940, with operating subsidy from HUD estimated to be $2,185,045 for the 1994/95 fiscal year. III. REASONS FOR RECOMMENDATION/BACKGROUND: Overall , the operating budget for the conventional public housing program is, a balanced budget as it would provide foir $5,625 in the Public Housing Operating Reserve. By March 310 f995 the Public Housing Operating R8erve would be $ 1,233,254 Some of the major points, concerning this budget include: 1. The total operating expense for the 1994/95 Public Housing budget is estimated at 0$4,656 940 and represents an increase of $149,810 from the 1993/94 1 revised budget amount of $4,507,130. 2. The average rent paid perpublic housing dwelling unit is expected to decrease from $186.54 to $181.24. This amount is based on the current rent roll of 02101/94 and reflects the applicable PFS calculations and adjustments for reductions in ,'AFDC/SSI. J 3. The public housing operating subsidy from HUD is estimated to be $2,185,045 for the 1994/95 fi for year, or $161.00 per unit. Operating Subsidy will only be funded at 95% for the 94/95 fiscal year, which is $115,002 less than the full amount available of $2,300,047. 4. A total of $32,500 has been budgeted to complete 7 extraordinary maintenance work items. All Work items are funded from the public housing budget. CONTINUED ON ATTACHMENT: ] YES SIGNATURE RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) : ACTION OF BOARD ON aa , APPROVED AS RECOMMENDED d OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A /'UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED PHfL BATCHELOR,,—CLERK or. THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR DY _,,- s�aQ��. � DEPUTY r . Board of Commissioners March 22, 1994 -Page 2- 5. The utility expenses reflect an increase of $88,120 over the 1993-94 budget amount of $845,9801y. This calculation reflects the required PFS calculations for utility expensie and increased costs per unit of measure charged by the utility companies., 6. A total of $29 000 has been budgeted for replacement of ranges and refrigerators, funded from the public housing budget. At its regular meeting on March 21, 1994 the Advisory Housing Commission voted to recommend adoption of� Resolution No. 3703 adopting the operating budget for the fiscal year ending March'Al, 1995 for the Conventional Housing Program, and to forward its recommendation to the Board of Commissioners for review, adoption and submission to HUD for approval . IV. CONSEQUENCES OF NEGATIVE ACTION: Ip Should the Board of Commissioners elect to not adopt Resolution No. 3703 adopting the Operating Budget for the Fiscal Year ending March 31, 1995 for the Conventional Housing Program, the Housing Authority of the County of Contra Costa would not be eligible for HUD operating subsidies for Fiscal Year 1994/95 and would be in violation of HUD mandated budget procedures. p i THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 3703 ADOPTING OPERATING BUDGET FOR FISCAL YEAR ENDING MARCH 31, 1995 FOR CONVENTIONAL PROGRAM WHEREAS, the Department of Housing and Urban Development and the Annual Contributions Contract between the Housing Authority of the County of Contra Costa and the Department of Housing and Urban Development requires that the Housing Authority shall prepare, adopt and submit to the Department of Housing and Urban Development for its review and approval an annual budget prepared in accordance with Performance Funding; and, WHEREAS, the Staff has prepared and submitted to the Board of Commissioners for their review and approval a proposed operating budget for the Conventional Program for the indicated fiscal year: NOW, THEREFORE, BE IT RESOLVED after review of said budget submission, the following determinations are made: a. That proposed expenditures are necessary in the efficient and economic operation of housing for the purpose of serving low- income families. b. That the financial plan is reasonable in that it is prepared in accordance with Performance Funding. c. That all proposed charges and expenditures will be consistent with provisions of law and the Annual Contributions Contract. d. That no PHA employee reflected in the Operating Budget is serving in a variety of positions which will exceed 100% allocation of his/her time, as required in Paragraph 2-6 and Exhibit 2-7 of the Financial Management Handbook, 7475.1, REV. e. That the Housing Authority of the County of Contra Costa will continue to provide a drug-free workplace as required in the Performance Funding System Handbook, 7575.13. The Board of Commissioners hereby adopts and approves the Operating Budget for its Conventional Program for the indicated Fiscal Year and authorizes submission of said budget to. the \ Department of Housing and Urban Development. ADOPTED ON March 22 , 1994 by the following vote of the Commissioners: AYES: Supervisors.,Smith, Bishop, McPeak, Torlakson and Powers NOES NONE ABSENT: NONE ABSTAIN: NONE of ^+•� i- �>r 4rrRi` r.,:K 'r HOUSING AUTHORITY o the 1?.a.a�•, F �t: t o r � a COUNTY OF CONTRA COSTA PROPOSED • • 1 BUDGET Y33.i.r'i r `� t" J 5n 3 .•« a-{ I •I • r y5• F ,t �h t.o ~$ Y' +x -✓ <.. bafiIP:'s�`iv rs rr,. 4 a4•�::,C'.r"�.. .a:���"^-Yx''.�,x .� K��'�¢'k,n""§,w .a+',n -.r.'a'^c'_ r ✓ r'�' °a-.. Y^.i_ e.. .ax•i}x �.,s,z `-i',y- .�, i c}.,:` z :t r ':+� }, Ns0 ,r,:,>,.d. ,' s rr"3..:,.tea.,,,'p4"ass?,r4,?' ,%- '�'`N`"°"F'+y%�x,€' '9d''` 'k c �5.�, � :ah'�t� .'a.'�a' i� ..tis ,.t•x F-�_t � a�3!-.. y�:_`� ��'��., .,�i+''i" :.:'r"�,� ��•� � ,�i1`�""«t 5, Pa°"', `.a -+�ti' " +� .. 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C.. 3'.S >`sc ce+' : ..�. .j� ,+'#• .�• : -f- .Fs� f ave ,kjq �1. � M. '-� r 5 � •r � _. �;.�r e: �. �" *, ,�' �" p =fit � �' �f - �r, .Yi' ... 2 7f'�. � �y� �`a 'J +y a j4 ± Y_• �,Y�.�.is Ai..y-„J�i��"e : «i iIF' '� •� .�r "' '-.• .tg„a•r`g, fT X` kry '�'� N� �gi:_> ^� 57 r �: �r- .4�� r•Cak+ � V,. ,� .. 4 F.r .#• �_. _ a y vi-: Ffi�'A+,sy'-fir' ', p� � � a 5 r c "�'.�� � � > nro•�, act '� �* � �'� �. � -�Rr[L t .i. � � r ��� r - � ��.N ,� A, N S .ate .,pY ^k�P,�,}nr, k�" �`•a� ..tt�:s I Q. "d`. �. �` H�, �, '' G d � . t'R HUO-52564 Form Approved Page I at 2 January 1972 OMS No.63-R0808 U.S.DEPARTMENT OF HOUSING AMRBAN DEVELOA.MENT TYPE OWD-ASSISTED PROJECT(S): LOW-RENT HOUSINOWROGRAM LHA-Owned Rental Housing. . . . . . . . . . . . . . FX_1 OPERATING BUDGET LHA-Leased Housing-Section 23 or 10(c) . . . . . F-1 March 31, 19 95 LHA-Owned-Homeownersh I p . . . . . . . . . . . . . M For Fiscal Year Ending 11 - LHA-Loosed-Homeownersh I p. . . . . . . . . . ... . FRI ORIGINAL REVISION NO. LHA-Conveyed Project-Administration Contract. NAME OF LOCAL AUTHORITY- CONTRACT NOAS): HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA SF-182 PROJECT NOAS): CA011001 thru CAO11006; LOCALITY: CA011008 thru CAO11013; CA011015 3133 Estudillo Street, P.O. Box 2759 NO.OF D.U. 0 OF UNIT MONTHS OF A�AILAB L TY: Martinez, CA 94553 1131 1 13,572 HUD AREA OFFICE. HUD REGIONAL OFFICE: ACTUALS ESTIMATES REQUESTED BUDGET ESTIMATES LAST 7614 San Francisco San Francisco FISCAL X4f-Q;diqA;' YEAR CURRENT LHA ESTIMATES HUD MODIFICATIONS BUDGET f, YEAR AMOUNT AMOUNT ig 93 19L 4 PUM (ToNearest$10) PU PUM PUM M ToNeare at$1 LINE NO. (1) (2) (3) (4) (5) (6) (7) Homebuyers Monthly Payments'For: 001 Operating Expenses 002 Earned Home Payments Account 003 Nonroutine Maintenance Reserve 004 Total Break-Even Amount(Sum of Lines dos, 002,& 003) 005 Excess ( or Deficit) in Break-Even Amount 006 Homebuyers Monthly Payments (Contra) OPERATING RECEIPTS: 010 Dwelling Rentals -179.54 186.54 181.2 2,459,79(l 020 %n Excess Utilities 2t),b 030 (L Nondwelling Rentals 040 U LU 9.28 'INTotal Rental Income X 050 Uj lu Interest on General Fund Investments .59 .44 5,95( CL - 0 4905 _i60 Other Operating Receipts , 4.02 3.6 090 TOTAL OPERATING RECEIPTS EXCLUDING HUD CONTRIB. 3.99 UT-47 2,558,02( OPERATING EXPENDITURES: ADMINISTRATION: 110 Salaries 22.96 33.16 34.4f .468,01 120 Administration Expenses Other Than Salaries _11714-71=. r 77 190 Total Administration Expenses 3471IT-_44.713 741 TENANT SERVICES: 210 Salaries 220 Recreation, Publications and Other Services .89 1.04 .94 12,50( 230 Contract Costs - Training and Other .73 .55 1.97 26,75( 290 Total Tenant Services Expenses 1.62 1.59 2.84 39,25( UTILITIES; I 310 Labor .14 .141 .14 1,90 320 Utilities 57.76 62.191 68.6932,20( 1 �� 'T9 0 Total Utilities Expenses 57.90 62.3368.8934,10 0 ul ORDINARY MAINTENANCE AND OPERATION' I - 410 w X Z Labor 70.81 86.861 78.94 1,071,43r- 420 ax. I.. Materials 27.05 26.12 26.11 354,56( lu 430 Z Contract Costs 42.58 30.38 36.5 495 52 450 0 Total Ordinary Maintenance and Operation Expenses 140.44 143.36 141.5 1,921,51 PROTECTIVE SERVICES: 460 tau: Labor IL 470 0 Materials 480 Contract Costs 1.61 490 Total Protective Services Expenses 1.61 7,UIL GENERAL EXPENSES. 510 Insurance _3 2$.52 30.87 418,96T 520 Payments in Lieu of Taxes 3.32 - 3.381 3. 47,15-( 530 Terminal Leave Payments .07 .27 2.06 27,93( 540 Employee Benefit Contribution,s 33.86 43.38 43.29 587,54(l 1 550 Collection Losses 3.32 3.73 3.63 49,200 1 560 Other General Expenses .03 .02 .04 600 590 Total General Expenses 63.13 79.30 83.36 1 131,33d 600 TOTAL ROUTINE EXPENSE* 299.40 -332.091343.IJ 4,656,94( 610 !RENTS TO OWNERS OF LEASED DWELLINGS 690 TOTAL OPERATING EXPENSES 299.40 332.09 34J.1 4,656,94 .01 343. NONROUTINE EXPENDITURES: W 5 710 Z Extraordinary Maintenance 4.31 t2.052.3!1 32,50( 0 720 Replacement of Equipment 3.16 3.50 2.06 28,00 730 0 Betterments and Additions 1 .971 -1- 740 Other Nonroutine Expenditures;'i Casual Loss 1 3.261 11 1.41 20,10 - 01_ � 7907 Z) TOTAL NONROUTINE EXPENDITURES 1 11,701 5,5511 5.92 --eg.5 1 HUD-52564 HUD-52564 Page 2 of 2 January 1972 3i NAME OF LOCAL A RITY: U.S. DEPARTMENT OF HOUSING AND UR DEVELOPMENT LOW—RENT HOUSING PROGRAM HOUSING AUTHORITY OF THE COUNTY OF OPERATING BUDGET CONTRA COSTA March 31, LOCALITY: For Fiscal Year Ending 19 95 3133 Estudillo Street, P.O. Box 2759 Cj ORIGINAL REVISION NO. Martinez, CA 94553 CONTRACT NO. S): if ACTUALS CTUALS ESTIMATES REQUESTED BUDGET ESTIMATES LAST ]DR PROJECT NO.IS): CA011001 thru CA011006; FISCAL xa YEAR CURRENT LHA ESTIMATES HUD MODIFICATIONS CA011008 thru CA011013; CA011015 BUDGET TYPE OF HUD—ASSISTED PROJECT(S): 11 YEAR LHA-Owned-Rental Housing 0 LHA-Leo sed-Homeowners hip u t9 93 19 94 AMOUNT AMOUNT LHA-Leased-Section 23 or 10(c) 0 'I PUM PUM PUM (To N eare a t$10) PUM (To Nearest$10 LHA-Conveyed Project LHA-Owned-Homeownership 0 Administration Contract 0 LINE NO. Ct)i (2) (3) (4) (5) (6) 1 (7) OTHER EXPENDITURES: 810 Prior Year Adjustments ii (.42) 820 Other Deductions $30 Total Other Expenditures { ( .42) 890 TOTAL OPERATING EXPENDITURES 10.68 37.64 049.04 4,737,4401 RESIDUAL RECEIPTS (OR DEFICIT) BEFORE HUD CONTRIBU- N 900 TIONS AND PROVISION FOR OPERATING RESERVE: C.24.77 L43.75 60.57 2,179.4201 910 Basic Annual Contribution (Lensed Project) RESIDUAL RECEIPTS (OR DEFICIT) BEFORE OTHER HUD CON- 920 TRIBUTIONS AND PROVISION FOR OPERATING RESERVE: OTHER HUD CONTRIBUTIONS i 930 Operating Subsidy 940 Special Family Subsidy Prior Yr Adiustmmts 3.75 11.64 - 950 960 Total Other HUD Contrib°'tions 970 Residual Receipts (or Deficit)'�before Reserve 980 Provision for Operating Reserve 990 Residual Receipts (or Deficit); 1f OPERATING RESERVES FOR A CONTRACT OR PROJECT LINE Part I — Maximum Operating Reserve — NO. End of Current Budget Year _SECTION A — LHA-OWNED RENTAL HOUSING $ 01 One-half (50%) of Line 600—Column 5—Form HUD-52564 for a Contract 2'328'470 SECTION B— LHA-LEASED HOUSING — SECTION 23 OR 10(C) $ i 02 One-half (50%)of Line 600—Column 5— Form HUD-52564 for a Project SECTION C — LHA-OWNED OR LEASED HOUSING - HOMEOWNERSHIP 03 One-half (50%) of Line 600—Column 5— Form HUD-52564 for a Project 04 One-third (33-1/3%) of Line 004—Column 5— Form HUD-52564 for a Project Total (Sum of Lines 03 qnd 04) Part I) — Provision for and Estimated or Actual Operating Reserves at Year End 06 Reserve at End of Previous Fiscal Year — Actual 3-31_93 $ 1,052,109 07 Provision for Reserve — Current Budget Year — Estimated or Actual 3_31_94 175,520 r. 08 Reserve at End of Current Budget Year—Estimated or Actual 3-31-94 1,227,629 09 Provision for Reserve — Requested Budget Year—Estimated 3-31-95 5,625 10 Reserve at End of Requested Budget Year — Estimated 53% 3-31-95 1,233,254 LHA APPROVAL Richard J. Martinez, Executive Director 3/23/94 (Name and Tii1e) (Signature) (Date) J AREA OFFICE APPROVAL I,4 (Name and Title) (Signature) (Date) off , 7 1 rnA.a Cn PHA-2571 • Form Approved. Name Awcal Authority March 1966 Ncivet Bureau No.63411011.5 HOUWNG AUTHORITY OF THE COUNTY OF CONTRA COSTA Operating Budget Locality P.O. Box 2759 Fistpl Year End Schedule of Administration Expense Other Than Salaries 3133 Estudillo St. Martinez, CA 94553 3-31-95 (1) (2) (3) 4) 5) Distribution by Pro rom Description Total. PHA-Aided Pr Othet Requested Budget Management Dewlo'ment Programs 1 Legal Expense See Special Note in Instructions Travel, No. Persons Aggregate Trips to Conventions and--Meetings: Das of N i i Comm'r Staff T o e gndB� re, MD 3 3 30 11,220 11910 9,310 2 Nahro Reg-95Hiego, ;78 0 3 Reg-Phoenix, r 40 a r Msh. 5 Bi r, Monterey 0 1, 1 5,890 6 Total Travel To Conventions and Meetings 32,000 5,450 26,550 Other LHA Travel: 7 Outside Area of LHA Jurisdiction Workshops 3,500 600 2,900_ 8 ithin Area of LHA Jurisdiction 23,400 3,980 19,420` 9 Total Other LHA Travel 26,900 4,580 22,320 10 Total Travel 58,900 10,030, 48,870 11 Publications 10,000 1,700 8,300 12 Mem6rship Dues and Fees 27,300 4,640 22,660 13 Telephone and Telegraph 78,000 13,260 64,7 0 Sundry: 14 Rental of Office Space 346,000 34,630 _ 311,370 15 Collection Agent Fees and Court Costs 11500 11500 16 Accounting and Auditing Fees _ 10,500 1,700 $ 80 17 Forms Stationery and Office Suppl;ios 67,000. 11,390 55,610 18 All Other Sundry Expense 324,000 76,880 247,120 19 Total Sundry. 749 000 126 100 900 20 Total Administration Expense Other Than Salaries 923L200 --155.730 767,470 Justification of Travel to Conventions and Meeting* Line 8 Board Resolution on Personal Use of Auto: Commissioners: 7,250 Mileage for Other Management Employees: 16,150 Total Requested Other ALL OTHER SUNDRY EXPENSE Budget Aided Programs Staff Training 13,000 2,210 10,790 Postage 64,000 10,880 53,120 Office Machine Contracts/Repairs 89,000 15,130 73,870 Fiscal Agent Fees 21000 2,000 Other Legal Fees 53,000 29,150. 23,850 Miscellaneous 50,000 81500 41,500 Contract Labor-Administrative 53,000 91010 43,990 TOTAL: 324,000 76,880 247,120. 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For HUD-aided low-rant housing, other than Section 23 Leased housing, state amount of latest available total LHA monthly vont roll, the number of dwelling units available for occupancy and the number accepted for the some month and. Cite LHA policy revisions and economic and other factors which may result in a greater or lesser average monthly rent toll during the Request- ed Budget Year. For Section 23 Leased housing, state the number of units under lease, the PUM lease price, and whether or not the cost of utilities is included. If not included, explain method for payment at utility costs by LHA and/or tenant. February 1, 1994 rent roll was used as basis for dwelling rent: Dwelling Rent: $184,940 Number of Units Occupied: 1009 Average Rent: $183.29 Change Factor, HUD Form 52723, Line 15: 1.03 Projected Occupancy,; Percentage: 960 (HUD Form 52728-A, Line 25) PUM for Budget-Line 10, HUD Form 52564: $181.24 (same as Line 18, HUD Form 52723) Excess Utilities: (NOT for Section 23 Loosed housing.) Check appropriate spaces in Item 1, and explain "Other". Under item 2, explain basis TOW etermining excess utility consumption. For example: Gas; individual check motors at OH-100.1, proration of excess over allowances at e OH-100-2,etc. Cite effective date of present utility allowances. Explain anticipated changes In allowances or other factors which will cause a significant change In the total amount,of excess utility charges during the Requested Budget Year. I. Utility Services Surchargeds Gas Q Electricity Mor F1 (Specify) 2. Comments: Individual Check Meters: CA011001 Gas & Electricity CA011005 Gas & Electricity CA011010 Electricity Nondwalling Rent: (NOT for Section 23 Leased housing.) Complete Item 1, specifying each space rented, to whom,and the rental terms. For examples Community Building Space- Nursery School - $50 per month, etc. Cite changes anticipated during the Requested Budget Year affecting estimated Non-dwelling Rental'!Income. 1. Space Rented To Whom Rental Terms 11-10 Come. Bldg. Classroom & Office-Tiny Tots Nursery School $50/month 11-10 Comm. Bldg. Auditorium & Kitchen-Tiny Tots Nursery School $83/mo. + $50/mo Util. 11-4 Comp. Bldg. Liberty Child Care $150/mo + Util. Consump. 11-6 Contra Costa County-2 units $500.00/month 11-12 Comm. Bldg. United Council Spanish Speaking Organizations $50/month 2. f-J-2onts'Child Care Center - Family Stress Center $200/mo + 15% Util.Cons. 11-1 Pasture Land - Tony Roman $300/year 11-5 Boys & Girls Club of East County $300/mo Contribution for the Elderly and Dis loved: NOT for Section 23 Leased housing. Generally, show only an estimate of Contribution for the Elderlyon Form HUD-52564,comput according to the formvlo shown below. The sum of the least o/ lines 2, 4, or 5 for each contract is the amount of the estimated contribution. The additional subsidy for noneldorly families displaced from public housing and urban renewal sites on or after January 27, 1964, is ovail- able only when the average rents to be charged such amities are less than the average rents to be charged other nonelderly families. If it is necessary to consider the availability of this subsidy, it will be necessary to show that the average per dwelling per month amount of such subsidy for dwellings to be occupied by such displaced families does not exceed $10 or the difference in average rents, whichever Is smaller. In such case provide in an attachment details of the computation for the estimate of this subsidy included in the amount shown on HUD-52564 1. Contract Number SF-182 2. Estimated Deficit in Normal Operating Reserve at end of Current Budget Your $ N/A $ $ 3. Estimated percent of occupied units at end of Current Budget Year to be Occupied by Elderly Families N/A 96 % 96 4. Estimated amount of deficit attributable to Elderly Families; line 2 multiplied by line 3 $ N/A = $ S. Estimated number of Elderly Families In occupancy at end of Current Budget Year multiplied by$120. $ AIA $ $ HUD-52573 HUD-52b73 (_vase 2 of 4) February 1867 Operating Budget (Formerly PHA-2573) Summary of Budget Dato and Justifications j Fiscal Your Ending . 19 No of LocaTHousing Authority — Locality Housing Authority of the, County of Contra Costa_ _ 3] 3 Esti3di1 1 n qt_ _-n_n_ Ek,3x 2259 Operating Receipts (Continued) Martinez, CA 94553 Interest on General Fund Investments: State the amount of present General Fund Investment and the percentage of the General Fund it repre- sents. Explain circumstances such as iecreased or decreased operating reserves, dwelling rent, operating expenditures, etc.,which will affect estimated overage monthly total investm°tints in the Roquosted Budget Year. Explain basis for distribution of Interest Income between housing programs. See Attachment No. 1 to �,HUD Form 52723 for worksheet of calculation using the ending of month cash balances for12 month period February, 1993 through January, 1994. The attachment is prepared in accordance with Handbook 7475.1 REV. CHG-1, EXHIBIT 2-2. The Treasury Bill Rate of 2:86% provided by HUD for Estimated Investment Income. Other Comments On Estimates of Operoffng Receipts: Give comments on all other significant sources of income which will present a clear understanding of the s prospectivitlijOperating Receipts situation during the Requested Budget Year. For Section 23 Leased housing explain basis for'estimate of utility cher"ges to tenants. Additional income for office rent based on square feet usage by unit percentage to program: Section 8 $15,260 State Aftercare 1,800 Moderate Rehab 2,250 Housing Vouchers 2,970 Sales/Service and Other :Income based on $2,231/month Operating Expenditures Summary of Staffing and Salary Data Complete the summary below on the basis of Information shown on Form HUD-52566, Schedule of All Positions and Salaries, as follows; Column (1) Enter the total number If positions designated with the corresponding account line symbol as shown in Column (1), Form HUD-52566. Column (2) Enter the number of equivalent full-time positions allocable to HUD-aided housing In management. For example: An LHA has three •'A-NT" positions allocable to such housing at the rate of 80%, 70%, and 50%respectively. Thus, the equivalent full-time positions is two. (8/10 +7/10 +5/10). Column (3) Enter the portion of total salary expense shown in Column (5) or Column (6), Form HUD-52566,allocable to HUD-aided housing in management;i other than Section 23 Leased housing. Column (4) Enter the portion of total salary expense shown In Column (5) or Column (6), Form HUD-52566, allocable to Section 23 Leased housing In management. i Notes The number of equivalent full-time positions and the amount of salary expense for all positions designated "M" an Form. HUD-52566mustbe equitablyldistributed to account lines Ordinary Maintenance and Operation- Labor, Extraordinary. Maintenance Work Projects, 'n a'd Betterments and Additions Work Projects. Total HUD-Aided Management Program Number Equivalent Salary Expense Account Line of Full-time Other than Section Section 23 Leased Positions Positions 23 Loosed Housing Housing ONLY (i) (2) (3) (4) Administration-Nontechnical Salaries V 83 12.96 468,010 Administration-Technical Salaries j,/ 2 Ordinary Maintenance 6 Operation-Labor 1 30 29 1,071,430 UfUlties-Labor 1 Included in ordinary 11900 Maintenance & QEr. Labor Other (Specify) (Legal, etc.) 1 Extraordinary Maintenance Work Projects 1/ Betterments and Additions Work Projects 2/ 1/ Corry forward to the appropriate fine on HUD-52564, the amount of salary expense shown in Column (3) on the corresponding fine above. Carry forward to the appropriate Ifni on HUD-5257'4,the amount of salary expense shown in Column (4)on the corresponding Iine above. 2/ The amount of salary expense distributed to Extraordinary Maintenance Work Projects and to Betterments and Additions work Projects Is to be Included in the cost of each Individual project to be performed by the LHA Staff, as shown on Form HUD-52367. HUD-52979 'ii „I 1I � • MUD-52373 (Pegs$of d) Throaty 1967 Operating Budget (formerly PHA-2573) Summary of Budget Data and Justifications Fiscal Year EndinL March 31 19 Name of Local Housing Authority Locality Housing Authority of the County of contra costa 3133 Estudillo St., P.O. Box 2759 Martinez, CA 94553 j' Operating Expenditures (Continued) Summary of Staffing and Salary Data (continued): Specify all proposed new positions and all present positions to be abolished in the Requested u got ser. 'C1to prior HUD concurren'c'e in proposed staffing changes or present justification for such changes. Cite prior HUD concurrence In proposed salary increases for Administration Staff or give Justification and pertinent comparability Information. Cite effective date for cur. rent approved wage rates (Form HUD-52158)and justify all deviations from these rates. ii SPI All salaries are distributed by percentage based on unit count by program. Positions which are program specific arae charged accordingly. Effective 4/1/94 a 1% salary increase for all positions budgeted as an amount necessary to meet the pay equity/comparable worth adjustments for the covered positions in the agency's collective bargaining agreement. A 3% increase was granted; effective 7/1/92. The 94/95 budget is based on current salaries with no increase during;[the 93/94 fiscal year. Internal reorganization results in re- classification of several existing positions. These include Internal Auditor, Assistant Director for Rental Assistance Programs, and Administrative Services Officer. The new positions include Assistant Director of Property Management and a development position of Receptionist. Travel,Publications,Membership Dues and Fees, Telephone and Telegraph, and Sundry: in addition to "Justification for Travel to Conventions and Meetings” shown on Form HUD-5257j1,give an explanation of substantial Requested Budget Year estimated Increases over the PUM rate of expenditures for these accounts in the Current Budget Year. Explain basis for allocation of each element of these expenses. Generally Administrative Expenses other than salaries are allocated on unit distributions and anticipated workloads. The percentage distributions are: 17% Aided; 64% Section 8; 2% State Aftercare; 4% Moderate Rehab; and 13% Housing Vouchers. Utilities: Give an explanation of substantial Requested Budget Year estimated increases over the PUM rate'ef expenditures for each utility service in the Current Budget Year. Describe and state ostimoted cost of each element of "Other Utilities'Expense." Water - Based on average consumption at 1.90 per unit of consumption. Electric - Based on average consumption,i stunplt� at .12 per Kilowatt Hour. Gas - Based on average consumption at .58 per Therm. Sewer - Based on actual �,cost plus estimated 3% increase. Other utility expense includes cost of labor for meter readings. Ordinary Maintenance & Operation- Mata'rials: Give on explanation of substantial Requested Budget Year estimated Increases over the PUM rats 0 oxps ituresTar materia s in t e ,torrent Budget Year. ci i There is no change from !�!the amount budgeted for the 93/94 fiscal year. Ordinary Maintenance 6 Operation-Controct Costs: List ouch or (nary maintenance and oper6tion service sontirocfaIJ for and give the esti- mate cost or eoci. Cite and justly no* contract services proposed for the Requested Budget Year. Explain substantial Requested Budget Year Increases over the PUM rate of expenditure for Contract Services in the Current Budget Year. H LHA las contract for maintenance of elevator cabs, give contract cost per ceb: Total Cost Amount ";Charged To Aided Auto/Truck/Equipment Maintenance: $ 84,850 $ 14,430 Garbage/Litter: 370,540 370,540 Elevators 11-11/11-15: 'i 4,180 4,180 Pest Control: 11000 750 Landscape Maintenance: 35,620 35,620 Miscellaneous: 51000 5,000 Casual Labor: 65,000 65,000 HUD-52573 HUD-52573 Pape 4 of 4) abrusry 1447 (Formerly PHA-2573) Operating Budget Summary of Budget Data and lustlfleatlons Fiscal Year EndingNarch 31 , 14 95 Ka of Lecal H A tb r f `I ' ousx.ng X '10111,fV of the County of Contra Costa °��Estudillo St., P.O. Box 2759 Martinez, CA 94553 Operating Expenditures (Continued) n Insurance: Give an explanation of substantial Requested Budget Year estimated inerwases in the PUM rate of expenditures for insurance aver the ur nt Buffget Year. Cite changes� in coverage remium rotes etc. t or �cien s CaVenSation (rates, e�`t�e m m r 1}1194 with a MOD X of 176%: Clerical $ .91/$100 0/S Sales $1.3`0/$100 Maintenance $15.0+;6/$100 Fire and Extended insurance to CHARMA for projects is $68,800 charged 100% to Aided. Liability insurance to ;CHARMA is $93,460 of which 17% is charged to Aided. LTD Insurance cost based on 1.11/$100iof payroll. All other insurances based on current premiums. Employee Benefit Contributions: List oil.Employae Benefit plans participated in. Give justification for all plans to be instituted in the Re. quested Budget Ysor for which prior HUD eoncurre4co has not been given. Retirement - Estimated at 16% of gross salaries. Social Security (FICA) -' 6.2% to maxin m $60,600 effective 1/1/94. Medicare - 1.45% no wage limit effective 1/1/94. State Unemployment - 1.5% to maximum $7,000. State Employment Traini"rig Tax - .1% to maximum $7,000. Vision Care - $100 per ;tloyee. Medical & Dental contrib{x ions - estimate increase of 5% effective 1/1/94, and 5% effective 1%1%95. Eq jeetion Losses: State the number of tenants accounts rocsivabie to be written off and the number and total amount of all accounts receivable for both present and vacated tenants as of the month in which the estimate was computed. As of January 31, 1994: ('! Tenants in Possession 1009 Over 1 Month 87 Vacated Tenants 45 Write-offs to date ',' $28,078.11 Estimate of Collection Iosses based on 2% of dwelling rent. Extraordinary Maintenance, Replacomerit of Equipment, and Betterments and Additions: Cite prior HUD approval or give justification for each nonroutine work project included in thel Requested Budget and for those for future years which make up the estimate on Farm HUD-92574. Justifying information incorporated on oI attached to Form HUD-92567 need not be repeated here. Extraordinary Maintenance: Job 1 Cathodic Protection, All Projects Annual cathodic protection program to prevent underground pipes from corroding excessively throughout project areas. Job 2 Tree Trimming, All Projects Annual tree trimming to maintain growth and landscaping: Job 3 Replace Carpet, 1'1-11 Replace worn and potentially hazardous carpets in five units. This work is being completed on a cyclical basis.,. Job 4 Replace Carpet, lel-15 See description of Job 3 above. Job 5 Fire Alarm Svster Tiny Tots, 11-10 Install fire alarin system in Tiny Tots Community space per fire department. Job 6 Plawround Repairs, 11-2 Repair playground,( at Lavonia Allen Child Development Center. Job 7 Elevator Repairs,;' 11-11 Repair elevator cab doors and hall doors Replacement of Equipment k: 1. A total of 40 refrigerators and 40 ranges are needed to be used as replacements that no longer work and for spares to be used when an appliance is pulled to be repaired in the shop. HUD-52573 e U0 GOVEFOGIEW PF#iT OM OFIMM 4iTt T�FatltM33 ,I G�