HomeMy WebLinkAboutMINUTES - 03221994 - 1.103 TO: BOARD OF SUPERVISORS -----------
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FROM: Phil Batchelor, County Administrator Costa
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March 21 1994 _ r
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SUBJECT: 1994 WORK PLAN FROM THE HUMAN RELATIONS COMMISSION
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACKNOWLEDGE receipt of the 1994 Work Plan from the Human Relations
Commission, in response to the Board' s order of December 14, 1993,
and REFER it to the Internal Operations Committee.
BACKGROUND:
When the large group of appointments were made to the Human
Relations Commission in December, 1993, the Board of Supervisors
directed that the newly-reconstituted Human Relations Commission
prepare a 1994 Work Plan and submit it to the Board of Supervisors
by no later than March 22, 1994 .
The Human Relations Commission has now completed its 1994 Work "Plan
and has forwarded it to the Board of Supervisors as requested. In
order to provide an opportunity to review the Work Plan more
carefully with the members of the Commission, it is recommended
that the Commission' s 1994 Work Plan .be forwarded to the Internal
Operations Committee for further review and that the Internal
Operations Committee return to the Board of Supervisors with their
recommendations for what action the Board of Supervisors should
take.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
LX APPROVE OTHER
SIGNATURES):
ACTION OF BOARD ON _Mare 22, 1994 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE {
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF.
CC: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
Sharon Haynes-Creswell,
Supervisor Torlakson' s Office
Human Relations Commission (Via CA@) DEPUTY
t
CONTRA COSTA COUNTY
HUMAN RELATIONS COMMISSION
11994-1995 WORKPLAN
Commissioners
Olivia Tafolla Moritz, Chair
Brenda M. Blasingame Stan Norman
Daniel-Ray Carothers David Orona
Barron T. Evans Pamela R. Perls
Sheilah Fish Bonnie J. Robinson
Rebecka Garcia Margo Segura
Aron S. Gilmartin Joseph Silveira
Dreama Howard ' Rev. Curtis A. Timmons
Hans Leuschner Barbara Tonningsen
Submitted March 22, 1994
TABLE OF CONTENTS
I Revised H.R.C. Mission Statement
11 Workplan Focus
III Organizational Structure
V Workplan Development
V Workplan Goals & Objectives
VI Financials
ATTACHMENTS: 1 ) Action Plans
2). Organization Structure
3) Organization Chart Key
REVISED H.R.C. MISSION STATEMENT
To ensure that all persons-of or in the communities of Contra
Costa County, regardless of their age, race, religion, color, sex,
ancestry, national origin, ablement or sexual orientation are
entitled to equal rights, free from discrimination.
I I WORKPLAN FOCUS
In defining the Mission Statement and developing the 1994-1995
Workplan, H.R.C. members identified a variety of considerations as
the focus for its efforts. The attached Action Plans represent
strategies and objectives for approaching these issues:
• Financial resources to effectively realize Workplan objectives
and sustain the H.R.C. 's long-term initiatives
*' Establishing a credible image in the community
• Effectively reaching and responding to the target populations
• Establishing a viable and committed Volunteer Services sector
• Establishing professional working partnerships with City and
unincorporated county jurisdictions within Contra Costa County
• Establishing professional working partnership with the media
• Accurately forecasting and prioritizing the Workplan efforts
For purposes of definition, the H.R.C. 's efforts will be targeted to
all individuals (whether resident of or visitor to the County) whose
characteristics and lifestyles are reflected in the Mission
Statement. Inherent in that undertaking is that not all needs and
issues will be served without an active Voluntary Auxiliary, a body
of citizens that will be trained to help carry out a variety of H.R.C.
initiatives. Their activities will be driven by needs defined in . the
various Committees, and overseen by the Public Affairs Vice-Chair.
Page 2
III H.R.C. ORGANIZATION STRUCTURE (see Attachments 2 & 3)
Considering the decision to increase Commission membership,
coupled with the need to undertake multiple efforts, the H.R.C. has
adopted a functional organization design. In its new structure, the
role of the Vice-Chair is expanded from 1 to 3, with each having
overall responsibility for certain H.R.C. activities. Under each Vice-
Chair resides a distinct set of Committees, with membership
comprised of self-selected individuals having expertise and/or
interest in the function. Each Commissioner serves on more than one
Committee, ensuring cross-communication, broad-based participa-
tion and accountability by each Committee to fulfill its charter.
The Steering Committee (comprised of the Chair, 3 Vice-Chairs,
Secretary and Parliamentarian) may establish ad hoc committees to
achieve short-term objectives. The roles of Secretary and
Parliamentarian exist for order and record-keeping, while Friends
of the H.R.C., a non-profit funding organization, are reactivated to
tap Bay Area resources for supporting H.R.C. initiatives.
IV WORKPLAN DEVELOPMENT
The H.R.C. membership was selected from a broad resource pool to
assure that a cross-section of County perspectives would be brought
to the organization. In order to create a direction for the H.R.C., a
non-profit sector leader facilitated two sessions which allowed the
Commissioners to: 1 ) become better acquainted with one another and
identify individual skills, and 2) begin defining issues and needs to
be addressed, in line with the H.R.C.'s charter. Subsequently, the
Acting Chair appointed an ad hoc Work Plan Committee to review,
organize and pre-format the aggregate data and present it to the
H.R.C. for edit and consideration. As part of the Committee's efforts,
a .proposed organization structure was drafted to assure the Work
Plan activities would be effectively implemented and managed.
Finally, the newly-created "Internal Administration" Committee will
undertake a nomination and appointment process for filling the six
open positions and seven standing Committees. The 1994-1995
Workplan, then, represents this 2-month development process.
Page 3
V WORKPLAN GOALS AND OBJECTIVES
In order to identify and efficiently present the activities being
undertaken by the H.R.C., an action plan format was established.
The design responds to key questions that each activity will demand,
and establishes accountabilities for their fulfillment. In reviewing
the attached Action Plan pages, the format is read as follows:
GOAL: The macro vision for that particular endeavor...a Vice-Chair
oversees its progress, and a Committee(s) carries it out.
OBJECTIVE: A content or activity-specific effort which, coupled
with the other objectives, will serve to achieve the
overall Goal. Each objective is identified. by a letter,
e.g., A), B) etc.
SUPPORT: Identifies individual components and accountabilities
needed to fulfill the objective, and answers four key
questions: 1 ) 'Resources That Are Needed? 2) Who
Does What? 3) Target Dates? 4) Budget Needs?
The H.R.C. planning efforts surfaced three focus areas in the
1994-1995 Workplan:
• Public Affairs: Includes Program Services and Volunteer Services
GOAL: "Educate all segments of the public on issues of hate violence
and cultural/sexual diversity."
OBJ. A: Define the target audience(s).
OBJ. B: Define the level and depth of education to be provided.
OBJ. C: Identify funding to develop/implement programs.
OBJ. D: Identify volunteer resources to present programs.
OBJ. E: Establish and maintain working relationships with
law enforcement jurisdictions and other official
human relations organizations.
Page 4
• Resource Development: Includes Fund Development, Media Relations
and (external) Nominations
GOAL: "Identify multiple funding sources to sustain the H.R.C.'s
long-term fiscal health."
OBJ. A: Appoint a qualified fund development professsional..
OBJ. B: Define and tap into multiple funding sources.
OBJ. C: Develop a fiscal plan and budget (to be,administered
be an qualified accountant).
• Operations: Includes Investigations and Internal Administration
GOAL: "Efficiently and effectively respond to, conduct, and resolve
investigations of hate crime, violence and discrimination."
OBJ. A: Identify resources to manage H.R.C. administrative
functions. (e.g., office staffing, record-keeping)
OBJ. B: Create Investigations Committee.
OBJ. C: Develop and implement professional investigation
training for H.R.C. and Volunteer Auxiliary.
V I FINANCIALS
Funding is vital for the H.R.C. to successfully realize its goals and
objectives. While the organization as a whole will keep aware of
financial support opportunities, the Fund Development Committee
specifically will identify, negotiate and confirm funding sources.
In addition, the Fund Development Committee will establish a budget
process and use accounting expertise (e.g., a C.P.A.) to assure solid
fiscal management. An initial budget is forthcoming (as an
Addendum to the 1994-1995 Workplan), targeted for July, 1994.
ATTACHMENT 3
ORGANIZATION CHART KEY
ELECTED POSITIONS
CHAIR:* Manages the overall H.R.C. operations and assures the Mission and Goals are
achieved; heads the Steering.Committee.
PARLIAMENTARIAN:* Manages the order of meetings and assures that parliamentary procedures
are followed.
SECRETARY:* Records notes about meeting discussions and decisions; sees to it that accurate
documentation of all official activities is maintained.
VICE-CHAIR/OPERATIONS:* Oversees the H.R.C.'s overall internal administrative activities;
ensures that investigations are effectively responded to and carried out.
VICE-CHAIR/PUBLIC AFFAIRS:* Oversees all H.R.C. external ly=focused functions, including
education and program development, speakers, volunteer recruitment and activities,
and liaison relations with legal and other official organizations.
VICE-CHAIR/RESOURCE DEVELOPMENT:* Oversees all H.R.C. activities that enable the
organization to carry out its Mission; includes fund development and fiscal
management, media relations, identification/processing of H.R.C. nominees and
potential benefactors for Friends of the H.R.C.
FRIENDS OF THE H.R.C: A non-profit (Tax Code 501 C3) organization, set up independent of the
H.R.C., to assure the H.R.C.'s long-term viability through in-kind contributions and
financial donations. A non-voting representative sits on the Steering Committee.
* Sits on Steering Committee
COMMITTEES
INVESTIGATIONS: Responds to incoming County-based human relations complaints and pursues
resolution with the citizens involved.
INTERNAL ADMINISTRATION: Manages all activities that support Commission operations, i.e.',
policies/procedures, training, Committee appointments.
PROGRAM SERVICES: Develops, coordinates and implements all H.R.C. educational activities.
VOLUNTEER SERVICES: Non-H.R.C. members that give time to support H.R.C. initiatives, i.e., a
speaker's bureau, targeted largely to program services. .
FUND DEVELOPMENT: Manages all funding and fiscal management activities; collaborates with
Friends of the H.R.C. on funding allocations.
MEDIA: Establishes and maintains relationships with print and broadcast media organizations;
creates and markets promotional materials.
NOMINATIONS: Receives suggestions for, conducts interviews of, and recommends candidates
for appointment to the H.R.C.
ATTACHMENT 1
OPERATIONS
GOAL: Efficiently and effectively respond to, conduct, and
resolve investigations of violence, hate crimes and
discrimination.
A. Identify resources available to staff the HRC office
phones.
1. HRC member or volunteer staff.
2 . HRC Internal Administration Subcommittee.
3 . Targeted Start Date: May 1994 .
4 . Budget: To be determined.
B. Develop and/or review existing investigation
procedures for conducting investigations.
1. Training program developed by outside
professionals.
2 . HRC Investigations Subcommittee.
3 . Targeted Start Date: June 1994 .
4 . Budget: To be determined.
C. Establish a formal investigations committee.
1. HRC members and community volunteers.
2 . HRC Internal Administration Subcommittee.
3 . Targeted Start Date: July 1994 .
4. Budget: To be determined.
PUBLIC AFFAIRS
GOAL: Educate all segments of the public on issues in the
following areas: Hate/Violence; Cultural/Sexual
Diversity.
A. Define the targeted audience.
1. Define the demographics of the county and
coordinate and prioritize the audience
segments.
2 . HRC Education Subcommittee.
3 . Targeted Start Date: April 1994 .
4. Budget: To be determined.
B. Define the level and depth of education.
1. Conduct community needs assessment and identify
specific areas of interest/need.
2 . An outside marketing firm.
3 . Targeted Start Date: May 1994.
4. Budget: To be determined.
C. Identify resources for funding education needs.
1. Allocation from HRC Fund Development
Subcommittee.
2. HRC Resource Development Committee.
3 . Targeted Start Date: June 1994 .
4. Budget: To be determined.
D. Identify resources to do education presentations.
1. Network with various speakers bureau's;
volunteer spokespersons.
2 . HRC Volunteer Services Subcommittee.
3 . Targeted Start Date: June 1994 .
4. Budget: To be determined.
E. Establish working relationships with legal, law
enforcement and other official entities.
1. Identify and prioritize official organizations.
2 . HRC Program Services Subcommittee.
3 . Targeted Start Date: May 1994 .
4. Budget: To b determined.
RESOURCE DEVELOPMENT
GOAL: Identify multiple funding sources to sustain the HRC's
long-term fiscal health.
A. Find a qualified fund developer.
1. Develop a pool of qualified candidates.
2 . HRC Resource Development Committee.
3 . Targeted Start Date: July 1994 .
4. Budget: To be determined.
B. Identify multiple funding sources.
1. Identify a list of available resources.
2 . HRC Resource Development Committee.
3 . Targeted Start Date: June 1994.
4. Budget: To be determined.
C. Develop a fiscal plan and budget.
1. HRC member or community volunteer with strong
accounting background, i.'e. , CPA.
2 . HRC Resource Development Committee.
3 . Targeted Start Date: August 1994 .
4 . Budget: To be determined.
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