HomeMy WebLinkAboutMINUTES - 03011994 - S.1 S1
TO: BOARD OF SUPERVISORS Contra
FROM: Supervisor Tom Powers -t Costa
n: S
County
DATE. March 1 , 1994
SUBJECT: Automating the Agenda Process
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
Recommendation:
Direct the County Administrator to automate the weekly Board Agenda process to allow
for the Agenda and support documentation for each agenda item to be electronically
sent to Board Members and County staff.
Background:
With the installation of modems in County Departments to facilitate the preparation and
monitoring of budgets, and with most County Departments having access to E mail, the
benefits of the technology already in place can be applied to the preparation and
transmission of the Board's weekly agenda and support documentation. This will
enable each Board Member to receive the agenda as soon as it is finalized, to rapidly
review the background information, and to selectively print only those agenda items of
particular concern or interest.
Board members will be freed from the encumbrances of carrying the heavy and
unwieldy agenda packets to each Board meeting. Computer terminals can be installed
in the Board room for the Supervisors' use should there be discussion on an agenda
item.
Although this recommendation is targeted for the agenda process, the development of
the program should include expansion potential for the electronic search and retrieval
of actions approved by the Board. Once the data base is established, Board Members
and County staff will have access to all actions taken by the Board at each meeting.
Higher levels of efficiency and productivity can be achieved both in the preparation of
the weekly Board Agenda and the search and retrieval of information associated with
the actions of the Board of Supervisors, which translates into the recovery of costs
associated with this program.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOARD ON y APPROVED AS RECOMMENDED -4— OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED /• ��� �
Clerk of the Board PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M382 (10/88)