HomeMy WebLinkAboutMINUTES - 03011994 - H.6 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
DATE:March 1, 1994 MATTER OF RECORD
On this date the Board of Supervisors of Contra Costa County
held a workshopin the governance, operation and funding of the
County Library and considered a report from the County Librarian
on discussions with the Public Managers' Association and the
City/County Relations Committee on the operation and funding of
the County Library, including various options for consideration by
the Board of Supervisors (Exhibit A) ; and considered the report
from the Internal Operations Committee on the governance of the
County Library (Exhibit B) ; and considered the oral report from
the Finance Committee on the financing of the County Library.
Ann Marie Gold, County Librarian, presented her report to the
Board.
Supervisor Jeff Smith presented the Internal Operations
Committee Report and moved approval of the report .
Supervisor McPeak seconded the motion.
Phil Batchelor, County Administrator, presented various
suggestions from his department on issues including hours of
operation, self-check out systems, the CD ROM, and voice mail, and
. he requested that the Board allow him to explore the directions of
greater technology, better service and better access for the
citizens of Contra Costa County.
Supervisor Torlakson presented the oral report from the
Finance Committee and the Education Committee.
Supervisor Bishop responded to some of the comments that had
been presented and expressed agreement with the emphasis placed on
technology.
The following persons presented testimony:
Gwen Regalia, City of Walnut Creek;
Judy Anderson, 1841 Lackland Drive, Danville;
Henry L. Clarke, 5034 Blum Road, Martinez, Contra Costa
County Employees Association, Local I;
Sandra Falk, 5034 Blum Road, Martinez, Contra Costa County
Employees Association, Local I;
Paul Katz, P.O. Box 222, Martinez, Contra Costa County
Employees Association, Local I;
David Bortin, no address given, Walnut Creek;
Deirdre Katz, 2104 Holbrook Drive, Concord;
Susan Douglass, 270 Pepperwood, Brentwood;
Verneta Kennon, speaking for Raymond Reisen, 63 Star Court,
Pleasant Hill, Friends of Pleasant Hill Library;
John Harper, 180 Arlington, Kensington, Friends of Kensington
Library;
Lorraine Williams, 545 Alhambra Street, Crockett, Friends of
Crockett Library;
Inez Santucci, 934 5th Avenue, Crockett, Crockett Friends of
the Library;
Lucile P. Meinhardt, 122 W. 9th Street, Antioch;
Carroll Phillips, 860 Marin, El Sobrante, Library Staff,
Local I;
Scott Bauer, 128 Maureen Circle, Pittsburg, Library Employees
Unit of Local I;
Carol Amsbury, P.O. Box 11, Port Costa;
Leonard Rondman, no address given, Library staff;
Amy Worth, 304 La Espiral, Orinda;
Kathy Compagno, 1467 Rifle Range Road, El Cerrito, Library
Commission;
Jim Hicks, AFSCME representative;
Fran Fraser, 1211 Bush Street, Martinez .
Supervisor Powers advised of a previous commitment and Vice-
Chair Bishop continued as Chair of the workshop.
The Board discussed the issues.
Supervisor Bishop advised that there seemed to be concurrence
with continued referral of the issues to the Finance Committee,
Internal Operations Committee, City/County Relation Committee and
the Education Committee.
THIS IS A MATTER FOR RECORD PURPOSES ONLY
NO BOARD' ACTION TAKEN
/ R
OFFICE OF THE COUNTY ADMINISTRATOR '
C O N T R A C O S T A C O U N T Y
Administration Building
651 Pine Street, 11th Floor
Martinez, California 94553
DATE: February 22, 1994
TO: Supervisor -Tom Powers
Supervisor Jeff Smith
Supervisor Gayle Bishop
Supervisor Sunne Wright McPeak
Supervisor Tom Torlakson
FROM: Claude L. Van Marte ssistant County Administrator
SUBJECT: WORKSHOP ON THE GO ANCE, OPERATION AND FINANCING OF
THE COUNTY LIBRARY
On February 15, 1994, the Board of Supervisors fixed Tuesday, March
1, 1994 at 2:00 P.M. for a Workshop on County Library services.
The Board also referred to the Internal Operations Committee the
question of the governance of the County Library and to the Finance
Committee the question of the financing of the County Library.
We understand that both the Internal Operations Committee and the
Finance Committee will schedule these referrals for their February
28, 1994 meetings and will have either oral or written reports
available for the Board at the time of the Workshop on March 1,
1994, although they may not have completed all work on the
referrals.
Attached for the Board's consideration is the draft report which
has been prepared by County Librarian Anne Marie Gold and the
committee of city managers with -whom she has been working on this
proposal. This proposal was discussed at some length by the
City/County Relations Committee at its meeting on February 16,
1994. No recommendations were made by the City/County Relations
Committee. However, the City/County Relations Committee agreed to
meet again on Wednesday, March 2, 1994 and further consider this
report. At that time, of course, the City/County Relations
Committee will have the benefit of the discussion by the Board of
Supervisors on March 1, 1994 and the discussion by both the
Internal Operations Committee and Finance Committee on February 28,
1994 . A brief progress report will be made to the Mayors '
Conference on March 3, 1994, anticipating a full discussion and
decision at its April meeting.
-2-
We would suggest that at the Workshop on March 1, 1994, the Board
proceed as follows:
1. Call on Anne Marie .Gold to review the attached report and
answer any questions the Board members may have.
2. Call on the Internal Operations Committee to make a report
from its February 28, 1994 meeting on this 'subject.
3. Call on the Finance Committee to make a report from its
February 28, 1994 meeting on this subject.
4. Provide an opportunity for Board members to raise any
additional questions they may have.
5. Take as much public testimony as the Board wishes to hear,
beginning perhaps with city representatives from the
City/County Relations Committee. At the request of Supervisor
Torlakson, all of the school superintendents in the County
have received invitations to the Workshop, as a result of
discussions at the Education Committee. Some of them may be
present and wish to testify as well.
6. Determine what decisions the Board wishes to make, what
further information the Board needs, and what further actions
the Board plans to take in this regard. .
CLVM:amb
v=2-52-94
Attachment
cc: Anne Marie Gold, County Librarian
r .
Options for Library Service
City/County Relations Committee
February 1994
BACKGROUND
The Contra Costa County Library has undergone two successive years of revenue reductions as
a result of state actions with resulting program reductions and staff layoffs. One time sources of
funding were also used in both years to lessen the impact of program reductions and staff layoffs.
In FY 1992193 library revenue was reduced by 8% ($1 million) as a result of the state move of
special district property taxes to the schools, resulting in the elimination of BAIRS, a 16%
reduction in the materials budget, .and other program reductions. 5.5 FTE positions were
eliminated'and 3 staff members were laid off. No reductions were made in the hours of
.operation or service programs of the branches or the Central Library. $366,000 in one time
revenues was used to reduce the need for additional program and staff reductions.
In FY 1993/94 library revenue was reduced by 29% ($3.15 million) as a result of the state
elimination of the Special District Augmentation Fund. Branch hours were reduced to 28 hours
per week and the Central Library was reduced to 48 hours per week, the materials budget was
reduced by an additional 33%. and other program reductions were also implemented. 55.4 FTE
positions were eliminated and 43 staff members were laid off, demoted or had their hours
reduced. The library service program remained essentially the same within the reduced hours.
Some new technology, e.g. fax network, self-charge checkout machine, toll free telephone
reference, was introduced to partially address the impact of some of the reductions. $539,991
in one time revenues was used to reduce the need for additional program or staff reductions.
Several cities, communities and community groups subsequently chose to supplement library
funding to receive extended services with the understanding that there would be an indepth
review of the library service program. A total of $581,466 was raised for these extended
services.
A detailed breakdown of library revenues and expenditures is provided in Appendices A and B.
DISCUSSIONS OF OPTIONS FOR SERVICE
In the fall of 1993 the City/County Relations Committee began to discuss options for
reorganization of the library service program as a result of these reductions. A task force of the
Public Managers Association was formed as a result of these discussions and worked with the
County Librarian to review options for change and identify critical issues. The group reviewed
options for governance and funding as well as conducting an indepth review of County Library
operations and budget. The group discussed the perceived critical areas of success in the
provision of public library services and focused on access to services, e.g. the number of hours
of operations versus depth/breadth of services, e.g. provision of a broad based and balanced
service program, as well as the changing role of technology in information access and delivery.
The need to develop a short term strategy to stabilize the funding and service program in order
to enable the development of a longer term solution to the issues of funding and governance was
3
can be addressed and resolved.
FY 1994/95 REVENUES
For FY 1994/95 revenues of$8,302,800 are projected,an increase.of$482,600 over FY 1993/94
revenues. The revenue projection includes a policy change to increase overdue fines from $.10
per day for adult material and $.05 per day for children's material to $.20 per day for adult
material and $.10 per day for children's material. This policy change is projected to increase
revenue from this source by 50%. or $125,000 annually.
A detailed breakdown of projected library revenues for FY 1994/95 is included in Appendix A.
FY 1994195 SERVICE PROGRAM OPTIONS
There are multiple options for the provision of library services in the coming year ranging from
continuation of the current service program at a lower level to a significant level of change in
the service program mix and funding responsibilities. Each option has different costs and issues
associated with it, as well as different choices for supplemental funding.
OPTION 1; Continue Current County Funded Service Program With No Supplemental
Community Funding
The current program of county-funded services could be continued for the next fiscal year,
including a full service program that includes reference and information services during all open
hours and children's services including story hour programming and staff assistance with school
related assignments. Currently these services are provided 28 hours per week in each branch and
48 hours per week at the Central Library. It is also assumed that no supplemental funds would
be sought or received from any communities to extend these services under this option.
An estimate of the cost to operate this current level of the county funded service program is
$8,572,008 million. This is an increase of $211,817, or 2.5%, over the prior fiscal year. A
detailed breakdown of estimated FY 1994/95 expenditures for the current county-funded service
program is included in Appendix D.
Using a projected revenue of$8,302,800, which includes the policy change increasing overdue
fines, there would be a shortfall of $269,208 in current year revenues to fund this level of
operation. In addition, the $581,466 in supplemental city funding would also be eliminated.
The shortfall in county revenues would have to be met by some combination of the following
service program reductions or changes:
5
-In order to balance the 1993/94 budget, hours at branch libraries were reduced from 40
hours per week to 28. Funding entities that wanted to restore previously existing service
levels funded an additional 12 hours of service to bring the number of hours open back
to 40. One of the options to balance the 1994/95 budget would reduce branch hours to
24 per week, thus funding entities could be required to fund lb hours of service in order
to restore open hours to 40 per week.
-The library's 1993/94 budget reduction was implemented in September 1993,two months
after the start of the fiscal year. County money funded 40 hours of operation at each
branch for two months and cities and other funding entities provided supplemental funds
for 10 months or less. For 1994195 supplemental funds would be required for the full 12
months of operation.
With the exception of the Sheriffs Department Inmate Welfare Fund funding of detention facility
library services and the City of San Ramon, all other funding entities indicated that the funding
was to be considered a one-time allocation with the expectation that the county and the cities
would work together over the next months to examine library operations and alternative funding
sources. If the current service program is continued with no operational changes, it would be less
likely that the supplemental funding received in FY 1993194 would be continued in FY 1994195.
In addition, even if cities and other funding entities again provided supplemental funds, some
combination of the service program reductions or changes listed in Option 1 would still need to
be implemented.
Impact on Personnel
Up to 6.8 FTE positions funded by the city supplemental funds could be eliminated if cities chose
not to contribute any funds again in 1994/95. In addition,any reductions implemented in Option
1 would increase the overall FTE reduction.
OPTION 3: Continue Current Service Program, seek supplemental funding from the
County
The.current program of county-funded services could be continued for the next fiscal year, as
outlined in Option 1. Supplemental funding from the County could be sought to meet the
$269,208 shortfall in available revenues to fund this level of operation. Historically, the library
has not received County General Fund monies within recent years. New sources of funding
could be explored by the county to backfill the shortfall in available library revenues.
Without supplemental funding from the County some combination of the service program
reductions or changes listed in Option 1 would still need to be implemented. In addition,unless
supplemental funding from the cities was received, those services and FTE positions would also
have to be eliminated.
7
CENTRAL LIBRARY
The Central Library would be open 40 hours per week providing its current indepth range
of services, including reference and information services. It would serve as a resource for
the branches via the toll-free telephone reference number and the fax network.-
TECHNOLOGICAL ENHANCEMENTS
Electronic access to information would be increased by means of the addition of CD-
ROM databases and full-text files made available in four locations. Self-serve checkout
machines and security systems will be installed in four locations. Voice-mail phone
systems will be installed in all branches and outlets. One-time capital and grant sources
of funding would be utilized to fund the majority of technological enhancements.
ADMINISTRATIVE/SUPPORT OPERATIONS
A full-time volunteer coordinator would be added to enhance,train and coordinate the use
of volunteers. Inter-branch delivery of materials would be increased from part-time to
daily. Collection development and selection of materials would be centralized.
EXTENDED SERVICES
The extended service program would be customized based on the needs of each community and
its ability to fund.or support the provision of any such services. Extended service program
development would encourage an environment of local creativity and cooperation in the funding
and provision of any service program. Examples of extended services include:
-Funding of professional staff positions for a branch to provide specialized services such
as children's and reference services
-Cooperative efforts between communities to fund or volunteer additional services
-Development of entrepreneurial, fee-based services such as a business information
service or private pre-school story hour service
Expanded use of volunteers to supplement the core program of service
-Extended hours of operation
EXPENDITURE ESTIMATE
The estimated cost to provide the core service program is $8,747,923. 'A detailed breakdown of
the expenditure estimate for the core service program is included in Appendix E. Using a
projected revenue of$8,302,800,which includes the policy change increasing overdue fines,there
would be a shortfall of$445,123 in current year revenues to fund this level of operation.
This shortfall in county revenues would have to be met by some combination of the following
9
property taxes deposited in that fund for the sole use of the provision of county
library services.
2. A key element of the extended service program is the use of volunteers to
supplement the services offered and the addition of a full-time volunteer
coordinator on staff. Currently the library has a volunteer program that results in
over 20,000 hours being donated to the library annually. The major focus of
volunteer programs is the library adult literacy program Project Second Chance
and within the library itself programs such as Grandparents and Book, Homework
Help Centers, volunteer shelvers, shut-in, convalescent home and pre-school and
elementary school book delivery and genealogy reference service. In addition,
thousands of additional hours are donated through the Friends groups, Library
Commission and other library support groups. Any increased or different use of
volunteers to supplement the services offered would require discussions with
represented employee groups.
3. Three elements of the core service program would have an effect on layoffs and/or
working conditions for staff. Layoffs and changes in working conditions require
the county to meet and confer with represented employee groups. The
replacement of professional level staff in the branches with clerical level staff
appropriate to the jobs being performed would result in a reduction in FTE and
layoffs in certain classes and an increase in FTE in other classes. The use of
temporary staff to partially staff weekend service would result in a reduction in
FTE and layoff in certain classes. Staff work schedules,including number of days
per week for part-time staff, number of evenings and Saturdays for all staff and
Sunday work, are a change in working conditions. All of these layoffs and
changes in working conditions have economic impact.
CONI WNITY ISSUES
1. Communities that are interested in providing extended services customized to their
community needs would have to find either the financial resources or volunteer
resources necessary to the provision of those services.
2. Communities could choose inter jurisdictional cooperation as one option for the
provision of local extended services, e.g. sharing of a professional staff member
to provide extended children's services. Development of the proposals for such
.cooperative sharing arrangements would be the responsibility of the communities
to be served.
3. Inter jurisdictional services could be extended to include cooperation with the
schools, as appropriate and tailored to a specific community.
11
LIBRARY REVENUES FY 1991/92-FY 19945 APPENDIX A
LIBRARY REVENUES
ACTUAL ACTUAL FINAL BUDGETESTBUDGET
ACCT# JDESCRIPTION 1991-92 1992-93 1993-94 199495
. 9010 Prop Tax See $6,716,697 $6,092,000 $6,311,700 $6,501,000
9011 Prop Tax Suppi $238,072 $179,000 $60,000 $60,000
9013 Prop Tax UAONA $411,042 $373,000 $432,400 $441,000
9015 Prop Tax SDAF $0 $ol $0 $0
9020 i Prop Tax Curr Unsec $382,720 $351,0001 $334,600 $341,200
TOTAL CURR PROP TAXES $7,748,531 $6,99519" $7,138,600 $7 343
9030 Prop Tax Prior Sac ($33,146) ($30,000) ($30,000) ($30,000)
9031 j:Prop Tax Prior Suppi ($14,734) ($S,n -($51000) ($5.000)
9035 P!2p,Tax Prior Unsec ($7,582) ($2,000) . ($2,000) ($2.000)
9060 Prop Tax SDAF $2,950,990 $2,857,300 . $0 $0
TOTAL OTHER TAXES $2,895,528 $2,820,300 i ($371900) ($37,000)'
9191 Rent of Real Estate $0 $0 $D $0
9194
.Rent of Off Space $375 $200 $400 $400
9195 1 Other Rents $43,727 $30,000 $32,600 $32,500
TOTAL USE OF MONEY/PROP $44p102 $30,200 $32,900 $32,900
I
9235 'Other Stat In Lieu $0 $0 $0 $0
9385 i H/O Prop Tax Relief $191,125 $172,000 i T175,400 $178,900
9433 ',State Aid CLSA $17,275 $14,00ol $10,800 $8,000
9435 State Aid Misc $361,034 . $250,0001 $39,400 $150,000
TOTAL INTER GOV REV ST $569,4" $436,000 $=5.600 i $336,900
1
9560 Fed Aid HUD Blk Gmt $6,0001 $0 1 $0 $0
9569 Federal Aid $66,209 $0 $0 $0
TOTAL INTER GOV REV FED $72,2091 -$o : $0 $0
9580 Other in Lieu Tax $W31 sol $0 $0
9591 !RDA Tax Pass Thru $451631 $40,0001 $40,800 $42,500
9595 Misc Govt Agencies $164,724 i $120,000 $136,800 $136,800
TOTAL INTER GOV REV OTHR $210,938 $160,000 $1776001 $179,300
9830 Library Services $312,7271 $300,000 $210,0001 $375,000
9895 Misc Curr Svc $0 i $0 $62,500 $62,500
TOTAL CHCS FOR SVC $312,7271 $300,000 $272,500 $437,500
9931 !Sale of Maps/Doc $14,8191 $10,000
$5,000 $5,000
9946 ;Sundry NtxbI Sales $0 i $0 $0 $0
9965 Restricted Donations $106,3401 $0 $0 $0
9967 Contr ftn Othr Funds $0 1 $o :: $0 $0
9969 Indemnifying Proc $ol i $0 $0 $0
9976 1'Misc Non-TIN Rev $10,441 $5.000 $5,000
$5,000
9980 0strict Revenue $01 $01 $0 $0
TOTAL MISC REV 5131 600 $15,0001 $10 o.,000 si000
TOTAL DEPARTMENT REV $11,985.069 $10.756.500
$7,820,200 $8,302,800
2/15/948:37 AM 13 REV93-94.4
Appendix C
FY 1993/94 SUPPLEMENTAL FUNDING
1. Sheriff's Department $92,342
Funding for detention facility library services (10 months)
2. City of Orinda/Friends of the Orinda Library $57,650
12 additional hours of service weekly and materials funding (10
months)
3. Town of Danville $64,200
12 additional hours of service weekly at reduced service level and
materials funding (10 months,)
4. City of Concord $142,900
12 additional hours of service weekly and materials funding (10 months)
5. City of Pittsburg/Keller Canyon Landfill Community Assistance Mitigation Trust
Fund . $47,700
12 additional hours of service weekly (10 months)
6. City of Antioch $82,400
12 additional hours of service weekly and materials funding (10 months)
7. City of San Ramon $52,200
12 additional hours of service weekly including 4 hours on Sunday, over
and above the sixteen additional hours of service funded by the city since
1991
8. City of Martinez $17,250
12 additional hours of service weekly and materials funding for three
months
7. Kensington Friends of the Library $2,900
1 additional hour of service weekly (7 months)
8. Brentwood Friends of the Library $2,500
1 additional hour of service weekly (6 months)
9. El Sobrante community fundraising $7,864
4 additional hours of service weekly (6 months)
15
. ' APPENDIX D
UBRARY EXPENDITURES FY 1994/95 CURRENT SERVICE PROGRAM
LIBRARY EXPENDITURES
FSTIMAN
ACCT i DESCRIPTION 19%-95
1011 P9mynent Salaries 53.888.954
1013 Temporary SOWN SM145
1014 Pemrarrent over0me $10.000
1015 Det Comp County Cors S2A00
1019
'°C SDI Recoveries 50
1042 FICA —. $322.938
10"4 lRettrernent $337.475
1045 iSeveronce Ret E30 $0
1060 Emal GpoLp im $499.695
1061 Rearee Health kis $265AOD
1069 kis �.� $27A00
1070 Workers Como ftS31A25
TOTAL SAL&BBWTM $5."4433
2100 10fte E=Qnse 5160.000
2102 lBooks PwW Subsu $0
2110 !ConmuNcotioro $95000
2111 Tie Exch Svc 55(x000
2120 Unities 1 50
2130 !Sm Took;&Insk $0
2131 MhWEWOment S5,000
2140 Wed and Lob Supplies SD
215D Food I 50
2160 Cbthing 1 $0
2170 Hotaehoid $2000
2190 Publ LeOd Notices So
220D Membenhips $24.500
2250 Rent Lease OfE%4p $2Z000
2251 ComputerSoFlwcre SI&OOD
2260 Rent Lease of Ppty $0
2262 Bktg occupancy Cats 5999.075
2270 IMtco of Equip $75.000
2276 !Wce E x:ron Eq SO
2284 lRequesled Mtce $15.000
amTrom&Travel SO
2901 Auto Mlp Empi S&500
2�Uae of Co Vehk 520.000
2303 -Other Travel EnV S&OOD
2305 Freight Drayage SO
2310 -Profeso"Svc $51&300
2314 iContraot Temp Help 50
2315 Dato Proc Svc SCOOD
2316 Doto Ptoc _S40 XX)
2360 tr 6uumce — SZ500
2461 Ub Mat-AdLot $544000
2462 Book Repoh SZ0D0
2463 :Au cOo V%W Mat $0
2464 �Llb Mat-Youth $154.000
2476 Puppets Tags 50
2477 :Educ Wpp4rcurses 5500
2479 IOther"c DeptEg) SO
2490 j ksc Svc&Stmo SX400
2491 iCosh&WOOS Re" SO
TOTAL SVC&SUPPLIES $ 71►6 775
3505 :Re1Re Long Term Dbt SO
3515 Int on tong Term Obt SO
3530 !Taxes&Asunnis 5600
TOTAL OTHER CROS $SOD
4951 !Off Equip&Furniture SO
TOTAL FIXED ASSETS $0
5D22 lEgwdTrarefeR 50
TOTAL EXPEND TRANSP $0
TOTAL � o8
_ $B.s7$O
113 CAPITAL PROJ SD
DRANO TOTAL ALL E11P $587$008
2/15/9411:08 AM 17 EXM-W.5
Branch Staff APPENDIX F
1993/94 1994/95
Current County Funded Servlce Program Proposed Core Service Program
AntiochBrentwood/Oakley Antioch `
Senior Branch Librarian(40/40) 1 Senior Branch Librarian 1
Librarian(40/40) 1 Library Clerk 1
Librarian(20/40) 0.5 Library Assistant(20/40) 0.5
Library Assistant 1(40/40) 1 Library Clerk(20/40) 0.5
Library Assistant 1 (2) (20/40) 1 library Student Assistant(3)
Library Clerk(40/40)(bilingual) -1 Senior Aide
Library Clerk (2) (20/40) 1 Total 3
Library Student Assistant(2)
Total 6.5 Brentwood
Branch Librarian 1
Library Clerk(40/40)(bilingual) 1
Library Strudent Assistant(2)
Total 2
Oakley
LAII 0.5
Total 0.5
Concord/Ygnacio Valley Concord
Senior Branch Librarian (40/40) 1 Senior Branch Librarian 1
Librarian(2) (40/40) 2 Library Clerk(40/40) 1
Library Assistant 1 (2j (40/40) 2 Library Assistant 1(40/40) 1
Library Clerk(40/40) 1 Library Student Assistant(4)
Library Clerk (2) (20/40) 1 Total 3
Library Student Assistant(4)
Total 7 Ygnacio Valley
Senior Branch Librarian 1
Library Clerk(40/40) 1
Library Assistant 1(40/40) 1
Library Student Assistant(4)
Total 3
Danville/Walnut Creek Danville
Senior Branch Librarian(40/40) 1 Senior Branch Librarian 1
Librarian (2) (40/40) 2 Library Clerk(40/40) 1
Library Assistant 1 (2) (40/40) 2 Library Assistant 1(40/40) 1
Library Clerk(40/40) 1 Library Student Assistant(3)
Library Clerk '(2) (20/40) 1 Total 3
Library Student Assistant (4)
Total 7 Walnut Creek
Senior Branch Librarian 1
Library Clerk(40/40) 1.
Library Assistant 1(40/40) 1
Library Clerk(20/40) 0.5
Library Student Assistant(4)
Total 3.5
2/15/94 12:54 PM 19 BRASTF2.XLS
• Branch Staff APPENDIX F
1993/94 1994/95
Current County Funded Service Program Proposed Core Service Program
MartineziPittsburg Martinez
Senior Branch Librarian(40/40) 1 Branch Librarian 1
Librarian(40/40) 1 Ubrary Assistant 1(32/40) 0.8
Library Assistant 1 (20/40) 0.5 Library Clerk(20/40) 0.5
Library Assistant 1(32/40) 0.8 Library Student Assistant(2)
Library Clerk(4040)(bilingual) 1 Total 2.3
Library Clerk(20/40) 0.5
Library Student Assistant(2) Pittsburg
Total 4.8 Branch Ubrarian 1
Ubrary Assistant 1(20/40) 0.5
Library Clerk(40/40)(bilingual) 1
Ubrary Student Assistant(2)
Total 2.5
Kensington/San Pablo Kensington
Senior Branch Librarian(40/40) 1 Branch Librarian 1
Librarian(40/40) 1 Ubrary Clerk(40/40) 1
Library Assistant 1 (2) (20/40) 1 Ubrary Student Assistant(2)
Library Clerk(40/40) 1 Total 2
Library Clerk(20/40) 0.5
Library Student Assistant(2) San Pablo
Total 4.5 Branch Librarian 1
Ubrary Clerk(20/40) 0.5
Ubrary Assistant 1(20/40) 0.5
Ubrary Student(2)
Total 2
San Ramon San Ramon
Senior Branch Librarian(40140) 1 Senior Branch Ubrarian 1
Librarian(40/40) 1 Ubrary Clerk(40140) 1
Ubrary Assistant 1(40/40) 1 Ubrary Assistant 1(40/40) 1
Ubrary Clerk(2)(20/40) 1 Ubrary Clerk(20/40) 0.5
Ubrary Student Assistant(2) Ubrary Student Assistant(4)
Total 4 Total 3.5
CrocketVRodeo
Library Assistant 11 (20/40) 0.5
Total 0.5 Total 0
Note:
Both lists contain County funded positions only.
For 1994/95,all branches roll have pemanent-intermittent Q.e.substitute)staff assigned to work
on Friday and/or Saturday. These figures are not included In the FTE count.
Library Student Assistant positions are not included in the FTE count.
2/1.5/94 12:54 PM 21 BRASTF2.XLS
P r7
TO: BOARD OF SUPERVISORS
Contra
FROM:
INTERNAL OPERATIONS COMMITTEE Costa
� �'
.
February 28, 1994
County
DATE: r',I•�--•;�••
SUBJECT: REPORT ON THE GOVERNANCE OF THE COUNTY LIBRARY
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. AGREE that the County is willing to review changes to the
governance of the County Library, but only to the extent that
other interested agencies are . prepared to share the
responsibility for the funding of the Library in such a way
that the authority of an agency to govern the Library is
proportional to the willingness of that agency to finance
Library services.
2 . REQUEST the County Library Commission to set as one of its
principal future tasks, planning for what the County Library
should look like ten years from now,- what its role and
function should be, how we should get from here to there and
what mechanisms may be available to pay for the transition,
and report their findings and recommendations to the Board of
Supervisors.
3. REMOVE this item as a referral to our Committee, except as the
Board may in the future specifically refer elements of the
Library issue to our Committee for further consideration.
BACKGROUND:
On February 15, 1994, in discussing scheduling a Workshop before
the Board of Supervisors on the future organization, governance and
financing of the County Library on March 1, 1994, the Board
referred to our Committee the question of governance alternatives •
for the Library.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATIO4OFUNTY AD NISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVEH
SIGNATURE(S):
ACTION OF BOARD ON March 1., 1994 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
Contact: PHIL BATCHELOR.CLERK OF THE BOARD OF
CC: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
County. Librarian
BY DEPUTY
-2-
On February 28, 1994, our Committee met with Anne Marie Gold,
County Librarian; Jim Hicks, Business Agent of AFSCME, Local 512;
and Paul Katz, from Local 1. Ms. Gold reviewed the attached papers
with us which discuss various governance, organizational and
financing options for libraries. Ms. Gold noted that in her
experience, the city managers with whom she has been working do not
appear to be concerned about the present governance of the County
Library - their view is that the problem is with a lack of money,
not a problem with governance. However, she suggested that the
Board does need to look at the relationship of governance and
funding.
Our Committee agrees that there is a close and essential
relationship between governance and funding. Basically, our
Committee believes that without a willingness on the part of other
agencies to share the responsibility for funding the Library, there
should be no willingness on the part of the Board of Supervisors to
sharing the authority to govern the Library. The authority to
govern the Library should, in fact, be in proportion to the
willingness of an agency to pay for library services.
We also believe strongly that we must move away from the concept of
a library being defined as a building full of books. We believe
that over the next few years the definition of a library will shift
to where a library will become an essential part of the information
highway and a mechanism for the sharing of information with and
among people. The concept that a library means a building is
quickly becoming outmoded. Contra Costa County must be on the
frontier of the information highway and must define its library
services in a way that is compatible with this new vision of how
information will be transmitted in the future.
For this reason, we are asking that the County Library Commission
be directed to look at where the County Library should be ten years
from now, how we can move from here to there and how we can pay for
the transition. Our Committee strongly believes that the capital
investment in the information highway infrastructure now will
benefit this County, its library and the entire community over the
next ten years.
CALIFORNIA STATE LIBRARY
3RARY DEVELOPMENT SERVICES TELEPHONE: (916) 445-4730
.001 SIXTH.STREET SUITE 300 • SACRAMENTO. CA 95814 ONTYME: CSLLDS
CALIFORNIA
STATE LIBRARY
T. I /
CALIFORNIA PUBLIC LIBRARIES: AN OVERVIEW
Cy Silver, Consultant,
California State Library, January 1990
There is no legal mandate for public libraries in California. All exist under permissive legislation,
either state general law or charter city home rule. It is a tribute to the people's sense of what is
important that all but a few Californians are residents of a jurisdiction that voluntarily contributes
to tax-provided public library service.
There are 168 public libraries in California. That number is a fortunate contrast to libraries in
eastern states. There, states like New York or Pennsylvania or even Iowa each have 700 or 800
public libraries. Simple arithmetic dictates that most of those eastern libraries are considerably
smaller than California libraries and hence lack the opportunity for economies of scale found here.
Indeed, most California libraries are large enough-to offer some flexibility in service. The largest
public libraries are found in Los Angeles County - the Los Angeles (City) Public Library and the
Los Angeles County Public Library. Each serves three million people. There are 11 other California
public libraries which each serve over a half million people.
On the other hand, 24 public libraries serve populations less than 15,000. Again in contrast to other
states, most of those are large enough to afford some professional staffing. However, that does not
extend to the very smallest libraries, of which the smallest two are also in Los Angeles County: the
City of Irwindale Public Library, serving 1,070 people, and the City of Vernon Public Library,
serving its 80 residents.
In 1987/88, the then-169 California public libraries between them operated 163 main libraries, 601
branch libraries (with substantial hours and staffing), 338 stations (with very limited hours and
staffing), and 75 bookmobiles of various types serving 1785 stops.
A. TYPES OF PUBLIC LIBRARIES.
The four organizational types of California public libraries - city, county, city-county, and district -
are described below. The first three types, comprising 156 of the 168 library jurisdictions, operate
as departments of local general government.
1
CALIFORNIA PUBLIC LIBRARIES:-AN OVERVIEW
I. City libraries.
105 of California's 456 cities administer libraries; those municipal libraries serve 45% of the state's
population. Most of the smaller city libraries operate under the general law, with an administrative
policy board of appointed trustees. Their library director serves at the pleasure of the city council.
Most of the larger city libraries are in charter cities. Generally speaking, they have administrative
boards, although some charters provide for advisory boards instead. Many of the charter city
administrative boards have authority to appoint the library director.
City libraries are funded by the budget process from the city's general fund or other available
sources; there is no dedicated tax source available to city libraries unless a city charter provides for
it. Some cities serve adjacent unincorporated areas by contract with the county.
Of the remaining 351 cities without separate libraries, 320 are served by the county library, under
the county librarian or the city librarian who directs a city-county library; 22 by special library
districts; 4 by the city in a city-county library; 3 by contract for access to neighboring city libraries;
and 2 (Indian Wells, population 2,100, and Industry, population 390) are not taxed and are not
served.
2. County libraries.
47 of California's 58 counties administer public library departments, serving 44% of the state
population. The Board of Supervisors appoints the County Librarian and sets policy for the library.
25 of the 47 county libraries serve the entire county, the remaining 22 serve aII areas not served
by some other library authority, including otherwise-unserved cities as well as the unincorporated
areas.
23 of the 47 county libraries are funded primarily by a-mr2ration of the ad valorem r tax in
their service area, because for property tax purposes they are const ere to be like special districts.
(Sometimes local officials refer to those county libraries as "the library district'; however, that only
reflects their property tax status, not their government.) Those county libraries may also be
allocated county general funds.
An additional 23 of the 47 county libraries are funded primarily by the budget process from the
county general. fund. They do not have any guaranteed property tax proration or other dedicated
funding source. These are all in rural counties, most of them with small populations. The remaining
county library, by a two-thirds vote in 1989, approved a special tax to replace the general fund
allocations.
All 47 county libraries are also eligible for allocations from each county's Special District
Augmentation Fund.
The remaining 11 counties of the 58 are served as follows. Two very small counties are served by
contract with an adjacent county. Two other counties are served by contract with the two or three
cities that administer libraries in the county. Four counties are served by combined city-county
2
CALIFORNIA PUBLIC LIBRARIES: AN OVERVIEW
libraries (in 3. below). There are in addition two counties served by special districts (in 4. below).
San Francisco, uniquely both a City and a County, is included among the 105 city libraries,
3. Combination city-county libraries.
Four counties contract with their large central city for its library to operate the county library
service (e.g., Stockton-San Joaquin County Library). The City appoints the Librarian. The city-
county library is usually administered as a single entity. Funding by the cities is like that for any city
library; the four counties involved contribute a property tax proration. 8% of the state's population
is served by these four city-county libraries. (There are additional libraries whose names imply city-
county form of organization, but the cities so named are completely merged into the county system,
and the library is administered by the counties involved.)
4. Special districts.
11 of the single-purpose special district libraries are organized under one of three different general
law statutes that authorize special library districts. Each is governed by an elected board of trustees,
and serves from one to three cities and some amount of contiguous unincorporated area. Together
these'11 serve a little over 1% of the state's population, with the largest serving 83,000 people, the
smallest 13,000. They are entirely dependent on a proration of the ad valorem property tax
collected in their service area and any additional voter-approved special tax.
A twelfth special district library is organized under the Joint Exercise of Powers act, with a board=
of directors appointed by the signatory jurisdictions and funding by contributory formula from those
jurisdictions. It serves an entire county with a little over 1% of the state population, including eight
cities.
B. FUNDING.
Library funding can be viewed from several aspects. One is rural counties vs. all others. Another
is expenditure levels. A third is size. The fourth is the state role. And finally, there are two areas
where legal constraints on funding sources affect service.
1. Rural county vs. all other jurisdictions.
Rural counties are particularly hard pressed because of their extreme dependence on the property
tax. Agricultural land values have not prospered lately, and the depressed rural economy does not
generate higher-value residential resales. The agricultural areas do not generate sales tax
comparable to that of urbanized areas. If they do, neighboring cities annex them, removing them
from the county tax base. Because the state does not fully meet the growing costs of mandated
county services, such as welfare and justice, counties must subsidize those from their limited
discretionary sources. That leaves little funding for libraries, recreation, etc. One rural county
library closed for several months in 1988/89, and reopened with extremely limited service. In
1989/90, another is kept open only with the help of volunteer staffing and subsidies by the cities
3
CALIFORNIA PUBLIC LIBRARIES: AN OVERVIEW
served. As indicated in the following section, it is the rural counties that spend the least on library
service.
Cities have th •live luxury a wkl-- of revenue sourc Sales tax is a particularly helpful
source, as cities incorporate, annex shopping centers, etc. Cities also do not have the mandated
state functions that counties do, and can be more flexible in deciding their services. Charter cities
in particular have a wide range of options.
Urban county libraries, all property-tax based, have enough growing suburban cities in their tax base
that they generally can provide a more stable level of service.
2. Expenditure levels.
Expenditure per capita is the most common measure of quality of service. As a benchmark, in
1987/88 a "Foundation Program", which according to the Public Library Finance Act represents a
reasonable level of service, cost $1539 per capita.
In 1987/88, among the then-169 libraries, the greatest per capita expenditure for library service was
$90.33, by the City of Commerce. That was over 14 times that of the smallest, $4.78 by Shasta
County. Next highest are Irwindale ($75.55), Beverly Hills ($72.06), Alpine Co. ($67.08), Carmel
($50:95), and Palo Alto ($48.93). (However, both Irwindale and Alpine County have little more
than 1,000 population each, so their high per capita does not provide high service levels.) Nine
other cities enjoy per capita expenditures over$30.00.The lowest are all county libraries: Del Norte
($6.84), Colusa ($6.70), Madera ($6.45), Tulare ($6.40), Tuolumne ($6.11), Imperial ($5.64), Yuba
($5.35), Butte ($4.81) and Shasta. All but two of those low-per capita county libraries are general
fund-based. The two largest libraries, Los Angeles (City) Public Library and Los Angeles County
Public Library, spent $12.31 and $13.29 per capita respectively.
The 23 general fund-based county libraries, all rural, spent a mean per capita of$10.74, compared
to $13.14 spent by property tax-based county libraries (including city-county libraries and the one
Joint Exercise of Powers library), and $22.32 spent by municipal libraries, over twice as much.
3. Size.
The more populous library jurisdictions are generally better-funded than the smaller. Among those
with enough size to provide a varied range of services, the higher per capita amounts are found
most often in cities and special districts with populations of 50,000 to 150,000. Clearly, larger cities
have enough of a diverse funding base, including sales tax, real property tax increases through
resales, bed and utility taxes, etc., to be able to budget for adequate library service. However,
property-tax-based county libraries in the more populous counties do about as well as many cities.
The reason may be a combination of property tax increases from resales in the many cities within
those libraries' service areas and those from unincorporated suburban development.
4
CALIFORNIA PUBLIC LIBRARIES:-AN OVERVIEW
4. State role.
There is some state acceptance of responsibility to assist public libraries. The Public Library Finance
("PLF') statute authorizes a state contribution toward a 90/10 local/state match for a defined
"Foundation Program". The per capita value of the Foundation Program is valued at $16.42 for
1989/90, so a local appropriation of $14.77 would be eligible for a state contribution of $1.64 if
the state appropriated the full authorized amount. However, the state appropriation is about half
the authorized amount, so the PLF statute now provides approximately 5% of the overall cost of
the Foundation Program. Local appropriations beyond 90% of the Foundation Program cost do not
attract additional state funds.
All but one or two public libraries annually-meet the annual maintenance of effort requirement
needed to qualify for PLF subventions. However, not all those appropriate enough to qualify for
the maximum amount. In 1984/85, when the Foundation Program value was $12.96, 94 (56%) of
the state's public libraries appropriated the maximum 90% match of $11.66 - some almost to the
penny. Although the Public Library Finance Act is an important source of operating funds for local
library service, it cannot be considered an equalization program as long as the local funds are 90%
or more of the basic local budget.
Costs of providing service beyond one's own boundaries are addressed by the California Library
Services Act ("CLSA"). CLSA reimburses public libraries for the incremental costs of over-the-
counter loans to residents of other libraries' service areas and for loans to and from other libraries,
and supports some shared regional services that supplement local service. CLSA also partially
subsidizes adult literacy programs in the 81 public libraries that are participating in the California
Literacy Campaign in 1989/90.
S. Legal constraints.
There are two other areas where the law restrains library financing. The first is the overall
Proposition 13 freeze on ad valorem (assessed value) property tax rates; a two-thirds vote is
required to enact a "special tax" on some other aspect of property than its value, to supplement the
ad valorem tax. Although a score of jurisdictions have sought such voter approval to enhance
funding for their local libraries, only four have succeeded. One, Berkeley, has succeeded twice, once
in 1979 and again in 1988; the 1988 election will place its per capita expenditure among the highest
in the state.
The second is that all libraries operating under the general law are prohibited from charging their
residents fees for basic services. This includes all counties and special districts, and most cities. Most
charter cities also adopt this principle for their libraries. Experience throughout the country is that
imposition of fees significantly inhibits use of public libraries, especially by children and others of
modest means, and does not realize appreciable income - certainly not enough to offset the staff
cost of collecting it. However, concerned taxpayers and governing body members continually revisit
the question, as they seek ways to provide funds not available through the normal appropriation.
5
CALIFORNIA STATE LIBRARY
LIBRARY DEVELOPMENT SERVICES _ TELEPHONE: (916) 445-4730
1 1001 SIXTH STREET SUITE 300 SACRAMENTO. CA 95814 P P d ONTYME: CSLLDS
CALIFORNIA
STATE LIBRARY
rouse•ow
OPTIONS FOR ORGANIZING AND FINANCING
COUNTYWIDE PUBLIC LIBRARY SERVICE
Cy Silver, Consultant,
California State Library, December 1993
The following are the options available under California law for organizing-and operating free countywide
public library service in counties that include incorporated cities.
1. COUNTY FREE LIBRARY LAW(Education Code Sections 19100-19180) .
This is the organizational method most commonly used.It establishes under the Board of Supervisors it library
that serves all areas that are not otherwise taxed for free library service(typically, pre-existing areas would
be independent city libraries).
Most of the existing county libraries so organized had a dedicated tax rate prior to Prop. 13, and retain their
prorata share of that rate. Most of-the county libraries in rural counties .did not levy a.tax rate, and are
primarily funded from.the county general fund. Those with.a tax rate are also eligible for county general
funds.
2. CONTRACT WIT H AN EXIS77NG LIBRARY (Using Joint Exercise of Powers, Government Sections 6500
- 6578)
This method permits a jurisdiction that does not wish to administer its own library service, to-make service
available to its residents by ageeement with one or more jurisdictions that already provide library services
to their own residents.
Typical examples are the four "City-County" libraries (e.g., Stockton-San Joaquin County Library), in which
the City has an established library, and the county contracts with it to provide and administer the county
library service in the remainder of the county not served by city libraries. Typically, the City-appointed
Librarian is the administrator, reporting both to the City's Board of Library Trustees or other City entity for
the City service, and to- the County Board-of Supervisors for the county service. Employees in branch
libraries in the county area may be city employees or county employees, depending on the local arrangement.
Funding is by whatever means is available. Many of the counties in these arrangements -had previously
"established" a county library, and have the same funding options listed under County Free Libraries above.
The counties involved in the four existing city-county libraries have a library tax rate.
3. LIBRARYDIS7RICT(Education Code Sections 18400-19352)
This available method establishes an independent special district within such boundary lines as may be desired
(e.g., county boundaries). Voters directly elect a Board of Trustees whose sole responsibility is to govern
the district. One county (Del Norte County Library) is so organized.
t
OPTIONS FOR COUNTYWIDE PUBLIC LIBRARY SERVICE
If the district replaces existing tax-funded library service, there is transferred to the new.distriet the property
tax rate that would have been required to underwrite the budget of the former library service provider.
4. FORMATION OF A SEPARATE AGENCY UNDER JOINT EXERCISE OF POWERS
Under this method, all jurisdictions responsible for library service within the county jointly create a separate
library agency to be the single service provider for all. The agreement establishes the governance (perhaps
a separate Board of Directors, appointed by the signatory jurisdictions under a negotiated representational
formula). One county (Sonoma County Library) is so organized.
The agreement may provide for contribution by each signatory, which in turn uses whatever funds are
available. Examples of available funding ability might include:
- For a county signatory, the same funding options listed under County Free Libraries above.
-For a charter city, if its charter provided for a library tax, that tax rate would be available.
For any city, e.g., excise taxes or other taxes not available to counties, without requiring voter approval.
5. COUNTY SERVICE AREA (Government Code Sections 25210.1 -25216)
This provides for provision of"extended-library facilities and services"under the Board of Supervisors.Theme
must be public proceedings that result in a finding that the proposed services are indeed extended (that is,
not the normal and usual services). Any incorporated cities included must agree. To cfisallow creation of the
Area, 10%of the voters must first overtly petition against it in order to force an election, and at.the election .
a majority must vote against it. No county is organized under this statute.
Although many authorities hold that a*County Service Area may be used only to fund facilities (and their
maintenance), not the services therefrom provided,two counties have initiated benefit assessment proceedings
for local library support; one asked for voter approval and.failed, the other did not ask for voter approval
to fund a branch library region within the county, and succeeded. Otherwise, funding for a County Service
Area would have to be from a "special tax" as described later in this paper.
6:. 7RANSFER TO COUNTY BOARD OF EDUCA77ON (Education Code Section 1080(c))
Responsibility for•operating a county library organized under the County Free Library Law can,by agreement
between the Board of Supervisors and the County Board of Education, be transferred to the latter. One county
library, Mono County, is so operated.
7. SPECIAL LfiGISLA77ON
Shasta County sought and gained special legislation to remove the library from the direct control of the Board
of Supervisors. Chapter 406, Statutes of 1990, enacts the Shasta County Regional Library. Facilities and
Services Act(Government Code§§26170-26172.16).The Act provides for a Shasta County Regional Library -
Facilities and Services Commission. Commissioners are appointed by the board of supervisors, city councils,
county.Board.of education, and by the commission itself. Funding for the library is unclear at this time.
8. SPECIAL TAXES (Constitution Article XIIIA)
In addition to the specific funding methods outlined elsewhere in this paper, the parent jurisdiction of any
library organized under the following methods can put before the voters a "special tax" election for operation
of libraries organized under any of those methods as long as the tax base is not the ad valorem (assessed
value) of real property. A two-thirds vote is required to adopt the tax. Typical bases for special taxes are
parcels; dwelling units; or square feet of residential, commercial or industrial property, with different rates
for each. Various classes of taxpayers can be excluded from the taxation if desired. The State Library has
a summary of special taxers adopted for libraries. Regions with three county libraries are so funded.
2
OPTIONS FOR COUNTYWIDE PUBLIC LIBRARY SERVICE
Unless otherwise indicated below, income from a special tax falls within the jurisdiction's Gann limit
(Constitution Article X111%.
A MELLO-ROOS COMMUN17Y FAClLI77ES ACT OF 1982 (Government Code Sections 53311-53365.7.)
Mello-Roos is not a method of organizing service, but of financing it (and of financing capital projects as
well). A Mello-Roos district is a financing shell, under the Board of Supervisors in this example. Funding
would require two-thirds voter approval of a "special tax," as described at the beginning of this paper. Since
a. Mello-Roos district is a new government entity, it has its own Gann limit separate from that of the
sponsoring jurisdiction'. After formation of the Mello-Roos district by the Board of Supervisors, an election
will have two elements: approval of the special tax, and of a Gann limit for the district. One county library,
Modoc County, is so financed.
(10. SALES TAX(Revenue and Taxation Code Section 7285.5)
(This statutory method, which provided.for a half-cent or alternatively a quarter-cent sales tax to be approved
by a simple majority (50%)of the votes in any county,appears to have been made irrelevant by a December
1991 California Supreme Court decision, Rider v County of San Diego. The Court found that a two-thirds
vote was required.)
CS:C:\I 11HA7`DOU"I'MC011\TY.O.1' 3
L
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TATE LIBRARY
CALIFORNIA S
LIBRARY DEVELOPMENT SERVICES _ TELEPHONE: (916) 445-4730
1001 SIXTH STREET • SUITE 300 • SACRAMENTO. CA 95814 = ONTYME. CSLLDS
CALIFORNIA
STATE LIBRARY
.ou-M nw
or
OPTIONS FOR LIBRARY SERVICE IN
CALIFORNIA GENERAL LAW CITIES.
Cy Silver, Consultant,
California State Library, December 1993
Introduction:
A California general law city has three basic options for organizing and operating public library service:
1. Being served by the County Free Library.
2. Establishing a municipal library, to be.administered either by a Board of Library.Trustees as a
department of city government, or by contract with some other jurisdiction administering a library.
3. Establishing a library district independent of city or county-government, with-its own separately
elected Board of Library Trustees.
Each of those options has specified funding sources available to underwrite the library's operating budget.
Those three options, with their principal funding sources, are described below. Following them is a
description of other funding sources available.
A. OPTIONS FOR ORGANIZING GENERAL LAW CITY PUBLIC LIBRARY SERVICE.
1. County Free Library Law (Education Code Sections 19100-19180)
This is the organizational method used to serve approximately three-fourths of all California cities. The
County Free Library is established under the Board of Supervisors to serve all areas that are not otherwise
taxed for free library service (typically, pre-existing areas would be independent city libraries).
Most of the existing county libraries had a dedicated tax rate prior to Prop. 13, and retain their prorata share
of that rate.
Several county libraries in rural counties did not levy a tax rate, have no dedicated tax base, and are primarily
funded from the county general fund. With the State seen as not adequately funding the costs of mandated
health, welfare and justice programs, such rural counties turn to the library as one of the general fund
departments whose budget can be reduced so as to cover cost of the mandates.
1
OPTIONS FOR LIBRARIES IN GENERAL LAW CITIES
In attempting to compensate for such reduction, in many such general fund rural counties, cities with branch
libraries operated by the county library may contribute city funds to the county to enable the local branch
library to remain in-operation.
Education Code sec. 19173 permits the Board of Supervisors to establish..a Special Taxing Zone for a given
area, to provide services beyond those generally provided by the County Library. No Zone has been
established since the enactment in 1978 of Proposition 13; presumably a.special tax (described elsewhere in
this paper) or other source would be needed to fund that.
2. MUMCIPAL LIBRARIES
2a. Municipal Library (Education Code secs. 18900-18965)
This is the most common method of organizing independent library service in general law cities. About half
of the 105 cities that operate their own libraries are general law cities, and use this form of organization.
(The other half are charter cities, organizing their libraries under home rule.)
The library, although a department of city government, is uniquely administered by a Board of Library
Trustees appointed by the City Council. Its funding is-by allocation from the city's general fund as part of
the annual budget process. If the library employees are covered by the city's personnel ordinance, they are
the employees of the City; if not in the personnel ordinance, they are employees of the Board of Trustees.
The Trustees have complete policy control over all other matters affecting the library, including execution
of the budget once it has been annually approved by the City Council.
2b. Contract with an existing library (Using Joint Exercise of Powers, Government Sections 6500-6578) ,
This method permits a jurisdiction that has established a library,-but does not wish to administer its own
library service, to make service available to its residents by contract with one or more jurisdictions that
already provide library services to their own residents. Funding to pay the City's contractual costs is by
whatever means is available to the City.
The only examples are ones in which a county contracts with a city or with another county for library service.
E.g., in the Riverside City-County Library, the City has an established library, and the county contracts with
it to provide and administer library service in the county areas.
As of this writing one city is in the process of withdrawing from a county library and establishing a municipal
library, but receiving service by,contract with.another_city's_municipallibrary.There_is-no-other Example____._
of a city with an established library so contracting. There are, however, three "island" cities that do not have
library facilities within the city limits, that contract with their surrounding cities for access to those cities'
library services: Emeryville, Piedmont, and Hillsborough.
2
OPTIONS FOR LIBRARIES IN GENERAL LAW CITIES
3. DISTRICT LIBRARIES
3a. Library District (Education Code Sections 18400-19352)
This method establishes an independent special district within such boundary lines as may be desired (e.g.,
city boundaries). Voters directly elect a Board of Trustees whose sole responsibility is to govern the district. '
Two cities are served by districts so established: Blythe (by the Palo Verde-Valley Library District in
Riverside County) and Crescent City (by the Del Norte County Library District).
3b.Unified School District or Union High School District Public Library District (Education Code secs.
18300-18751)
This method establishes an independent special. public library district within the same boundaries as an
existing school district. The Board of School District Trustees also sit.as the Board.of Public.Library
Trustees. The cities of Banning, Coalinga, Huron, Dixon and Santa Paula are served by School District
Public Library Districts.
(3c. Library Districts and Museums -in Unincorporated Towns and Villages (Education Code secs.
19600-19734)
CIbis method is not available to incorporated towns and villages. Although a few general law cities today are
served by library districts organized under this authority,those districts were organized prior to incorporation
of the cities served.)
4. NON-PROFIT PUBLIC BENEFIT CORPORATION (Corporations Code secs. 5110-6910)
Interested persons frequently ask-about organizing a public library as a non-profit corporation. There are
many technical and policy issues involved. No public library (as the term.is commonly used) in California
is so organized.
A non-profit corporation is governed by a Board of Directors who are real people, not municipal
corporations. However, the Articles could specify that board members be from municipal bodies etc.
A municipality could contract with a non-profit corporation for library service. Funding would be by contract
with the city and by donation from local organizations,.companies and individuals.
It is not clear if a non-profit corporation.would be eligible to claim subsidies under state legislation in the
same manner as do jurisdictions that administer libraries. If a library were to be operated by other than a
public jurisdiction, the State Librarian, as administrator of the state legislation involved, would have to
determine if the library somehow qualified. That would best be done if the library.(or any jurisdiction
involved) wrote a formal request to make a determination, enclosing any relevant documents. The State
Librarian would then seek legal advice, and such other advice as appropriate, and make his determination.
3
OPTIONS FOR LIBRARIES IN GENERAL LAW CITIES
B. FISCAL FACTORS AND OPTIONS
1. TRANSFER OF FUNDS TO NEW PROVIDER JURISDICTION (Revenue and Taxation Code sec. 95.5)
If the responsibility for tax-funded library service is transferred from an existing provider jurisdiction (e.g.,
the county) to a new one(e.g., the city), there is transferred to the new provider a to-be-determined amount
of property tax from the existing provider. The determination is by negotiation between the two jurisdictions
involved; different counties have different approaches to the amount of property tax transferred. The
respective Gann limits are also adjusted prorata. This system is intended to make no change in the overall
amount of taxes paid by an individual taxpayer.
If the new jurisdiction is a general law city, then the property tax amount so shifted goes.into the city's
general fund,to be allocated in the budget process. Hit is a special district-library,it goes to the district itself
as the library's baseline income.
The amount of property tax received by the new provider jurisdiction will change.over time in proportion to
the change in the assessed value of the jurisdiction's property tax base.
2. SPECIAL TAXES (Constitution Article XIIIA)
In addition to the funding methods specified for the various forms of organization outlined above, the parent
jurisdiction of any library'organized under the above methods can put before its voters 'a "special tax"
election, as long as the tax base to be used is not the ad valorem.(assessed value) of real property..Approval
by two-thirds of those'voting is required to adopt the tax.Typical bases for special taxes.are parcels;-dwelling '
units; or square feet of residential, commercial or industrial property, with-different rates for each. Various
classes of taxpayers can be excluded from the taxation if desired (e.g. seniors or low-income.people). The
State Library has a summary of special taxes adopted for library operations.
Income from a special tax falls within the jurisdiction's Gann limit (Constitution Article XIIIB).
3. MELLO-ROOS COMMUNITY FACILIY7ES ACT OF 1982 (Government Code Sections 53311-53365.7.)
Although Mello-Roos is-most often used for capital projects, it can be used for library services as well. It
is not a method of organizing service, but of financing it. A Mello-Roos district is a financing shell, under
the City Council in this.example. Funding would require_ two-thirds voter approval of a "special tax," as
described above.
Since a Mello-Roos district is a new government entity, it has its own new Gann limit separate from that of
the sponsoring jurisdiction. Following formation of the district by the sponsoring jurisdiction, an election will
have two elements to be approved: the special tax, and a Gann limit for the district. One library, Modoe
County Library, is so financed.
If the jurisdiction is at or near its Gann limit, Mello-Roos makes sense. Otherwise, it may be easier to explain
a single issue, the special tax, rather than the three elements involved in Mello-Roos formation.
4
OPTIONS FOR LIBRARIES IN GENERAL LAW CITIES
4. LAKEWOOD PLAN
Any city served by a county library, could, using any available funds,contract with the county for enhanced
service levels beyond those generally provided throughout the County Library service area. (This assumes
that county policy permits non-uniform service levels.)
The name for this method of a city's contracting with a county for services originated with the then-new City
of Lakewood (Los Angeles County), which upon incorporation chose to contract with the County for certain
services instead of becoming a full-service city. In addition to other county-provided services, the Lakewood
branch of the County Library, although within the taxed service area of the County Llbrary, offers hours,
staffing and collections beyond the levels in similar communities elsewhere in the County Library service
area.
A similar arrangement is in effect in the Los Altos-Los Altos Hills branch of the Santa Clara County Library.
A Joint Exercise of Powers agency was formed, to (successfully) conduct an election to levy a special tax
to provide enhanced services. Similarly, Davis, served by the Yolo County Library;-had a successful Mello-
Roos election both to build a building, and to operate it at enhanced levels.
S. U77U7Y TAXES AND OTHER EXCISE TAXES
A city can on its own motion enact an ordinance for a utility excise tax, a transient occupancy (bed) tax, or
any other excise tax. These go into the general fund for distribution through the budget process. Many cities
have adopted such taxes for specified purposes, and as a matter of policy (not of law) have hewed to those
commitments. (Of course, for capital projects, not operating budgets,such taxes can be dedicated to servicing
limited-'obligation Bonds.)Please note that some legal authorities may.cautionagainst enacting any new excise
tax without two-thirds voter approval, Because of the views of two members of the current California
Supreme Court expressed' in.a eoneum- ng opinion in.Rider v. County of San Diego, December 1991.)
6. REDEVELOPMENT INCREMENTS
Although the tax increments from redevelopment may not directly be used to support library operations,
redevelopment agreements negotiated between a city redevelopment agency and a county have provided multi-
year payments to the county, and those payments can in turn be used by the county to support library
operations.
7. SPECIAL ASSESSMENTS
Although "special assessments" appear not to be available as a means of funding library operations, one
county library has enacted assessment financing for services in the region served by a particular branch
library. (Assessment financing has been used for capital financing.) Special assessments are levied on owners
of real property, according to a formula based on the benefit to the real property owner. Typical purposes
of special assessments are roads, sewers, levees, street lighting, curbs and sidewalks or other property-related
infrastructure.
5
OPTIONS FOR LIBRARIES IN GENERAL LAW CITIES
(8. CITY SALES TAX)
(Local sales tax elections to support libraries are not available to cities without specific enabling legislation.
A two-thirds vote would likely be required under guidelines from a December 1991 California Supreme Court
decision, Rider v County of San Diego.)
(9. COUNTY SALES TAX(Revenue and Taxation Code Section 7285.5)
(The Rider decision above appears to have made irrelevant an existing statute that provided for a half-cent
sales tax,or alternatively a quarter-cent sales tax,that would require passage by only a simple majority(50gb)
of the voters in any county. The tax could have funded projects or programs in both inoorporated and
unincorporated areas, including areas served,by city libraries as well as the county library, as well as e.g.
transportation, health, or other services.)
C. CONSTRUCTION OF LIBRARIES
Those interested in public library capital projects should request the current edition of the State Library's
Financing California Public Library Buildings.
C-S:C:\I I W AMAITS\C ENEPAL.LAW 6
CALIFORNIA STATE LIBRARY
LIBRARY DEVELOPMENT SERVICES TELEPHONE: (916) 445-4730
1001 SIXTH STREET • SUITE 300 SACRAMENTO, CA 95814 a 4P
ONTYME: CSLLDS
11 CALIFORNIA
STATE LIBRARY
�a,a•nw
FINANCING CALIFORNIA PUBLIC LIBRARY BUILDINGS, 1994
Cy Silver, Consultant,
California State Library, October 1993
Library directors, other local officials, and architects regularly ask about financing for construction of public
libraries in California. This eight-page paper outlines the principal,methods that are currently available.
Every session of the Legislature provides amendments to many of these methods, and some sessions provide
additional methods as well. Anyone exploring financing of library construction should each fall review the
results of the legislative session just ended. Similarly, ballot propositions and new or amended federal laws
also have their impact.
The methods reflect the existence of both Proposition 13's limit on ad valorem real property tax, and
Proposition 4's limit on total local expenditures. They include legal structures that can be created to undertake
construction projects as well as sources of funds for those projects. Frequently a mix of various legal
structures and funding sources is needed to bring a library facility and its furnishings and equipment into
being.
Further details on the various financing methods are available on request from Cy Silver, Facilities Planning
Consultant, California State Library, 1001 - 6th Street, Suite 300, Sacramento 95814;' Internet
auto0water.ca.gov; phone 916/322-0360, fax 916/323-1870, or by reference to the materials in a brief.
bibliography at the end of this paper. However,.the local jurisdiction's legal counsel should be consulted as
the final authority on all matters in this paper.
I. GENERAL OBLIGA77ON BONDS.
General obligation (G.O.) bonds are the least costly method of financing. They are based on the ad valorem
property tax, and require a two-thirds vote of the electorate. Voter-approved G.O. bond taxes are over and
above the jurisdiction's AB8 property tax proration and do not fall under the Prop. 4 (Gann) limit. .
Most (not all) authorities hold that furnishings may not be bought with principal from bond sales, but any
interest accrued may be used for that purpose.
t
.......... . ...........
FINANCING CALIFORNIA PUBLIC LIBRARY BUILDINGS, 1994
2. MELLO-ROOS COMMUNITY FACIL17YES ACT OF 1982.
Mello-Roos (Government Code §§53311-53365.7) can be used to finance buildings -by any jurisdiction
authorized to provide library services. It allows creation of a special district to serve as a financing shell for
public construction. The boundaries of the district can be Arawn to include (or-exclude) any area.
Since a Mello-Roos district is a new special district, it will have its own new Prop. 4 expenditure ceiling.
The Prop. 4 ceiling of the district's sponsoring city or county is not considered.
Funding for Mello-Roos construction finandmg requires two-thirds voter approval of a "special tax". In
conformance with Prop. 13, such special taxes on real property may not be levied ad valorem, but may be
levied on e.g. square footage or number of parcels, and may include properties exempt from-the ad valorem
tax. The tax can be highly customized for different types of property or taxpayer status.
Because of the flexibility in designing a special tax, Mello-Roos is particularly suited to undeveloped area
with fewer than 12 landowners, as-ian alternative to special assessment financing. However, today's soft
California real estate market raises questions about the marketability .of bond sales for areas with few- .
-inhabitants.-Approval in built-up areas,'as has bbei done for a few libraries, is less troublesome.
Mello-Roos financing can require rates up to 2% higher than G.O. bond financing.
3. LEASE-PURCHASE ("Build-to-Suit").
Lease-purchase of property or major equipment(that is, lease or instalment sale with option to purchase) is
frequently- employed for smaller projects of up to $500,000, and many larger-projects as well. The
jurisdiction will directly place the.project with the private less6r of the property (frequently the builder); the
lessor in turn gets'financing ftin e.g. a bank. No'voter approval is needed.
Tb6`purchase"'part must remain an option until exercised, since under the California constitution municipal
income cannot be obligated for more than one year at a time without 2/3 voter approval. Voter approval is
not needed for lease-purchase financing.
The lease itself may be negotiated at favorable rates, because the property, even though privately owned, is
under the constitutional welfare exemption free of property-taxes as long as-it is usied'for the library. The
interest portion of payments on the lease or instalment sale can be structured to be exempt from.federal and
state income taxes.
4 CERTIFICATES OF PARTICIPATION.
Certificates of Participation (COP'S) are the most common way of financing capital projects in populated
areas. They expand the traditional lease-purchase arrangement by increasing the pool of investors. They in
effect are a tax-exempt real estate investment trust for larger projects.
To use COP's, the municipality selects (or creates) a lessor, such as a non-profit corporation-or a Joint
Exercise of Powers agency. The lessor appoints a trustee (e.g., a bank or insurance company), and assigns
to the trustee all rights to payments from the lessee (i.e., from the municipality). The trustee places the
2
FINANCING CALIFORNIA PUBLIC LIBRARY BUILDINGS, 1994
Certificates (that is, participation units of e.g. $5,000 each) with an underwriter. The underwriter then
markets the Certificates. COP payments are structured to be tax-exempt to the investor.
Although COPS are technically not a debt and do not require voter approval or.an ordinance subject to
referendum, California courts have construed COPS as a continuing contractual obligation of the jurisdiction.
The security for Certificates of Participation is the municipality's general fund income stream, not the
property. In most California COP's, the issuer jurisdiction protects the security by covenanting to budget and
appropriate the funds for the annual payments, so that the investor perceives these as equivalent to a debt,
even though no voter approval has been granted. Most jurisdictions placate lenders by covenanting to budget
and appropriate the annual lease payments. According to some authorities, typical costs of issuance of COP's
are such that projects should total at least$750,000;smaller ones should consider traditional lease-purchase.
A variant is a "lease-leaseback" COP. In this, the jurisdiction leases to e.g. a redevelopment agency or JPA,
an existing (or to-be-built) asset(e.g., a City Hall), unrelated to the desired needed project (e.g., a library).
That lease is for a nominal cost,e.g. $1/year. That lessee agency then turns around and leases the asset back
to the City at an appropriate rate, and also issues COP's to build the desired project, procure the desired
equipment, etc., using the income stream from the City's lease payments.
Pooled Certificates of Participation are sometimes used, in which several jurisdictions (usually smaller ones)
join together to provide collective financing for several individual local projects.
S. SPECIAL ASSESSMENTS
Parcels in undeveloped or developing regions within a city can have benefit assessments levied on them for
construction of libraries and other infrastructure improvements. A City of San Diego ordinance authorizing
such facilities benefit assessments was upheld by J.W. Jones Companies v. City of San Diego, 157
Cal.App.3d 745 (1984), and several libraries have been.built thereunder in San Diego. In 1990, the City of
Sacramento enacted a benefit assessment to pay part of the cost of constructing and stocking a new branch
library.
Requirements include conformance with an adopted general plan. Also, the assessment must be based on the
reasonable benefit to the properties included. Since libraries have previously been considered as benefiting
all segments of the population, not just property owners, an assessment formula for libraries will require
careful thought if it is withstand potential challenge. One library has succeeded in supporting library
operations (not capital projects) through benefit assessment proceedings under existing legislation, using a
"Quality of life" rationale.
Special assessments are not taxes, so there are no Prop. 13 or Prop. 4 considerations. The governing body
involved usually can adopt them on its own motion. A bill to provide general authority to use benefit
assessment financing for libraries has been introduced in 1993.
6 DONATIONS.
Library buildings can be financed by major donations from philanthropists or corporate foundations. A
professional fundraiser may be able to organize a campaign that would work in California. Two large
California library systems now employ fundraisers. Costs of capital campaigns typically range from five to
fifteen cents per dollar raised on the announced campaign goal.
3
FINANCING CALIFORNIA PUBLIC LIBRARY BUILDINGS, 1994
7. LOCAL REVENUE SOURCES.
In addition to special taxes which require 2/3 voter approval, mentioned under Mello-Rdos above, local city
councils and boards of supervisors do have the ability, on their own motion, to levy other taxes to meet lease
payments etc. Examples include utility excise taxes, business license taxes, transient occupancy (bed) taxes
or property transfer taxes(i.e.,documentary stamp tax).Such-local actions require public hearing and-notice.
Overt taxpayer action is required to prevent their enactment; failure to object results in the tax being imposed.
(Some legal authorities may caution against any new tax, because of the views of two members of the current
California Supreme Court expressed in a concurring opinion in Rider v County of San Diego, December
1991.)
8 PAY AS YOU GO.
Some jurisdictions prefer to "pay as you go", not using debt to pay for facilities. (Debt financing may be
considered as "pay as you use".)This limits the local ability to provide facilities for present and future needs
to the present ability to make construction payments.
A building fund can also be created by annual appropriation. However, the need for the building frequently
becomes pressing long before the fund is large enough to cover the entire cost of the project, and so other
financing methods would be used in conjunction with it.
9. DEVELOPER FEES.
Under the Subdivision Map Act (Quimby Act), local developers may be required to pay fees for needed
municipal capital projects in the areas they are developing. (The developer of course passes such fees on to
the purchaser of the subdivided property.) The project must be included in a local capital improvement plan.
Several public library buildings have been financed through such fees.
10. DEVELOPER AGREEMENTS.
Sale of air rights or setback easements associated with a library project in built-up downtown areas may
provide valuable incentives for private developers.
Developers may also build large library projects on public land. The library occupies part of the space. The
remainder stays under the developer's control for an agreed number of years, and is devoted to commercial
use. The developer's return comes from leasing out of that space. Library expansion needs are met by
reclaiming the commercial space. Two large main libraries are now being so financed.
Library projects can also be included in a large mixed-use project,with the jurisdiction making sizable parcels
available to private developers, and the developer building specified public improvements.
Exactions in lieu of fees can also be imposed. E.g., the ordinance includes a provision to make issuance of
a building permit contingent upon the availability of public facilities, such as schools, parks or libraries, when
4
FINANCING CALIFORNIA PUBLIC LIBRARY BUILDINGS, 1994
the existing public facilities are inadequate. The developer may find it easier to provide the facilities rather
than pay the fees.
11. COMMUMTY DEVELOPMENT BLOCK GRANTS.
This major federal program has been used for a variety of local public construction projects, including
libraries. Included are Entitlement Grants (Catalog of Federal Domestic Assistance 14.218)and Small Cities
Program (CFDA 14.219). Although the Small Cities CDBG program specifically excludes central libraries
as an authorized use, it may be that branch libraries are eligible.
Almost all jurisdictions have officials familiar with CDBG. The regional office of Housing and Urban
Development can also provide technical assistance.
12. HISTORIC PRESERVATION GRANTS-IN-AID.
This federal program(CFDA 15.904)assists with plans and specifications for restoration of historic buildings.
It may be that Historic Preservation funds can facilitate some of the planning work needed to provide modern
library services in buildings that have intrinsic historic interest. (Library planners should be extremely careful
in evaluating the capability of an older building to meet modern-service requirements.) Further information
can be provided by the State Historic Preservation Office.
13. LIBRARY SERVICES AND CONSTRUCTION ACT.
Title II of this federal program (CFDA 84.154) is specifically for constructing local public libraries. In
addition to new buildings, eligible construction includes additions to existing buildings, conversion to library .
use of buildings originally designed for other purposes, and remodeling for handicapped access, energy
conservation, safe working environments,:--o�ase of modern technologies. It does not include general
renovation and repair.
Applicants must provide local cash expenditure of at least 50% of project costs, including construction itself,
site acquisition and development, architectural services, and furniture and built-in equipment.
LSCA is administered by the California State Library. Approximately $1.5 million has been available
annually in recent years.
14. ENERGY CONSERVA770N.
Funds for energy audits and for remodeling for energy conservation are periodically available from the
California Energy Commission. The funds are loans, to be repaid over time from the savings realized by
energy remodeling.
5
FINANCING CALIFORNIA PUBLIC LIBRARY BUILDINGS, 1994
r
15. COMMUNITY REHABILITA77ON DISTRICTS.
The Community Rehabilitation District Law of 1985 (Govt. Code §53370 et seq.) provides a method to
finance the rehabilitation, renovation, repair or restoration of existing public buildings,libraries among them.
Funding can be any source of revenues, including but not limited to property tax. The governing body of the
district (which is ex officio the legislative body that established the district) can initiate proceedings to issue
senior obligation bonds, which would require a simple majority for passage. Keep in mind that this method
reprioritizes existing revenues, rather than providing a new source of funds.
16 INTEGRATED FINANCING DISTRICTS.
Integrated Financing Districts (Government Code §53175 et seq.) allow creation of a special district.that is.
authorized to levy a landowner assessment that is contingent on development of the land, together with an
assessment authorized under other existing acts, or any combination of those levies.
The district can enter into a reimbursement agreement with investors who will in turn build the project, and
be repaid from the assessments.
17. CALIFORNIA LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 1988.
All funding under this measure (Proposition 85, 1988) has been awarded. Two successor bills were
introduced in 1993, and await further committee action in 1994.
(18. COUNTYWIDE SALES TAX.
(1989 legislation had created Revenue and Taxation code §7285.5 to authorize any county to adopt either a
one-half cent sales'tax, or (in later amendments) alternatively a one-fourth cent sales tax, for any specific
projects, including libraries. The list of projects required a-2/3 vote of an authority established by the Board
of Supervisors for that purpose, and the tax approved by a 50% vote of the countywide electorate. Both
capital projects and operating costs were allowed. Projects or programs can-be in both incorporated and
unincorporated areas, including areas served by city libraries as well as the county library. However, an
August 1992 California Supreme Court decision, Monterey Peninsula Taxpayers Association v County of
Monterey, finds the tax to be a special tax that requires a two-thirds vote of the electorate, and is hence
unconstitutional.)
19 TAX ALLOCA71ON BONDS AND OTHER TAX INCREMENT FINANCING.
Tax allocation bonds are issued by a redevelopment agency and paid from its tax increment. Although used
primarily to build income-producing property in the redevelopment area, public works, including libraries,
have been so funded.
1990 legislation enacted Infrastructure Financing Districts (Government Code §53395 et seq.), to finance
public capital facilities using a similar method of tax increment financing.
6
FINANCING CALIFORNIA PUBLIC LIBRARY BUILDINGS, 1994
t 20. METHODS NOT INCLUDED.
Revenue bonds require statutory or city charter authorization, in some case majority voter approval, and
payment from a defined source. They are normally used for revenue producing facilities such as airports or
golf course. Sales tax revenue bonds are usually employed only in conjunction with revenue producers whose
income stream will only grow to meet payments after some period of time. Although libraries could in theory
be built with sales tax revenue bonds under a JPA or redevelopment authority, libraries lack any income-
generating abilities, and are not considered appropriate for this financing method.
Lease revenue bonds are another method that requires specific statutory authorization. They also requires an
ordinance, which is of course subject to referendum. The method used to be much more popular before
COP's were devised a decade ago. With today's widespread use of COP'S, there is no particular advantage
to using lease revenue bonds, and some procedural disadvantages.
The Marks-Roos Bond Pooling Act provides for formation of-a JPA that will in effect pool a number of
specific local capital issues (G.O. Bonds, COP'S, Revenue Bonds, Lease-Purchase)'etc., and combine them
into an issue of one or more bonds or other instruments. It is typically used if it benefits more than one
agency, if otherwise more than one type-of financing would be issued, when there are sufficient economies
of scale (including the lower interest rate that may result from a single larger issue instead of several smaller
ones, as well as the costs of bond counsel etc.), and perhaps where a negotiated sale is under consideration.
However, there are potential disadvantages, including the risk of being committed to the interest rate, legal
and administrative complexity, and added costs; unless the entire issue is used for projects, those risks might
not be adequately amortized.
Selective bibliography.
For a comprehensive general overview of the statutes and procedures involved in borrowing to fund every
kind of local capital project, see Virginia L. Horler, Guide to public debt financing in California, rev. Sept.
1987, Packard Press Financial Publications Division, 221 Main Street, Suite 1400, San Francisco 94105
(415/974-1100).Its Table 14 summarizes the "Comparative features of alternative capital financing methods."
Some other sources are listed in an annotated bibliography by Mary Jo Lynch, Non-tax sources of revenue
for public libraries, Chicago, American Library Association, 1988 ($3.00).
Developer agreements are reviewed in William Fulton, "Wheeling and dealing in California", Planning,
November 1989, pp. 4-9. Mixed use projects are discussed in Lewis Oliver and Eric Smart, "Orlando's city
commons", a model public/private venture", in Urban Land, January 1990, pp. 21-25. General obligation
bond measures are reviewed in Richard S. Woodward, "G.O. bond measures: a blueprint for success", in
Western City, glay'1987, pp. 5-17. Some of the issues involved in excise taxes for capital projects are
reviewed in John Thompson, "Vacaville's excise tax, two years later", in Western City, Nov. 1990, pp.3-5.
Lease-purchase and Certificates of Participation are discussed in Roy V. Hanson, "When to consider
lease/purchase", in The Bottom Line, v. 3 no. 3 (1989), pp. 4-5, Bruce Johnson and John C. Fitzgerald,
"Mini COPS create shareholder interest in Atwater's community center, in Western City, Nov. 1990, pp. 15-
16, and Debora Vrana, "Some government bonds are no longer good investments" in California Journal,
August 1992, pp. 403-406. Mello-Roos (construction aspects only, not service aspects) in Lori Rained,
"Mello-Roos bonds - California's answer to financing public infrastructure in developing areas", in
Government Finance Review, Aug. 1987, pp. 13-15,and in Debora Vrana, "Mello-Roos districts, a new way
7
FINANCING CALIFORNIA PUBLIC LIBRARY BUILDINGS. 1994
to sell local bonds", in California Journal[1991?], pp. 41-2. One book and five articles about building and
endowment funds are Victoria Steele and Stephen Elder, Becoming afundraiser.the principles and practice
of library development, American Library Association, 1992, Dwight Burlingame, Library Capital
Campaigns", in Journal of Library Administration, v.12 no.4, 1990(special issue on "Library development,
a future imperative), .pp. 89-101, Susan Goldberg, "Library endowments, building equity", in The Bottom
Line, v. 4 no. 1 (1990), her "The fundraising assessment: the basis for a campaign", in The Bottom Lire,
v. 5 no. 4(1991/92),pp. 45-6,Gary Hunt and Hwa-Wei Lee, "The ten principles for successful fundraising"
i The Bottom Line, v. 6 no. 3/4, (1992/93, and Anne Turner, "If you don't ask you don't get: creating
endowment funds", in California Library Association Newsletter, v. 23, no. 9, September 1990; although
Goldberg 1990 and Turner 1990 are written about operating funds,similar approaches could be used to raise
capital funds. Nancy L. Minter, "Tax increment financing", Urban Land, May 1991, pp. 38-9, discusses
that method. An overview of revenue enhancements in general is provided in Douglas W. Ayres, "Sources
of municipal revenue", in PM, August 1991, pp. 19-21.
Those interested in learning more about these methods should consider the course offerings from U.C.Davis
Extension and U.C.L.A.Extension.Both typically offer a one-day overview or update course in public capital
finance, as well as day-long courses in special topics.
MC:WUiANLOUTSU'INANCNC 8
CALIFORNIA STATE LIBRARY
LIBRARY DEVELOPMENT SERVICES i TELEPHONE: (916) 445-4730
1001 SIXTH STREET • SUITE 300 • SACRAMENTO, CA 95814 A ONTYME: CSLLDS
i CALIFORNIA
STATE LIBRARY
.anee•
LOCAL TAX ELECTIONS FOR LIBRARY OPERATIONS
Following are the successful tax elections held between November 1978 and November 1993 to support local
library operations. Not included are failed elections, elections solely to fund capital improvements, or sales
tax elections in which the library was one of several county programs to be assisted. Unless otherwise
indicated, the election was for a "Special Tax" under authority of Section 4 of Constitution Article XIIIA
(Proposition 13); for which a two-thirds vote is required. The tax base for such special taxes is taxable real
property, on a basis other than assessed value.
1980. Berkeley (Alameda County).
Tax formula: sq.ft. of improved properties:
Residential: 2.3C/sq.ft.
Commercial and Industrial: 3.50/sq.ft.
Inflator: Regional CPI, not to exceed 7% in any year.
Duration: 10 years.
Exemptions: None.
Miscellaneous: Tax for typical 3-bedroom.house, Year 1: $35. Amendments enacted 1988 (see
below).
1985. Blanchard Community Library (Santa Paula, Ventura County).
Tax formula: not to exceed $5 per parcel/yr.
Inflator: None.
Duration: 6 years.
Exemptions: None.
Miscellaneous: Includes undeveloped parcels. 1990 election to increase Gann limit passed, but
extension of tax beyond the 6th year failed passage.
1986. North County Library Authority (JPA of Cities of Los Altos and Los Altos Hills, Santa Clara
County).
Tax formula: $19 per parcel Year 1, up to'$36 Years 2-5.
Inflator: None.
Duration: 5 years.
Exemptions: None.
Miscellaneous: Cities are served by Santa Clara County Library. Tax used to enhance County-
provided service level. Amendments enacted 1990 (see below).
1
1988. Berkeley (Alameda County).
(Amendments to 1980 tax above.)
Tax formula: sq.ft. of improved properties:
Residential: 7.20/sq.ft.
Commercial and Industrial: 10.9C/sq.ft.
Inflator:.Regional CPI or California personal income, whichever is greater.
Duration: Permanent.
Exemptions: Low income householders.
Miscellaneous: Municipal Gann limit raised for Years 1-4. Tax for typical 3-bedroom house, Year
1: $94.
1988. Modoc County.
Tax formula:$18.00 per individual landowner per year(that is,an individual would pay at most$18,
regardless of number of parcels owned).
Inflator: None.
Duration: No limit.
Exemptions: None.
Miscellaneous: Enacted as part of a Mello-Roos proceeding;with hindsight,did-not need Mello-Roos
formation.Revenue provides entire county library budget effective July.1, 1990.Needed loan to.carry district.
until January 1990 receipt of revenues from December 10, 1989 first instalment on property tax; cash flow
to retire that loan-as well as provide ongoing operations. Tax formula assumes-operating.costs-of$13,000/mo;
5% inflation compounded; 10% interest on loan;Th interest earned on surplus funds:The actual levy was
for the maximum $18 allowable rate.
1990. Davis (Polo County).
Tax formula: Up to $42/parcel/year (debt service and operating).
Inflator: None.
Duration: Permanent.
Exemptions: Unbuildable land; agricultural land without a residence on it;low-income people.
Miscellaneous: Branch of Yolo County Library. Tax part of a Mello-Roos district proceeding.-The
tax will both build a branch library'($4 million)-and add $180,000/yr(when completed) to the existing level
of County funding.
2
L990. Goleta (Santa Barbara County).
Tax formula: benefit factor on taxable properties by category of use, as follows:
Description Benefit factor
Vacant; irrigated or dry farmland: 0.5
Residential: single, co-op, condo: 1.0
Residential - duplex, triplex: 3.0
Apartments - Courts: 6.0
Commercial, Industrial: 4.5
Miscellaneous, other: 2.0
Each year the factors are totalled for all eligible properties, and divided into needed total funding to
determine the amount per factor.
Inflator: Regional CPI.
Duration: Permanent.
Exemptions: None.
Miscellaneous: Branch Iibrary of Santa Barbara County. County pays Santa Barbara Public Library
$4.60 per capita (1990)to administer service in unincorporated area. Estimated amount of tax for first year,
factor of 1.0 (e.g., single family residence) is $12. Others are multiplied by the value of the factor. Tax
enables enhanced service.
1990. North County Library Authority (JPA of Cities of Los Altos and Los Altos fliills, Santa Clara
County).
(Note: amendments to 1986 tax above.)
Tax formula: $36 per parcel first year, not to exceed $52 thereafter.
Inflator: None.
Duration: 20 years.
Exemptions: low income senior households.
Miscellaneous: continues enhanced services, plus expanding the facility.
1990. Rockridge Branch, Oakland Public Library (Alameda County).
Tax formula: $25 per living unit.
Inflator: None.
Duration: 30 years.
Exemptions: Unknown.
Miscellaneous: Mello-Roos district. Although tax primarily for city share of a hoped-for Prop. 85
grant, could also be used for operations. Branch in 5,000-home, 15-precinct area was smallest in city, had
been considered for closing.
1992. Lassen County Library, Susanville and Richmond School District County Service Areas.
Tax formula: $18 per dwelling unit.
Inflator: Unknown.
Duration: Unknown.
Exemptions: Unknown.
Miscellaneous: Election organized to form County Service Area coterminous with school districts as
convenient taxing areas; above are only two districts that gained the required two-thirds majority. County
Library will serve only those areas. (Later (1993): County revisiting entire library program.)
3
1993. Pasadena Public Library (Los Angeles County)
Tax formula:
$20 each separate residence.or condominium dwelling unit
$13 each unit in non-condominium multiple unit
$147 each non-residential parcel
Inflator: Regional CPI
Duration: Five years
Exemptions:
Low income, by formula on size of household;e.g., I person, $13,000;4 persons, $28,000)
Persons exempt from local utility user's tax by reason of age or disability
Properties qualified for welfare exemption
Miscellaneous: Tax is estimated to provide $7:1'million the first year, sufficient to provide the
service level enjoyed in 1989.
1993. Marin County Library. Special Tax Zone 1 (West Marin).
Tax formula: not to exceed $36 per living unit.
Inflator: None.
Duration: No termination.
Exemptions: None.
Misoellaneous. Ballot measure includes Gann limit waiver for 4 years. Amount is calculated to .
restore service in Regional Library, 5 community branches and bookmobile to levels in place.prior to 1992
state budget property tax transfers.
1993. Blanchard Community Ubrary (Santa Paula, Ventura County).
Tax formula: $25 per parcel.
Inflator: None
Duration: No termination.
Exemptions: None
Miscellaneous. Expected to raise appr. $175,000 from the 7,000 parcels in the district. Will likely
have to soon ask voters for Gann waiver; chose not to do so as part of 1993 measure so as not to confuse
voters.
For further information about the above local measures, contact the local library director. For general
information about library finance, contact Cy Silver, Consultant, California State Library, 1001 - 6th Street,
Suite 300, Sacramento 95814;phone 916/322-0360;fax 916/323-1870;internet <auto@water.ca.gov> . Mr.
Silver has the official text of many of the measures above, and occasional ancillary material.
C&C:UMAYDOUTSWAXCLGC 4
OFFICE OF THE COUNTY ADMINISTRATOR
C 0 N T R A C 0 S T A C 0 U N T Y
Administration Building
651 Pine Street, 11th Floor
Martinez, California 94553
DATE: February 22, 1994
TO: Supervisor Tom Powers
Supervisor Jeff Smith
Supervisor Gayle Bishop
Supervisor Sunne Wright McPeak
Supervisor Tom Torlakson
FROM: Claude L. Van MartelYNANCE,
istant County Administrator
SUBJECT: WORKSHOP ON THE GO OPERATION AND FINANCING OF
THE COUNTY LIBRARY
On February 15, 1994, the Board of Supervisors fixed Tuesday, March
1, 1994 at 2 :00 P.M. for a Workshop on County Library services.
The Board also referred to the Internal Operations -Committee the
question of the governance of the County Library and to the Finance
Committee the question of the financing of the County Library.
We understand that both the Internal Operations Committee and the
Finance Committee will schedule these referrals for their February
28, 1994 meetings and will have either oral or written reports
available for the Board at the time of the Workshop on March 1,
1994, although they may not have completed all work on the
referrals.
Attached for the Board's consideration is the draft report which
has been prepared by County Librarian Anne Marie Gold and the
committee of city managers with whom she has been working on this
proposal. This proposal was discussed at some length by the
City/County Relations Committee at its meeting on February 16,
1994. No recommendations were made by the City/County Relations
Committee. However, the City/County Relations Committee agreed to
meet again on Wednesday, March 2, 1994 and further consider this
report. At that time, of course, the City/County Relations
Committee will have the benefit of the discussion by the Board of
Supervisors on March 1, 1994 and the discussion by both the
Internal Operations Committee and Finance Committee on February 28,
1994 . A brief progress report will be made to the Mayors '
Conference on March 3, 1994, anticipating a full discussion and
decision at its April meeting.
_2_
We would suggest that at the Workshop on March 1, 1994, the Board
proceed as follows:
1. Call on Anne Marie Gold to review the attached report and
answer any questions the Board members may have.
2. Call on the Internal Operations Committee to make a report
from its February 28, 1994 meeting on this subject.
3. Call on the Finance Committee to make a report from its
February 28, 1994 meeting on this subject.
4. Provide an opportunity for Board members to raise any
additional questions they may have.
5. Take as much public testimony as the Board wishes to hear,
beginning perhaps with city representatives from the
City/County Relations Committee. At the request of Supervisor
Torlakson, all of the school superintendents in the County
have received invitations to the Workshop, as a result of
discussions at the Education Committee. Some of them may be
present and wish to testify as well.
6 . Determine what decisions the Board wishes to make, what
further information the Board needs, and what further actions
the Board plans to take in this regard.
CLVM:amb
van2-52-94
Attachment
cc: Anne Marie Gold, County Librarian
4
J
4
DRAFT
O tions for Library Service
City/County Relations Committee
February 1994
TABLE OF CONTENTS
BACKGROUND . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
DISCUSSIONS OF OPTIONS FOR SERVICE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
ASSUMPTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
FY 1994/95 REVENUES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . 5
FY 1994/95 SERVICE PROGRAM OPTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Option 1: Continue Current County Funded Service Program
With No Supplemental Community Funding . . . . . . . . . . . . . . . . . 5
Option 2: Continue Current County Funded Service Program
and Seek Supplemental Community Funding . . . . . . . . . . . . . . . . . 6
Option 3: Continue Current County Funded Service Program
and Seek Supplemental County Funding . . . . . . . . . . . . . . . . . . . . 7
Option 4: Change Service Program to County Funded Core
Services and Community Funded Extended Services . . . . . . . . . . . . 8
ISSUES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
RECOMMENDATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
APPENDICES:
A. Library Revenues FY 1991/92 - FY 1994/95 . . . . . . . . . . . . . . . . . . . . . 13
B. Library Expenditures FY 1991/92 - FY 1993/94 . . . . . . . . . . . . . . . . . . . 14
C. FY 1993/94 Supplemental Funding . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
D. Library Expenditures FY 1994/95 - Current Service Program . . . . . . . . . . 17
E. Library Expenditures FY 1994/95 - Core Service Program . . . . . . . . . . . . 18
F. Branch Staffing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
G. Timeline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
BACKGROUND
The Contra Costa County Library has undergone two successive years of revenue reductions as
a result of state actions with resulting program reductions and staff layoffs. One time sources of
funding were also used in both years to lessen the impact of program reductions and staff layoffs.
In FY 1992/93 library revenue was reduced by 8iDlo ($1 million) as a result of the state move of
special district property taxes to the schools, resulting in the elimination of BAIRS, a 16%
reduction in the materials budget, and other program reductions. 5.5 FTE positions were
eliminated and 3 staff members were laid off. No reductions were made in the hours of
operation or service programs of the branches or the Central Library. $366,000 in one time
revenues was used to reduce the need for additional program and staff reductions.
In FY 1993/94 library revenue was reduced by 29% ($3.15 million) as a result of the state
elimination of the Special District Augmentation Fund. Branch hours were reduced to 28 hours
per week and the Central Library was reduced to 48 hours per week, the materials budget was
reduced by an additional 33%, and other program reductions were also implemented. 55.4 FTE
positions were eliminated and 43 staff members were laid off, demoted or had their hours
reduced. The library service program remained essentially the same within the reduced hours.
Some new technology, e.g. fax network, self-charge checkout machine, toll free telephone
reference, was introduced to partially address the impact of some of the reductions. $539,991
in one time revenues was used to reduce the need for additional program or staff reductions.
Several cities, communities and community groups subsequently chose to supplement library
funding to receive extended services with the understanding that there would be an indepth
review of the library service program. A total of $581,466 was raised for these extended
services.
A detailed breakdown of library revenues and expenditures is provided in Appendices A and B.
DISCUSSIONS OF OPTIONS FOR SERVICE
In the fall of 1993 the City/County Relations Committee began to discuss options for
reorganization of the library service program as a result of these reductions. A task force of the
Public Managers Association was formed as a result of these discussions and worked with the
County Librarian to review options for change and identify critical issues. The group reviewed
options for governance and funding as well as conducting an indepth review of County Library
operations and budget. The group discussed the perceived critical areas of success in the
provision of public library services and focused on access to services, e.g. the number of hours
of operations versus depth/breadth of services, e.g. provision of a broad based and balanced
service program, as well as the changing role of technology in information access and delivery.
The need to develop a short term strategy to stabilize the funding and service program in order
to enable the development of a longer term solution to the issues of funding and governance was
3
also discussed. The Library Commission and library staff also participated in discussions about
options for the provision of library services,focusing on the same'issues of access versus services
that were being discussed by the task force.
ASSUMPTIONS
As part of the above discussion assumptions were made to guide the development of service
program options. The public sector in general, and the library specifically, are working under
a significantly different set of assumptions than in previous years.
1. There have been two successive years of library budget reductions attributable to
state actions to balance the state budget. The primary reasons for the state budget
shortfall have been a stagnant, recessionary economy and the continued growth
and cost of state infrastructure with its commensurate funding requirements.
2. It is highly likely that there will be a third and possibly successive years of state
budget shortfalls creating continuing pressures on local government funding, due
to the continued recessionary economy.
3. The revenues lost over the past two years as a result of state budget actions will
not be regained as a result of any state actions.
4. The ability to pass a county library tax requiring a 213 vote is very limited. The
ability to pass community specific taxes requiring a 213 vote will vary from
community to community.
5. Public demand for library service will continue to grow but the county's ability
to be the sole funder and provider of that service will diminish.
6. County financial resources for Iibrary service should be spent on providing a core
level of access and services. Community specific financial resources should be
spent on providing an extended level of access and services.
7. Services should be provided by a combination of paid staff and appropriate use
of volunteers.
8. Use of technology should be enhanced in order to take advantage of the rapid
changes occurring in information access options.
9. The historic share of the property tax dedicated to the County Library should be
permanently committed by the county to be used only for library service.
10. A short term solution to stabilize library services in the county will need to be
developed and implemented before long term solutions to funding and governance
4
can be addressed and resolved.
FY 1994195 REVENUES
For FY 1994/95 revenues of$8,302,800 are projected,an increase of$482,500 over FY 1993/94
revenues. The revenue projection includes a policy change to increase overdue fines from$.10
per day for adult material and $.05 per day for children's material to $.20 per day for adult
material and $.10 per day for children's material. This policy change is projected to increase
revenue from this source by 50%, or $125,000 annually.
A detailed breakdown of projected library revenues for FY 1994/95 is included in Appendix A.
FY 1994/95 SERVICE PROGRAM OPTIONS
There are multiple options for the provision of library services in the coming year ranging from
continuation of the current service program at a lower level to a significant level of change in
the service program mix and funding responsibilities. Each option has different costs and issues
associated with it, as well as different choices for supplemental funding.
OPTION 1: Continue Current County Funded Service Program With No Supplemental
Community Funding
The current program of county-funded services could be continued for the next fiscal year,
including a full service program that includes reference and information services during all open
hours and children's services including story hour progranunmg and staff assistance with school
related assignments. Currently these services are provided 28 hours per week in each branch and
48 hours per week at the Central Library. It is also assumed that no supplemental funds would
be sought or received from any communities to extend these services under this option.
An estimate of the cost to operate this current level of the county funded service program is
$8,572,008 million. This is an increase of $211,817, or 2.51'0, over the prior fiscal year. A
detailed breakdown of estimated FY 1994195 expenditures for the current county-funded service
program is included in Appendix D.
Using a projected revenue of$8,302,800, which includes the policy change increasing overdue
fines, there would be a shortfall of $269,208 in current year revenues to fund this levet of
operation. In addition, the $581,466 in supplemental city funding would also be eliminated.
The shortfall in county revenues would have to be met by some combination of the following
service program reductions or changes:
5
Program Reduction/Change Cost
Reduce branch hours to 24 per week ($227,000)
Reduce Central hours to 40 per week ($63,400)
Closure of one or more branches ($105,000 - $265,000 per branch)
Closure of Crockett and Rodeo
outlets ($42,000)
Administrative reorganization ($30,500)
Interlibrary loan reduction ($21,800)
Installation of 4 self charge
machines ($36,000)
Reduce permanent Fri/Sat staff with
temporary staff ($76,520)
Reduce materials budget ($0 - $?)
Impact on Personnel
Depending on the mix of options chosen to balance the budget for the current county funded
service program, reduction in staff could go up to approximately 11.5 FTE. In addition, with no
supplemental funding provided by cities,communities and support groups, an additional 6.8 FTE
positions would need to be eliminated. Up to approximately 18 FTE could be eliminated.
OPTION 2: Continue Current County Funded Service Program and Seek Supplemental
Community Funding
As a result of the service program reductions in 1993/94, several cities and communities affected
chose to supplement library funding to receive extended services. A total of$581,466 was raised
to extend library services in various communities. A detailed list of all supplemental funding
received is outlined in Appendix C.
Option 1 to continue the current county funded service program could be combined with a
request to the cities and communities served to again provide supplemental funding to enhance
these services. However, in order to receive the same level of service for 1994/95, these funding
entities could be required to provide higher amounts of supplemental funds than required in
1993/94 for the following reasons:
6
*In order to balance the 1993/94 budget, hours at branch libraries were reduced from 40
hours per week to 28. Funding entities that wanted to restore previously existing service
levels funded an additional 12 hours of service to bring the number of hours open back
to 40. One of the options to balance the 1994/95 budget would reduce branch hours to
24 per week, thus funding entities could be required to fund 16 hours of service in order
to restore open hours to 40 per week.
•The library's 1993/94 budget reduction was implemented in September 1993,two months
after the start of the fiscal year. County money funded 40 hours of operation at each
branch for two months and cities and other funding entities provided supplemental funds
for 10 months or less. For 1994/95 supplemental funds would be required for the full 12
months of operation.
With the exception of the Sheriff's Department Inmate Welfare Fund funding of detention facility
library services and the City of San Ramon, all.other funding entities indicated that the funding
was to be considered a one-time allocation with the expectation that the county and the cities
would work together over the next months to examine library operations and alternative funding
sources. If the current service program is continued with no operational changes, it would be less
likely that the supplemental funding received in FY 1993/94 would be continued in FY 1994/95.
In addition, even if cities and other funding entities again provided supplemental funds, some
combination of the service program reductions or changes listed in Option 1 would still need to
be implemented.
Impact on Personnel
Up to 6.8 FTE positions funded by the city supplemental funds could be eliminated if cities chose
not to contribute any funds again in 1994/95. In addition, any reductions implemented in Option
1 would increase the overall FTE reduction.
OPTION 3: Continue Current Service Proaram, seek supplemental fundins from the
Count
The current program of county-funded services could be continued for the next fiscal year, as
outlined in Option 1. Supplemental funding from the County could be sought to meet the
$269,208 shortfall in available revenues to fund this level of operation. Historically, the library
has not received County General Fund monies within recent years. New sources of funding
could be explored by the county to backfill the shortfall in available library revenues.
Without supplemental funding from the County some combination of the service program
reductions or changes listed in Option 1 would still need to be implemented. In addition, unless
supplemental funding from the cities was received, those services and FTE positions would also
have to be eliminated.
7
OPTION 4: Change Service Program to County Funded Core Services and Community
Funded Extended Services
An option to continuing the library service program as it is currently constituted would be to
refocus the use of county resources on a base of core library access services. This would enable
core funding resources to be spent on creating core access and extended funding to be sought for
extended access. It would create an environment in which local creativity and cooperation was
supported. Core services would also be structured appropriately so that the resulting service
program positioned the library to be increasingly attractive to new sources of support.
Technological access and delivery of information would be a responsibility of core services as
it would impact all users. The core service program would serve as a short-term stabilizing
solution for library services,enabling continuing discussion of long-term governance,funding and
service program issues to be pursued by both the county and the communities served.
The essential characteristics of the core services are the following:
1. Funded with county sources of funding
2. Performed by paid staff
3. Include centrally provided support services to all core public services
4. Are basic to the provision of public services
5. Relate to basic access to the library
6. Leverage to the greatest extent possible the funding dollars available
The essential characteristics of the extended services are the following:
1. Are supplemental to core services
2. Basic public services can operate without these services
3. May be provided as a result of local funding, local cooperative partnerships, or
volunteers
CORE SERVICES
The core service program would consist of the following:
BRANCHES
17 branch libraries would be open 40 hours per week providing primarily circulation
services; only limited reference and information services and no specialized children's
services. Each branch would have a supervisory level professional position and a
combination of clerical/paraprofessional staff.
OUTLETS
1 outlet open 18 hours per week with paraprofessional staff, providing a limited service
program; 2 outlets staffed by volunteers.
8
CENTRAL LIBRARY
The Central Library would be open 40 hours per week providing its current indepth range
of services, including reference and information services. It would serve as a resource for
the branches via the toll-free telephone reference number and the fax network.
TECHNOLOGICAL ENHANCEMENTS
Electronic access to information would be increased by means of the addition of CD-
ROM databases and full-text files made available in four locations. Self-serve checkout
machines and security systems will be installed in four locations. Voice-mail phone
systems will be installed in all branches and outlets. One-time capital and grant sources
of funding would be utilized to fund the majority of technological enhancements.
ADMINISTRATIVE/SUPPORT OPERATIONS
A full-time volunteer coordinator would be added to enhance,train and coordinate the use
of volunteers. Inter-branch delivery of materials would be increased from part-time to
daily. Collection development and selection of materials would be centralized.
EXTENDED SERVICES
The extended service program would be customized based on the needs of each community and
its ability to fund or support the provision of any such services. Extended service program
development would encourage an environment of local creativity and cooperation in the funding
and provision of any service program. Examples of extended services include:
-Funding of professional staff positions for a branch to provide specialized services such
as children's and reference services
-Cooperative efforts between communities to fund or volunteer additional services
-Development of entrepreneurial, fee-based services such as a business information
service or private pre-school story hour service
-Expanded use of volunteers to supplement the core program of service
-Extended hours of operation
EXPENDITURE ESTIMATE
The estimated cost to provide the core service program is $8,747,923. A detailed breakdown of
the expenditure estimate for the core service program is included in Appendix E. Using a
projected revenue of$8,302,800,which includes the policy change increasing overdue fines,there
would be a shortfall of $445,123 in current year revenues to fund this level of operation.
This shortfall in county revenues would have to be met by some combination of the following
9
service program reduction or changes:
ORGANIZATIONAL CHANGE Cost
Replace permanent branch Fri/Sat staff
with temporary staff ($154,000)
Replace professional positions with
clerical/paraprofessional positions ($161,900)
Administrative reorganization ($30,500)
Interlibrary loan reduction ($21,800)
Installation of 4 self charge
machines ($36,000)
Reduce materials budget ($0 - $?)
Impact on Personnel
Implementation of the Core Service Program will result in a net reduction of 4.5 FTE. However,
as a result of changes in the service program, disproportional reductions will occur in the number
of positions in certain classifications. For example, the Core Service Program would create 8
FTE Branch Librarian positions and eliminate 11.5 FTE Librarian positions. A detailed
breakdown comparing current County funded branch staffing to core proposed branch staffing
is included in Appendix F.
As noted above in the section on Impact on Personnel for the Current Service Program, the
discontinuation of supplemental funding by the cities, communities and support groups would
result in a reduction of 6.8 FTE. However, by the implementation of the core service program,
the County Library should be positioned more effectively to continue to attract supplemental
funding for extended services, thereby reducing the number of FTE eliminated.
ISSUES
COUNTY ISSUES
1. In order to assure the core level of service the County would havc to commit to
keeping the historic library share of the property tax solely for library purposes.
The library is considered a special fund in the county with all county library
10
property taxes deposited in that fund far'the sole use of the provision of county
library services.
2. A key element of the extended service program is the use of volunteers to
supplement the services offered and the addition of a full-time volunteer
coordinator on staff. Currently the library has a volunteer program that results in
over 20,000 hours being donated to the library annually. The major focus of
volunteer programs is the library adult literacy program Project Second Chance
and within the library itself programs such as Grandparents and Book,Homework
Help Centers, volunteer shelvers, shut-in, convalescent home and pre-school and
elementary school book delivery and genealogy reference service. In addition,
thousands of additional hours are donated through the Friends groups, Library
Commission and other library support groups. Any increased or different use of
volunteers to supplement the services offered would require discussions with
represented employee groups.
3. Three elements of the core service program would have an effect on layoffs and/or
working conditions for.staff. Layoffs and changes in working conditions require
the county to meet and confer with represented employee groups. The
replacement of professional level staff in the branches with clerical level staff
appropriate to the jobs being performed would result in a reduction in FTE and
layoffs in certain classes and an increase in FTE in other classes. The use of
temporary staff to partially staff weekend service would result in a reduction in
FTE and layoff in certain classes. Staff work schedules, including number of days
per week for part-time staff, number of evenings and Saturdays for all staff and
Sunday work, are a change in working conditions. All of these layoffs and
changes in working conditions have economic impact.
COMMUNITY ISSUES
1. Communities that are interested in providing extended services customized to their
community needs would have to find either the financial resources or volunteer
resources necessary to the provision of those services.
2. Communities could choose inter jurisdictional cooperation as one option for the
provision of local extended services, e.g. sharing of a professional staff member
to provide extended children's services. Development of the proposals for such
cooperative sharing arrangements would be the responsibility of the communities
to be served.
3. Inter jurisdictional services could be extended to include cooperation with the
schools, as appropriate and tailored to a specific community.
11
- �
` LIBRARY REVENUES FY 1991/92-FY 1994/95 APPEtiDIX A
LIBRARY REVENUES
= ACTUAL ACTUAL ( FINAL BUDGET t EST BUDGET
ACCT# DESCRIPTION 1991-92 1992-93 1993-94 - 199495
9010 1 Pmp Tax Sec $6,716,697 $6,092,000 $6,311,700 $6,501,000
9011_!Prop Tax Suppl $238,072 $179,000 $60,000 $60,000
9013 ,Prop Tax UAONA $411,042 $373,000 :' $432,400 $441,000
9015_1 Prop Tax SDAF $0 $0 $0 $0
9020 ,Prop Tax Curr Unsec $382,720 $351,000 $334,500 $341,200
TOTAL CURR PROP TAXES $7,748,531 $6,995,0001 $7,138,600 $7,343,200
_9030 ;Prop Tax Prior Sec ($33,146) ($30,000) ($30,000) ($30.000)
9031 'Prop Tax Prior Su I $14,734 $5,000 ' $5,000 ($5,000)
9035 Prop Tax Prior Unsec ($7,582) ($2,000) ($2,000) ($2,000)
9_060 :Prop Tax SDAF $2,950,990 $2,857,300 $0 $0
TOTAL OTHER TAXES $2,895,528 $2,820,300 : -i$37,000
9191 Rent of Real Estate $0 $O $0 $0
9194 !Rent of Off Space $375
$2W ' $400 _ $400
9195 ]Other Rents $43,727 $30,0001 $32,5W $32,500
TOTAL USE OF MONEY/PROP $44102 $30 200 $32,900 $32,900
-
9235 Other Stat in Lieu $0 $0 j $0 $0
9385 . `H/O Pmp Tax Relief $191,125 $172,000 : $175,400 $178,900
9433 !State Aid CLSA $17,275 _ $14,000 _ $10,800 $8,000
9435 State Aid Misc -- $361,034 $250,000 ° $39,400 $150,000
-
TOTAL INTER GOV REV ST $569,434 $436,000 -_ $225,600
9560 :Fed Aid HUD Blk Gmt $6,000 - $0 $0 $0
9569 Federal Aid -
$66,209 i .-$o __ SO _- $0,
$0
TOTAL INTER GOV REV FED $72,209 I SO ' $8_
- - -
9580 Other in Lieu Tax $583 $0�-- $0 -- $0
9591 RDA Tax Pass Thru $45,631 $40,000 $40,800 $42,500_
9595 :Misc Govt Agendes $164,724 , $120,000 $136,800 $136,800
TOTAL INTER GOV REV OTHR $210,9381 _5160,qqq_:- _ $177,6001, $179,300
-6830 library Services _$312,727 ' $300,000 $210,0_00 i $375,000
989989 M c Curr Svc $01�- $0- $62,500 .-' $62,500
TOTAL CHGS FOR SVC �- $312,727 $300,000 ; $272,500 -- $437,500_
9931 Sale of Maps/Doc - $14,819 , $10,000 !! $5,000 - $5,000
9946 Sundry Ntxbl Sales I $0 $0 $0 _ $p
9965 Restricted Donations $106,340 $0 $0 -$0
9967 _ :Cont,fm Othr Funds -$0�- $0 1 $0 $0
-- - - ; _- -- - 0
9969 'Indemni ink Prot s $0 ' $0
- --- - -- --- - -- - $0 :-_.. - $0
9975 j Misc Nan-Tlbl Rev- 1 $10,441 j $5,000 ; $5,000 ' $5,000
- _ _
9980 District Revenue $0� $0 $0 $0
TOTAL MISC REV -- ---$13i 600 - $15000 $10,000 . $10,000
TOTAL DEPARTMENT REV- $11,985,0691 $10,756,500- $7,820,200 $8,302,800
--
I
s
2/15/948:37 AM 13 REV93-94.4
$
LIBRARY EXPENDITURES FY 1991/92•FY 1993194 APPENDIX,
' l
LIBRARY EXPENDITURES j
ACtUAL ACRIAL FINAL BLWET
ACCT t DESCRIPTION 1991.92 1991-99 199344
1011 PSfnuN rrt S0106W $5,038,706 55:051.083' $3,812700
1013 TOM22M Salaries $611.459 $557.9851 $384,360
1014 11PSMU WOOve"irro 513,4251 511997 1 $1000
1015 Det Comp County Corr $2040 SIM I S2000
1019 Comp SDI Recoveries (522289) ($7,715)' $0
1042 1RCA 5424156 $42000 $31&15D
1044 Retirement S621.623 $651214 $332471
1045 (Severance Ret Exp 538,883 $121.488 $0
1060 ;Empl Group Ins $553.091 $56(1564 $475,900
1061 'Retiree Health Ins S233.653 $237,574 $264,200
1063 thternpioymentim $16083 $58 526,600
1070 Workers Comp Ins $43.399 $41.824 $30,960
TOTAL SAL&BENEFITS $7,579,733 $7,647,612 $5,648,341
2100 Office Emerrse $387,285 $191.818 S17(1000
2102 Boole Period Subscr 5626 5490 SO
2110 CornmunicaMom $58.608 556811 $93,500
2111 Tete Exch Svc $54854 534384 Sam
2120 Umes ': $ITS S22 s0
2130 Sm Tools&I r ft $217 $70 $0
2131 mhagtlulprnent SZ257 $18.339 $5,000
2140 Med acrd Lab Supplies $0 $87 SO
2150 Food $3.476 $2371 so
2160 Clo $0 $12 S0
2170 Hotaehold S13,260 $3,613 $3000
2190 PubtLegal Notices _ $212 S0 SO
2200 Memberships $52332 $56,097 $24,500
2250 Rent tease of Equip SI(1685 54891 $16,000
2251 Computer Software $24,553 $12915 S15,000
2260 'Rent Loose of S122 5214 $0
2242 Csts $1,086,675 $997,950 5951,500
2270 IMtceof $77,442 $71,188 $69,000
2276 :Mice Etecron Eq $513 $383 _ $0
2284 -'Requested Mtce 545.255 $17,943 515,000
2300 iTrom&Travel $0 S185 SO
2301 Auto Mlg Emp1 $14,590 $9,971 S&50D
2302 Use of CO Vehicles $30,526 $31,002 524.000
2303 !Other Travel Empl $22_643 $9.906 $2300
230.5 Freight Drayage $2363 $657 i so
2310 Professt"svc $544,518 5518 286; 5518 300
2314rContract Temp Help $21,952 $1.396 I $0
2315 IDoto Roc Svc $2396 $1,993: $6,000
2316 Data Proc $182 $94511 S4aM
2360 lrourance1 $2500 $2500 $2500
2461 1Rr Mot-Adolf Si.21&416 $870.747 $546000
2462 -1 Book Repairs $4,633 $774 1 SZD00
2463._yAu(So Vtsuol Mat $114,839 $8,270 I $0
2464 'tip Mat-Youth $0. $228,249 1 $154,000
2476 PuppetsToys $147 1 $0 _ $250
2477 _Educ /Coarses $230' Sol S1.000
2479 Other Sp2c DeptErip $1.599 $1,541 ) SO
2490_ Mist Svc&Supp) SOSo i SO
2491 ,C ssh Shortage Reimb $265 S132_' _ so
TOTAL SVC 6 SUPPLIES $3,804,176. $3.1175.058 _ $2,711,250
3505 R91he L Terre Dbt 5283,354 (5796), so
3515 Int on L Term Dbt $79.214 i $152 i so
3530 (Tows&Assmnts I $6221 $6221 $600
TOTAL OTHER CHCS $363195 (322)IO0
4951 (Off Equip&Furniture $22.306 I $60.0�69 $0
TOTAL FIXED ASSETS _ 522306 S60,ON 1 _ 5q
5022 IEzpentlTrmfers
($1&346): 23,647); $D
TOTAL EXPENDTRAM_SF ($163t6?I ($23.647)1 $0
TOTAL EXP ( $11,783,0641 $10,x89,139 $4360091
113 _ .!CAPITAL PROD $20.4521 513.414; so
GRAND TOTAL ALL EXP $11,773,816 $10,87$844 I $8,360,191
2115(448:38 AM 14
EXP93-94.6
Appendix C
FY 1993/94 SUPPLEMENTAL FUNDING
1. Sheriff's Department $92,342
Funding for detention facility library services (10 months)
2. City of Orinda/Friends of the Orinda Library $57,650
12 additional hours of service weekly and materials funding (10
months)
3. Town of Danville $64,200
12 additional hours of service weekly at reduced service level and
materials funding (10 months)
4. City of Concord $142,900
12 additional hours of service weekly and materials funding (10 months)
5. City of Pittsburg/Keller Canyon Landfill Community Assistance Mitigation Trust
Fund $47,700
12 additional hours of service weekly (10 months)
6. City of Antioch $82,400
12 additional hours of service weekly and materials funding (10 months)
7. City of San Ramon $52,200
12 additional hours of service weekly including 4 hours on Sunday, over
and above the sixteen additional hours of service funded by the city since
1991
8. City of Martinez $17,250
12 additional hours of service weekly and materials funding for three
months
7. Kensington Friends of the Library $2,900
1 additional hour of service weekly (7 months)
8. Brentwood Friends of the Library $2,500
1 additional hour of service weekly (6 months)
9. El Sobrante community fundraising $7,864
4 additional hours of service weekly (6 months)
15
10. El Cerrito Friends of the Library $3,273
1 additional hour of service weekly (5 months)
11. Lafayette Friends of the Library $4,433
1 additional hour of service weekly (6 months)
12. Moraga Friends of the Library $3,854
1 additional hour of service weekly (5 months)
16
APPENDIX D
UBRARY EXPENDITURES FY 1994/95 CURRENT SERVICE PROGRAM
LIBRARY EXPENDITURES
I
ESTIMATE
ACCT# 'DESCRIPTION 1994-"
1011 Pemv)mnt Salaries S3.8811954
1013 Lemporay Sdofts $390,145
1014 PemxrtwocNBrume SimO0O
1015 Def Comp County Cori MOOD
1019 !Com ID1,Recoveries so
1042 155� $322938
1044 IR9*wneryt S337,475
1045 (Severance Rot Eiv so
1060 TEMPI C40W it $44695
1061 -Re*ee Health Ins $265,000
1063 jUnempWYrrtent ft $27.000
1070 lWorkeisComplm S3MA26
TOTAL SAL&SENEffM W774.633
2100 OMce nse $160.000
2102 jBooks PedodSU!=r so
2110 'Commuricaflons --iiKo—oo
2111 ;Tele Exch Svc 550.000
2120 'ULtllltfps_L $0
2130 w :SM Tools&Instr so
2131 55000IMIrior Egulixneffl S&
Med and Lab Syppugs $o
2150 kFootl so
2160 0011ft 1 $0
217o (Household SZOOD
"Legcl Notices $0
2200 !MembershOs $24,500
2250 lRent Lease of EcOp MOOD
2251—Computer Software _ Si&ODo
2260 'Pent Lease of Ppty so
I?R_ !§kV Occupancy Csts $994075
2270 jM"of Eg Ip $75,000
2276 Wtce Elecron Eq so
2264 !Requested Mtce $1500
2300 11rom&Travel so
2302 Use of Empf $6.500
$20.000
2303 Other Travel Empf S&ODo
_1305jL-2ht Drayage $0
2310 :Professlonol Svc $515300
2314 �Controct TOM Help so
2315 Dia Svc $4,000
2316 Doto Proc Supplies MOOD
2360 hum--Gl —Sz5w
2461 Ub Mat-Ackitt $54&000
2462—*ElpokRepalrs SZOOD
2463 :Audio V[swl Mot so
2464 *Ub Mat-Youth S154,000
2476__ iPuppets,Toys SOL
2477 !Educ Supol/courses $500
.24797 Ottwea P!?pl EV so
2490 1 MLsc Svc&Supp!
2491 :Cash 2nime ReImb so
TOTAL SVC&SUPPLIES $2.796,775
$o
3515 'Int on L2ng Term Dbt so
3530 Taxes&Awmis $600
TOTAL OTHER CHGS
_..--I I--
1951_'Off EQulp&Fumitufe so
TOTAL Flilil)iiiETi7 so
5022 ;Expend Trorlsl!e nrs $6,
TOTAL EXPEND TRANSF $0
TOTAL DEPT EXP i $6.672008
113 'CAPITAL PROJ $0
---f..— T.
GRAND TOTAL-ALL-EXP —$072g6
2/15/9411,08 AM 17 EXP93-94.5
APPERDIX -E -
UBRARY EXPENDITURES FY 1994/95 COVE SERVICE PROGRAM
LIBRARY EXPENDITURES
EST SUDGEI
ACCT 0 DESCRIPTION I914-95
1011 Permanent wanes $4,994.240
1013 lemporaySclorles $55&783
THPownonerit Over*ne SIMOOD
1015 Qf Comp County Con Sz000
1019 -Comp SDI Recoveries
'92 FICA I
i Ro*ement
1045 :Severance Rot Exp
1060 ;Empl Group Ins
1061 As*"Hecon ins $m000
'WUWnployment Ins
i070 !Wbftm Comp Im
TOTAL SAL&BENEFITS 55830 oas
i I
?!PgEverse $160,000
2102 !=Pedod Subs= so
2110 Communkxffloris MOOD
? .. ' Svc 550000
2120jWl so
2130 Sm Tools&bwk $o
2131 1Minor Equipment MOOD
2140 lMed and Lab&gX*w so
2150 Food so
2160 lCkftft I so
R!'o Household 2,000
2190jPubI Legal NofkM so
2200 IMembeiships 524,500
2250 jRent lease ofEqulp MOOD
2251 Icimpowsoftwore $15000
2260 QeM Lease of Pplly so
2�BlkOccuponcV Csts $1.119A00
2270 1 Mtce of aELMdp MOOD
2276 MCI)El IQ I so
2284 i'Requested Mice SM000
2300 & so
2301 1 Auto MID rn" S&500
iw—� jUse of Co Vehk:iu 1 $20.011)
2303 'O#w Travel Empl $&ODD
2305 Freight Drayage I so
2310 ipi'dessioro SVC l $518.306,
2314 iContract 7 Help so
2315 Doto :7 $4,000
2316 Doto Prof$;Wles I $40.000
BW Nvuravel SZ500
2461 Ub Mat-Adult $546,000
2462 -Book Repoks MOOD
240 'AucOo Visual Mat so
2464 Ub Mat-Youth S154,000
2476 1PUPI)SIS,Too so
2477Educ SuppVCoumes 5500T
4j7
9 lOmer Spec Dept END so
2490 jM[sc Sm&SuW 530L400
2491 Cash Shortage Relmb SO
TOTAL SVC&SUPPLIES i 5291)300
350.5 RoWe Wng Term Dbt $o
3515 Int on Long Term Dbt 4— SO
3530 lTaxes&Assrnnts S600
TOTAL OTHER CHGS $600
!19�l ff Eqti!p&Funture I so
._ __j!p _ __
TOTAL FIXED ASSETS $0
-502HExpend Tronsfem so
TOTAL EXPEND TRANSF $0
fo—T'g DEPT 6—UT747,923
—
113 ICAPITAL PR0J so
GRAND TOTAL ALL E$4
EXP 55,747,923 747,923
1, E4
2/15/948,59 AM 18 EXM-94.6
Branch Staff APPENDIX F
1993/94 1994/95
Current County Funded Service Program Proposed Core Service Program
Antioch/Brentwood/Oakley Antioch
Senior Branch Librarian (40/40) 1 Senior Branch Librarian 1
Librarian(40/40) 1 Library Clerk 1
Librarian(20/40) 0.5 Library Assistant(20/40) 0.5
Library Assistant 1 (40/40) 1 Library Clerk(20/40) 0.5
Library Assistant 1 (2) (20/40) 1 Library Student Assistant(3)
Library Clerk(40/40)(bilingual) 1 Senior Aide
Library Clerk (2) (20/40) 1 Total 3
Library Student Assistant(2)
Total 6.5 Brentwood
Branch Librarian 1
Library Clerk(40/40)(bilingual) 1
Library Strudent Assistant(2)
Total 2
Oakley
LAII 0.5
Total 0.5
Concord/Ygnacio Valley Concord
Senior Branch Librarian (40/40) 1 Senior Branch Librarian 1
Librarian (2) (40/40) 2 Library Clerk(40/40) 1
Library Assistant 1 (2) (40/40) 2 Library Assistant 1 (40/40) 1
Library Clerk(40/40) 1 Library Student Assistant(4)
Library Clerk (2) (20/40) 1 Total 3
Library Student Assistant(4)
Total 7 Ygnaclo Valley
Senior Branch Librarian 1
Library Clerk(40/40) 1
Library Assistant 1 (40/40) 1
Library Student Assistant(4)
Total 3
Danville/Walnut Creek Danville
Senior Branch Librarian (40/40) 1 Senior Branch Librarian 1
Librarian (2) (40/40) 2 Library Clerk(40/40) 1
Library Assistant 1 (2) (40/40) 2 Library Assistant 1 (40/40) 1
Library Clerk(40/40) 1 Library Student Assistant(3)
Library Clerk (2) (20/40) 1 Total 3
Library Student Assistant (4)
Total 7 Walnut Creek
Senior Branch Librarian 1
Library Clerk(40/40) 1
Library Assistant 1 (40/40) 1
Library Clerk(20/40) 0.5
Library Student•Assistant(4)
Total 3.5
2/15/94 12:54 PM 19 BRASTF2.XLS
Branch Staff APPENDIX F
1993/94 1994/95
Current County Funded Service Program Proposed Core Service Program_
Lafayet#e/Moraga Lafayette
Senior Branch Librarian(40140) 1 Senior Branch Librarian 1
Librarian (2) (40/40) 2 Library Assistant 1(40/40) ]
Library Assistant 1 (2)(40/40) 2 Library Clerk(40/40) 1
Library Clerk(40/40) 1 Library Student Assistant(3)
Library Clerk (2) (20/40) 1 Total 3
Library Student Assistant(4)
Total 7 Moraga
Senior Branch Librarian 1
Library Clerk(40/40) 1
Library Assistant 1(40/40) 1
Library Student Assistant(3)
Total 3
El SobrantefOrinda EI Sobrante
Senior Branch Librarian(40/40) 1 Branch Librarian 1
Librarian (40/40) 1 Ubrar Assistant 1(20/40) 0.5
Librarian(20/40) . 0.5 Library Clerk(40140) 1
Library Assistant 1 (40/40) 1 Library Student Assistant(2)
Library Assistant 1(20/40) 0.5 Total 2.5
Library Clerk(40/40) 1
Library Clerk (2)(20/40) 1 Odndo
Library Student Assistant(2) Branch Librarian 1
Total 6 Library Assistant 1(40/40) 1
Library Clerk(40/40) 1
Library Student Assistant(2)
Total 3
EI Cerrito/Pinole EI Cerrito
Senior Branch Librarian (40/40) 1 Senior Branch Librarian 1
Librarian (40/40) 1 Library Assistant 1(40/40) 1
Librarian (20/40) 0.5 Library Clerk(40/40) - i
Library Assistant 1 (40/40) 1 Library Student Assistant(3)
Library Assistant 1(20/40)(bil.) 0.5 Total 3
Library Clerk (40/40) 1
Library Clerk (2) (20/40) 1 Pinole
Library Student Assistant(2) Branch Librarian 1
Total 6 Library Clerk(40/40) 1
LA I(bilingual) 0.5
Library Student Assistant(2)
Total 2.5
2/15/94 12:54 PM 20 BRASTF2.XLS
• Branch Staff APPENDIX F
1993/94 1994/45
Current County Funded Service Program Proposed Core Service Program
Martinez/Pittsburg Martinez
Senior Branch Librarian(40/40) 1 Branch Librarian 1
Librarian(40/40) 1 Library Assistant 1(32/40) 0.8
Library Assistant 1 (20/40) 0.5 Library Clerk(20/40) 0.5
Library Assistant 1(32/40) 0.8 Library Student Assistant(2)
Library Clerk(40/40)(bilingual) 1 Total 2.3.
Library Clerk(20/40) 0.5
Library Student Assistant(2) Pittsburg
Total 4.8 Branch Librarian 1
Library Assistant 1 (20/40) 0.5
Library Clerk(40/40)(bilingual) 1
Library Student Assistant(2)
Total 2.5
Kensington/San Pablo Kensington
Senior Branch Librarian(40/40) 1 Branch Librarian 1
Librarian (40/40) 1 Library Clerk(40/40) 1
Library Assistant 1(2)(20/40) 1 Library Student Assistant(2)
Library Clerk(40/40) 1 Total 2
Library Clerk(20/40) 0.5
Library Student Assistant(2) San Pablo
Total 4.5 Branch Librarian .1
Library Clerk(20/40) 0.5
Library Assistant 1(20/40) 0.5
Library Student(2)
Total 2
San Ramon San Ramon
Senior Branch Librarian(40140) 1 Senior Branch Librarian 1
Librarian(40140) 1 Library Clerk(40140) 1
Library Assistant 1(40/40) 1 Library Assistant 1 (40/40) 1
Library Clerk(2)(20/40) 1 Ubrary Clerk(20/40) 0.5
Library Student Assistant(2) Library Student Assistant(4)
Total 4 Total 3.5
Crockett/Rodeo
Library Assistant 11 (20/40) 0.5
Total 0.5 Total p
Note:
Both lists contain County funded positions only.
For 1994/95,all branches will have permanent-intermittent(i.e.substitute)staff assigned to work
on Friday and/or Saturday. These figures are not included in the HE count.
Library Student Assistant positions are not included in the FTE count.
2/15/94 12:54 PM 21 BRASTF2.XLS
ATTACHMENT G
TIMELINE
February 15, 1994 Board of Supervisors receive report on discussions in City-
County Relations Committee on library operations and
schedule workshop for March 1, 1994.
February 16, 1994 City-County Relations Committee discuss option packages
for library operations
February 24, 1994 Library Commission discuss option packages for library
operations
March 1, 1994 Board of Supervisors public workshop on recommendations
of City-County Relations Committee on library operations
March 3, 1994 Mayor's Conference consideration of recommendations of
City\County Relations Committee on library operations
March - May 1994 Individual cities consider local funding for extended library
services
July 1, 1994 Library service program reorganization in effect
AMG
February 15, 1994
Ba ngkorel
22
DATE: �-
REgvEST TO SPEAK FORM
(THREE (3) MINUTE LIMrr)
Complete this form and place it in the box near the speakers' rostrum before
addressin the Board.
NAME: r PHONE:
ADDRESS: CPiY:
I am speaking formyself L OR organization:
(NAME #F ORGANIZNTION)
Check one:
I wish to speak on Agenda Item #
My comments will be: general, for against
I wish to speak on the subject of
I do not wish to speak but leave these comments for the Board to consider.
J
ti
DATE: gy
REgUEBT TO SPEAK FORM
(THREE (3) MINUTE LIMIT)
Complete this form and place it in the box near the speakers' rostrum before
addressing the Board.
NAME: Ka-u�-. PHONE:
ADDRESS: 26 6-1-4 51 u A Cr1Y:
I am speaking formyself OR organization: G rr
Check one: AME OF ORGANI7.ATIOti)
I wish to speak on Agenda Item #
My comments will be: general for against
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DATE: 3 1 19
REQuEsT To SPEAK FORM
(THREE (3) MINUTE LIMIT)
Complete this form and place it in the box near the speakers' rostrum before
addressing the Board.
NAME: o 0, D PHONE:
ADDRESS: ( d �1 Q fyt4.' CITY:
�,;�a�
`T-
I am speaking formyself OR organization: _ � */ i� o.ry .�
(NAME OF ORGA. ZATIOX) J
Check one:
I wish to speak on Agenda Item #
My comments will be: general for against
I wish to speak on the subject of � Ja:n zr
I do not wish to speak but leave these comme is for the Board to consider.
r rAECEIVFD MUNITY LIBRARIES ARE ESSENTIAL. WE URGE YOU TO GIVE'
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COMMUNITY LIBRARIES ARE ESSENTIAL. WE URGE YOU TO GIVE'
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Name Address
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4 COMMUNI7_Y LIBRARIES ARE ESSENTIAL. WE URGE YOU TO GIVE
THE HIG[h-, 'r PRIOR17Y 710 KEEPING ALL OUR LIBRARIES OPEN.'
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(! P1l,NITY LIBRARIES ARE ESSENTIAL. WE URGE YOU M GIVE
r=HEI IGHFST PRIORITY M KEEPING ALL OUR LIBRARIES OPEN.i
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DIANNE FEINSTEIN
CALIFORNIA COMMITTEE ON APPROPRIATIONS
COMMITTEE ON THE JUDICIARY
COMMITTEE ON RULES AND ADMINISTRATION
united Mates senate
EIVIEWASHINGTON, DC 20510-0504
U
7:77794 `�:Lso�avu.Lg 03
February 9, 1994 S1V10-QU-W3dns:f 0 Gkivoe mis-1
nr 19unjo-VIS S ""31
ARK BOAR OF S ISOFts
CONTBA COSTA -
P661 A14
Concord, California flnAs
-�aA13338
Thank you so much for letting me know of your concerns abou- t -
a possible rescission of funding for library programs.
I share your view that libraries play a tremendous role in
every community by providing Americans of all ages access to
vital information resources. With this in mind, I worked closely
with my colleagues on the Senate Appropriations Committee to
secure funding for our nation' s libraries. we were able to
appropriate $146 million for library programs in 1994 in the
Department. of Education funding bill, an increase over last
year' s level.
Library services are imperative if we are to meet national
goals related to excellence, access, . employment, and school
improvement. In light of the critical need for these resources,
be assured that I will carefully evaluate any measure that
threatens the funding we were able to secure.
Again, thank you for taking the time to contact me about
your concerns. I appreciate having the benefit of your views.
I apologize for my delay in responding. Please know that I
am 'working hard to represent the best interests of California in
the Senate. I appreciate your . taking the time to contact me and
hope that, over time, you will find me to be a caring and
effective United States Senator.
in rely,
anne Feinstein
n ited States
Senator
DF:ww
DIANNE FEINSTEIN
CALIFORNIA COMMITTEE ON APPROPRIATIONS
RECEIVED COMMITTEE ON THE JUDICIARY
EC_- - COMMITTEE ON RULES AND ADMINISTRATION
119,094 united �tat�� senate
WASHINGTON, DC 20510-0504
-:-0 F S.Ul PPCO.
rE]RV
'CLOM-SOAR CO.
COWj
�R�ACOST�A
February 9, 1994
RECEIVED,V r
151994
Concord, California SOARD Or HSmUjPPER.V.FjqOR_S_
COW"COSTA CO.
Thank you so much for letting me know of your concerns about -
a possible rescission of funding for library programs.
I share your view that libraries play a tremendous role in
every community by providing Americans of all ages access to
vital information resources. With this in mind, I worked closely
with my colleagues on the Senate Appropriations Committee to
secure funding for our nation' s libraries. we were able to
appropriate $146 million for library programs in 1994 in the
Department. of Education funding bill , an increase over last
year' s level.
Library services are imperative if we are to meet national
goals related to excellence, access, employment, and school
improvement. In light of the critical need for these resources,
be assured that I will carefully evaluate any measure that
threatens the funding we were able to secure.
Again, thank you for taking the time to contact me about
your concerns. I appreciate having the benefit of your views.
I ' apologize for my delay in responding. Please know that I
am working hard to represent the best interests of California in
the Senate. i appreciate your . taking the time to contact me and
hope that, over time, you will find me to be a caring and
effective United States Senator.
in rely,
i
i
anne Feinstein
n i States
S S ted States Senator
DF:ww
o
inole Ce o oTnoa
w0 2131 Pear Street, Pinole, CA 94564 (510) 724-9000
'ECEIVE®
FEB 2 81994
February 25, 1994 CLERK BOARD OFSUPEFrvISORS
CONTRA COSTA CO.
Chairperson Tom Powers and
Members of the Contra Costa
County Board of Supervisors
651 Pine Street, Room 106
Martinez, CA 94553-1286
Dear Chairperson Powers and Board Members:
This is written on behalf of the West County Mayors and Supervisors
Association to urge you to do all you can to improve library
services.
At its last meeting, the mayors were unanimous that library
services are critical for the vitality of not only our area but
also' for the residents of -the entire county. The currently cut-
back hours should be' expanded to an absolute minimum of 40 hours in
each library, which perhaps can be accomplished by taking full
advantage of the professional expertise of your current
professional librarian staff, while supplementing their services
with volunteers. Recognizing that work rules may be at issue, the
mayors expressed their willingness to constructively assist in any
discussions as efforts were explored to assure that these volunteer
services can be a positive improvement to help to provide more
hours of operation for the patrons of the library. Further, the
mayors believe that all geographic areas of the county should have
a comparable base level of service and that should it be necessary
for branches to be closed on certain days that neighboring branches
be on alternating schedules so that patrons would have access to at
least the next closest library geographically.
We are aware that the County Librarian is working with the City-
County Relations Committee, the Library Commission, and a committee
of city managers to look at alternatives for reorganizing the
library service program. Further, you have scheduled a public
workshop for March 1, 1994 to consider the draft options from the
library services report; which is also being considered by these
other- groups as well. Our purpose in writing at this time is
therefore to urge you ' to carefully consider these options and to
raise the library- needs to a higher priority so that improvements
in service that are ultimately agreed upon can be made.
e.//,+-
Chairperson Tom Powers and
Members of the Contra Costa
County Board of Supervisors
February 25, 1994
Thank you for your consideration. Again, we are available to work
with you to assist in these various discussions if we can be of
service.
Very tr/ y yours,
a or on, Chair
West Co ty Mayors & Supervisors Association
MH:se
-2-
Pimnole CS 'Uff(oTnus
w0 2131 Pear Street, Pinole, CA 94=64 _ (510) 724-9000
RECEIVED
FEB 28 p94
February 25, 1994 CLERKiARD OF SUPERVISORS
CONThA COS TA CO
Chairperson Tom Powers and
Members of the Contra Costa
County Board of Supervisors
651 Pine Street, Room 106
. Martinez, CA 94553-1286
Dear Chairperson Powers and Board Members:
This is written on behalf of the West County Mayors and Supervisors
Association to urge you to do all you can to- improve library
services.
At its last meeting, the mayors were unanimous that library
services are critical for the vitality of not only our area but
also for the residents of the entire county. The currently cut-
back hours should be expanded to an absolute minimum of 40 hours in
each library, which perhaps can be accomplished by taking full
advantage of the professional expertise of your current
professional librarian staff, while supplementing their services
with volunteers. Recognizing that work rules may be at issue, the
mayors expressed their willingness to constructively assist in any
discussions as efforts were explored to assure that these volunteer
services can be a positive improvement to help to provide more
hours of operation for the patrons of the library. Further, the
mayors believe that all geographic areas of the county should have
a comparable base level of service and that should it be necessary
for branches to be closed on certain days that neighboring branches
be on alternating schedules so that patrons would have access to at
least the next closest library geographically.
We are aware that the County Librarian is working with the City-
County Relations Committee, the Library Commission, and a committee
of city managers to look at alternatives for reorganizing the
library service program. Further, you have scheduled a public
workshop for March 1, 1994 to consider the draft options from the
library services report, which is also being considered by these
other groups as well. Our purpose in writing at this time is
therefore to urge you to carefully consider these options and to
raise the library needs to a higher priority so that improvements
in service that are ultimately agreed upon can be made.
Chairperson Tom Powers and
Members of the Contra Costa
County Board of Supervisors
February 25, 1994
Thank you for your consideration. Again, we are available to work
with you to assist in these various discussions if we can be of
service.
Very tr a y yours,
4Wa
on, Chair
ty Mayors & Supervisors Association
MH:se
-2-
PoinoleCs 'uffoTflua
o u
Q! wC 2131 Pear Street, Pinole, CA 94564 (510) 724-9000
q�IFQR��� RECEIVED
FEB 2 81994
February 25, 1994 CLERK60
C0N4RDR4 OFSU
COSTA PEF,VISORS.
CO !
Chairperson Tom Powers and
Members of the Contra Costa
County Board of Supervisors
651 Pine Street, Room 106
Martinez, CA 94553-1286
Dear Chairperson Powers and Board Members:
This is written on behalf of the West County Mayors and Supervisors
Association to urge you to do all you can to improve library
services.
At -its last meeting, the mayors were unanimous that library
services are critical for the vitality of not only our area -but
also for- the residents of the entire county. The currently cut-
back hours should be expanded to an absolute minimum of 40 hours in
each library, which perhaps can be accomplished by taking full
advantage of the professional expertise of your current
professional librarian staff, while supplementing their services
with volunteers. Recognizing that work rules may be at issue, the
mayors expressed their willingness to constructively assist in any
discussions as efforts were explored to assure that these volunteer
services can be a positive improvement to help to provide more
hours of operation for the patrons of the library. Further, the
mayors believe that all geographic areas of the county should have
a comparable base level of service and that should it be necessary
for branches to be closed on certain days that neighboring branches
be on alternating schedules so that patrons would have access to at
least the next closest library geographically.
We are aware that the County Librarian is working with the City-
County Relations Committee, the Library Commission, and a committee
of city managers to look at alternatives for reorganizing the
library service program. Further, you have scheduled a public
workshop for March 1, 1994 to consider the draft options from the
library services report, which is also being considered by these
other groups as well. Our purpose in writing at this time is
therefore to urge you to carefully consider these options and to
raise the library needs to a higher priority so that improvements
in service that are ultimately agreed upon can be made.
-1-
Chairperson Tom Powers and
Members of the Contra Costa
County Board of Supervisors
February 25, 1994
Thank you for your consideration. Again, we are available to work
with you to assist in these various discussions if we can be of
service.
Very tr y yours,
e try yours,
07-
a r on,,, Chair
CoWest ty Mayors & Supervisors Association
MH:se
-2-
MAR-01-1994 10:58 FROM DISTRICT 1 SUPERVISOR TO CLRK OF BOARD P.01
Tlme•
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MAR-01-1994 10:59 FROM D I STR I GT 1 SLFERV I SIR TO CL}K OF BSD P.02
a
COY OF HERCULES
e� '111 GMC DRIM KRCULK CA 94647
* +Pa•lOW; 510 M 8200
February no 1884
Tom PWM# Chedr
Contra Costa County Board of 8111psry isc re►
County Adminlstratlonr Building
651 Ptoe Burnet
Mut bwz, CA 94568
RB: Ubt ary StwrhM 7woa+�ap
Numb 1, 7ip4
hear Supervisor Powers t .
The City of Aervides s Uff has Must rroeived a draft of the County issued report
"Options for Library Services.* Dae to the short bane fr amo, the City to eaubmdttiang
its,initial reaction to be included in the Warkshap we soy at Same future
time, offer additional o mments. The City apprecaieates that sizeable reductions have
been made and that the Ubxwy system has been operating on a much rodueerd ben U.
We are also aware that the County is working with the Cities to mdse lM current
servioes or rabumtate soaass hours of servioe.
1" q 41118roulas aria tno UMT 1 malar canis lloul� wwwtei aNryi r tr
working tumrds a shared Lib ffeoi3ittyy, The Library rein be built as&%W2 M
new Hercules laiiddle sclud and Schcals scheduled to begin comatscnati m tints
8 . sins our residents
.lm--
to the Lib Tau at a Me at i..S of the
14 at the Heroulaet pra►perty tan reoetvmi by the County, we would expeat that eU or
a vigx Mamt attrouiit of this o0!IItrtbatio=t would be dediosted to Rhe steal'
School/Comunity Library in th*future.
We are a vownway of 40,000 stud the a*inoorporated area to be witboout i —
facW7 within oar•aocouaity. shearing a branch with Pinole Up steer' beset
adequate, if for no other reason then distance and the ftWffo oungeeiton on 1-64 sad
8m Pablo Avenue. The City has bean subsidising other Cvuaty services such as
pekoe, recreation, road meaizttw=os Band oonetranctiora and ersarior eaervioes. We wstl
not be able to vulxddize 31brary service with the Hercules prvpeM tax ooettri Ud=
without some County ppr#icdpatica in the now Abddty.
Second, the County's Mbrary Report identifies the closure of the Croaker! and
Rodso library feclUties. This reca>,aamendationis very difficult tounderstand. Terse
are County area><s of approlmately 18 000 population wbicah, for far too long, have
received inadequate services in a va2ety of service►areas. These Mlles ars
generally of-lower inoome and are poorly served by transit. It writ be dtffialt S
notimpassible, for obildren and seniors to use other lAbroxy futilities. Purebasiag
mate runt for referenoe or pleasure,reading MAY act be an available optht ens it.is iu
MAR-01-1994 11:01 FROM DISTRICT 1 SUPERVISOR TO CLRK OF BOARD P.03
tw more amuent armee at the County. In sddMons the Rodeo tactility is oar at to
very few facilitke#hat v=Wvad a skmbls'oo9rporats ooa#ribuU m is, IM-84 tim
Pacifio Ritlnlag. Somethe Rodeo closure does rept reWorse the suppwdv*
-b*Mvkm that the Coatnty is seeking.
In summary, the City at $eroulss wM be eeeking limited Ca w4y aapport in the
ftttu'rm for the new shared Bolmol/Community Libmy. This should be addedlo your
aDoostioa of rsscurom is FY IM-97. Ck eft the taadlitivs its Cto*ett
and Rodeo areas aig�auest used, is unaooeptabje. Bvesy enoyl Mwdd be waft by
the Dowd to keep these fooiiitles open.
83aosrels►, .
f
MY
YManor40S Kwoules City Counoll
Mr. Lynn Cheesy, Rodeo Developumt Assoaiatiou
Mr. ion Drank, John Owe tt UnMed Bvbool Dhdrtat
Mr. Herb Cole, Won Contra Costa Untfled 8c hooi UW-aft
Mr. Gary Pokorny, Publicrs'Assoo. Psgsideat
Ms. Areas Marls Gold, County bnvkn
r ad
f
�- . c
MAR-01-1994 10:58 FROM DISTRICT 1 SUPERVISOR TO CLRK OF BOARD P.01
�Aws�aa�iEL-ML a ■wra
! meg.
LOG
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MW-01-1994 10:59 FROM DISTRICT 1 SUPERVISOR TO CL„RK OF BOARD P.02
.i
CITY OF HERCULES
411 CMC DRIVL}CLIA G 94547
sem: GiO,744*8200
ftbruary abs 1984
Tom Powers, Cher
• Contra Costa County Board of Supervisoss
County Adasin3stratlM Buildiug
831 Fine Street
vortine:, CA 945N
JW.- UbvftT 90mlasa IMos�stiol►
i,1tilP4
Dow fterviswr Powerat
The City of Hercvles staff bow *t received a daft of the County issu" report
"options for Library Services." Duo to the short tiros froaie s the City In satiamsittlag
its initial remation to be included in the Workshop record. We ways at some l�Etsre
tins, offer additional om ment*. The City appraclaU s that sizeable raduaRS�nss leave
been made and that the Library system Me bean%*rates an a much redusssd basis.
We are also aware that the County is working with the Cities to ssdestgn oc n4m
servioes or Winstitute some hours of Be rvios.
I%.Wl, lire tilt,* q,f naroulso aria ma aW. T s amus s a��tlfiul. n rrek irlra�ro�
wvzwng towards a srhaxad Lib f&dHttyy. The Lib will be built all a ra
new Iferoules Oddle Sahh4ol and Schools solmdaled to begin constraWon 61s
S9 Sines oar tridents=!Xte to the Libra Tax at a rats at 1.-M of the
tt off a Herotxt"pra�perty tax rem ed by the County, Wouid�t that
sy_yWgg�nftnl�emnntt..�amc�uayt, of this
y.,00atril�tion would de►dioa to the now
SSchoollCommnnity LihvftT is the fature.
q►e are a community of aC►,SOD arsd the assly fttoarparatsd ansa m be wrStbQls't sit bbseery
fassiMtn& wit$do oar-community. Sharing a Branch with Pinole has never begirt
adequate, if for no other reason than distansss and the traM congestion on 1-0 cad
Ben Pablo Avenue. The City hos been subsidizing other County servloss such as
Police, recreation. toad maiatenoanos and construct=and ssiaivr saervices. iPe til
not be able to subsidizelibrary service with the Hercules prvperty fast contrllsa'An
without ems,County pextcipatioo in the now fasztlity.
Steoond, the County's Library Report identities the olossure of the Crocioslt and
Rodeo library fec Wtiss. This recosameadation is very difficult to understand. These
are Coumy areas at approximately 12 000 population which, for far too long, have
received inadequate services in a va2vty of seMoo arses. Time 1 � 1-11 nitiea ere
generally of'lower Income and ars Poorly served by transit. It will be d`li'floult if
not impossible,for ch ldzen and Bogor&to use other Ltlbi'wxy fa Utlaa. PtivG g
material for refeance or pleasure reading my not be an av�ellable oVd=as U.3i ft
MAR-01-1994 1101 FROM DISTRICT 1 SL PERU I SOR TO CLRK OF BOARD P.03
the more affluent areas a[the County. la,addition, the Soda c bdUty is one of for
very few thaMtles that r mWw d a sizeable oorporane ooatrlbu*n in 1088-94 from
Padfio Rent . Somehow the itodec dosure does not relYtfaroe the fWPO"I"
behavior that the cb mty is aseking.
In summary, the city of ligroules wM be sacking limited Couaty support in The
fixture for the now shsarad 80hoollCommuft Library. Tho mbouid be SddeM yaar
allocation of resoux " bel¢aning fa FY 1998-97. Clnft the faadfitirs in QVd U
and Rodeo areas of greatest need s is wsaooeptable. Every effortshanld be sift by
the Board to-bap these fooiiign *Pan.
elaaersly, .
L MUCK
City ldanager
ass Hercules City counca
Mr. Lycra Chorsy, Rodeo Davol ve=t Aasodetiou
Mr. Son Franks John Swett Unified School Mabdut
Mr. Aero Coles hast Contra Costa Unified Schad Distriat
Mr. Gary Pony, Publio Managers' Assoc. Prssdent
Ms. Anne Maris Gold, Comty Librarian
rsiryhml
1i MAR-01-1994 10:58 FROM DISTRICT 1 SUPERVISOR TO CLRK OF BOARD P.01
L5
WG# R911P.0 Na WOW
m: '
FAX 0 /►'I7 BtiTiONi
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atoll Ku Y PLEASE I imm us lmmsXmY r YOU p0 NOR REGM FA [F N FULL
.r
MPP-01-1994 10:59 FROM DISTRICT 1 SIFERU I SOR TO CLRK OF BOARD P.02
Cff OF RVLM
ifzll
I I 1 000 D VL HSOMEL CA OW
0•me; 540.7Q9.82Qp
ftbrusry a, 1584
Toms Fowevot chmir
Contra Coate ComAdmbistmBawd o[Sup.rvisove
8Counly lli Street ` Building
• 88: 1d�bsetty 8sa*viass cp
�inrsa�
4899:
Ticar Supervisor Perm s
The City of Hercules stat! bas Just reafved a draft of the County issued report
"tJptfts for Library Services." Duo to the short rims fremei tha City to sabndt"Us
its initW-reaction to be included in the Workshop record. Ke say, at ;tune!+attire
tams, offer additions!ocmoments. The City apprul etas that sisiemble redusrUum harve
been made and that am Librexy system has been operating on a such rtsduasd bob.
We are also aware that the County is working with the Cities to redesign current
services or reinstitute some !sours of service.
ft-vt, ll.e illiI a limes nun me aeanr r maim I dale yuerrew mmrrwj n
working tv+rsrds a shared library amittyy. The Library will be built as i=,*
a�
new Hercules!Biddle Sahodl and 9wh 04001s scheduled to begin aoustrttation this
Spring. Shm our residents ecuto to the Libr a7 Tax at a nate of 1.M at the
11E of the Hercules property tax received by the County, we would oxpeat that all or
a signilie ent amount of this aaatribution would be deciimted to the new
iSchoollc ommuzitty Library in the!e►tvtrs•
Was"a oommunity at 90,000=6 the arty iatexrrporstod arca to b9 witbmrt*library
facMV within our•coumuoutty. Sharing a 8ranaah with Pinole baa never beam
adequate, 9 for no othor rsasort dean distanes and the treffio oougestim t as 140 cad
San ftblo Avenue. The City has been, subsidising other County somfo s such as
police, ree aatio n. road maintenance and construetiou and senior vervicss. We wM
not be able to subsidise Xbrory
cunni servloo
the the #ycules prvpwtyftz cou rbation
without som=e County pe►t
Seoand, the County's hibrory Report identities the closure of the Omakett and
Rodeo librsry facilities. This rsoomm nidation is very difficult to understand. These
are County area: at approxbotely 121000 population Which, for far tov long, have
received inadequate ssrvioes in aver ety of eosrviom areas. Thom aommunitims we
generally o f-lower income end are poorly served by transit. It will bye dMicult if
imp
not assible, for cshiidren and ssntors to useother Library facilities.
a aterlat for reference or plr ure rrsadiag may ant be an aveMble opfi�as tt�is in
MAR-01-1994 11=01 FROM DISTRICT i SUPERVISOR TO CLRK OF BOARD P.03
Um mate afftent areae CC the County. in additioa, the Soden laaMtp is 4=Of lbs
very taut lacMtiee that teaW'ved a sk able amponts oontr3butkm in FY 19$8.94lram
Pacific fig. Somdow the Roden almum done rot n&*Pm flo dupp0'rdwe
behavior that So Caunty is snk ft.
In a'ummaly, the My off' Neroulm will be seerlrtng Mo tsd OxutW sappwt tR the
tttt%m for the neer sharod 8ohod/O mmuaity UbrmZ'y. This ahoaid be addad"ft your
dtloostlon ot rosauxow bodayliag to FY IM-97. Closing the&&Maes th C*ooitett
and Rodiso areas of v twt treed, ft taaaoneptabla. EvW effort sbconld be madr by
the Bond to-mop flow faoiiiuss open.
8#adsrely,
ra*�P
City Manor
nos - Heroines City Oovoall
Mr. Lyon Cherry, Rodeo Development demoakdon
Mr. ion Fmukt John Rett Uhified School niou t
lb. Frani Cole, lPest Contra Manta UnWed School Dlsttdat
Mr. Cary Pokway, Ptxblta Ukmorvl Assoc. PrsWd=t
Ms. Mane Mane Qold, Conmf fb"Lvkn
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