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MINUTES - 03011994 - 1.81
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA S T0: BOARD OF COMMISSIONERS FROM: Richard J. Martinez, Executive Director DATE: March 1, 1994 SUBJECT: COMPREHENSIVE GRANT PROGRAM SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No. 3701 Approving Comprehensive Plan or Annual Statement and AUTHORIZE submission of a Comprehensive Grant Program (CGP) application, as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: Approval of the Comprehensive° Grant Program application by HUD will result in the award of approximately $2.8 million funding during 1994 for public housing modernization activities. III. REASONS FOR RECOMMENDATION/BACKGROUND; A requirement of the U. S. Department of Housing and Urban Development's (HOD) Comprehensive Grant Program (CGP) , which replaces the Comprehensive Improvement Assistance Program (CIAP) , is that a resolution must be adopted certifying that the Housing Authority will comply with certain' Federal procedural and program provisions in administering the grant. The purpose of this resolution and the application for CGP funding is to continue the modernization of. public housing stock in Contra Costa County. The CGP program provides modernization funding on a formula basis and the approximate amount of funding the Housing Authority will receive for federal fiscal year 1994 is $2.8 million.. At its regular meeting on Monday, February 14, 1994, the Advisory Housing Commission voted to recommend adoption of Resolution No. 3701 and submission of a Comprehensive Grant Program application to HUD. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect to not approve Resolution No. 3701, the Housing Authority would be unable to submit a Comprehensive Grant Program application and would forfeit approximately $2.8 million in funding during 1993 for public housing modernization activities. CONTINUED ON ATTACHMENT: YES SIGNATURE ,) i � RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) : ACTION OF BOARD ON �,,� �9��}- APPROVED AS RECOMMENDED ✓ OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED :� PHIL BATCHELOR, CLERA OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BYE_ .►� ��, DEPUTY RESOLUTION NO. 3701 PHA/lHA Board Resolution Approving U.S.Departmr A Housing �\ Comprehensive Plan or Annual Statement and urban Public an India ;r, p Office of Public and Indian Housing Comprehensive Grant Program (CGP) OMB Approval No.2577-0157(Exp.6/3o/93) Public Reporting Burden for this collection of Information Is estimated to average 0.1 hours per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding this burden estimate or anyother aspect of this collection of Information,including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Policies and Systems,U.S.Departmental Housing and Urban Development,Washington,D.C.20410-3600 and to the Office of Management and Budget,Paperwork Reduction Project(2577-0157),Washington,D.C.20503.Do not send this completed form to either of these addresses. Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency(PHA)/Indian Housing Authority(IHA),as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development(HUD) regarding the Board's approval of(check one or more as applicable): ® Comprehensive Plan Submitted on March- 1. 1994 ❑ Amendments to Comprehensive Plan Submitted on ❑ Action Plan/Annual Statement ❑ Amendments to Action Plan/Annual Statement Submitted on Submitted on 1 certify on behalf of the:(PHAAHA Name) that: 1. The PHA/IHA will comply with all policies,procedures,and require- (j),and will notobligate,in any manner,the expenditureof CGP funds, ments prescribed by HUD for modernization,including implementa- or otherwise undertake the activities identified in its Comprehensive tion of the modernization in a timely, efficient, and economical Plan/Annual Statement,until the PHAAHA receives written nodfica- manner; tion from HUD indicating that the Department has complied with its responsibilities under NEPA and other related authorities; 2. The PHAAHA has established controls to ensure that any activity funded by the CGP is not also funded by any other HUD program, 9. The PHAAHA will comply with the wage rate requirements under 24 thereby preventing duplicate finding of any activity; CFR 968.110(e)and(f)or 24 CFR 905.120(c)and(d); 3. The PHAIIHA will not*provide to any development more assistance 10. The PHA/IHA will comply with the relocation assistance and real under the CGP than is necessary to provide affordable housing,after property acquisition requirements under24 CFR 969.110(g)or 24 CFR taking into account other government assistance provided; 1905.120(e); 4. The proposed physical work will meet the modernization and energy 11.The PHAAHA will comply with the requirements for physical accessi- conservation standards under 24 CFk968.115 or 24 CFR 905.603; bility under 24 CFR 968.110(h)or 24 CFR 905.120(1); 5. The proposed activities,obligations and expenditures in the Annual 12. The PHAIIHA will comply with the requirements for access to records Statement are consistent with the proposed or approved Comprehen- and audits under 24 CFR 968.110(i)or 24 CFR 905.120(g); sive Plan of the PHA/IHA; 13. The PHAAHA will comply with the uniform administrative require- 6. The PHAAHA will comply with applicable civil rights requirements merits under 24 CFR 968.1100).or 24 CFR 905.120(h); under 24 CFR 968.110(a)or 24 CFR 905.115,and,where applicable, 14.'The PHAAHA will comply with lead-based paint testing and abatement will carry out the Comprehensive Plan in conformity with Title VI of requirements under 24 CFR 968.110(k)or 24 CFR 905.120(i); the Civil Rights Act of 1964,the Fair Housing Act,and Section 504 of the Rehabilitation Act of 1973; 15. The PHA/IHA has complied with the requirements governing local/ 7. The PHA has adopted the goal of awarding a specified percentage of the tribal government and resident participation in accordance with 24 CFR dollar value of the total of the modernization contracts,to be awarded 968.320(b)and(c),968.330(d)and 968.340 or 24 CFR 905.672(b)and during subsequent FFYs,to minority business enterprises and will take (c),905.678(d)and 905.684,and has given full consideration to the appropriate affirmative action to assist resident-controlled and Priorities and concerns of local/uibal government and residents,in- women's business enterprises under 24 CFR 968.110(b);or the IHA eluding any comments which were ultimately not adopted,in preparing will,to the greatest extent feasible,give preference to the award of the Comprehensive Plan/Annual Statement and any amendments modernization contracts to Indian organizations and Indian-owned thereto; economic enterprises tinder 24 CFR 905.165; 16. The PHA/IHA will comply with the special requirements of 24 CFR S. The PHAAHA has provided HUD with any docuunentation that the . 968.310(d)or 24 CFR 905.666(4)with respect to a homeownership Department needs to carry out its review under the National Environ- development;and mental Policy Act(NEPA)and other related authorities in accordance 17. The PHA will comply with the special requirements of 24 CFR 968.235 .with 24 CFR 968.110(c),(d)and(m)or 24 CFR 905.120(a),(b), and with respect to a Section 23 leased housing bond-financed develop- ment. Attested By: Board Chalm,an's Name: (Seal) M POWE d Chair Signa" d Date: X March 1 1994 Warning: HUD wiI' osecute false claims and statements. Conviction may result in criminal and/or civil penalties. (is U.S.C.toot,t0io,tot2; 31 U.S.C.3729,3802) PASSED ON MARCH 1 , 1994 by the following vote of the Board of Commissioners: AYES -.'Stp'ervisors Smith, Bishop, McPeak, Torlakson and Powers NOV, . NONE ABSENT: NONE ABSTAIN: NONE r COMPREHENSIVE G PROGRAM ANNUAL q d SUBMISSION FISCA YEAR Wv199 �ju.. ....'. Y'...;;.^ aCa f,.:u...:� ... :..':... ➢ .._: :..,:.%.:.:, i', s ,., a;:':::..r,. c:.c l..::,: x:..:...--:..,3: r.,,Y t..:,..::,, s�+xh;:;i:c.a. ?:sx'�ac,,,..0 ae J J HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA 0 r HOUSING AUTHORITY of the r COUNTY OF CONTRA COSTA 3133 Estudillo Street • P.O. Box 2759 • Martinez,California 94553 ' Central Administration • (510)372-0791 • FAX(510)372-0236 r April 4, 1994 r Mr. Myron L. Flo, Director Management Division U.S. Department of Housing and Urban Development San Francisco Regional Office, Region IX Post Office Box 36003 r 450 Golden Gate Avenue San Francisco, CA 94102-3448 rDear Mr. Flo: The Housing Authority of the County of Contra Costa is very pleased to r transmit with this cover letter its Comprehensive Grant Program (CGP) application, Comprehensive Program and Annual Submission for Federal Fiscal Year 1994. This Housing Authority is an advocate of resident, community and PHA partnership in creating a successful Comprehensive Grant Program. Informational and planning meetings were held with both residents and community leaders prior to the development of this Comprehensive Grant application. Our application requests a total of $2,729,371.00 each for 1994 and 1995. ' These funds will enable the Housing Authority to continue its planned comprehensive improvement work, to implement management improvements, to offer security guards on a PHA-wide basis, to update agency policies and rprocedures, and upgrade our computer systems. The proposed physical and management improvements are critically needed, and r the Housing Authority urges that HUD allocate the entire amount of requested CGP funds. If any additional information is needed or if you have any questions rconcerning this application, please contact me at (510)- 372-0791. Sincerely, Richard J. Martinez ' Acting Executive Director RJM:jt r r Paste No. TabRe of Contents Annual Statements (Form HUD-52837) FFY 1994 Part I, Summary 1 Part II, Supporting pages 2 FFY 1995 Part I, Summary 12 ' Part II, Supporting Pages 13 tt Five Year Strategy Statement 25 ' Five Year Action Plan (Form HUD-52834) Part I, Summary 29 Part II, Supporting Pages, Physical Needs 30 ' Part III, Supporting Pages Management Needs 32 Certifications Form HUD-50070, Certification for a Drug Free Work Place 33 Form HUD-50071, Certification for Contracts, Grants, Loans and Cooperative Agreements 34 SF-LLL, Disclosure of Lobbying Activities 35 Summary of General Issues Raised During Public Comment Process and PHA Response 37 r Local Government Statements Form HUD-52835, Local Government Statements (5) 48 Form HUD-52836, PHA Board Resolution Approving Annual Statement 53 t �%WEttw- READY INDEXTm INDEXING SYSTEM � :��. . . �� � ��%; ,��: 2 ��� , ��� �'\/ � . 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WO � a) ,� En V) cn UP) U) Lo Cl) V) � 0 0 WW E z � zwzF' z zAz z z z ] zU0 a" ElwW o 0 ",4 oC� og4o O O � O O Ov� O za �� x � 9) UO UUwU �.r� U - 006 Uu ;UwUoU z F, � z '�WAwO WAwUWAw � WAw > WAw � WAw WAw6WAW � WAwVwaCl) 0 co Q a b W WC4Q ¢ U Q Q O Q Q ¢ O a w w0 aW A oo U w 0' cu) CE wwwww < wawwu o V-0 C14 -22- MI U OO Lin V W ` � o y ok 1 It 11 s 746 cc)) )r;A ID 0 6 r r � o a o � o a o., rrn r W l M WU r �z � o� , a r � W R M G d N r � 4 O H � a� O rH H a' ? � a COMPREHENSIVE GRANT PROGRAM FIVE YEAR STRATEGY STATEMENT for 1994-1998 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA i The Housing Authority of the County of Contra Costa (Authority) has identified approximately $20 million in physical improvement needs throughout its 14 housing developments. Under the Comprehensive Grant Program (CGP), the Authority anticipates receiving a total of $13.6 million during the five-year planning period. Of that amount, 10%, or $1.36 million, may be spent for management improvements and 7%, or $955,000, may be spent for administration. Based on these figures, the Authority should receive $2.7 million annually including up to $272,900 for management improvements and up to $191,000 for administration. Over the last ten years the Authority has been aggressively and comprehensively modernizing each of its family developments. The Authority expects to continue following the same general 5-year Comprehensive Plan for Modernization, established under the Comprehensive Improvement Assistance Program (CLAP). Under this plan, the Authority will finish comprehensive modernization of all of its family developments first and then work on its senior developments. To provide additional flexibility for proper administration of the CGP rant the Authority is P tY P P grant, tY submitting a two-year Annual Submission, for FFY 1994 and FFY 1995. This will allow the Housing Authority to set priorities and expedite work items from a two-year approval list. I. PHYSICAL IMPROVEMENTS Current Activity: Comprehensive modernization of Bridgemont (CA011003), a 36-unit family development in Antioch, is now 75% complete; this work is funded through the last phase of the CIAP. The Authority is just starting the comprehensive modernization of Los Arboles (CA011008), a 30-unit family development in Oakley; this work is funded through the Comprehensive Grant Program. Planning: The Housing Authority has made revisions to its existing Comprehensive Grants 701 and 702 (budget revisions have been submitted to HUD for approval) and Five Year budget primarily because of the need to include two significant work items that were previously unbudgeted: 1) lead abatement costs at the Las Deltas Developments (CA011006, 9A/9B) in North Richmond and 2) handicapped remodeling of additional units at Bayo Vista (CA011010) in Rodeo. These improvements are mandated by HUD to receive highest priority. For several years, the Authority has conducted an extensive program of testing, abatement and education regarding lead based paint hazards. All of the family developments except Las Deltas in North Richmond, have been tested for lead and abated (or are currently being abated) for lead paint hazards. However, in 1993, the Housing Authority conducted testing for lead based paint at the Las Deltas Developments (CA011006, CA011009A & CA011009B) and discovered lead above the HUD thresholds on several interior and exterior building components at CA011006, a 76-unit development. Lead based paint was also found on exterior building components in the 150 unit CA011009A and CA011009B developments. All residential buildings in these developments will require some abatement. Further, to meet the needs identified in our 504 Transition Plan and Needs Assessment, it is necessary to remodel six (6) additional units at our 250 unit family development, Bayo Vista ' (CA011010) in Rodeo. -25- Inclusion of the lead abatement costs for Las Deltas and the costs for additional handicapped units at Bayo Vista in the current CGP budgets have required that some other work items be deferred to future years. Most notable is the scheduled comprehensive modernization of Casa de Serena (CA011013) in West Pittsburg. The comprehensive modernization of this seniors development was scheduled under CGP 702 (Program Year 1993) and is now budgeted under Program Year 1994. 1 We have, however, retained some needed handicapped accessibility work and dwelling unit work for this development under our 1993 budget. We expect that the Authority will use approximately $1.0 million of the $2.7 million available in the CGP Program Year 1994 to begin the modernization of Casa de Serena in West Pittsburg; this is a 50-unit senior complex and will be the first senior development to be comprehensively modernized. Besides the work in West Pittsburg, the Authority will continue work throughout its 14 developments upgrading site facilities, non-dwelling buildings, and dwellings. Some Section 504 (handicapped accessibility) work is also budgeted. II. MANAGEMENT AND ADMINISTRATIVE IMPROVEMENTS Over the next five years, the Authority expects to use the $2.3 million available for management and administrative improvements to continue to improve our management and administrative capabilities. For CGP Program Year 1994, of the $272,900 earmarked for management improvements, 68% will be used to provide security guards and Deputy Sheriffs. This will provide the flexibility to address specific security situations, as needed, at each development. Funds are also allocated to provide a Contract Specialist/Services Coordinator to prepare agency policy and iprocedures, write grant proposals to fund special projects, and coordinate community services available to residents. In 1995 the Housing Authority plans to expand services under the Family Self-Sufficiency Program to public housing residents and will hire a part time coordinator. In order to,more efficiently process the administrative and accounting workload, upgrades to the computer system and phone system are also planned. For the remaining years, the Authority plans to use most of its management and administrative funding for purposes similar to the first year of this five year plan. III. SECTION 504 COMPLIANCE The Authority decided that it should incorporate the remodeling of units to meet Section 504 requirements into the Comprehensive Plan for Modernization that it has followed for the last eight years. Consequently, a minimum of 5% of the units have been remodeled as part of the Authority's comprehensive modernization of each family development since 1990. Through CLAP and CGP, the 5% requirement has been met, or will be met within the next six months, for Los Nogales (CA011004), Bridgemont (CA011004), Los Medanos (CA011002) and El Pueblo (CA011005) and Alhambra Terrace (CA011001). The 5% requirement for the Las Deltas developments (CA011006,09A, & 09B) is budgeted under the CGP and will be done concurrently with the lead abatement work. IV. ADDITIONAL NEEDS Accrual of additional needs during the five-year period may cause some shifting of the priorities as 1 the Authority updates its five-year Action Plan each year and may result in additional unfunded need at the end of the period. Urgent repair needs which occur during the five-year period will be factored into the annual update of the Action Plan. Emergency work will be done immediately. ' Under, this five-year Action Plan, most of the developments will be brought up to the modernization and energy conservation standards. -26- COMPREHENSIVE GRANT PROGRAM DEVELOPMENTS WITH COMPREHENSIVE MODERNIZATION IN PROGRESS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA The Housing Authority of the County of Contra Costa is currently working on two developments using C.I.A.P. and Comprehensive Grant Program funds. These two family developments are listed below: Development Name, Location # Units Year Built CA011003 Bridgemont, Antioch 36 1942 CA011008 Los Arboles, Oakley 30 1961 The Bridgemont development was built in 1942 and is similar in design to several of our other development of similar vintage. The units are in single-story duplexes of wood frame stucco construction. Although they are now over fifty years old, they have been consistently maintained and are still structurally sound. Extensive lead was found at this development and full abatement of lead paint components is being completed concurrently with the modernization work. Los Arboles was built in 1961 and, although newer than the Bridgemont development, presented significant design problems to modernize effectively. The kitchens required much more extensive remodeling and the roofing was in need of immediate replacement. This modernization project ' has just started and is expected to be completed in ten (10) months. As with Bridgemont, the site layout for these single story duplex buildings provides adequate on-site open space. 1. Bridgemont Family Development, Antioch, CA - CA011003 This development is being comprehensively modernized through CLAP 913. The scope of work includes the following: - Lead-based paint testing and abatement; - Remodeling all bathrooms; - Installing new energy efficient light fixtures throughout the complex; Repainting the interiors of all units; - Replacing all floor tile; Installing central heating in all 3-bedroom units; Installing new doors and hardware throughout each unit; - Installing privacy fencing around each unit; Replacing all hazardous sidewalks; Parking lot improvements; and - Remodeling 3 units to make them completely accessible under Section 504 1 requirement. The modernization work for this development should be completed by April 1994. -27- i 2. Los Arboles Family Development, Oakley, CA - CA011008 Work proposed under CGP 701 has begun and is expected to be completed in approximately ten (10) months. The scope of work for this comprehensive modernization includes the following: i - Remodeling all bathrooms; Installing new energy efficient light fixtures throughout the complex; Repainting the interiors of all units; Replacing all floor tile; - Installing central heating in all 3-bedroom units; Installing new doors and hardware throughout each unit; Installing privacy fencing around each unit; - Replacing hazardous sidewalks; - Remodeling 2 units to make them completely accessible under Section 504 requirements; - Installing new double pane energy efficient windows; and - Re-roofing. 1 CAWPDOCS\STRATPRO.CGP I -28- i �� o rn0v EaE 0,0,00000.a0OC)0 (7%0'0, N0�° I,p co LL 3 c-rr NN rNNNNc-rrr -Y 0,3% W ""C W c C N N a c N E c 2 o C tv C B E 2 o __ 0 y E E j rn� W > o fn� i C 0 C a O OO O c 0 0 00 00 0 0 0 r O O O O O r O r N r • U a W 00 O fl- 000 N O O O N ti N N i c c ❑ O% O O% 000 cy, Ol O O O% ♦ ♦ ♦ ♦ ♦ M M 1 Ci O r 00 O to ♦1 N r ♦ N Z { °i tel Ol O v1 00 1O 1•- O• N N d O > I �r C } 1 M r N N r ti ti lj O :)O •OI - N N N . 7 N •- ff! aa cta O �o'v o '� O { ` cu U- C c cLL _o V O O j'X m a IMEO L C 0 N O o o r 0 0 0 0 o 0 0 0 o 0 r" O c O O O r O r M cU ti OOol_00o0 O r- O O O r- r- O♦ %O O p M O O O O O 0� Ol O an M M N 0 V O` ♦ \ ♦ ♦ ♦ ♦ \ ♦ ♦ ♦ ♦ yj•U r 00 00 O u1 O O O 00 •S ♦} N r Ol O♦ o C N C W R - tiO�rO%O♦tr O 10 N Ol N N ♦, . 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U 07 01 L•O C 41-0 E c U O) 07 U 41 M•r >>•U•r r O C7 I y C L.r 7 3 3 -+•r'p •L 3 CJ y O O C L E L d E 4- O o 6 d n y L 3 O 47 0 07= (0 ) Ol 5 O p d V N uta U :3 0 0 NCL Q jj V y b LU CL W L ~ w E v U y r co W E N V C t� cuol tm 01 C fq O r ZQ U c E L °� a cz �- W > C ' LL 3 z ° (5 U. 0 0 ` i.. "7 Q� N U3 -0 01 V z N c >°'• w � a L C x (n E .0 � — m co Q m ..LL LL d H � . cu -32- i i i Certification for a U.S.Department of Housing and Urban Development Drug-Free Workplace Office of Public and Indian Housing i r Public Housing Agency/Indian Housing Authority OMB No.2577-0044(exp.1001'192: Public Reporting Burden for this collection of information Is estimated to average 0.25 hours per response,including the time for reviewing instructions, searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of Information. Send comments girding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Reports Management tficer,Office of Information Policies and Systems,U.S.Department of Housing and Urban Development,Washington,D.C.204103600;and to the Office of Management and Budget,Paperwork Reduction Project(2577-0044)Washington;D.C.20503. PHA/IHA Name: if Development or CLAP, HOUSING AUTHORITY OF THE COUNTY OF enter the Federal Fiscal Year in which 1994 CONTRA COSTA the funds are expected to be reserved: PrograrrvActiviry Receiving Federal Grant Funding:(mark one) If Operating Subsidy or Section 23; Development CIAP Operating Subsidy Sec.23 Leased Housing enter the PHA sANKs FiscalYear Ending date in which funds are expected to be obligated Acting on behalf of the above named PHAAHA as its Authorized Official,I make the following certifications and agreements to the Departmen f Housing and Urban Development(HUD)regarding the sites listed below: . I certify that the above named PHA/IHA will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful (1) Abide by the terns of the statement;and manufacture, distribution, dispensing, possession, or use of a (2) Notify the employer of any criminal drug statute convictior. controlled substance is prohibited in the PHA's/11 A's workplace for a violation occurring in the workplace no later than five and specifying the actions that will be taken against employees days after such conviction; for violation of such prohibition. e. Notifying the HUD Field Office within ten days after receivini b. Establishing a drug-free awareness program to inform employ- notice under subparagraph d.(2)from an employee or othem-isc ees about the following: receiving actual notice of such conviction; (1).The dangers of drug abuse in the workplace; f. Taking one of the following actions within 30 days of receiving (2)ThePHA's/IHA'spolicyofmaintaining adrug-free workplace; notice under subparagraph d. 2 with respect to an employee (3) Any available drug counseling,rehabilitation;and employee ( ) Y who is so convicted: assistance programs;and (4) The penalties that may be imposed upon employees for drug (1) Taking appropriate personnel action against such an em- abuse violations occurring in the workplace. ployee,up to and including termination;or (2) Requiring such employee to participate satisfactorily in E c. Making it a requirement that each employee of the PHA/IHA be drug abuse assistance or rehabilitation program approved for given a copy of the statement required by paragraph a.; such purposes by a Federal, State, or local health, law en- d. Notifying the employee in the statement required by paragraph forcemeat,or other appropriate agency; a. that, as a condition of employment with the PHA/IHA, the g. Making a good faith effort to continue to maintain a drug-free employee will do the following: workplace through implementation of paragraphs a.thru f. WARNING:18 U.S.C.1001 provides,among other things,thatwhoever knowingly and willingly makes or uses a document or writing containing any false,fictitious. or fraudulent statement or entry.,in any matter within the jurisdiction of any department or agency of the United States,shall be fined not more than$10,000 or prisoned for not more than five years,or both. . Sites for Work Performance.ThePHA/IHA shall list in the space provided below the site(s)for the performance of work done in connectior with the HUD funding.of the program/activity shown above. Place of Performance shall include the street address,city,county,State,ant zip code. (If more space is needed,attach additional-pages)the same size as this form.Identify each sheet with the PHA)IHA name and addre& and the program/activity receiving grant funding.) 31.33 Lstudillo Street, Martinez, Contra Costa County, CA- 94553 ue o venue, West Pittsburg, Contra Costa CountCA 94565 22 .19 Buchanan Road, Suite 6, Antioch, Contra Costa County, C,A, 945Q9 875 E1 Pueblo Avenue, Pittsburg, Contra Costa County, CA 94565 1601 North Jade Street, Richmond, Contra Costa County, CA 94801 V-2 a i ornia Street, Rodeo, Contra. Costa County, CA 94572 Rosemary Lane, Oakley, Contra Costa County; CA- 94561 1355 Willow Way, Suite Signed by:(Name,Title 8 Signature o1 Authorized PHAfIHA Official) are 8 Title: Richard J. Martinez, Executive Director Signature 8 Date: -33- March 16, 1994 HOUSING AUTHORITY of the COUNTY OF CONTRA COSTA 3133 Estudillo Street • P.O. Box 2759 • Martinez,California 94553 Central Administration • (510)372-0791 • FAX(510)372-0236 CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his knowledge and belief- that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of' Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal , amendment or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Executed this 16th day:'. of March 1994 By Richard J. Martinez Executive Director ' Covered Acton: Comprehensive Grant Program, Fiscal Year 1994 (Type and identity of program, project or activity) -34- DISCLOSURE OF LOBBYING ACTIVITIES . o�"ter-0046 O"" Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure.) 1 1. Type of Federal Action: z Status of federal Action: 3. Report Type% EO❑ a. contrail ❑ a. bidloffedapplication ( a. Initial filing b. grant a b. initial award b. material change c. cooperative agreement c, post-award for Material Change Onlr: ' d. loan e. loan guarantee year quarter f. Than insurance dale of last report 4. Narne and Address of Reporting Enuty: S. If Reporting Entity in No.4 is Subawardee,Enter Name Prime ❑ Subawardee and Address of Prime- Tier rimeTier ,d known: Housing Authority of the County of Contra Costa 3133 Estudillo Street (P.O. Box 2759) Martinez, CA 94553 C resslorW Disirkt,if known: 7th Congressional District if known: 6 Federal DepartmonVAgencr: 7. Federal Program NameOcsuipt)ort: Housing and Urban Developemtn Comprehensive Grant Program CFDA Number,if applicable: _ L- Federal Action Number, if known: 9. Award Amount,if known: 52,729,371 10. a. Name and Address of Lobbying Ent't�y b. Individuals Performing Smites(including address if (if individual,last name, first name,Mlr different from No. 7Ga) (last name,first name,Wk. NONE NOEN attach Continuation Sheers Sr.11t•.l dnecessa 11. Amount of Payment (check athat apply): 13. Type of Payment (check all that a P/Y): S NONE O actual O planned D a. retainer O b. one-time fee 12. Form of Payment (check all that apply): O c. commission o a. cash NONE O d. contingent fee 0 b. in-kind:speufy: nature D e. deferred ❑ f. other.specif): NONE value 14. Brief Description of Services Performed or to be Performed and Date(s)of Service, including officer(s), employee(s), or Member(s)contacted,for Payment Indicated in Item 11: No services performed or to be performed. No lobbying activities to be contacted. attach Continuation Sheets SF-W-A it necess 1S. Continuation Sheets) SF-LLL-A attached: ] Yes ❑ No ii- W.".tion..W..-AW th,ourh this fw%it wthowt d by till. s1 U.S.0 ..cNon 1151 rfhis d+u.loa..of bebyinr.cs;.tu.,M,.n.s..c+t wp~v+:on Signature: d 1wi w°^ -'dw6wace was pt`ced by Ow 6w 'bo" "r"n this Ri cha d J. rti nez 4antrction.,.., &a NN ..d i,".re.d:.d. .i,wq."d purw..A to Print Name. 11 U.J.0 f)Sr. nhh 4%49 16n„ir be ,.pWUd b 04 conn." •.,ns• w—lif and.:r!.w.XAA.ro,P.,bK invU^."PO." .4.0 nest to Talc: Executive Director R6it*toq"".dd"`b""t,t„"b.".bi'e'toa`Wp""t`rdnXIm0••% 50372-0791 03/16/94 s to.wo ad nesw.Po sun s oo.Wo res"C tKh W.. Telephone1 .: }:v Slandar'd fo/iw.111 -35- DISCLOSURE OF LOBBYING ACTIVITIES, Apwo"dbromg 0140-Qpib CONTINUATION SHEET Reporting Entity: HOUSING AUTHORITY OF THE COUNTY OF CONTRA Page 1 of 1 COSTA .. 1 ' NO LOBBYING ACTIVITIES -OR SERVICES WERE PERFORMED BY OR. ON BEHALF OF THIS HOUSING AUTHORITY. Audod"b.LocA ;oa -36- su.bere fwm•U" ii � i I I HOUSING AUTHORITY of the i COUNTY OF CONTRA COSTA 3133 Estudillo Street • P.O. Box 2759 • Martinez,California 94553 Central Administration • (510)372-0791 • FAX(510)372-0236 COMPREHENSIVE GRANT PROGRAM RESIDENT PARTNERSHIP - GENERAL ISSUES & PHA RESPONSE The Housing Authority of the County of Contra Costa fully supports the Department of Housing and Urban Development's position that the success of the Comprehensive Grant Program rests upon the degree to which residents and the community work with the PHA in all aspects of its COMP Grant Program and hold the PHA accountable for the quality of work performed. To this end, the Housing Authority this year has conducted two informational planning meetings with both residents and community leaders. The result of this partnership process has been the continued support of both the residents and the community of the five year modernization. strategy developed by the COMP Grant Planning Committee last year. RESIDENT/COMMUNITY PARTNERSHIP On January 10, 1994, notices were delivered to all public housing residents and notices were mailed to the leadership of local governments. This notice announced the date of the COMP Grant informational/planning meeting to be held on January 13, 1994, and the Public Hearing to be held on February 14, 1994 . A copy of this notice is included at the end of this section. Housing Authority staff met with residents from all of the public housing developments and representatives from local government on January 13, 1994 . At this meeting the COMP Grant process was reviewed and those present were told how the PHA is able to obtain funds to make physical improvements in the public housing developments, and also explained what percent of the funding allocated could be used for management improvements and administrative costs. Staff further explained that there were very specific HUD ruies and regulations on how the funds could be spent by the PHA. The vital role of the residents and the community leadership in the planning process was reviewed and resident priorities were discussed. A copy of the agency's draft Five Year Strategy Statement for 1994-98 was distributed. Staff also requested those present complete and return a Resident Suggestion Form, listing improvements they believe are needed in their particular housing development. i -37- A Public Hearing for the proposed COMP Grant program was held on Monday, February 14, 1994, at 6:00 p.m. , as part of the regularly scheduled monthly Advisory Housing Commission Meeting. The Commission meets in the Housing Authority's administrative office building, which is located centrally in Contra Costa County. This building is near ;public transportation, has ample parking, and is totally accessible for persons with disabilities. The Public Hearing was opened and the draft Five Year Strategy reviewed.. There were guests present, however, no statements or questions were addressed to the Board. The Public Hearing was then closed by the Chairperson. At the end of this section are copies of the minutes from the community meeting and the Advisory Housing Commission minutes of 'the Public Hearing. SUMMARY OF GENERAL ISSUES & PHA RESPONSE During the meeting with public housing residents and community leaders, strategies for improving public housing operations were revisited in areas such as: improvements to the buildings, maintenance, PHA management needs, security issues, and resident services. The general issues of concern were: > Residents. from several developments were concerned about safety issues and felt that more police protection/patroling was needed. > Residents from one senior complex requested the bathtubs be removed and showers installed because of the difficulty seniors have getting in and out of a tub. > Residents at North Richmond want security window guards of some type. > Residents requested improved sidewalks to garbage can areas at one senior development. > The Resident Council at the Housing Authority's largest family complex, Bayo Vista, requested the following: 1. Repair or replace all backyard storage sheds. 2. Improve site lighting. 3. Trim trees and bushes for safety. 4. Remodel all bathrooms. 5. Paint interiors of all units. 6. Replace all floor tiles. 7. Install new doors and hardware in every unit. > The Las Deltas Mothers Club requested the rennovation of the playground near the on-site recreation center. -38- > Moisture barrier siding was previously installed on some units in, the Alhambra Terrace family complex and residents requested that this be done for all units. > Seniors residing in one bedroom units at Alhambra Terrace requested back yard lighting for safety. > Residents from the Casa Serena senior housing development requested a gate between their complex and the Housing Authority's family complex next door be removed; too much unwanted foot traffic. > Residents at the Hacienda senior complex want an on-site manager to help resolve disagreements among residents. ' > Residents at the Hacienda senior complex want additional cupboards in their kitchens. > Residents at the Hacienda senior complex want additional site lighting for their parking areas. ' The Housing Authority agreed with the overall concerns of the residents and community leaders. Some of the items discussed will be addressed through COMP Grant and others from different funding sources. The Housing Authority reminded residents and community leaders of a few requirements the PHA must address; remodeling some units and field offices so they are totally handicapped accessible and so the offices meet the ADA needs of staff, and completing lead based paint testing and abatement at the Las Deltas family complex. It was felt that the draft Five Year Strategy Statement for 1994-98 met the current needs of the residents and that planning meetings for future funding years could refine the strategy and address new issues as they become apparent. COMP GRANT PLANNING COMMITTEE Networking with the residents of public housing developments and with community leaders, attending a variety of meetings with both groups throughout the year, will enable us to identify significant problems and mutual concerns. We can then work toward resolving the issues, through either the COMP Grant process or other avenues available, and improve both the physical conditions and quality of life in our public housing communities. ' -39- HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA Comprehensive Grant Program Resident Participation Meeting ' January 13, 1994 Attendance Housing Authority Staff Bob McEwan, Marge Gladman, Joe Johnson, Susan Smith, and Patricia Pinkston, who translated for ' Spanish speaking residents. Residents from all public housing developments and leaders from local communities and the County were invited to attend. ' The meeting began at 5:00 p.m. , it was held in the Housing Authority Board Room, 3133 Estudillo Street, Martinez, CA. After welcoming the residents and community representatives, Bob McEwan gave a brief overview of the Comprehensive Grant (COMP Grant) Program, explaining that this is the funding source for modernization of the public housing developments. He explained that HUD used a formula to determine how much money each Housing Authority was eligible to receive under the COMP Grant Program. We can expect to receive $2.8 million per year for the next five years under COMP Grant. Mr. McEwan stated that it is extremely important for the residents and community leaders to provide the Housing Authority with specific input on the type of improvements they would like to see at their sites. He explained that the COMP Grant funding from HUD could be used to modernize and improve the physical buildings that form our public housing developments, and a percentage of the funds could also be used for management improvements such as hiring security staff (Sheriff or guards) , improving services for residents, and improvements that would enable the agency to better manage the developments such as ' upgrading office computer equipment. It was explained to the residents that the COMP Grant program has very specific regulations about the types of improvements and services that can be approved under the program. rMr. McEwan also explained that the Housing Authority is following the five year strategy developed with the residents, the County, and involved cities last year. Basically, the Housing Authority is continuing the comprehensive modernization of the family housing developments (just completing Antioch and beginning the last family development to undergo modernization in Oakley) . Then the Housing Authority will begin comprehensive programs at the senior complexes, beginning with Casa Serena in West Pittsburg (Baypoint) . Two very important, HUD required work -40- HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA Resident Participation Meeting January 13, 1994 page 2 ' items that the Housing Authority must continue are the lead based paint testing and abatement for 76 units at Las Deltas at an estimated cost of $1 million and remodeling units to create totally handicapped accessible units at each housing development (five more to be rennovated at Bayo Vista to meet HUD requirements) . The majority of the COMP Grant funding in this proposal will go toward the lead based paint work in Las Deltas and remodeling at Casa Serena. Work will not begin until mid-1995. Susan Smith discussed the Housing Authority's proposed adminis- trative improvements which include 2 Deputy Sheriffs for North Richmond, security guards for emergency situations, continuing 1 the services of the Contract Specialist/Services Coordinator, purchasing additional telephone equipment for the hearing impaired, ergonomic office equipment to meet ADA needs, and .some computer upgrades for the public housing offices. ' The residents and community leaders supported the agency's plan to continue with comprehensive modernization and to make needed ' adminstrative improvements. Residents also talked about their priorities and improvements that they would like to see at their individual housing developments. Some of the items discussed are being completed with other Housing Authority funds and some others will be incorporated in future comprehensive modernization programs. Staff distributed resident comment forms and also asked residents ' to take forms to their neighbors for completion. All forms may be turned in to the local--housing offices and Housing Managers will forward them to Housing Operations. ' The meeting ended at 6:30 p.m. -41- HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA HUD COMPREHENSIVE GRANT PROGRAM INFORMATION MEETING JANUARY 13, 1994 5: 00 P.M. to 7 : 00 P.M. Martinez Housing Office 3133 Estudillo Street Martinez, California 94553 NAME ADDRESS TELEPHONE NO. -- loo—Lo an) PPI 03 _ -Q-qA-0-As-nA Ca- Jk -- ----- ------ ----- --- ---=----- ---- -- ---- -------------- -- -- ------ -- --- ---------------------------- - --- ----------- -42- — ' HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA HUD COMPREHENSIVE GRANT PROGRAM INFORMATION MEETING JANUARY 13, 1994 5: 00 P.M. to 7: 00 P. M. Martinez Housing Office 3133 Estudillo Street Martinez, California 94553 ME _ ADDRESS _ Al _ TELEPHONE NO. - --- - - L- ----- -- --- - - - ------ - ---------------------- =------------- -- --- --------- ----- -------- -43- --------------- ---------- — ----- -------- =------------ -- ----- I HOUSING AUTHORITY of the . COr.TN1'Y OF CC�►�TT'RA COSTA 3193 Estudllia Street • PA.Box 9759 Martin6l,CalifomIla 94653 Csntml Administn4ion • t5I0) 372-0791 NO`fICE OF MEETING HUD COMPREHENSIVE GRANT PROGRAM Dear Resident: The Department of Housing and Urban Development (HUD) is providing modernization funding an A formula basis to the Contra Costa County Housing ' Authority to improve the physical condition and upgrade the management and operation of existing public housing. This modernization funding will be through the new.Comprehensive Grant Program (CGP) which replaces the Co rehensive Improvement Assistance Program. This year, our grant amount Wil be approximately 2.83 million dollars. 1 The purpose of this Notice is o announce the beginning of our planning process to implement the CGP. Residents of public housing, along with -our local .-government leadership, have a vital role and responsibility insassisting the Contra Costa County Housing Authority in developing and implementing its strategy for improving public housing operations in such areas as: moderniza- tion; maintenance; management; security; and resident empowerment initiatives. To receive this funding, we are required to develop a Comprehensive Plan, in consultation with residents, local government. and other interested parties. Key elements of the Comprehensive Plan includes: Executive Summary; physical Needs Assessment; Management Needs Assessment; Five-Year Action Plan; Local Government Statement; Board Resolution; acid Annual Statement. The Comprehensive Plan muWbe submitted to the HUD Field Office by MARCH l.. 1994. It is imperative that the above deadline be met. To do so, the below ' scheduled resident meeting will be held to solicit your input. Due to the time limitations, we hope that you understand the hasten notice. These consultation requirements include establishing a Partnership Process with residents to .develop and implement the goals, strategies and priorities identified in the Comprehensive Plan. The Partnership Process includes a required public hearing on the Comprehensive Plan .and a. meeting 1 for residents at least three weeks before the public hearing. The Resident. ftplilnu is scheduled T s 13 0 5.00 • at t oom 1 d at {1l0 Street in a ri oA u ' a e i e o o t VF looted R 3133: i Martinez. Both of the meetings mentioned in this. Notice are open to the.general .public should you wish to attend. In :addition <tothese meetings we will work closely With the established:Resident Councils in.those�developments ;where a Coutict7 exists: If.:you have any questonsreggardng,these ;meetings, please feel free; 1 to cal SUSAN A. SMITH, ACCTIN� DYRECYOR :OF�'HOUSING `OPERATIONS, at (510) 372-7400, Sincerely, CHARD J. MARTINEZ -44- EXECUTIVE DIRECTOR i MINUTES REGULAR MEETING OF THE ADVISORY HOUSING COMMISSION HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA Primo Ruiz Conference Room 3133 Estudillo Street, Martinez, California Monday, February 14, 1994 A Regular Meeting of the Advisory Housing Commission of the Housing Authority of ' the County of Contra Costa was held.on Monday, February 14, 1994 at 6:00 p.m. in the office of the Housing Authority, 3133 Estudillo Street, Martinez, California and the following roll call was taken: Present: Chairman Bautista i Commissioner Brown Commissioner Chu Commissioner Latimer Commissioner Lujan 1 Commissioner Medina Vice Chairperson Voorhies Absent: None The Chairperson thereupon declared a quorum present. Also attending were: Joann Brooks-Washington; Will Watkins; Belen McQuiston; Yvonne Bowen; Sebe Hill; Susan Smith, Acting Director of Housing Operations; Robert McEwan, Director of Development; Patti Cross, Fiscal Director; Richard J. Martinez, Executive Director, and Jackie Tillman, Executive Secretary. iApproval of Minutes Commissioner Brown moved to approve the Minutes of the Regular Meeting of Monday, January 24, 1994. The motion was seconded by Commissioner Latimer and passed 1 by unanimous vote of the members present. Public Hearing Chairperson Bautista opened the Public Hearing on the Housing Authority's proposed Comprehensive Grant Program and asked for comments concerning the proposed plan. There were no public comments made, nor any requests received from the public. ' The Public Hearing was then closed by Chairperson Bautista. ' Executive Director's Report 1. Mr. Martinez announced that Consent Item 94-102 was being pulled from the Agenda pending resolution of appeals by several bidders. The appeals concern MBE/WBE ' compliance and it would be inappropriate to proceed with awarding this contract while appeals are in progress. 2. The Black Employees' Association of Contra Costa County will be holding its second annual Black History Month Fellowship Luncheon on February 18, 1994 at 12 o'clock sharp at the George Gordon Training Institute. The price is $12.00 per person. Should any Advisory Housing Commission member wish to attend, please let us know. —45— ' 3. The Advisory Housing, Commission members received invitations to the open house for Mountain View Housing Transitional Housing; Program on Saturday, March 5, 1994. The program will be held at the Morello Park School at 244 Morello Avenue, Martinez and shuttle buses will transfer interested parties from the school to the Shelter for 1 tours. The formal program, at the school, will begin at 3:00 p.m. Committee Reports 1. Policy & Strategy Committee - Met and recommends approval of Consent Items 94-011; 94-013 and 94-014. Requested that an item be placed on the March Agenda to discuss the appointment of a member of the Policy & Strategy Committee to the 1994 1 Colle9e Scholarship Committee. 2. Development Committee - Met and recommends approval of Consent Items 94-013 and ; 94-014. Discussed (1) Open House for Mt. View House; (2) Bids for CDBG ' weatherization work at Brookside Homeless Shelter; (3) Work at Bridgemont, Antioch is progressing on schedule; (4) Bids received and begin. reviewed for Los Medanos Handicap Improvements.; (5) Work progressing satisfactorily at Los Arboles, Oakley; (6) El Pueblo Administration Building and Handicap Unit Remodeling 60% to 70% ' complete; (7) Staff continues to make preparations for the tax credit syndication of Casa del Rio; and, (8) Brentwood City Council voted to reject the proposed Mclarren Park extension. 3. Budget Committee - Met and recommends approval of Consent Item 94-011.1 This item has already been budgeted and funds are provided. The Committee requests that the $850 for those attending a four year school and $400 for those attending a community college or vocational/technical school remain in place. The next meeting of the Budget Committee should encompass the first elements of the 1994/95 budget. Consent Items Commissioner Latimer moved to approve Consent Items 94-011, 94-013, and 94-014. The motion wa seconded by Commissioner Brown and was passed by unanimous vote of the members present. Determination Items 1 94-015 - Response to Letter from Reverend Curtis Timmons Regarding Term Limits for Advisory Housing_Commission Members After considerable discussion surrounding the appropriate response to the letter from the Reverend Timmons, Commissioner Lujan moved to direct staff to respond to the Reverend Timmons letter pointing out his option to pursue this inquiry with the Board of Supervisors, the appointing authority, as this is not within the jurisdiction of the Advisory Housing Commission. The motion was seconded by Commissioner Latimer and was passed by unanimous vote of the members present. Information Items 94-016 - Commissioner Brown congratulated the staff of the Housing Authority on the fine work that is being done in order to obtain a 95.71% total weighted Public Housing Management Assessment Program score. Mr. Martinez said that Patti Cross, Bob ' McEwan and Susan Smith really worked with him to obtain this level of performance. This is not something that an individual does alone and we acknowledge the support from both the Advisory Housing Commission and the Board of Commissioners which allows 'us to keep moving forward and applying for new.HUD programs. Public Comment ' None. —46—. Board Communications ' Commissioner Latimer reported that the Bi-Chapter NAHRO Winter Conference in Monterey, January 29-31, 1994 was very well attended and was a very well planned meeting. The basic concept of the meeting was empowerment of the community, the ' empowerment of the people We need to expand on this and take back not just the projects, but the entire community. In order to find a balance in crime, we need to go out as a group. We can't do the job unless people know we are there; we need to let the tenants know we are behind them. The maintenance workshop that Richard gave was really good and well represented. Mr. Martinez reported that housing authorities and HUD are putting together a working group on maintenance, which is the beginning of a renewed partnership between housing authorities and HUD. Secretary Cisneros is pushing his message of collaboration and partnership. HUD and the housing authorities are having a series of meetings with working groups to build strategies. Commissioner Medina reported that the Bi-Chapter NAHRO meeting in Monterey wasn't just for housing authority staff, but for commissioners too, and the youth program was excellent. She brought .back lots of brochures and information to share with the other Advisory Housing Commission members. 1Mr. Martinez reported that the workshop he found most enlightening and frightening was the workshop on violence in the work place. The speaker outlined some early signs of violence in the work place. We will share this information with staff and will begin to look at what we can do about violence in the work place. 1 Chairperson Bautista asked whether there were any new develoments with the security at E1 Pueblo. Mr. Martinez stated that the police were still there and have been very responsive. Chief Casey has publicly declared his intention to commit resources to E1 Pueblo. Commissioner Latimer requested that a letter should be forwarded to Chief Casey congratulating him on his appointment and thanking him for his work with the Housing Authority. There being no further business to come before the Commission, and upon motion duly made and seconded, the meeting was adjourned at 6:35 p.m. Richard J1 Marti ez, Secretary APPROVED: 44 Bernie Bautista, Chairperson Dated: 1 —47— cal Government U.S.Department of Housing '1 and Urban Development fatement Office of Public and Indian Housing ,r f1lpCeheflSlV@ Grant Program (CGP) OMB Approval No.2577-0157(Exp.64XV93) Pu is Reporting Burden for this colloction of information is estimated to average 0.1 hours per response,including the time for reviewing instructions;searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate . y other aspect of this collection of information,including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Policies ystems,U.S.Department of Housing and Urban Development.Washington,D.C.20410-3600 and to the Office of Management and Budget,Paperwork Reducson PPRect(2577-0157),Washington,D.C.20503.Do not send this completed form to either of these addresses. hief Executive Officer of the unit of general local government/Indian tribe t known as Contra Costa County y , inihich the (name of Public Housing Agency(PHA)or Indian Housing Authority(IHA)) Housing Authority of the County of Contra Costa operates, I try to the following: The PHA/lHA developed the Comprehensive Plan/Annual 3. ThePHA's/IHA's proposed drug elimination activities are coor- Statement in consultation with local governmentofficials/Indian dinated with and supportive of local drug elimination strategies tribal officials and with residents of the developments covered by and neighborhood improvement programs,if applicable. Under the Comprehensive Plan/Annual Statement,in accordance with the Cooperation Agreement,the local/tribal government is pro- the requirements of the Comprehensive Grant Program; viding public services and facilities of the same character and to the same extent to Public and Indian housing as are furnished to �. For PHAs,the Comprehensive Plan/Annual Statement is consis- other dwellings and residents of the locality. Where additional tent with the unit of general local government's assessment of its on-duty police are being funded under the Comprehensive Grant low-income housing needs(as evidenced by its Comprehensive Program,such police will only provide additional security and Housing Affordability Strategy(CHAS)under 24 CFR Part 91, protective services over and above those for which the local/ t f applicable),and that the unit of general local government will tribal government is contractually obligated to provide under the cooperate in providing;resident programs and services; or Cooperation Agreement. For IHAs,the Comprehensive Plan/Annual Statement is consis- tent with the appropriate governing body's assessmentof its low- income housing needs and that the appropriate governing body will cooperate in providing resident programs and services;and NollThe Comprehensive Plan Includes the Action Plan. 4arne of Chief Executive Officer: Signature of Chief Executive Officer and Date: PIA, 1 Batchelor QJnty Administrator Nar g: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18U.S.C.1001,1010.1012: 31 U.S.C.3729,3802) us. Printing Office: 1992—312s1s1s0i11 Page 1 of 1 form HUD-52835 (2/92) 02/16/94 11:51 FAX 510 372 '0236 H.A. C.C.C. X002 Local Government and Uepsrlment of Housing ' end tfrlsan Development Statement Me of Public *d_tndlari'tiousing Comprehensive Grant Progfam (GGP), . aMa approval Na,z�77—a�s7{�,sr3orsai Public Figmni g Burden for this collection et informailaa is esftaWd to average 0.1 hoots per response,InclWing the Utne Tai raviaWtng true$ons,sawchi V exrsrirtg data sources,gathering and maintaining the data needed,aitd compbGng and revt&wtng chic collactienot infn,maCwn_Bend commems regarding this leaden estimate ar err/other aspect et this collection of Informafnq;&xdw"ctg suggestions lar redu&V flit burden.to the ReWrls Management t 1ficor.0tfrca of i ormaton Poack s and Systems.U.S.Deparimentef f4ousing and Urban Developrrsen%Washingfon,D.C.204 f 0-38(10 and to the Office of Management and 8udgel.Paperwork liedudion Project(25774157).Washinglnn,0_0_20503.Do not send dila completed farm to either of these addresses. s ChicrExecutive Officcrof the unit of gencral local governmeriVrndian tribe nOwn as City of Pittsburg n which the tnaroa of tic HauAng Agency tPMl ar fndan Housmy Authority tint Housing Authority of the County of Contra Costa OjxCr8les. certify to 1ho following: I. The PHA/IHA devcioped the Comprehensive Plan/Annual 3. ThcPHA'SIMA'sproposed drug Oirninadon actividesam coor- Statom eniincon sniiz tion with locafgovernmentofficials(Indian dinated with and supportive oflocal drug elimination strategies trittat[ifficialsand with residents ofthcdcvelopmentscoveredhy and neighborhood improvementPrograms,ifapplieabk, Under tho Comprehensive Plan/Annual Statement,in accordance with the Coopcmdon Agreemen%the locaViribal government is pro- tho recluirernctits of the Comprehensive Grant Program; vidingpublic servieesand facilifies of thesamecharacterand to the same extent to Public and Indian housing as are furnished to Za.For PHAs,the Com prehensivcPlan/AnnualStatemontisconsis- other dwellings and residents of the-locality. Whcreadditional tent withthcunit ofgectcralloc:tlglovernment'sa55cssmentofits on-duty police arebeingfunded under theCompmhonsiveGrant low-income housing;needs(as evidenced by.hs Comprehensive Program,such police will only provide additional security and Housing AffordnbilitySlramg;y(CHAS)under 24 CrRPan91, proicciive services over and above those for which the local/ iripplicabiG).and Ehatthe unit ofgenerallocal govornmentwill tribal government is contractually obligated to provide tmdtrthc cooperate in providing rasidcm programs and services,or Cooperation Ag;recment. `2b.For IHM.t}tc CamPrchensive Plan/Annual Stntemcnt is consis- icntwiih theipprapriategove-ming;body'sassessmentorifslow- income housing needs and that the appropriate govtming body will coopemtto in providing rusidentprograms and serv➢c=and S 1e_ The Comprehensive Plan Includes the Action plan, h:une of Chief Exeamve Q15cor. S10"I ra at MMI officer ane Dwr.. S. Anthony Donato X ening: HUD wilFprasecuteiatseclalmsand statQments.Comrictivnmay resultincriminal andlar civifpen 1 s.(18U.S;C,1[>at.t010,1012; 31U_S.G.3724.3802) s.cww�nmomi'.NvnpOrllce 1592—]i2.2�Br60m Page 1 of t loan HUD-52835 (Z192) rel Handbook 7485.3 -49- Lal Government U.S.Department of Housing ,' and Urban Development 000 Statement Office of Public and Indian Housing C prehensive Grant Program (CGP) OMB Approval No.2577-0157(Exp.6/30/93) Public Reporting Burden for this colloction of information is estimated to average 0.1 hours per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate or 4M other aspect of this collection of information,including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Policies ancWsterns,U.S.Department of Housing and Urban Development,Washington,D.C.20410.3600 and to the Office of Management and Budget,Paperwork Reduction Dr t(2577-0157),Washington,D.C.20503.Do not send this completed form to either of these addresses. As ief Executive Officer of the unit of general local govemmenVj2XM3MX cnown as ri y of 11rPnt-wood n Jich the (name of Public Housing Agency(PHA)or Indian Housing Authority(IHA)) Contra Costa County Housing Authority operates, city to the following: The PHA/IHA developed the Comprehensive Plan/Annual 3. The PHA's/IHA's proposed drug elimination activities are coor- Statement in consul Lation with local government officials/Indian dinated with and supportive of local drug elimination strategies tribal officials and with residents ofthedcvelopmentscovered by and neighborhood improvement programs,if applicable. Under the Comprehensive Plan/Annual Statement,in accordance with. the Cooperation Agreement,the local/tribal government is pro- the requirements of the Comprehensive Grant Program; viding public services and facilities of the same character and to the same extent to Public and Indian housing as are furnished to For PHAs,the Comprehensive Plan/Annual Statement is consis- other dwellings and residents of the locality. Where additional tent with the unit of general local government's assessment of its on-duty police arebeing funded under the Comprehensive Grant low-income housing needs(as evidenced by its Comprehensive Program,such police will only provide additional security and Housing Affordability Strategy(CHAS)under 24 CFR Part 91, protective services over and above those for which the local/ if applicable),and that the unit of general local government will tribal government is contractually obligated to provide under the 1 cooperate in providing resident programs and services; or Cooperation Agreement. For IHAs,the Comprehensive Plan/Annual Statement is consis- tent with the appropriate governing body's assessment of its low- Income housing needs and that the appropriate governing body will cooperate in providing resident programs and services;and otelhe Comprehensive Plan Includes the Action Plan. ame o Chiel Executive officer: Signature of Chief Executive officer and Date: Lee Walton, Acting City, Managei January 24, 1994 X tar HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C.1001,1010,1012; 31 U.S.C.3729.3802) J.S.am,nmentPrintin Office: 1992—312-218160111 Page 1 of 1 form HUD-52835 (2/92) 9 cal Government "'; U.S. Department of Housing '� �` and Urban Development Itement Office of Public and Indian Housing iTlprehensive Granit Program (CGP) '. OMB Approval No.2577—o157(Exp.6/30693) Pu is Reporting Burden for this collection of information is estimated to average 0.1 hours per response,including the time for reviewing instructions,searchtng existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate oy other aspect of this collection of information,including suggestions for reducing this burden,to the Reports Management Officer,Office of information Policies a ystems,U.S.Department of Housing and Urban Development,Washington,D.C:20410-3600 and to the Office of Management and Budget,Paperwork Reduction Pt(2577-0157),Washington,D.C.20503.Do not send this completed form to ether of these addresses. hief Executive Officer of the unit of general local government/Indian tribe known as the City of Antioch, California inich the (name of Public Housing Agency(PHA)or Indian Housing Authority(IHA)) Housing Authority of the County of Contra Costa operates. I itify.to the following: The PHA/IHA developed the Comprehensive Plan/Annual 3. The PHA's/IHA's proposed drug elimination activities are coor- Statement in consultation with local govemmentofficials/Indian dinated with and supportive of local drug elimination strategies tribal officials and with residents of the developmems coveredby and neighborhood improvement programs,if applicable. Under the Comprehensive Plan/Annual Statement,in accordance with the Cooperation Agreement,the local/tribal government is pro- the requirements of the Comprehensive Grant Program; viding public services and facilities of the same character and to the same extent to Public and Indian housing as are furnished to �. For PHAs,the Comprehensive Plan/Annual Statement is consis- other dwellings and residents of the locality. Where additional tent with the unit of general local government's assessment of its on-duty police are being funded under the Comprehensive Grant low-income housing needs(as evidenced by its Comprehensive Program,such police will only provide additional security and Housing Affordability Strategy(CHAS)under 24 CFR Part 91, protective services over and above those for which the local/ if applicable),and that the unit of general local-government will tribal government is contractually obligated to provide under the cooperate in providing resident programs and services;or Cooperation Agreement. For IHAs,the Comprehensive Plan/Annual Stntemcnt is consis- tent wi th the appropriate governing body's assessment of its low- Income housing needs and that the appropriate governing body will cooperate in providing resident programs and services;and Jot The Comprehensive Plan includes the Action Plan. lamMI Chief Executive Officer: Signature of Chief Executive Officer and Date: David D. Rowlands, Jr. Var g: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 001,1010,1012: 31 U.S.C.3729,3802) U.S.11PLmment Printing Office: 1992—012-218160111 Page 1 of 1 form HUD-52835 (2/92) _r\1_ ..,f u. .+k—L,7AOr o 4 cal Government U.S. Department of Housing �. and Urban Development atement Office of Public and Indian Housing r C mprehensive Grant Program (CGP) OMB Approval No.2577-0157(Exp.s=rsa) P c Reporting Burden for this collection of information is estimated to average 0.1 hours per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate ar y other aspect of this collection of information,including suggestions for reducing this burden,to the Reports Management Of ricer.Office of Information Policies o ystems,U.S.Department of Housing and Urban Development,Washington,D.C.20410-3600 and to the Office of Management and Budget,Paperwork Reduction P t(2577-0157),Washington,D.C.20503.Do not send this completed form to either of these addresses. As Chief Executive Officer of the unit of general local government/Indian tribe k1n as the City of Martinez, California , in iCh the (name of Public Housing Agency(PHA)or Indian Housing Authority(IHA))-Housing Authority Of the County Of _Contra Costa operates, clify to the following: The PHA/IHA developed the Comprehensive Plan/Annual 3. The PHA's/IHA's proposed drug elimination activities are coor- Statementin consultation with localgovernmentofficials/Indian dinated with and supportive of local drug elimination strategies tribal officials and with residentsofthe developments covered by and neighborhood improvement programs,if applicable. Under the Comprehensive Plan/Annual Statement,in accordance with the Cooperation Agreement,the local/tribal government is pro- the requirements of the Comprehensive Grant Program; viding public services and facilities of the same character and to the same extent to Public and Indian housing as are furnished to 21. For PHAs,the Comprehensive Plan/Annual Statement is consis- other dwellings and residents of the locality. Where additional tent with the unit of general local government's assessment of its on-duty police are being funded under the Comprehensive Grant low-income"housing needs(as evidenced by its Comprehensive Program,such police will only provide additional security and Housing Affordability Strategy(CHAS)under 24 CFR Part 91, protective services over and above those for which the local/ <ifapplicable),and that the unit of general local government will tribal government is contractually obligated to provide under the cooperate in providing resident programs and services;or Cooperation Agreement. 2b. For IRAs,the Comprehensive Plan/Annual Statement is consis- tent with the appropriate governing body's assessment of its low- income housing needs and that the appropriate governing body will cooperate in providing resident programs and services;and ate he Comprehensive Plan includes the Action Plan. imeW,hlef Executive Officer: Signature of Chi f Executive Officer and ate: J s Jakel, City Manager � It zy erIrnment : HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil pen (ties. (18 U.S.C.1001,1010,1012. 31 U.S.C.3729,3802) .S. Priming Office: 1992—312.218/60111 Page 1 of 1 form HUD-52835 (2/92) _1;9_ ref Handbook 7485.3 HOUSING AUTHORITY of the i COUNTY OF CONTRA. COSTA 3133 Estudillo Street • P.O. Box 2759 • Martinez,California 94553 Central Administration • (510)372-0791 • FAX(510)372-0236 CERTIFICATE OF RECORDING OFFICER I, the undersigned, the duly qualified and acting Secretary of the Board of Commissioners of the Housing Authority of the County of Contra Costa do hereby certify: 1. That the attached Board Order is a true and correct ' copy of a Board Order as finally adopted at. a duly called meeting of the Board of Commissioners of the Housing Authority of the County of Contra Costa on iTuesday, March 1, 1994 and duly recorded in the official records of this Body, that the Board Order has not been amended, modified, or rescinded, and is now in full force and effect; 2. That the meeting was duly convened and held in all respects in accordance with law; that to the extent required by law, that due and proper notice of such meeting was given; that a legal quorum was present throughout the meeting and that a legally sufficient number of members of the Board of Commissioners of the Housing Authority of the County of Contra Costa voted in the proper manner for adoption of said Board Order; that all other requirements and proceedings under the law incident to the proper adoption or passage of_ the Board Order, including the publication, if required, have been duly fulfilled, carried out and otherwise observed; that I am authorized to execute this Certificate; and that the seal affixed below constitutes the official seal of the Housing Authority of the County of Contra Costa and this Certificate is hereby executed under such official seal . IN WITNESS WHEREOF, I have hereunto set my hand on this 1st day of'March, 1994 (Date) (SEAL) ' Richard J. Martinez Secretary Form 208(c) -53- RESOLUTION NO. 3701 PHA/IHA Board Resolution Approving U.S.Departme A Housing /t\ and Urban Public and Comprehensive Plan or Annual Statement olliee of Public and Indian Housing i r Comprehensive Grant Program(CGP) OMS Approval No.2577-0157(Exp.cr=1a) Puttee Reporling Burden lar Otis cogealon of information b estlmated to average 0.t Murs per response,Including the time for revlewktg Irutnretlons,eeardlMg ' exla6ngdataaotmea,galhedngandmal�tainNgdledataneeded,andoompletlnpandrevleNfrlgthecogeeGonolinlorm&tion SendcommenugegardklgUtisburden esent.1 aanyodlaraspecto1WsoolleWonofInlormadon.krdudingattggesgorlslarredtrdngalisburden,totheReportsManagementOHker,OffkeofIntormagon Pogde._WSyateMU DeparbrlentofHousingandUrbanDevebpment Washington,D.C.204103600andtotheOfBoeofidarwgementandt3udget Paperwork Redtied.t§oleG(2577-0iS7),Washtngtan,D.0 20503.Do not send this completed brm b either of Ihese addresses. Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency(PHA)/Indian Housing Authority MU),as ' its Chairman.I make the following certifications and agreements to the Department of Housing and Urban Development(HUD) regarding the Board's approval of(check one or more as applicable): ® Comprehensive Plan Submitted on March 1- 1994 ❑ Amendments to Comprehensive Plan Submitted on ❑ Action Plan/Annual Statement ❑ Amendments to Action Pian/Annual Statement Submitted on Submitted on I certify on behalf of the:(PHMHA Name) that ' 1. nc PHAAHA will comply with all policies.procedures.and require- ()7.and will not obligate.inany manner,the expenditure ofCGP funds. menu prescribed by HUD for modernization,including implement&- or otherwise undertake the activities identified in Its Comprehensive tion.of the modernization in a timely, efficient, and economical Plan/Annual Statement.until the PHAAHA receives written notifica- -' manner, tion from HUD indicating that the Department has complied with its 2. The PHA/IHA has established controls to ensure that any activity responsibilities.under NEPA and other related authorities. funded by the CGP is not also funded by any other HUD program, 9. The PHAAHA will comply with the wage rate requirements under 24 thereby preventing duplicate funding of any activity; CFR 968.110(e)and(f)or 24 CFR 905.120(c)and(d); 3. The PHA/IHA will not*provide to any development more assistance 10.The PHAAHA will comply with the relocation-assistarice and real under the CGP than is necessary to provide affordable housing,after - property acquisition requirements under24CFR 968.110(g)or24CFR ' taking into account other government assistance provided; 905.120(e); 4. The proposed physical work will mc4,the modernization and energy 11.The PHAAHA will comply with the requirements for physical accessi- conservation standards under 24 CFY68.115 or 24 CFR 905.603; bility under 24 CFR 968.110(h)or 24 CFR 905.120(1); 5. The proposed activities,obligations and expenditures in the Annual 12.The PHA/IHA will comply with the requirements for access to records Statement are consistent with the proposed or approved Comprchen- and audits under 24 CFR 968.110(i)or 24 CFR 905.120(g); sive Plan of the PHA/IHA; 13.The PHAAHA will comply with the uniform administrative require- 6. The PHAAHA will comply with applicable civil rights requirements ments under 24 CFR 968.1100)or 24 CFR 905.120(h); under 24 CFR 968.110(a)or 24 CFR 905.115,and,where applicable, 14:The PHAAHA will comply with lead-based paint testing and abatement will carry out the Comprehensive Plan in conformity with Title VI of requirements under 24 CFR 968.1 1 the Civil Rights Actor 1964,the Fair Housing Act,and Section 504 of or 24 CFR 905.120(1); the Rehabilitation Act of 1973; 15.The PHA/IHA has complied with the requirements governing local/ 7. The PHA has adopted the goal of awarding a specified percentage of the tribal government and residentparticipationinaccordancewith24CFR dollar value of the total of the m9dernization contracts,to be awarded 968.320(b)and(c),968.330(d)and 968.340 or 24 CFR 905.672(6)and during subsequent FFYs,to minority business enterprises and will take (e),905f678(d)and 905.684,and has given full consideration to the in- appropriate affirmative action to assist resident-controlled and priorida.and concerns hi hwcrruitiial government and residents,ng women i business enterprises under 24 CFR 968.110(b);or the IHA the Comprg anyehensive comments IWAn up Statementely t and amendments the Comprehensive Plan/Annu 1 Sutem_ent and any amendmenu will,to the greatest extent feasible,give preference to the award of thereto; modernization contracts to Indian organizations end Indian-owned economic enterprises under 24 CFR 905.165; 16.'Ile PHA/IHA will comply with the special requirements of 24 CFR 8. The PHA/IHA has provided HUD with any documentation that the 968.310(d)or 24 CFR 905.666(d)with aspect to a homeownership Department needs to entry out its review under the National Environ. development;and mental Policy Act(NEPA)and other related authorities in accordance 17.The PHA will comply with the special requirements of 24 CFR 968.235 with 24 CFR 968.110(c),(d)and(m)or 24 CFR 905.120(a).(b),and with respect to a Section 23 leased housing bond-financed develop- ' men4 Attested By: Board Chalmlam's Name: (Seal) TOM POW ODwd a Sig rare a Date: X March 1 1994 Warning; HUD big prosewle false claims and statements.Conviction may result in criminal and/or civil penalties.its U.S.C.ioot.1010.1012;31 U.S.C.3729.3021 PASSED ON MARCH 1, 1994 by the following vote of the Board of Comissioners: AYES: Supervisors Smith, Bishop, McPeak, Torlakson and Powers ' DOES* None ABSENT: None ABSTAIN: None -54-