HomeMy WebLinkAboutMINUTES - 03011994 - 1.56 TO: BOARD OF SUPERVISORS
FROM: Mark Finucane, Health Services Director
Contra
By: Elizabeth A. Spooner, Contracts Administrator Costa
DATE: February 3, 1994 County
SUBJECT: Approval of Novation Contract #24-7,11-31 with
Center for Human Development
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of the County, Novation Contract #24-711-31 with Center for Human
Development, in the amount of $186, 620, for the period from July 1, 1993
through June 30, 1994, for alcohol and drug abuse prevention and
community mental health outreach services. This document includes a
six-month automatic extension from July 1, 1994 through December 31,
1994 with a payment limit of $93 , 310.
II. FINANCIAL IMPACT:
This Contract is funded in the Health Services Department Budget (Org.
#5915, #5920, and #5952) for Fiscal Year 1993-94 by Federal Block Grant
Funds and County/Realignment Funding, estimated as follows:
$ 147, 414 Federal Block Grant
39 , 206 County/Realignment
$ 186, 620 Contract Payment Limit
III. REASONS FOR RECOMMENDATIONS/BACKGROUND-
On January 5, 1993 , the Board of Supervisors approved Novation Contract
#24-711-30 with Center for Human Development for Fiscal Year 1992-93,
with an automatic extension through December 31, 1993 , for prevention
services in elementary schools, supportive services to strengthen
families, and community-based prevention services, particularly in the
poorest and highest-need areas of the County..
Novation Contract #24-711-31 replaces the six-month automatic extension
under the prior contract.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME ION OF BOAW COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON S Ck 4 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Chuck Deutschman (313-6350)
CC: Health Services (Contracts) ATTESTED
Risk Management Phil BatChelof,Clerk of the Rudd
Auditor—Controller Supervisors and County Administrator
Contractor.
M38e/7-93 BY DEPUTY
Contra Costa County 1,�`� Number 24-711-,-- - -
'sta'idard Form 1/87 STANDARD CONTRACT Fund/Org # 5915/5920/5952
(Purchase of Services) Account # 2320
1. Contract Identification. NOVATION CONTRACT Other #
Department: Health Services - Substance Abuse Division and Mental Health Division
Subject: Alcohol and other drug abuse prevention and community mental health
outreach services
2. Parties. The County of Contra Costa, California (County) , for its Department named
above, and the following named Contractor mutually agree and promise as follows:
Contractor: CENTER FOR HUMAN DEVELOPMENT
Capacity: Nonprofit California corporation Taxpayer ID # Not Applicable
Address: 391 Taylor Boulevard,. #120, Pleasant Hill, California 94523
3. Term. The effective date of this Contract is July 1. 1993 and it terminates
June 30, 1994 unless sooner terminated as provided herein.
4. Payment Limit. County's total payments to Contractor under this Contract shall not
exceed $186,620.
5. County's Obligations. County shall make to the Contractor those payments described in
the Payment Provisions attached hereto which are incorporated herein by reference,
subject to all the terms and conditions contained or incorporated herein.
6. Contractor's Obligations. Contractor shall provide those services and carry out that
work described in the Service. Plan attached hereto which is incorporated herein by
reference, subject to all the terms and conditions contained or incorporated herein.
7. . General and Special Conditions. This Contract is subject to the General Conditions and
Special Conditions (if any) attached hereto, which are incorporated herein by
reference.
8. Proiect. This Contract implements in whole.or in part the following described Project,
the application and approval documents of which are incorporated herein by reference:
Current Contra Costa County Drug Abuse and Alcoholism Annual Program Plans and Budgets
and County's current Performance Contract with the State Department of Mental Health,
and any modifications or revisions thereof, copies of which are on file in the
administrative offices of the Department's Substance Abuse and Mental Health Divisions.
9. Legal Authority. This Contract is entered into under and subject to the following
legal authorities: California Government Code Sections 26227 and 53703; Health and
Safety Code, Section 11750 et seq. and Division 10.5, Parts I and III, Chapter 4,
Sections 11812 and 11980. et seq; Welfare and Institutions Code, Section 5170 et seq. ,
and Division 5, Part 2, Section 5600 et seq. ; California Code of Regulations, Title 9,
Subchapter 3, Section 500 and 523 et seq. ; and Section '9698 et seq. ; and Title 22.
10. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of the Board
BOO
UPER §dkS of Supervisors and
County Administrator
S
6y '� By
Chairman/Designee Deputy
CONTRACTOR
By J0 ABy
IV
(DesigiAte business capacity A) (Designate business capacity B)
Note to Contractor: For corporations (profit or non profit), the contract must be signed by two officers. Signature A mut be
that of the president or vice-president and Signature B mut be that of the secretary or assistance secretary (Civil Code 11190
and Corporations Code 1313). All signatures mist be aclmovledged as set forth on page tvo.
.'Contra Costa County Standard Form 1/87
APPROVALS/ACKNOWLEDGEMENT
Number 24-711-31
APPROVALS
RECOMMENDEDB PARTMENT FORM APPROVED
By r By Q
Designee
APPROVED: COUNTY ADMINISTRAT
By__j_
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT (By Corporation,
Partnership, or Individual)
County of
The person(s) signing above for Contractor, personally known to me in the
individual or business capacity(ies) stated, or proved to me on the basis of
satisfactory evidence to be the stated individual or the representatives) of the
partnership or corporation named above in the capacity(ies) stated, personally
appeared before me today and acknowledged that he/she/they executed it, and
acknowledged to me that the partnership named above executed it or acknowledged
to me that the corporation named above executed it pursuant to its bylaws or a
resolution of its board of directors.
Dated: 'l h g qq
[Notaria Seal] (�
Jacqueline D.Pigg /Deputy County k
Deputy County Clerk
Contra Costa County, CSA
Contra Costa County
PAYMENT PROVISIONS
(Cost Basis Contracts)
Number 24-711-31
1. Payment Basis. Subject to the Payment Limit, payments to the Contractor for all services
provided for County under this Contract shall only be for costs that are allowable costs
that are actually incurred in the performance of Contractor's obligations under this
Contract.
2. Payment Amounts. Subject to later adjustments in total payments as provided below and
subject to the Payment Limit of this Contract, County will pay Contractor as full
compensation for all services, work, expenses or costs provided or incurred by
Contractor:
[Check one alternative only]
] a. $ monthly, or
[ J b. $ per unit, as defined in the Service Plan, or
[ ] c. An amount equal to Contractor's allowable costs that are actually incurred
each month, but subject to the "Budget of Estimated Program Expenditures"
Included in the Service Plan.
[X] d. Subject to later adjustments in total payments in accordance with the
provisions for Cost Report and Settlement, Audits, and Audit Exceptions set
forth in the Payment Provisions, and subject to the Payment Limit of this
Contract, County will pay Contractor:
(1) A one-time-only payment of $21,200 payable upon demand on or after July
1, 1993; and
(2) Monthly payments in an amount equal to Contractor's net allowable
contract costs which have actually been incurred and/or paid by
Contractor each month (i.e. , reimbursement in arrears for actual
expenditures) , computed in accordance with and subject to the attached
Budget of Estimated Program Expenditures which is incorporated herein
by reference. For allowable contract costs which are actually incurred
in a given month, but for which invoices are not on hand, Contractor
shall include estimates of such costs in its payment Demand (Form D-15)
for said month, and Contractor shall increase. or decrease each
subsequent month's Demand to adjust for any resulting over- or under-
payments, subject to the Contract Payment Limit.
3. Allowable Costs. Contractor's allowable costs are only those which are determined in
accordance with:
[Check applicable alternative]
( ] a. Department of Health and Human Services Administration of Grants Federal
Regulations Title 45 Part 74 including any amendments thereto and the
applicable Subpart listed hereunder; and other documents specified in the
Service Plan regarding principles for determining and allocating the
allowable costs of providing the services; and any standards set forth in the
Service Plan for determining the allowability of selected items of costs of
providing the services.
[ ] Federal Management Circular A-87, including any amendments to
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Contra Costa County
PAYMENT PROVISIONS
(Cost Basis Contracts)
Number 24-711-31
the circular published in the Federal Register by OMB is to be used for
determining allowable costs of activities conducted by state and local
governmental agencies.
[ ] OMB Circular A-122, including any amendments to the Circular published
in the Federal Register by OMB is to be used for determining allowable
costs of activities conducted by nonprofit organizations (other than
government agencies, educational institutions, and hospitals) .
[ ] 41 CFR Subpart 1-15.2 shall be used for profit organizations other than
hospitals.
[ ] OMB Circular No. A-21, including any amendments to the Circular
published in the Federal Register by OMB shall be the principles to be
used for determining allowable costs by educational institutions (other
than for-profit institutions) .
[ ] Appendix E Subpart Q Section 74.173 shall be used for determining costs
of research, development work, and other activities for determining
allowable costs.
[X] b. Such State regulations and documents as are set forth in this Contract
regarding accounting guidelines, including standards for determining
allowable or non-allowable costs.
[ ]
C. Part IV Department of Labor, Employment and Training administration, 20 CFR
Part 674, Section 674.402 and any amendments thereto; and California
Department of Aging Title V Operations-Handbook, 1987, Section 505.4 and any
amendments thereto.
4. Payment Demands. Contractor shall submit written demands. Said demands shall be made
on County Demand Form D-15 and in the manner and form prescribed by County. Contractor
shall submit said demands for payment no later than 30 days from the end of the month in
which the contract services upon which such demand is based were actually rendered. Upon
approval of said payment demands by the head of the County Department for which this
Contract is made, or his designee, County will make payments as specified in Paragraph
2. (Payment Amounts) above.
5. Penalty for Late Submission. When Contractor fails to submit to County a timely demand
for payment as specified in Paragraph 4. (Payment Demands) above, and as a result of
Contractor's late submission the County is unable to obtain reimbursement from the State
of California or otherwise; to the extent the County's recovery of funding is prejudiced,
County shall not pay Contractor for such services, even though such services were fully
provided.
6. Right to Withhold. County has the right to withhold payment to the Contractor when, in
the opinion of the County expressed in writing to the Contractor, (a) the Contractor's
performance, in whole or in part, either has not been carried out or is insufficiently
documented, (b) the Contractor has neglected, failed or refused to furnish information
or to cooperate with any inspection, review or audit of its program, work or records, or
(c) Contractor has failed to sufficiently itemize or document its demand(s) for payment.
7. Cost Report and Settlement. No later than forty-five (45) days following the termination
of this Contract, Contractor shall submit to County a cost report in the form required
by County, showing the allowable costs that have actually been incurred by Contractor
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Contra Costa County
PAYMENT PROVISIONS
(Cost Basis Contracts)
Number 24-711-31
under this Contract. If said cost report shows that the allowable costs that have
actually been incurred by Contractor under this Contract exceed the payments made by
County, subject nevertheless to the payment limit of this Contract, County will remit any
such excess amount to Contractor, provided that the payments made, together with any such
excess amount, may not exceed the contract payment limit. If said cost report shows that
the payments made by County exceed the allowable costs that have actually been incurred
by Contractor under this Contract, Contractor shall remit any such excess amount to
County.
8. Annual Audit. Contractor shall provide County with an annual audit by a Certified Public
Accountant or Public Accountant, verifying the cost reports submitted under the Payment
Provisions of this Contract. Said audit shall be performed in accordance with generally
accepted audit standards, including the State's Audit Assistance Guide, Federal OMB
Circular A-110 which applies to nonprofit organizations, and the "Standards for Audit of
Governmental Organizations, Programs, Activities, and Functions" (issued by the U.S.
Comptroller General, 1972, 54 pp. ) . Payment Provisions Paragraph 8. (Audits)
notwithstanding, Contractor shall submit a separate annual fiscal year audit covering
each fiscal year period ending on June 30th under this Contract. Contractor shall submit
each such annual audit to County no later than 120 days following the end of each fiscal
year period hereunder.
9. Required Audit. If Contractor is funded by $25,000 or more in federal grant funds in any
fiscal year from any source, Contractor shall provide to County at Contractor's expense
an audit conforming to the requirements set forth in the most current version of Office
of Management and Budget Circular A-133. If Contractor is funded by $25,000 to $100,000
in federal grant funds in any fiscal year from any source, Contractor shall arrange for
conduct of the federally-required audit biennially and shall submit the audit to County
in the time, form, and manner required by the most current version of Office of
Management and Budget Circular A-133 and by County. If Contractor is funded by $100,000
or more in federal grant funds in any fiscal year from any source, Contractor shall
arrange for the federally-required audit annually and shall submit the audit to the
County in the time, form, and manner required by the most current version of Office of
Management and Budget Circular A-133 and by County.. Contractor is solely responsible for
arranging for the conduct of the audit, and for its cost, and County may withhold the
estimated cost of the audit or 10 percent of the contract amount, whichever is larger,
or the final payment, from Contractor until County receives the audit from Contractor.
10. Audit Exceptions. Contractor agrees to accept responsibility for receiving, replying to,
and/or complying with any audit exceptions by appropriate County, State or Federal audit
agencies occurring as a result of its performance of this Contract. Contractor also
agrees to pay to the County within 30 days of demand by County the full amount of the
County's obligation,. if any, to the State and/or Federal government resulting from any
audit exceptions, to the extent such are attributable to the Contractor's failure to
perform properly any of its obligations under this Contract.
11. State Cost Regulations. Pursuant to Paragraph 3. (Allowable Costs) of the Payment
Provisions, and subject to the Budget of Estimated Program Expenditures set forth below,
the allowability of Contractor's costs which have actually been incurred under this
Contract shall be determined in accordance with applicable State regulations, including,
but not limited to, the Drug Program Fiscal Systems Manual, Chapter II (Accounting
Standards and Guidelines) , and Table I (Drug Program Reimbursement Standards) , as issued
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Contra Costa County
PAYMENT PROVISIONS
(Cost Basis Contracts)
Number 24-711-31
by the Division of Drug Programs of the State Department of Alcohol and Drug Programs.
Allowable costs shall not include remodeling and/or equipment purchases as to any item
which has a useful life in excess of three years and/or a value in excess of $500 (or as
otherwise may be authorized by the State) , except that part of such costs which can
reasonably be charged to depreciation.
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BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Fiscal Year 1993-94
Number 24-711-31
A. GROSS OPERATIONAL BUDGET
1. COST REIMBURSEMENT CATEGORIES PARENT EDUC. N. RICHMOND
a. PERSONNEL SALARIES & BENEFITS (Direct Costs) : PROGRAM COMMUNITY
(1) Direct Service $ 33,314 $ 43,777
(2) Administrative 20,464 19,323
(3) Benefits 20% of personnel 9,944 12.620
10% of Trainers
(4) SUBTOTAL AMOUNT $ 63,722 $ 75,720
b. OPERATIONAL COSTS (Direct Costs)
(1) Space Rent $ 8,025 $ 4,500
(2) Phones 820 950
(3) Depreciation 223 0
(4) Books/Publications 100 0
(5) Mileage 100 1,653
(6) Public Relations 100 0
(7) Conferences/Training 0 30
(8) Office Supplies 127 350
(9) Printing 100 240
(10) Postage 100 200
(11) Equipment Rental 122 45
(12) Equipment Repair/Maintenance 790 1,275
(13) Payroll Preparation 400 530
(14) Liability Insurance 780 955
(15) Accounting/Audit 830 1.010
(16) SUBTOTAL AMOUNT $ 12,617 $ 11,738
C. INDIRECT COSTS (Subtotal Amount) 13,220 $ 18.541
2. TOTAL GROSS ALLOWABLE PROGRAM COST 89 559 105 999
B. LESS TRAINING MATCH $ -8,938 -0-
C. NET ALLOWABLE FISCAL YEAR COST 80 621 105 999
(Fiscal Year Payment Limit)
D. CHANGES IN COST CATEGORY AMOUNTS. Subject to the Fiscal Year Payment Limit and to State
guidelines, each cost category Subtotal Amount set forth in Section A.1. above:
1. May vary by up to 15% in any fiscal year without approval by County; and
2. May be changed in excess of 15% in any fiscal year period provided, however,
that Contractor has obtained written authorization prior to April 5th of each
Fiscal Year period under this Contract from the Department's Substance Abuse
Division Director or his designee before implementing any such budget changes.
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BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Fiscal Year 1993-94
Number 24-711-31
E. PROGRAM BUDGET CHANGES. Subject to the Fiscal Year Payment Limit and subject to State
guidelines, Contractor may make changes in the total amounts set forth above for the Total
Gross Allowable Program Cost and the Total Projected Non-County Program Revenue provided,
however, that Contractor has obtained written authorization prior to April 5th of each
fiscal year period under this Contract from the Department's Substance Abuse Division
Director or his designee, in accordance with Paragraph H. (Budget Report) , below, before
implementing any such budget changes.
F. AGENCY PROGRAM BUDGET. Contractor shall submit to County, for informational purposes upon
request, its total Corporation budget including: all program budgets, all revenue sources
and projected revenue amounts, all cost allocations, and line item breakdown of budget
categories to include salary levels listed by job classification as well as detailing of
operational and administrative expenses by cost center and listing numbers of staff
positions by job classification.
G. DETERMINATION OF INDIRECT COSTS. Contractor shall determine its indirect costs under this
Contract in accordance with generally accepted accounting principles, including, but not
limited to, the allocation of indirect costs to each of Contractor,'s cost centers
proportionately based: (1) on the ratio of each cost center's direct salary costs to the
total direct salary costs for all cost centers combined, or (2) on the ratio of each cost
center's direct costs to the total direct costs for all cost centers combined, subject to
State cost regulations, standards, and guidelines set forth in Payment Provisions Paragraph
. 11. (State Cost Regulations) . Contractor's total allowable indirect costs under this
Contract shall not exceed3S 1,761 as set forth on Budget Line A.l.c. above.
H. BUDGET REPORT. No later than April 5th of each fiscal year under this Contract, Contractor
shall deliver a written Budget Report to the Department's Substance Abuse Division Director
or his designee stating whether or not the budgeted amounts set forth in this Budget of
Estimated Program Expenditures for the Total Gross Allowable Program Cost and the Total
Projected Non-County Program Revenue for the fiscal year period hereunder accurately reflect
the actual cost for the program. If any of these program budget amounts need to be changed,
Contractor shall include in its Budget Report a complete copy of a revised Budget of
Estimated Program Expenditures, an explanation of the program budget and revenue changes,
and a request for prior written authorization to implement the changes in accordance with
Paragraph E. (Program Budget Changes) above, subject to Payment Provisions Paragraph 7.
(Cost Report and Settlement) .
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BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Fiscal Year 1993-94
Number 24-711-31
I. TOTAL PROGRAM SERVICE SUMMARY.
GROSS PROGRAM NET PROGRAM
PARENT NO. RCHMND PARENT NO. RCHMND
EDUCATOR COMM ACTN EDUCATOR COMM ACTN
• SERVICE PRGRM AREA PRGRM* PRGRM TOTAL PRGRM* PRGRM TOTAL
COST:
(1) Alcohol Prgrm. Svc $34,987 $ 42,212 $ 77,199 $31,495 $ 42,212 $ 73,707**
(2) Drug Prgrm. Svc 34,987 42,212 77,199 31,495 42,212 73,707**
(3) MH Prgrm. Svc 19.585 21,575 41,160 17.631 21,575 39.206
TOTALS $89,559 $105,999 $195,558 $80,621 $105,999 $186,620
SERVICE UNITS:
(1) Alcohol Prgrm. Svc $ 2,403 $ 2,389 $ 4,792 $ 1,172 $ 2,389 $ 3,561
(2) Drug Prgrm. Svc 2,403 2,389 4,792 1,172 2,389 3,561
(3) MH Prgrm. Svc 1.344 1,222 2.566 656 1,222 1.878
TOTALS $ 6,150 $ 6,000 $12,150 $ 3,000 $ 6,000 $ 9,000
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SERVICE PLAN
Number 24-711-31
1. Scope of Services. Under this Contract, Contractor shall provide community-oriented
preventive health services which address drug and alcohol abuse, mental health (including
violence) , and related physical health risks. Clients shall include the general public,
public and private human services agencies, schools, community organizations, and youth
groups in all areas of the County. Contractor shall makes its Service Delivery Policy, which
is incorporated herein by reference, available to the public for inspection.
2. Charges for Services. Contractor's charges for services, if allowable, to clients, or
to other persons responsible for clients, shall not exceed estimated actual cost and shall
be subject to the following legal authorities: Health and Safety Code Sections 11841 and
11991.5, Welfare and Institutions Code Sections 5717 and 5718; California Code of
Regulations, Title 9, Section 524; and Health and Safety Code, Chapter 4, Section 11991.5.
Contractor shall utilize the guidelines and procedures established by the State and County
for determining client fees and payment liability, including but not limited to the "Uniform
Method for Determining Ability to Pay" (UMDAP) as issued by the State Department of Mental
Health and such other guidelines as may be issued by the State Department of Alcohol and Drug
Programs. The parent, parents or legal guardian of a minor who is between the ages of 12 and
17, inclusive, and who receives services under this Contract, shall be liable for payment of
the charges for such services only to the extent permitted by Civil Code Sections 25.9 and
34.10.
3. Service Specifications. Under this Contract, Contractor shall provide community-
oriented preventive health services which shall include, but may not be limited to the
following:
a. Parent Educator Program. The purpose of this program is to provide training and
support to approximately 250 parent volunteers in order to prevent and reduce the risk
factors associated with the use of alcohol and other drugs and to prevent violence and other
mental health problems among approximately 5500 children in grades K-6 throughout Contra
Costa County; to educate parents about preventing such problems; and to support and promote
protective factors associated with parent involvement in the prevention process including
community-based advocacy activities. In cooperation with community volunteers, Contractor
shall provide staff and other resources to accomplish the following service objectives, which
shall include, but may not be limited to, the following:
(1) Services to Parent Educator Trainers (Paid. Part-Time Personnel) :
(a) Update the training materials to reflect current prevention theories
and incorporate feedback from trainers and parent volunteers;
(b) Conduct annual five-hour re-certification training for returning
trainers;
(c) Facilitate a trainers support network; and
(d) Conduct a training of trainers or an intern program for new
trainers, as needed.
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SERVICE PLAN
Number 24-711-31
(2) Services to Trained Parent Volunteers:
(a) Conduct annual five-hour and one-half re-certification training for
100 previously trained parent volunteers;
(b) Facilitate monthly (September - June) two-hour educational network
for parent volunteers who serve as school site coordinators at 35
schools;
(c) Conduct annual five-hour training for 10 new school site
coordinators; and
(d) Provide ongoing technical assistance, workshops, and follow-up
support to parent volunteers and school site coordinators.
(3) Services to New Parent Volunteers:
(a) Supervise and coordinate paid, part-time staff to conduct a 21-hour
training program for approximately 75 new parent volunteers. The
training will enable parent volunteers to present 6 - 16 hours of
instruction in decision-making, resistance skills, self-esteem, peer
relationships, and coping skills as well as alcohol and other drug
information.
(b). Prove ongoing technical assistance, workshops and follow-up support.
(4) Community Prevention Activities and Education:
(a) Facilitate a minimum of 20 hours of "Strengthening Family Ties"
workshops which focus on communication and family management skills
and prevention information for parents of elementary school age
students;
(b) Conduct six or more prevention-oriented in-services to faculty and
parents at PEP schools, community service groups, and other youth-
oriented organizations; and
(c) Coordinate representation on prevention-oriented community and
school-based task forces, including participation in activities of
the Partnership for a Drug Free Contra Costa.
(5) Program Evaluation:
(a) . Provide quality assurance by designing and implementing a plan for
program evaluation with outcome objectives; and
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SERVICE PLAN
Number 24-711-31
(b) Provide a summary report of parent training and participation
including the number of classes facilitated by each parent volunteer
and the impact on the students. The report shall be submitted to
County's Contract Monitor as part of the Annual Performance Report
specified in Paragraph 6. (Performance Reports) below.
b. North Richmond Community Initiatives. The purpose of this program is to
increase the resources available to approximately 300 North.Richmond children, youth, and
families, in order to promote their health and well-being; to lower for children and youth,
the known risk factors associated with the use of alcohol and other drugs and to prevent
violence and other mental health problems; to promote protective factors; and to build a
sense of pride in the community as a whole. North Richmond residents are defined as those
persons living within the northern area of the City of Richmond, as well as those living
within the County area adjoining the northern boundaries of the City.
Contractor shall provide staff, volunteers, and other resources to accomplish the following
service objectives which shall include, but may not be limited to, the following:
(1) Services to Children and Youth:
(a) Organize an ongoing alternative activities program for elementary-
age children including such activities as after-school enrichment
and tutoring classes and a summer day camp;
(b) Organize an ongoing alternative activities program for middle school
and high school youth including such activities as tutoring,
leadership development, job training, and recreation;
(c) Facilitate one or more parent groups to support youth activities;
and
,(d) Offer ongoing support and referrals to youth around issues of
alcohol and other drug abuse, teen-age pregnancy, violence; and
other health-related issues.
(2) Community Support and Advocacy:
(a) Provide leadership for ongoing advocacy/community action groups for
including the New Youth Education Leadership for youth and North
Richmond Neighborhood Council for parents and caregivers;
(b) Participate with other agencies in community problem-solving and
volunteer activities around issues of alcohol and other drug abuse,
violence, and other health issues, including linking to the
Partnership for a Drug-Free Contra Costa; and
. (c) Offer support and referrals to parents and caregivers around issues
of alcohol and other drug abuse, violence, and other health-related
issues.
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SERVICE PLAN
Number 24-711-31
(3) Community Resources:
(a) Provide a meeting place for community groups at Contractor's North
Richmond office; and
(b) Generate donations of funding, volunteer time, space, and goods and
services for use in prevention-related activities for children,
youth, and families of North Richmond.
(4) Training Services:
(a) Provide two days of culturally-appropriate training in
"Strengthening Family Ties" or similar workshops which focus on
communication, family management skills, and prevention information
for parents/caregivers;
(b) Provide skill-based training for parents volunteering with
activities with children and youth in the alternative activities
program; and
(c) Provide skill-based training for youth who are volunteering or
working with younger youth and children in the alternative
activities program.
4. Service Unit Definition and Number of Service Units. The number of primary prevention
units of service shall be calculated by multiplying the number of Contractor's professional
staff conducting a primary prevention activity by the number of participants in attendance
at the event. Under this Contract, Contractor shall provide a total of 5.850 primary
prevention service units, as follows:
Parent Educator Program 1,400
Parent Educator Program, Trainer Match 1,200
North Richmond Community Initiatives 3,250
Total Primary Prevention Service Units 5,850
5. Program Objectives and Performance Evaluation. Contractor shall provide its program
services so as to achieve the service program objectives set forth in the Department's
Contract Performance Plan for this Contract which is on file in the administrative offices
of the Department's Substance Abuse and Mental Health Divisions and which is incorporated
herein by reference. Contractor's performance under this Contract shall be evaluated by
County on the basis of:
a. The degree to which each specified service program objective was actually
achieved, and
Initials:
Contractor County Dept.
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SERVICE PLAN
Number 24-711-31
6. Performance Reports. Contractor shall prepare and submit to County such periodic
performance progress reports as may be required by County's Health Services Department
Director or his designee. No later than August 1, 1993, or 60 days following the termination
of this Contract, whichever comes first, Contractor shall prepare and submit to County an
Annual Contract Performance Report, in the form and manner prescribed by County's Department
Director, or his designee.
7. Administrative Meetings. Contractor shall attend regular administrative meetings as
required by County.
8. Service Program Administration and Fiscal Management. Contractor shall administer the
service programs covered by this Contract as separate organizational, administrative, and
fiscal activities and shall keep each program separate. and distinct from its other
activities. Contractor shall establish and maintain a fiscal management system of cost
center accounts so that funds provided by this Contract will not be co-mingled with or used
in Contractor's other activities which are not covered by this Contract.
Initials:
Contractor 4CountqDh
.
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SPECIAL CONDITIONS
Number 24-711-31
1. Novation. The parties having entered into a prior Contract #24-711-30, for the period
from July 1, 1992 through June 30, 1993 (which contained provision for an automatic six-month
contract extension for the period from July 1, 1993 through December 31, 1993) , County and
Contractor hereby agree to substitute this Contract #24-711-31 for the aforesaid six-month
automatic contract extension. Effective July 1, 1993, all contract rights and obligations
of the parties will be governed by this Contract #24-711-31.
2. Automatic Contract Extension. Notwithstanding Paragraph 3. (Term) of this Contract,
unless this Contract is terminated by either party pursuant to Paragraph 5. (Termination) of
the General Conditions prior to June 30, 1994, the term of this Contract shall be
automatically extended from June 30, 1994 through December 31, 1994. During its extended
term, this contract is nevertheless subject to all the terms and conditions applicable during
its initial term, including but not limited to General Conditions Paragraph 5. (Termination) ,
except as to payment for services rendered during the extended term. The purpose of this
automatic six-month extension is to allow for continuation of services as specified in this
Contract, to avoid interruption of payment to Contractor, and to allow County time in which
to complete a novation or renewal contract for Contractor and County Board of Supervisors
approval. As to any such six-month extension:
a. The Contract Payment Limit, specified in Paragraph 4. (Payment Limit) of this
Contract, is increased by9S 3,310 (the six-month Payment Limit) and County's total payments
to Contractor for said six-month extension shall not exceed this six-month Payment Limit,
subject, nevertheless, to the aforesaid novation or renewal contract.
b. County shall pay Contractor a one-time-only payment of $21,200 payable upon
demand on or after July 1, 1994, and thereafter, monthly payments in accordance with Payment
Provisions as set forth in Payment Provisions Paragraph 2.d. (Payment Amounts) , subject to
the six-month Payment Limit specified above.
C. Contractor shall continue to provide services as set forth in the Service Plan,
subject to any amendments thereto; all service units set forth in the Service Plan and line
item budget amounts set forth in the Budget of Estimated Program Expenditures shall be
prorated for the six-month period.
d. In addition to the cost report specified in Paragraph 7. (Cost Report and
Settlement) of the Payment Provisions, as amended by these Special Conditions, Contractor
shall also submit to County, no later than 60 days following termination of this Contract as
extended, an extension period cost report covering the period of this six-month extension.
County and Contractor shall follow the cost report and settlement procedures specified in
above-referenced Paragraph 7. (Cost Report and Settlement) of the Payment Provisions, subject
to the six-month Payment Limit specified above for the contract extension period.
e. This six-month contract extension shall be subject to any further agreement
(novation) which Contractor and County may enter into covering the provision of services
during the contract period immediately following the contract period specified in Paragraph
3. (Term) , in accordance with Contra Costa County's current revision of the project specified
in Paragraph 8. (Project) .
Initials:
tractor County Dept.
1
SPECIAL CONDITIONS
Number 24-711-31
3. Ownership and Disposition of Property and Equipment. Equipment and capital expenditure
items with a purchase price of 100 or more and a useful life of at least one year shall be
defined as nonexpendable property. Items with a purchase price of less than 100 or a useful
life of less than one year shall be defined as expendable property. Subject to these
definitions, the acquisition, utilization, and disposition of expendable and nonexpendable
property shall be determined in accordance with the principles and statements set forth in
Federal Management Circular FMC 74-7 (Attachment N) , a Federal General Services
Administration publication dated September 13, 1974; references contained therein to the
federal government, federal agencies or "grantor" shall be construed to mean "County" and
references to "grantee" shall be construed to mean "Contractor. " Upon termination of this
Contract, or as otherwise may be prescribed by County, Contractor shall account for and
transfer to County all remaining expendable and nonexpendable property (including supplies
and equipment) loaned by County for use by Contractor or acquired with Contract funds
(excluding items which are not fully depreciated or which are purchased with outside non-
County revenues) in accordance with Federal or State regulations and/or guidelines prescribed
by County, and County shall retain full ownership of all such property.
4. Protection of Property and Equipment. With regard to any property and/or equipment
loaned to Contractor by County or acquired with contract funds under this Contract,
Contractor shall:
a. Cooperate with County in tagging and appropriately identifying all program
property and equipment loaned by County for use by Contractor or acquired with Contract
funds.
b. Establish a property management control system to ensure adequate
safeguards to prevent loss, theft, or damage to property, and maintain all equipment in good
working repair at all times.
C. Investigate, fully document, and immediately report to appropriate police
agencies and/or County any loss, theft, or damage to property and equipment. Contractor
shall repair or replace all such items within 60 days with items of comparable quality and
value.
d. Maintain accurate records of all equipment and other such property loaned
by County for use by Contractor or acquired with Contract funds, including property
description, identification numbers, acquisition date and cost, source, location, use,
condition and disposition.
5. Third-Party Payment Liability. Contractor shall be solely responsible for any payments
due from Contractor to third parties or for any liabilities, obligations, or commitments of
Contractor arising from Contractor's performance of this Contract, including, but not limited
to, any payments that Contractor may owe to contractors or other suppliers for goods and
services received by Contractor in the operating, equipping, altering, remodeling,
renovating, or repairing of Contractor's program and facilities established under this
Contract. In no event shall County be responsible for any payments due from Contractor to
third parties or for any liabilities, obligations, or commitments of Contractor arising from
Contractor's performance of this Contract.
Initials:
ontractor County Dept.
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SPECIAL CONDITIONS
Number 24-711-31
6. Professional Liability Insurance Requirements. The provision of professional liability
insurance coverage by Contractor is optional at Contractor's sole discretion subject to
General Conditions Paragraph 18. (Indemnification) .
7. Endorsements. Contractor shall not in its capacity as a contractor with Contra Costa
County publicly endorse or oppose the use of any particular brand name or commercial product
without the prior approval of the Board of Supervisors. In its County contractor capacity,
Contractor shall not publicly attribute qualities or lack of qualities to a particular brand
name or commercial product in the absence of a well-established and widely-accepted
scientific basis for such claims or without the prior approval of the Board of Supervisors.
In its County contractor capacity, Contractor shall not participate or appear in any
commercially-produced advertisements designed to promote a particular brand name or
commercial product, even if Contractor is not publicly endorsing a product, as long as the
Contractor's presence in the advertisement can reasonably be interpreted as an endorsement
of the product by or on behalf of Contra Costa County. Notwithstanding the foregoing,
Contractor may express its views on products to other contractors, the Board of. Supervisors,
County officers, or others who may be authorized by the Board of Supervisors or by law to
receive such views.
Initials:
ntractor County Dept.
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Conti 4,Costa County Standard Form 1/87
GENERAL CONDITIONS
(Purchase of Services)
1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local
laws and regulations applicable with respect to its performance under this Contract, including but not
limited to, licensing, employment and purchasing practices; and wages, hours and conditions of
employment, including nondiscrimination.
2. Inspection. Contractor's performance, place of business and records pertaining to this Contract.
are subject to monitoring, inspection, review and audit by authorized representatives of the County, the
State of California, and the United States Government. .
3. Records. Contractor shall keep and make available for inspection and copying by authorized
representatives of the County, the State of California, and the United States Government, the
Contractor's regular business records and such additional records pertaining to this Contract as may be
required by the County.
a. Retention of Records. The Contractor shall retain all documents pertaining to this Contract
for five years from the date of submission of Contractor's final payment demand or final Cost Report;
for any further period that is required by law; and until all Federal/State audits are complete and
exceptions resolved for this contract's funding period. Upon request, Contractor shall make these records
available to authorized representatives of the County, the State of California, and the United States
Government.
b. Access to'Books and Records of Contractor, Subcontractor. Pursuant to Section 1861(v)(1)
of the Social Security Act, and any regulations promulgated thereunder, Contractor shall, upon written
request and until the expiration of four years after the furnishing of services pursuant to this Contract,
make available to the Secretary of Health and Human Services or to the Comptroller General, or any of
their duly authorized representatives, this Contract and books, documents, and records.of Contractor
that are necessary to certify the nature and extent of all costs and charges hereunder.
Further, if Contractor carries out any of the duties of this Contract through a subcontract with a value
or cost of $10,000 or more over a twelve-month period, such subcontract shall contain a clause to the
effect that upon written request and until the expiration of four years after the furnishing of services
pursuant to such subcontract, the subcontractor shall make available, to the County, to the Secretary or
to the Comptroller General, or any of their duly authorized representatives, the subcontract and books,
documents, and records of the subcontractor that are necessary to verify the nature and extent of all costs
and charges thereunder.
This special condition is in addition to any and all other terms regarding the maintenance or retention
of records under this Contract and is binding on the heirs, successors, assigns and representatives of
Contractor.
4. Reporting Requirements. Pursuant to Government Code Section 7550, Contractor shall include
in all documents or written reports completed and submitted to County in accordance with this Contract,
a separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to
the preparation of each such document or written report. This section shall apply only if the payment
limit under this Contract exceeds $5,000.
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Contra.Costa County Standard Form 1/87
GENERAL CONDMONS
(Purchase of Services)
5. Termination.
o
a. Written Notice. This Contract may be terminated by either party, at their sole discretion,
upon thirty-day advance written notice thereof to the other, and may be cancelled immediately by written
mutual consent.
b. Failure to Perform. The County, upon written notice to Contractor, may immediately
terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder.
In the event of such termination, the County may proceed with the work in any reasonable manner it
chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum
due the Contractor under this Contract, without prejudice to the County's rights otherwise to recover
its damages.
C. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that Federal,
State, or other non-County funding for this Contract ceases, this Contract is terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties.
Except as expressly provided herein, no other understanding, oral or otherwise, regarding the subject
matter of this Contract shall be deemed to exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures
and budgets required by this Contract, including but not limited to, monitoring, evaluating, auditing,
billing, or regulatory changes, may be developed and set forth in a written Informal Agreement between
the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be
amendments to this Contract except to the extent that they further detail or clarify that which is already
required hereunder. Such Informal Agreements may not enlarge in anymanner the scope of this
Contract, including any sums of money to be paid the Contractor as provided herein. Informal
Agreements may be approved and signed by the head of the County Department for which this Contract
is made or his designee.
8. Modifications and Amendments.
a. General Amendments. This Contract may be modified or amended by a written document
executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval,
by its designee, subject to any required State or Federal approval.
b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and
the Service Plan may be amended by a written administrative amendment executed by the Contractor
and the County Administrator or his designee, subject to any required State or Federal approval,
provided that such administrative amendments may not materially change the Payment Provisions or the
Service Plan.
9. Disputes. Disagreements between the County and Contractor concerning the meaning,
requirements, or performance of this Contract shall be subject to final determination in writing by the
head of the County Department for which this Contract is made or his designee or in accordance with
the applicable procedures (if any) required by the State or Federal Government.
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Contra.Cdsta County Standard Form 1/87
GENERAL CONDITIONS
(Purchase of Services)
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and shall be governed and construed in
accordance with the laws of the State of California.
b. Any action relating to this Contract shall be instituted and prosecuted in the courts of
Contra Costa County, State of California.
11. Conformance with Federal and State Regulations and Laws. Should Federal or State regulations
or laws touching upon the subject of this Contract be adopted or revised during the term hereof, this
Contract shall be deemed amended to assure conformance with such Federal or State requirements.
12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections
or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's
performance or any part thereof complies with the requirements of this Contract, or acceptance of the
whole or any part of said performance, or payments therefor, or any combination of these acts, shall not
relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby
estopped from bringing any action for damages or enforcement arising from any failure to comply with
any of the terms and conditions of this Contract.
13. .Subcontract and Assignment. This Contract binds the heirs, successors, assigns and
.representatives of Contractor. The Contractor shall not enter into subcontracts for any work
contemplated.under this Contract and shall not assign this Contract or monies due or to become due,
without the prior written consent of the County Administrator or his designee, subject to any required
State or Federal approval.
14. Independent Contractor Status. This Contract is by and between two independent contractors and
is not intendedto and shall not be construed to create the relationship between the parties of agent,
servant, employee, partnership, joint venture or association.
15. Conflicts of Interest. Contractor, its officers, partners, associates, agents, and employees, shall
not make, participate in making, or in any way attempt to use the position afforded them by this
Contract to influence any governmental decision in which he or she knows or has reason to know that
he or -she has a financial interest under California.Government Code Sections 87100, et seq., or
otherwise.
16. Confidentiality. Contractor agrees to comply and to require its officers, partners, associates,
agents and employees to comply with all applicable State or Federal statutes or regulations respecting
confidentiality, including but not limited to, the identity of persons served under this Contract, their
records, or services provided them, and assures that:
a. All applications and records concerning any individual made or kept by Contractor or any
public officer or agency in connection with the administration of or relating to services provided under
this Contract will be confidential, and will not be open to examination for any purpose not directly
connected with the administration of such service.
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Coat m Costa Cbunty Standard Form 1187
GENERAL CONDITIONS
(Purchase of Services)
b. No person will publish or disclose or permit or cause to be published or disclosed, any list
of persons receiving services, except as may be required in the administration of such service. Contractor
agrees to inform all employees, agents and partners of the above provisions, and that any person
knowingly and intentionally disclosing such information other than as authorized by law may be guilty
of a misdemeanor.
17. Nondiscriminatory Services.. Contractor agrees that all goods and services under this Contract
shall be available to all qualified.persons regardless of age, sex, race, religion, color, national origin, or
ethnic background, or handicap, and that none shall be used, in whole or in part, for religious worship
or instruction.
18. Indemnification. The Contractor shall defend, indemnify,save, and hold harmless the County and
its officers and employees from any and all claims, costs and liability for any damages, sickness, death,
or injury to person(s) or property, including without limitation all consequential damages, from any cause
whatsoever arising directly or indirectly from or connected with the operations or services of the
Contractor or its agents, servants, employees or subcontractors hereunder, save and except claims or
litigation arising through the sole negligence or sole willful misconduct of the County or its officers or
employees. Contractor will reimburse the County for any expenditures, including reasonable attorneys'
fees, the County may make by reason of the matters that are the subject of this indemnification, and if
requested by the County will defend any claims or litigation to which this indemnification provision
applies at the sole cost and expense of the Contractor.
19. Insurance. During the entire term of this Contract and any extension or modification thereof, the
Contractor shall keep in effect insurance policies meeting the following insurance requirements unless
otherwise expressed in the Special Conditions:
a. Liability Insurance. The Contractor shall provide comprehensive liability insurance,
including coverage for owned and non-owned automobiles, with a minimum combined single limit
coverage of$500,000 for all damages, including consequential damages, due to bodily injury, sickness or
disease, or death to any person or damage to or destruction of property, including the loss of use thereof,
arising from each occurrence. Such insurance shall be endorsed to include the County and its officers
and employees as additional insureds as to all services performed by Contractor under this agreement.
Said policies shall constitute primary insurance as to the County, the State and Federal Governments,
and their officers, agents, and employees, so that other insurance policies held by them or their self-
insurance program(s) shall not be required to contribute to any loss covered under the Contractor's
insurance policy or policies.
b. Workers' Compensation. The Contractor shall provide workers' compensation insurance
coverage for its employees.
C. Certificate of Insurance. The Contractor shall provide the County with (a) certificate(s)
of insurance evidencing liability and worker's compensation insurance as required herein no later than
the effective date of this Contract. If the Contractor should renew the insurance policy(ies) or acquire
either a new insurance policy(ies) or amend the coverage afforded through an endorsement to the policy
at any time during the term of this Contract, then Contractor shall provide (a) current certificate(s) of
insurance.
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!Coats a4 Costa County Standard Form 1/87
GENERAL CONDITIONS
(Purchase of Services)
d. Additional Insurance Provisions. The insurance policies provided by the Contractor shall
include a provision for thirty (30) days written notice to County before cancellation or material changes
of the above specified coverage.
20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by
deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head
of the County Department for which this Contract is made. Notices to the Contractor shall be
addressed to the Contractor's address designated herein. The effective date of notice shall be the date
of deposit in the mails or of other delivery, except that the effective date of notice to the County shall be
the date of receipt by the head of the County Department for which this Contract is made.
21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General
Conditions, the Special Conditions (if any) and Service Plan do not limit any terms of the General
Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or
understanding that the services provided by Contractor under this Contract will be purchased by County
under a new contract following expiration of termination of this Contract, and waives all rights or claims
to notice or hearing respecting any failure to continue purchase of all or any such services from
Contractor.
23. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or
right to the possession of land or improvements, but does not vest ownership of the land or improvements
in the same person, or if.this Conti-act results in the placement of taxable improvements on tax exempt
land (Revenue & Taxation Code Section 107), such interest or improvements may represent a possessory
interest subject to property tax, and Contractor may be subject to the payment of property taxes levied
on such interest. Contractor agrees that this provision complies with the notice requirements of Revenue
& Taxation Code Section 107.6, and waives all rights to further notice or to damages under that or any
comparable statute.
24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this
Contract may provide some aid or assistance to members of the County's population, it is not the
intention of either the County or Contractor that such individuals occupy the position of intended third-
party beneficiaries of the obligations assumed by either party to this Contract.
25. Copyrights and Rights in Data. Contractor shall not publish or transfer any materials produced
or resulting from activities supported by this agreement without the express written consent of the County
Administrator. If any material is subject to copyright, the County reserves the right to copyright such
and the Contractor agrees not to copyright such material. If the material is copyrighted, the County
reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use such
materials, in whole or in part, and to authorize others to do so.
5