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HomeMy WebLinkAboutMINUTES - 03151994 - 2.1 Contra TO: BOARD OF SUPERVISORS 'g Costa FROM: PHIL BATCHELOR �`�• ;�`� County r County Administrator DATE: March 15, 1994 SUBJECT: CAPITAL ALLOCATION FOR THE FIVE MERIT FIRE DISTRICTS Specific Request(s) or Recommendation(s) & -Background & Justification RECOMMENDATION: Approve report of County Administrator recommending the allocation of fire district funds in the amount of $2,684,879 for capital expenditures as recommended by Allen Little, Acting Chief of the five merit system fire districts . REASONS FOR RECOMMENDATION/BACKGROUND: In recent years, funding for fire district capital expenditures has not been available due to reduced growth in property tax revenues and property tax revenue losses of approximately 10% to the State to help cover the State budget deficit and the need to conserve scarce funds to maintain the basic operations of the fire districts. Prior to 1990-1991, fire districts typically were funded at a rate of two to three million dollars per year for capital expenditures . In 1990-1991, districts received approximately $950,000 for capital as compared to requests of about $3 . 6 million. In 1991-1992, capital requests totaled $8 . 9 million, of that amount, only about $200, 000 was allocated for the most critical items related to firefighter safety or the prevention of further damage to district property. Last fiscal year, 1992-1993, $100, 000 was allocated to the West County Fire Protection. District to complete funding for the replacement of Station 70 in Continued on Attachment:—X— YES Signature: Recommendation of County Administrator Recommendation of Board Committee Approve Other Signature(s) : Action of Board on: /S. /VFV Approved as Recommended—Other Vote of Supervisors : I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE Ayes : Noes : ) BOARD OF SUPERVISORS ON DATE SHOWN. Contact: T. McGraw (646-4855) Attested: 'Q''a' a /975 cc: County- Administrator Phil Batchelor, Clerk of Auditor-Controller the Board of Supervisors County Counsel and County Administrator LAFCO County and Indep. Fire Dists . By: , DEPUTY United Professional Firefighters Local 1230 Dale Robbins, Teamsters Local 315 P. O. Box 3010, Martinez, CA 94553 P San Pablo which had become uninhabitable. No new capital requests were developed in 1992-1993 because of bleak financial expectations . During the past several weeks, the impact on fire districts of the State property tax shifts has become clarified. Due to the efforts of many County fire districts and Boards of Supervisors throughout the State, fire district property tax revenues were basically held harmless . This maintenance of funding coupled with a healthy, although one-time, fund balance and the substantial savings of about $1 .4 million resulting from the functional integration of the fire districts provide the opportunity to allocate a significant amount of funds for the first time in four years . The total amount of money to be allocated was developed by estimating the amount of revenue in excess of basic operating expenses . This available funding was then apportioned for capital, reserves for contingencies, and year end fund balance to help finance next year' s operations . This analysis indicated an appropriate capital funding level of approximately $2 .5 million. The $2 . 5 million was spread among the five districts on the basis of available funding and capital needs . While each district is funded with its own funds, some districts will have a disproportionate share of the capital funding guideline amount because of the needs of the district. For example, in the case of Orinda Fire, the revenue allocation process described above suggested a capital allocation of $190,000 . However, since the top priority need of the district is a replacement pumper ( fire engine) at a cost of $260, 000, it was necessary to recommend an additional amount to enable the purchase of the needed vehicle. Attached is a schedule developed by County fire district staff with input from the other districts involved in functional integration which shows the amount of funds and items recommended for the fire districts . The need for costly vehicle replacements in Orinda and West County resulted in the recommended allocation increasing to approximately $2,685, 000 . The capital allocation recommendations were developed through a review process that involved analyzing requests from the individual fire stations, coordinators of the various district programs and division chiefs; reviewing the last comprehensive capital request developed in 1991-1992 and performing a management assessment of overall capital needs with attention to the relatively new functional integration arrangement. Requests from the fire stations were reviewed by the Battalion Chiefs responsible for the stations . The requests were then reviewed by the Assistant Chiefs responsible for the program and operations of the fire service. The recommendations were finalized by a review by the Fire Chief . The capital needs review process identified total capital needs of approximately $11 million which includes the recommended $2 . 7 million. The recommended funding provides for the purchase of items necessary for the health and safety of firefighters, the replacement of damaged or worn-out equipment, the maintenance of existing equipment and facilities, and the purchase of some needed new items . Although technically not a capital issue, it should be mentioned that District administration is developing a plan for the conversion of Contra Costa County Fire District fire engines to large diameter hose to provide flexibility to deal with a broader range of fire fighting situations . The conversion will involve purchasing hose and fittings and modifying the fire engines to accommodate the new size hose. The estimated cost of approximately $300,000 can be funded out of the District's operations budget. In addition to the capital items discussed above and outlined in the attached schedule, it should be noted that the Moraga Fire Flow Tax budget includes funding in the total amount of $301,000 to replace a fire engine ( $265,000) , repave Station 41, drill grounds ($30,000) and replace a generator ( $6,000) . The recommendations in this report deal only with the five merit system districts . The capital needs and funding capabilities of the paid on call (volunteer) districts are still under review and will be submitted to the Board in the near future. r FY 1993-94 FIRE DISTRICT CAPITAL RECOMMENDATIONS Contra Costa County Fire Protection District 1 . Replace 8 mobile radios $ 22,000 2 . Replace 3 high band mobile radios 7 ,500 3 . Replace Zetron Encoder 4 ,800 4 . Replace hose hoist 2,370 5 . A/C Mandated freon recovery system 2 , 850 6 . Vehicle hoist single post installation 12 , 600 7 . Portable A/C ( 3 ) 5, 100 8 . Cutter Torch (aluminum fabrication tool & repair) 2,750 9 . Replace 1977 fire engine 280, 000 10 . Replace 3 sedans 48, 000 11 . 2 PC systems for Weed Abatement & Public Education 6 , 000 12 . Replace FAX for Training, Shop & Supply 1,500 13 . Replace roof at Station 15 35, 000 14 . Replace roof at Station 13 17 ,000 15 . Replace roof at Station 14 20,000 16 . Replace roof and carport at Station 4 32,000 17 . Replace roof at Station 12 18,000 18 . Rebuild Station 16 300,000 19 . Install traffic safety barrier at Station 8 8, 000 20 . Replace 1980 pick-up truck ( 1-ton) , utility box & 30, 000 skid pump 21 . Integrate phone system and replace 19-year-old system 150, 000 22 . Develop and install MIS for integrated Fire Districts 250, 000 23 . Replace 1932 sedan (BC 4x4 Blazer) 25,000 . 24 . CAD Synchronization Timer 5,200 25 . 1 PC for fleet management system 3,000 26 . Repave and seal drill grounds at Training Center 51, 000 27 . Replace 1978 pick-up truck 25,000 28 . Replace 1982 Ramcharger 25, 000 29 . Retrofit Opticom system in Martinez 40,000 30 . Engine Test Module 1,550 31 . Abrasive Blasting Machine 4 , 100 32 . Filter Crusher 2,295 Total $ 1,437, 615 Moraga Fire Protection District 1 . Standardize SCBA systems with integrated Fire Districts $ 131,000 2 . Replace 2 high band portable radios 3,002 3 . Replace 1 low band mobile radio 3, 000 4 . Generator for Trench Rescue 2, 793 5 . Replace steam cleaner 2, 109 6 . Replace furnace at Station 42 6 ,500 7 . Replace furnace at Station 41 5,000 Total $ 153,404 Orinda Fire Protection District 1 . Replace 1967 Crown fire engine $ 260, 000 2 . Replace 3 low band mobile radios 4 ,500 Total $ 264 , 500 Riverview Fire Protection District 1 . Replace 4 high band mobile radios $ 7 , 360 2 . Replace 15-year-old low band mobile radios 9 , 000 3 . Replace Hurst Tool (Jaws-of-Life) 6 , 700 4 . Replace PC for fleet management system 3, 000 5 . Laser Printer for Fire Investigations and CFIRS 1, 600 6 . 6 KW Generator Replacement 5,500 7 . A/C Mandated freon recovery system 2 , 750 8 . Smog Module Analyzer 4 , 100 9 . Replace 1972 Ford fire engine 260, 000 10 . Remodel Station 81 for relocation of BC-81 15, 000 11 . Replace Station 81 asphalt including sump, sewer & 50, 000 water repairs 12 . Repair dry rot damage and re-roof drill tower 15, 000 13 . Repair asphalt at Station 86 15,000 14 . Replace 2 1978 Dodges (BC 4x4 Blazers) 50, 000 15 . Replace 1977 Dodge Shop pick-up truck 25, 000 16 . Replace 25+ year-old master stream monitor 3, 800 17 . Carlin water valve 2 , 300 18 . Standardize SCBA systems with integrated Fire' Districts 25 ,250 19 . Replace 2 1982 and 1 1985 (mileage 112 , 000 ) sedans 48, 000 Total $ 549 , 360 West County Fire Protection District 1 . Replace 1973 IHC fire engine Total $ 280, 000 Grand Total $ 2, 684 , 879 Note: 1 . All vehicle replacements meet BOS approved replacement criteria. 2 . Capital requests are for maintenance capital needs , not expansion. Also, capital requests are based on information currently available and are subject to modification as new information and changing conditions warrant.