HomeMy WebLinkAboutMINUTES - 03151994 - 1.52 TO: BOARD OF SUPERVISORS sE L Contra
FROM:
Costa
Phil Batchelor, County Administrator a~�_ Xg
County
DATE: srq,couK
March 15, 1994
SUBJECT:
BUDGET AND FINANCE SYSTEM TECHNICAL SUPPORT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Approve and authorize the Chair, Board of Supervisors to amend a contract with
Aquarius Public Management, Inc. for a maximum payment limit of $98,900 to provide .
budget and financial computer system technical support to the Auditor and County
Administrator's Office through June 30, 1994.
BACKGROUND:
Over the last several years, Aquarius Public Management, Inc. has provided invaluable
technical assistance to a number of departments including Health Services and General
Services Departments and the Auditor and County Administrator Offices with regard to
computer systems and related technical services. The firm was involved in the planning
for a replacement of the county budget system which resulted in over $100,000 in
savings to the County for the same system or compared to counties purchases.
This contract continues the budget system technical support for negotiating the contract
with the vendor providing the new budget system, customizing the software and
hardware to county needs, and providing the technical liaison between the vendor,
county data processing and key departments in installing the budget system. A portion
of the contract provides technical assistance to the Auditor's Office for analysis and
improvement of the outmoded finance and personnel systems, and to the Personnel's
Office record system.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): -
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. /
ATTESTED Y► I MAIL 15 19 )4
Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF
CC: Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
County Administrator
Contractor
BY�® q,�D I[�L� DEPUTY
Contra Costa County Number
Standard Form 1/87 SHORT FORK SERVICE Fund/Org 1 1690
CONTRACT AMENDMENT AGREENENT Account # 2310
Other #
1. Identification of Contract to be Amended.
Number: 33929
Effective Date: March 1, 1994
Department: County Administrator's Office
Subject: Consultation and technical assistance with regard to
Budget and Financial System Improvements
2. Parties. The County of Contra Costa, California (County), for its Department named above,
and the following named Contractor mutually agree and promise as follows:
Contractor: Aquarius Public Management, Inc.
Capacity: Corporation Taxpayer ID # 94-2580586
Address: 715 Euclid Avenue
Berkeley, CA 94708
3. Amendment Date. The effective date of this Contract Amendment Agreement
is March 1, 1994
4. Amendment Specifications. The Contract identified above is hereby amended as set forth
in the "Amendment Specifications" attached hereto which are incorporated herein by
reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUKff OFC/O" COSTA CALIFORNIA CONTRACTOR
V4BY
Designee 7� L
Approved: County Administrator (Designate business capacity
BY EBy 5;l-wJ
4IJ-1,
esignee
Recommended by Department esigna ausi ssrTe�cap-acity B) —
By [Form approved by County Counsel]
Designee
Mote to Cacdxactor: For cot porations (profit or xmgx ofit). the contract oust be signed by two officers. Signature A asst tie that
of e president or vice-president and Signatum a mist be that of the secretary or assistant secretary (Civil Code Section 1190.1 and
Corporations Code Section 313).
Amendment Specifications
This contract is amended to increase service units from 606 to 860, at the existing rate
of $115 per service unit. The amendment increases the payment limit from $69,690 to
$98,900. The term of the agreement stays the same.
Attachment A defines the tasks of the amended agreement while Attachment B
schedules the service units by month.
Attachment A
Budget and Financial System Improvement
Task Descriptions
Final Decision/Contract Negotiation/Project Preparation Support(July-August): Develop
materials for County Administrator and Board of Supervisors to secure funding for the
proposed project. Assuming project approval, represent County in negotiations with
vendor and develop a contract which is mutually agreeable to County and vendor.
Prepare project schedules and support the County Project Manager in packaging
materials for initial meetings of Project Executive Committee, Project Steering Committee
and Project Team.
Fit.Analysis Support (September - October): Work with County and vendor to ensure
that County understands the vendor's software and that vendor understands the County's
requirements. This task includes facilitating analysis of issues important to determining
how the system will work and be used at the County. Contractor will assist the County
in a complete system review and system testing program. Contractor will also help
County decide what modifications the vendor should make to the system.
Vendor Liaison/Implementation Support(October-June): Assist County staff and vendor
in ensuring the proper programming of interfaces with key external systems and of
modifications to system processing and reporting.
Work with County to train Departmental staff in the use of the system, including the
development of manuals and training materials. Assist County in its first "live" usage of
all the different aspects of the system.
Support System Planning Efforts for General Fund Department (July- June): Represent
CAO's Office in assisting key General Fund Departments to analyze and plan for
meeting their system needs. In particular, Auditor-Controller's systems needs will be
addressed.
Attachment B
Budget and Financial System Improvement
Service Unit Distribution
By Month
System Support
for
Month Budget System Auditor-Controller
July 25 5
August 65 5
September 80 5
October 80 5
November 80 5
December 60 5
January 80 10
February 50 10
March 45 20
April 45 30
May 45 30
June 45 30
700 160
TOTAL Service Units 860
i
860 Hrs @ $115 Hr = $98,900 F