HomeMy WebLinkAboutMINUTES - 02081994 - 2.1 :�.
, .:..o .: Contra
Costa
TO: BOARD OF SUPERVISORS ,s
FROM: PHIL BATCHELOR County
County Administrator sr� ..-�"ri
DATE: February 8, 1994
SUBJECT: REPORT FROM SHERIFF-CORONER REGARDING INTERAGENCY .,PROCEDURES
RELATED TO THE RELEASE OF INMATES FROM THE COUNTY'S ADULT
CORRECTIONAL FACILITIES
Specific Request(s ) or Recommendation(s) & Background & Justification
RECOMMENDATION:
Accept report from Sheriff-Coroner regarding procedures for the release of
inmates .
REASONS FOR RECOMMENDATION/BACKGROUND:
On January 18, 1994 a verbal report was made to the Board of Supervisors
regarding the releasing of suspects from the County jail . The Board
requested that new procedures be developed and a report be submitted to the
Board.
The Sheriff-Coroner, working with the Municipal and Superior Courts, the
County Clerk and the District Attorney, has developed procedures to address
the above problem. The report from the Sheriff-Coroner is contained in the
attached memorandum of January 31, 1994 .
Continued on Attachment: YES Signature:
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s) :
Action of Board on: Fehniary R, 1 AA4 Approved as Recommended —Other—X
The Board ACCEPTED the report from the Sheriff-Coroner regarding procedures for the
release of inmates; and in addition, REQUESTED that staff report on the issues of court
consolidation and that it look at any legislative changes that might ultimately, .allow
electronic posting sooner.
Vote of Supervisors : I HEREBY CERTIFY THAT THIS IS A TRUE
X AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE
Ayes : Noes : ) BOARD OF SUPERVISORS ON DATE SHOWN.
Contact: G. Roemer (646-4855) Attested: FPhnia1:1r R, 1994
cc: CAO-Justice System Programs Phil Batchelor, Clerk of
Sheriff-Coroner the Board of Supervisors
County Clerk and 'County Administrator
District Attorney
Presiding Judges, Superior By: , DEPUTY
and Municipal Courts
SHERIFF-CORONER'S DEPARTMENT
Contra Costa County.
Administration Division
646-2402
Date: January 31, 1994
To: Gary Yancey, District Attorney
Steve Weir, u y Clerk
From: War r�enR i f f-Coroner
Subject: Grand Jury Indictments/Warrants-In Custody
The processing of Municipal Court Ordered Releases and Superior Court Indictments
have been reviewed and graphically set forth on flowcharts. In studying the process
you will find:
I. Municipal Court Ordered Release
A Municipal Court Ordered Release will routinely reach the Martinez Detention
Facility release desk within five hours.
The processing of paperwork, computer checks, and actual release of the
inmate can occur routinely within 9 hours after issuance of the order.
II. Superior Court Indictment
Once issued, an indictment is transferred from the Court Clerk to the County
Clerk routinely within 1 - 7 hours.
The County Clerk processes the indictment-warrant and sends it to the Sheriff
Records/Warrants Bureau at the 4:00 p.m. warrant run. If not processed in
time or received too late, the indictment is delivered to the
Records/Warrants at 4:00 p.m. the following business day. This transfer to
the Sheriff Records/Warrants occurs routinely within 3 - 32 hours after the
issuance of the warrant.
III. Sheriff Records/Warrants Bureau
Reviews incoming Warrants after 5:00 p.m. and if in-custody, faxes copy to
Martinez Detention Facility.
Processing time after receipt routinely occurs within 3 hours but can be
delayed even longer.
Page 2
Gary Yancey/Steve Weir
January 27, 1994
After reviewing the matter during meetings held on January 27, 1994, we agreed to
adopt the procedures below.
ADOPTED PROCEDURE
Once a Grand Jury Indictment is returned for a defendant who is in custody on
municipal felony charges, the D.D.A.. will :
• Request an order dismissing the appropriate municipal felony charges.
• Request issuance of the warrant arising from the Grand Jury Indictment,
and advise the court the defendant is in custody and request a minute
order to accompany the warrant to cause the calendaring of the defendant
by the County Clerk without further delay.
• The D.D.A. will , without delay, notify the "Release Sergeant" at 646-
4684 of the existence of the Grand Jury warrant to ensure the defendant
is not released.
• Upon receiving the warrant, no later than 4:30 p.m. , the County Clerk -
Criminal Division will make one copy of the warrant and immediately
deliver that copy directly to the Martinez Detention Facility "RELEASE
SERGEANT" , noting the person accepting and date and time of delivery.
• The County Clerk will retain the original warrant in their file awaiting
arraignment of the defendant.
• The County Clerk shall calendar the defendant for arraignment by either
1) Direction of the minute order mentioned heretofore.
2) Receiving notice of the warrant at the formal calendaring
session that occurs daily at 7:00 - 7:30 a.m. between members
of the Martinez Detention Facility and County Clerk's office.
Adoption of the above procedure immediately will save manpower and man hours, prevent
loss of original warrants, save time consuming warrant recalls and should prevent
improper release of a defendant.
WER:RFP: lw
cc: Captain Shinn, Martinez Detention Facility
Captain L. Simmons, Sheriff's Records/Warrants Bureau