HomeMy WebLinkAboutMINUTES - 02081994 - 1.51 i
TO: BOARD OF SUPERVISORS %
FROM: Mark Finucane, Health Services Director � - Contra
By: Elizabeth A. Spooner, Contracts Administrator Costa
DATE: January 24, 1994 County
SUBJECT: Approval of Contract Amendment Agreement #24-682-1 with Victor
Treatment Centers, Inc.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of the County, Contract Amendment Agreement #24-682-1 with
Victor Treatment Centers, Inc. , effective September 1, 1993 , to amend
Standard Contract #24-682, to increase the contract payment limit by
$60, 549, from $23, 555 to a new total payment limit of $84, 104 and to
extend the contract term through June 30, 1994 . This Contract
Amendment Agreement also provides for an automatic six-month contract
extension, from June 30, 1994 through December 31, 1994 , in the amount
of $47 , 500.
II. FINANCIAL IMPACT:
This Contract is funded by County/Realignment 1000.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
In October 1993 , the County Administrator approved, and the County's
Purchasing Services Manager executed, Contract #24-682, effective
September 1, 1993 through February 28, 1994 , with Victor Treatment
Centers, Inc. , to provide subacute residential treatment for two (2)
severely emotionally disturbed adolescents, as an alternative to
hospitalization at Napa State Hospital.
Approval of Contract Amendment Agreement #24-682-1 will: (1) modify
the rate specified in the payment provisions from a monthly rate to a
"per bed, per day" rate, to accurately reflect the intent of the
Department and the Contractor; (2) allow the Contractor to provide
additional client bed-days and subacute-level services for up to five
(5) adolescents and latency-age children through the end of the fiscal
year; and (3) automatically extend the contract through December 31,
1994 , unless it is sooner terminated as provided in the Contract.
CONTINUED ON ATTACHMENT: YES SIGNATURE:,----.a
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN TI N OF BOARD CO MITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON V9 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Lorna Bastian (313-6411)
CC: Health Services (Contracts) ATTESTED j 4
Risk Management Phil Batchela,Clerk 0 th fioard of
Auditor-Controller Supervisors and CountyAdministrator
Contractor 1
M382/7-83 BY � � e1 y ,J DEPUTY
C-Onzraa'Costa County S l Standard Form 1/87
CONTRACT AMENDMENT AGREEMENT
(Purchase of Services) Number 24-682-1
Fund/Org # 5952
Account # 2320
Other #
1. Identification of Contract to be Amended.
Number: 24-682
Effective Date: September 1, 1993
Department: Health Services - Mental Health Division
Subject: Operation of residential group home programs
providing residential treatment for mentally
disturbed adolescents and latency-age children
(Transitional Residential "Off-Site" Programs)
2 . Parties. The County of Contra Costa, California (County) , for its
Department named above, and the following named Contractor mutually
agree and promise as follows:
Contractor: VICTOR TREATMENT CENTERS, INC.
Capacity: Nonprofit California corporation
Address: #7 Governors Lane, Chico, California 95926
Mailing Address: P.O. Box 5361, Chico, California 95927
3 . Amendment Date. The effective date of this Contract Amendment Agreement
is September 1, 1993 .
4 . Amendment Specifications. The Contract identified above is hereby
amended as set forth in the "Amendment Specifications" attached hereto
which are incorporated herein by reference.
5. Signatures. These signatures attest the parties ' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: - Phil Batchelor, . Clerk of
BOARD OF SU VISORS the Board of Supervisors and County
( Administrator-
\` By e �
C airman/Designee Deputy
CONTRACTOR
By , By <
A 61c,
(Designate business capacity A) (D ignate business capacity B)
Note to Contractor: For corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and
Signature B must be that of the secretary or assistant secretary (Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set
forth on page two.
Contra Costa County Standard Form 1/87
APPROVALS/ACKNOWLEDGEMENT
Number 24-682-1
APPROVALS
RECOMM NDED BY DEPARTMENT FORM APPROVED
By64r
�� By
Designee
APPROVED: COUNTY ADMINISTRATOR
By
---------------------------------------------------------------------------
--------------------------------------------------------------------------
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT (By Corporation,
Partnership, or Individual)
County of
The person(s) signing above for Contractor, personally known to me in the
individual or business capacity(ies) stated, or proved to me on the basis of
satisfactory evidence to be the stated individual or the representative(s) of the
partnership or corporation named above in the capacity(ies) stated, personally
appeared before me today and acknowledged that he/she/they executed it, and
acknowledged to me that the partnership named above executed it or acknowledged
to me that the corporation named above executed it pursuant to its bylaws or a
resolution of its board of directors.
Dated: J �t! U�2� /oT'
[Notarial Seal)
/
OFFICIAL.NOTARY SEAL;.,...,, 4NoPublileputy County Clerk
REGINA A.NELLOR
Notary Public—California
SONOMA COUNTY
4
My Comm.Expires MAR 10,1995
-2-
V �Wm
AMENDMENT SPECIFICATIONS
Number 24-682-1
In consideration for Contractor's willingness to provide additional client
bed-day units of service under the .Contract identified herein, County agrees
to increase the contract payment limit. County and Contractor agree,
therefore, to amend said Contract as set forth below while all other parts of
the Contract remain unchanged and in full force and effect.
1. Extension of Term. The Contract Term set forth in Paragraph 3 . (Term)
is hereby extended from February 28, 19.94 through June 30, 1994 .
2 . Payment Limit Increase. The total contract payment limit set forth in
Paragraph 4 . (Payment Limit) is hereby increased by $60, 549, from $23 , 555 to
a new total Payment Limit of $84, 104 .
3 . Modification of Payment Provisions. Payment Provisions Paragraph 1.
(Payment Amounts) , subparagraph d. , is hereby modified to read as follows:
11 (1) $65.07 for each dedicated Client Bed-Day unit of service as
def ined in the Service Plan, not to exceed a total of
1, 062 units of service; and
(2) $75. 00 for each additional client bed-day unit of service, on a
non-dedicated basis, not to exceed 200 units of service. "
4. Modification of Service Specifications. Service Plan Paragraph 1.
(Scope of Service) is hereby modified to read as follows:
111. Scope of Services. During the term of this Contract, Contractor
shall provide community-based residential treatment services for Contra
Costa County adolescents with severe emotional and mental problems at it
Willow Creek Program in Sonoma County, California. Contractor's Program
shall be targeted at proactive "ecological" intervention, family
reunification, and facilitating the client' s return to independent
functioning in the community. For the period September 1, 1993 through
November 14 , 1993 , Contractor shall keep available two (2) dedicated
beds for use by County-referred clients. Effective November 15, 1993,
Contractor shall keep available four (4) dedicated beds for use by
County-referred clients. In addition, Contractor shall provide up to
200 additional client bed-days on a non-dedicated basis. "
5. Automatic Contract Extension. The Special Conditions is hereby amended
by the addition of a new Paragraph 4 . (Automatic Contract Extension) to read
as follows:
114 . Automatic Contract Extension. Notwithstanding Paragraph 3 . (Term)
of this Contract, unless this Contract is terminated by either party
pursuant to Paragraph 5. (Termination) of the General Conditions prior
Initials.
Contractor County Dept.
1
AMENDMENT SPECIFICATIONS
Number 24-682-1
to June 30, 1994 , the term of this Contract shall be automatically
extended from June 30, 1994 through December 31, 1994 . During its
extended term, this contract is nevertheless subject to all the terms
and conditions applicable during its initial term, including but not
limited to General Conditions Paragraph 5. (Termination) , except as to
payment for services rendered during the extended term. The purpose of
this automatic six-month extension is to allow for continuation of
services as specified in this Contract, to avoid interruption of payment
to Contractor, and to allow County time in which to complete a novation
or renewal contract for Contractor and County Board of Supervisors
approval. As to any such six-month extension:
a. The Contract Payment Limit, specified in Paragraph 4.
(Payment Limit) of this Contract, is increased by $47,500 (the six-
month Payment Limit) and County' s total payments to Contractor for
said six-month extension shall not exceed this six-month Payment
Limit, subject, nevertheless, to the aforesaid novation or renewal
contract.
b. County shall pay Contractor in accordance with Payment
Provisions Paragraph 1. (Payment Amounts) , subparagraph d. , subject
to the six-month Payment Limit specified above.
C. Contractor shall continue to provide services as set forth in
the Service Plan, subject to any amendments thereto; all service
units (set forth in the Service Plan and/or Special Conditions)
shall be prorated for the six-month period.
d. This six-month contract extension shall be subject to any
further agreement (novation) which Contractor and County may enter
into covering the provision of services during the contract period
immediately following the contract period specified in Paragraph 3 .
(Term) , in accordance with Contra Costa County' s current revision
of the project specified in Paragraph 8 . (Project) . "
I
Initials _
Co tractor County Dept.
2