HomeMy WebLinkAboutMINUTES - 02081994 - 1.2 TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: February 8, 1994
SUBJECT: Execute Program Supplement No. 23 for the Overlay of Various County Roads.
Project No.: 0662-6R4222 and 0662-6R4223
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) &BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board to execute Program Supplement No. 23
which provides State-Local Transportation Partnership Program funds for the overlay of various
County roads.
II. Financial Impact:
Program Supplement No. 23 entitles the County to receive $65,185 from the State-Local
Transportation Partnership Program for expenses related to construction of the project.
Ill. Reasons for Recommendations and Background:
On June 26, 1990 the Board authorized the Public Works Director to apply for Senate Bill 300
funds for various road improvement projects. The overlay of various County roads is one of the
projects submitted in the fourth funding cycle of the State-Local Transportation Partnership
Program (Senate Bill 300).
On July 17, 1992 the application for funds for the project was accepted by the California
Department of Transportation.
N
Continued on Attachment: X SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR
_ RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON - 1994 APPROVED AS RECOMMENDED OTHER _
VOTF/OF SUPERVISORS
V UNANIMOUS (ABSENT 1
AYES: NOES:
ABSENT: ABSTAIN:
Y hereby certify that this is a true and correct Copy M
an action taken and entered on the rolnutes of the
BS:eh Board of supervisors on the date
/shown,
c:B08.t2 ATTESTED: FEB R — 'q94
PHIL BATCHELOR,Clerk of the Board
Orig. Div: Public Works (T/E) of Superdsom endCou Administrator
Contact: Barry Schamach, Tel. 313-2355 '
cc: R. Gilchrist, Accounting By 'deputy.
Execute Program Supplement No. 23 for the Overlay of Various County Roads.
February 8, 1994
Page 2
III. Reasons for Recommendations and Background: (Continue)
On February 12, 1991 the Board approved the State-Local Entity master Agreement No. SLTPP-
5928 between the County and Caltrans. The agreement entitles the County to receive the State
share of funds for road projects that were accepted in the Transportation Partnership Program.
IV. Consequences of Negative Action:
The County will not receive the Transportation Partnership funds for this project.
• '` . ' - ' Date: December 20, 1993
PROGRAM SUPPLEMENT NO. 023 Location: 04-CC -0-CR
L� to Project Number: SB94-5928 (060)
STATE-LOCAL TRANSPORTATION E.A. Numlper: 04-927447 ` Z
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5928
This Program Supplement is hereby incorporated into the State-Local Trans-
portation. Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State` on 03/15/91 and is
subject to all the terms and conditions thereof . This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No. ,
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages .
PROJECT TERMINI :
VARIOUS COUNTY ROADS
TYPE OF WORK: PAVEMENT REHABILITATION LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[X) Construction/Construction Engineering/Contingencies
Estimated Cost State Share Funds Matching Funds
FY94 $ 65185 Local OTHER OTHER
$ 290616 FY95 $ 0 $ 225431 $ 0 $ 0
FY96 $ 0
COUNTY ,OF CO RA C STA STATE OF CALIFORNIA
Departt of Trans ortation
By By
�1Clir�71go1, }ac�carci c,f �►peruiso DEPUTY DISTRICT DIRECTO OF
TRANSPORTATION, DISTRICT 4
Date FEB 8 - 1994 Date 3 —03—`l Y
Phil Batchelor, Cleric oll Ehe Boort of
Attest supervisors and CantyRdminis€rater
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date1��J -�o $ 65185 . 00
Chapter) Statutes I Item Year I Program IgCI Fund Source I AMOUNT
55 1993 2660-125-042 93-94 20.25.010.100 C 258010 042-T 65185.00
Page 1 of 3
. 04-CC -O-CR DATE: 12/20/93
SB94-5928 (060)
SPECIAL COVENANTS OR REMARKS
1 . It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made .
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$65185 to be encumbered and reimbursed as follows :
FY 93-94 $ 65185
FY 94-95 0
FY 95-96 0
Any increase in State Partnership funds will require a
revised program supplement .
Any decrease in State Partnership funds will require a
revised finance letter.
2 . In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1992 , Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2 . Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
3 . The Reimbursement Ratio for this Cycle 4 (93/94) Project is
22 .430 .
4 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement :
A. The LOCAL ENTITY agrees that the payment of State Share
Funds` will. be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
accepts any consequent increase in LOCAL ENTITY funding
requirements .
Page 2 of 3
' 04-CC -0-CR DATE: 12/20/93
SB94-5928 (060)
SPECIAL COVENANTS OR REMARKS
B . The LOCAL ENTITY will invoice the State for the full "State ' s
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State ' s Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost .
C. Prior to reimbursement under this Program Supplement, a
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
Page 3 of 3