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Home My WebLink AboutMINUTES - 07131993 - TC.2 7 Contra TO: BOARD OF SUPERVISORS •.�, Costa A^ FROM: TRANSPORTATION COMMITTEE County. r- C �y DATE: JULY 12, 1993 SUBJECT: REPORT ON SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT WITH DKS ASSOCIATES, ACTION PLAN CONSULTANT FOR EAST CONTRA COSTA COUNTY SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS Authorize Director of Community Development, acting as the designee of the Board of Supervisors, to execute amendment to Consulting Services Agreement with DKS Associates to increase payment limit from $215,000 to $228,240 and extend term of agreement for services rendered in connection with the preparation of Action Plan for Routes of Regional Significance in Eastern Contra Costa County. FISCAL IMPACT There will be no impact to the County General Fund. The cities of Antioch, Brentwood, Pittsburg and the County have entered into a funding agreement with the Contra Costa Transportation Authority which is providing Measure C funds to support developing an Action Plan for East Contra Costa County. BACKGROUND/REASONS FOR RECOMMENDATIONS On July 1, 1991 Contra Costa County entered into a $215,000 Consulting Services Agreement with DKS Associates to prepare an Action Plan for Routes of Regional Significance in Eastern Contra Costa County. This agreement was authorized by the Board of Supervisors on May 14, 1991, which set the payment limit at $225,000. There has been one administrative amendment to the agreement in April 1992. It was originally anticipated that Action Plan preparation would be an 18 month project. However, this project was delayed by at least one year due to problems in developing computer transportation demand model, which is a critical tool for use in Action Plan preparation. This delay has extended the Action Plan schedule and has impacted the consultant's budget. The purpose of the second contract CONTINUED ON ATTACHMENT: X YES SIGNATURE _ RECOMMENDATION OF COUNTY ADMINISTRATOR_ RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): Tom Powers, Chair ayle Bishop ACTION OF BOARD ON 7/13/93 APPROVED AS RECOMMENDED OTHER X The Board Chair was authorized to sign the agreement. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND,ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Patrick Roche, CDD, 646-2131 ATTESTED July 13, 1993 Orig: Community Development Department PHIL BATCHELOR, CLERK OF CCTA (via CDD). THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY , DEPUTY Report on Second Amendment to Agreement With DKS Associates Page -2- amendment is to extend the term of the agreement and increase payment limit from $215,000 to $228,240, or add an additional $13,240, to cover unanticipated expenses resulting from delays in delivery of the computer model. Funding for the additional $13,240 in services will be provided through the current funding agreement with the Contra Costa Transportation Authority. The Transportation Committee has reviewed this matter and recommends approval. CONSEQUENCES OF NEGATIVE ACTION Should the Board of Supervisors reject this request, preparation of the Action Plan for East County would be significantly delayed. MbASO.Dks 1 Ic CONTRACT AMENDMENT AGREEMENT Number C33718 1. Identification of Contract to be Amended. Number: C33718 Department: Community Development Department Subject: Develop Action Plan for Routes of Regional Significance in Eastern Contra Costa County (TRANSPLAN) Effective Date of Contract: July 1, 1991 2. Parties. The County of Contra Costa, California (County) for its Department named above, and the following named Contractor mutually agreed and promise as follows: Contractor: DKS Associates Capacity: Transportation Consultants Address: 1956 Webster Street, Suite 300 Oakland, CA 94612 3. Amendment Date. The effective date of this Contract Amendment Agreement is November 30, 1992. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Signatures. These signatures attest the parties' agreement hereto. COUNTY OF CONTRA COSTA CONSULTANT By: /'r 'f? �r7/��il�'e.Qr✓�, By: Chair, Board of Supervisors (Designate officiaT capacity in business) ' By: 1 -S 2,,1e_6,�1 (Designate official capacity in business) ALL-PURPOSE ACKNOWLEDGMENT NO 209 State of / C'>~'!:tA.. CAPACITY CLAIMED BY SIGNER I County of ❑ INDIVIDUAL(S) CORPORATE On before me, malS.�e_ OFFICER(S) DAT NAME.TITLE OF OFFICER-E.G.."JANE DOE,NOTARY PUBLIC' TITLE(S) / / / ❑ PARTNER(S) personally appeared ?(U'CC (Z /Gil E3ATTORNEY-IN-FACT NAME(S)OF SIGNERS) ❑ TRUSTEE(S) personally known to me-OR- ❑ proved to me on the basis of satisfactory evidence ❑ SUBSCRIBING WITNESS to be the person(s) whose name(s) Kare subscribed to the within instrument and ac- GUARDIAN/CONSERVATOR knowledged to me that#le>'she/they executed ❑ OTHER: 10;' iciAL sEAL the same in hies he /their authorized Melissa Dutcher capacity(ies), and that by k�eOw/their ® • NOTARY PUBLIC CALIFORNIA ALAMEDA COUNTY signature(s)on the instrument the person(s), K My Comm Experesmar. 2o. 1995 orthe entity upon behalf of which the person(s) SIGNER IS REPRESENTING: NAME OF PERSON(S)OR ENTITY(IES) acted, executed the instrument. Witness my hand and official seal. i �` PCe� I I SIGNATURE OF NOTARY ATTENTION NOTARY:Although the information requested below is OPTIONAL,it could prevent fraudulent attachment of this certificate to unauthorized document. a THIS CERTIFICATE Title or Type of Document Y(_42c.a 1-�f Kwt lLLl7� i MUST BE ATTACHED TO THE DOCUMENT Number of Pages�� Date of Document DESCRIBED AT RIGHT: Signer(s) Other Than Named Above (D1991 NATIONAL NOTARY ASSOCIATION•8236 Remmet Ave.•P.O.Box 7184•Canoga Park,CA 91304-7184 AMENDMENT SPECIFICATIONS 1. Increase the amount of the contract from $215,000.00 to $228,240.00. 2 . Extend the term of the contract from November 30, 1992 to June 30, 1994. 3 . Scope of work to be increased to include tasks found in Attachment A. ATTACHMENT A DKS Associates 1956 Webster Street, Suite 300 Oakland, CA 94612-2939 (510) 763-2061 Fax: (510)268-1739 November 12, 1992 Mr. Patrick Roche, AICP Contra Costa County Community Development Department 651 Pine Street, 4th Floor, North Wing Martinez, California 94553-0095 Subject: ' East County Action Plan P91173 Budget Amendment Request Dear Mr. Roche: This letter conveys our request for authorization to perform out-of-scope work under our contract for the East County Action Plan. This request covers two tasks: 5) Analyze Model Results and Land Use Inputs, and 14) Project Management. TASK 5 - ANALYZE MODEL RESULTS AND LAND USE INPUTS In early August, we spent considerable resources extracting data from the East County Model to provide easily understood information for use in Task 6 - Prepare Preliminary TSOs. We published a document on August 26, 1992 titled Analysis of Forecast REsults, Work in Progress for discussion by TRANSPLAN TAC. At the end of August, it became clear that Metropolitan Transportation Commission staff would require modifications to the East County Model in order for it to be considered consistent with the MTC model for use on the Congestion Management Plan (CMP). DKS has been working with the CCTA and MTC to make these modifications. MTC issued a letter dated October 28, 1992 finding the CCTA subarea models consistent for use on CMPs. The forecasts from the modifications are significant enough to warrant changing the data presented in our August 26 report. This will require redoing some of the work already done. We anticipate the following efforts would be needed: • Extract new year 2000 and 2010 volumes (A.M., P.M. and daily) for regional routes. • Calculate travel times on links. • Redo and report on results of intersection level of service analysis. • Redo and report on results of link level of service analysis. • Revise graphics Mr. Patrick Roche, AICP November 12, 1992 Page 2 We estimate the cost of this at $6,000.00, representing 80 person hours. TASK 14 - PROJECT MANAGEMENT This project was to have run from July 1991 through November 1992, or 17 months. That time has now elapsed. The schedule is now anticipated to result in the Circulation Draft Action Plan in July 1993, with adoption several months later. It would be reasonable to expect another 12 months of project management expenses. Our original budget was based on about $745 per month of project management time. This would result in an estimated cost of $8,940 in project management over the next 12 months. We currently have about $1,700 remaining in our project management budget, leaving a need for an additional $7,240 for this budget amendment request. SUMMARY OF REQUEST We request an budget amendment as follows: Table 1 Summary of Extra Work Request Current Extra Revised TASK Budget Work Budget 5 Land Use/Model $15,000 $6,000 $21,000 14 Project Management $12,670 $7,240 $19,910 Total Project $215,000 $13,240 $228,240 Note: The current budget by task reflects Budget Reallocation Request #3, dated 924/92. The budget amendment would raise our current budget ceiling from $215,000 to $228,240. Mr. Patrick Roche, AICP November 12, 1992 Page 3 AUTHORIZATION Two copies of this letter have been provided. You may authorize this budget amendment request by having an authorized representative of Contra Costa County sign in the space provided below. All other terms and conditions of our original agreement would remain in force. Sincerely, Approved By DKS ASSOCIATES CONTRA COSTA COUNTY A California Corporation Michael A. Kennedy, P.E. By: Principal J V <";OP 7i',ha Pf#z"#r OAMxez Jeffrey N. Buxbaum Title Date Project Manager j0/ecact ion/prl l-10.1et