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HomeMy WebLinkAboutMINUTES - 07131993 - 1.86 TO: BOARD OF SUPERVISORS FROM: Contra Mark Finucane, Health Services Director l By: Elizabeth A. Spooner, Contracts Administrator coS}a 1. DATE: June 18, 1993 County SUBJECT: Approval of Contract Amendment Agreement #24-353-14 with Center for New Americans, Inc. SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Chair, Board of Supervisors, to execute on behalf of the County, Contract Amendment Agreement #24-353-14, to amend Standard (Novation) Contract #24-353-10 (as amended by Contract Amendment Agreements #24-353-11 and #24-353-13, and Administrative Amendment Agreement #24-353-12) , effective April 1, 1993, to increase the Fiscal Year 1992-93 Contract Limit by $4, 233, from $16,506 to a new payment limit of $20, 739. II. FINANCIAL IMPACT: This Contract is funded by County/Realignment 100%. Approval of this Contract Amendment Agreement will result in a total two-year payment . limit of $36, 942 . III. REASONS FOR RECOMMENDATIONS/BACKGROUND: This Contractor trains and administers a pool of multilingual mental health interpreters, who are available upon request to aid County staff in the provision of mental health services to non-English speaking immigrants in the central and eastern regions of the County. These interpreters are also available to mental health staff at Merrithew Memorial Hospital to assure required advisement of rights to non-English speaking patients who are involuntarily hospitalized. On December 17, 1991, the Board of Supervisors approved Novation Contract #24-353-10 for a two-year period, from July 1, 1991 through June 30, 1993 (with a six-month automatic contract extension through December 31, 1993) . Subsequently, the Board approved Contract Amendment Agreement #24-353-11, which increased the Contractor's service units and the Contract Payment Limit; Administrative Amendment Agreement #24-353-12 , which provided for a Cost of Living Adjustment (COLA) ; and Contract Amendment Agreement #24-353-13 , which reduced the amount of the COLA to provide funding for Battered Women's Alternatives and Rape Crisis Center. Approval of Contract Amendment Agreement #24-353-14 will increase the FY 1992-93 payment limit and allow the Contractor to provide additional interpreter services which the Mental Health Division requested to assist with two acute inpatient admissions at the Hospital. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMM AT N OF BOARD C MITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON 9 APPROVED AS RECOMMENDED - OTHER VOTE OF SUPERVISORS �l UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD Contact: Lorna Bastian (313-6411) OF SUPERVISORS ON THE DATE SHOWN. c CC: Health Services (Contracts) ATTESTED 3 Risk Management Phil hefor, rk o4 the Board of . Auditor-Controller 5uvervisors and County Administrator Contractor M382/7-83 BY �( DEPUTY 1 Contra Costa County Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT (Purchase of Services) Number 24-353-14 Fund/Org # 5942 Account # 2320 • Other # 1'. Identification of Contract to be Amended. Number: 24-353-10 (as amended by Contract Amendment Agreement #24- 353-11, Administrative Amendment Agreement 124-353- 12, and Contract Amendment Agreement #24-353-13) Effective Date: July 1, 1991 Department: Health Services - Mental Health Division Subject: Multilingual Mental Health Interpretation Services 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: CENTER FOR NEW AMERICANS Capacity: Nonprofit California corporation Address: 1135 Lacey Lane, Concord, California 94520 3. Amendment Date. The effective date of this Contract Amendment Agreement is April 1. 1993 . 4 . Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA ATTEST: Phil Batchelor, Clerk of BOARD OF SUPERVISORS the Board of Supervisors and county Administrator X By Chairman/Designee Deputy CONTRACTOR By By eC fc � (Designate business capacity A) (Designate business capacit B) Note to Contractor: For corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as ad forth on page two. ;r Contra Costa County Standard Form 1/87 APPROVALS/ACKNOWLEDGEMENT Number 24-353--14 APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED By B - 61 Designee APPROVED: COUNTY ADMINISTRATOR By Z ACKNOWLEDGEMENT State of California ACKNOWLEDGEMENT (By Corporation, Partnership, or Individual) County of r Contra Costa- On June 10, 1993 b orc nw. _ Deborah S. Tackaberry r Nam"a. far If* Stair n1 Crltltwrtia.prtwmall)appeared Jack H. Nakashima and Melanie S. Speir t perminalk ►rkrw•n to me tow prtwed to mr at the tw,of%atiowm,evidence)w he the perurntx)wt*v%e namrt.t M wh%crihed to the within rmtrvrtrre wit: ., acln,wlcJ�rd hi me that K"•hhrry exe:uied the %arae to Jt (thea authnrvcd capacmue,). and that h) RtX9(JL'rhetr vtFnarurrl•1 on the m.rnrrm rQe to pi i.unt.t.or the enhq utkm trhalt tit which the pervtrnt.t r:trd.executed the tnNruwnt OFFICIAL:EXPIRES W ITNECZ�hund and or+tet I. "�� DEBORAH S.TAERRY t NOTARY PLIBL" RNIA Signature � � _ e 1 P SrOONTRA COSTNTY i MY COMMISSIOAUGUST 5 FORM DD21 t(Rev.922 L a.vt•.aty ruoilc/ueputy 'uounty Clerk -2- c.. AMENDMENT SPECIFICATIONS Number 24-353-14 In consideration for Contractor's agreement to provide additional units of service under the Contract identified herein, County agrees to increase the Contract Payment Limit. County and Contractor agree, therefore, to modify said Contract as specified below, while all other parts of said Contract remain unchanged and in full force and effect. 1. Payment Limit Increase. The Contract Payment Limit set forth in Amendment Specifications Paragraph 1. (Payment Limit Decrease) of Contract Amendment Agreement 124-353-13 is hereby increased by $4.233 from $32,709 to a new total Payment Limit of $36,942 . 2. Modification of Separate Fiscal Year Payment Limits. Amendment Specifications Paragraph 3 . (Modification of Separate Fiscal Year Payment Limits) , Subparagraph a. , of Contract Amendment Agreement #24-353-13, is hereby replaced by a new Subparagraph a. to read as follows: "a. County's total payments to Contractor under this Contract for the fiscal year period from July 1, 1991 through June 30, 1992, shall not exceed 516,203; and County's total payments to Contractor under this Contract for the fiscal year period from July 1, 1992 through June 30, 1993, shall not exceed $20,739. " 3. Budget Modification. The Revised Budget of Estimated Program Expenditures set forth in Amendment Specifications Paragraph 4. (Revised Budget of Estimated Program Expenditures) of Contract Amendment Agreement #24-353-13 is hereby deleted and replaced with a new Revised Budget of Estimated Program Expenditures which is attached hereto and incorporated herein by reference. 4. Service Unit Increase. The number of service units specified in Amendment Specifications Paragraph 3. (Service Unit Increase) of Contract Amendment Agreement #24-353-11 is hereby increased by 90 from 260 to a new total of 350 units of service. Initials: Contractor County Dept. REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES FISCAL YEAR 1991-92 Number 24-353-14 A. GROSS OPERATIONAL BUDGET 1. COST REIMBURSEMENT CATEGORIES a. PERSONNEL SALARIES & BENEFITS (1) Direct Service Staff Salaries $11,771 (2) Administrative Staff Salaries* 3,086 (3) Unemployment Insurance -0- (4) FICA -0- (5) Pension -0- (6) Health Insurance -0 (7) Workers Compensation Insurance -0- (8) SUBTOTAL AMOUNT $14,857 b. OPERATIONAL COSTS (Direct Costs) (1) Space (Rent/Lease/Utilities) $ -0- (2) Meeting and Household Expenses -0- (3) Phone 216 (4) Supplies -0- (5) Equipment Purchase -0- (6) Outside Services/Consultation -0- (7) Insurance 1,022 (8) Staff Travel -0- (9) Membership Dues -0- (10) Training/Education -0- (11) Advertising -0- (12) Copying/Printing/Postage 108 .(13) Repair/Maintenance -0- (14) Depreciation -0- (15) Audit -0- -(16) SUBTOTAL AMOUNT $ 1,346 c.� INDIRECT COSTS (SUBTOTAL AMOUNT) -0- 2. TOTAL GROSS ALLOWABLE PROGRAM COST 16 203 B. LESS PROJECTED NON-COUNTY PROGRAM REVENUES (To be collected and provided by Contractor) 1. Client Fees and Insurance -0- 2. Grants and Subventions -0- 3. Donations -0- 4. TOTAL PROJECTED NON-COUNTY PROGRAMS REVENUES C. NET ALLOWABLE FISCAL YEAR COST 16 203 (Fiscal Year. Payment Limit) * Second line supervisors and above and administrative staff who have no direct client .service responsibilities; administrativel staff who also have direct service responsibilities are to have their salaries split in proportion to the estimated time spent on direct. service and on administrative activities. Initials: 1 Contractor CouiWy Dept. REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES FISCAL YEAR 1992-93 Number 24-353-14 A. GROSS OPERATIONAL BUDGET 1. COST REIMBURSEMENT CATEGORIES a. PERSONNEL SALARIES & BENEFITS (1) Direct Service Staff Salaries $16,192 (2) Administrative Staff Salaries* 3,179 (3) Unemployment Insurance -0- (4) FICA -0- (5) Pension -0- (6) Health Insurance -0- (7) Workers Compensation Insurance -0- (8) SUBTOTAL AMOUNT $19,371 b. OPERATIONAL COSTS (Direct Costs) (1) Space (Rent/Lease/Utilities) $ -0- (2) Meeting and Household Expenses -0- (3) Phone 222 (4) Supplies -0- (5) Equipment Purchase -0- (6) Outside Services/Consultation -0- (7) Insurance 1,053 (8) Staff Travel -0- (9) Membership Dues -0- (10) Training/Education -0- (11) Advertising -0- (12) Copying/Printing/Postage 93 (13) Repair/Maintenance -0- (14) Depreciation -0- (15) Audit -0- (16) SUBTOTAL AMOUNT $ 1,368 C. INDIRECT COSTS (SUBTOTAL AMOUNT) -0- 2. - TOTAL GROSS ALLOWABLE PROGRAM COST 20 739 B. LESS PROJECTED NON-COUNTY PROGRAM REVENUES (To be collected and provided by Contractor) 1. Client Fees and Insurance -0- 2. Grants and Subventions -0- 3. Donations -0- 4. TOTAL PROJECTED NON-COUNTY PROGRAMS REVENUES C. NET ALLOWABLE FISCAL YEAR COST 20 739 (Fiscal Year Payment Limit) * Second line supervisors and above and administrative staff who have no direct client service responsibilities; administrative staff who also have direct service responsibilities are to have their salaries split in proportion to the estimated time spent on direct service and on administrative activities. Initials: 2 Contractor Co ty Vept. REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES -.. . . y- Number 24-353-14 D. CHANGES IN COST CATEGORY AMOUNTS. Subject to each Fiscal Year Payment Limit and to State Guidelines, each cost category Subtotal Amount set forth in Section A.1. above: 1. May vary by up. to 15% without approval by County; and 2. May be changed in excess of 15% in any fiscal year provided, however, that Contractor has obtained written authorization prior to May 1st of that Fiscal Year from the Department's Mental Health Division Director before implementing any such budget changes. E. PROGRAM BUDGET CHANGES. Subject to each Fiscal Year Payment Limit and subject to State guidelines, Contractor may make changes in the total amounts set forth above for the Total Gross Allowable Program Cost and the Total Projected Non-County Program Revenue, provided, however, that Contractor has obtained written authorization prior to May 1st of that Fiscal Year period under this Contract from the Department's Mental Health Division Director in accordance with Service Plan Paragraph 14. (Budget Report) , before implementing any such budget changes. F. AGENCY PROGRAM BUDGET. Contractor shall submit to County, for informational purposes upon request, its total Corporation budget including: all program budgets, all revenue sources and projected revenue amounts, all cost allocations, and line item breakdown of budget categories to include salary levels listed by job classification as well as detailing of operational and administrative expenses by cost center and listing numbers of staff positions by job classification. G. TWO-YEAR CONTRACT CONDITIONS. 1. This Contract covers two fiscal year periods as follows: FISCAL YEAR PAYMENT LIMITS a. FY 1991-92 (July 1, 1991 - June 30, 1992) $ 16,203 b. FY 1992-93 (July 1, 1992 - June 30, 1993) S 20.739 TOTAL CONTRACT PAYMENT LIMIT 36 942 2. SEPARATE FISCAL YEAR PAYMENT LIMITS. Adjustments in County's total payments to Contractor, in accordance with the Payment Provisions and Paragraph 3. (Cost Report and Settlement) of the Special Conditions, shall be limited to each 12- month Fiscal Year Payment Limit set forth above; funds budgeted above for one fiscal year period may not be transferred to or expended under the other fiscal year period. Initials: -zu--= / 3 Contractor Coun Dept.