HomeMy WebLinkAboutMINUTES - 07131993 - 1.85 TO: BOARD OF SUPERVISORS (�nr�}
FROM: Mark Finucane, Health Services Director Contra
By: Elizabeth A. Spooner, Contracts Administrato Costa
DATE:
June 11, 1993 County
SUBJECT: Approval of Contract Amendment Agreement #24-623-2 with
Tri-County Women's Recovery Services
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of the County, Contract Amendment Agreement #24-623-2,
effective June 1, 1993 , to amend Standard (Novation) Contract #24-
623-1 with Tri-County Women's Recovery Services to increase the
Contract Payment Limit by $16, 500, from $115, 463 to a new total
Payment Limit of $131, 963 .
II. FINANCIAL IMPACT:
This Contract is funded 90% by Perinatal Treatment Expansion Program
(PTEP) funds from the State Department of Alcohol and Drug Programs
and 10% by required matching funds from the County.
Approval of this Contract Amendment Agreement will result in a
$16, 500 increase in the total Contract Payment Limit, which is
funded by a one-time-only allocation of PTEP rollover funds which
must be expended by the Contractor before the end of this Fiscal
Year.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On December 15, 1992, the Board of Supervisors approved Standard
(Novation) Contract #24-623-1 with Tri-County Women's Recovery
Services, for the period from July 1, 1992 through June 30, 1993
(with an automatic six-month extension through December 31, 1993) ,
for provision of perinatal treatment expansion services for women
and transitional living services for women and children.
The State Department of Alcohol and Drug Programs has authorized a
one-time-only rollover of PTEP funds which must be spent by the
Contractor in this Fiscal Year to augment its facilities and the
services it provides to clients eligible for its services under its
Contract with the County, through purchase of fixed assets or
equipment, as approved by the State.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME ATI N OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: Chuck Deutschman (313-6350) OF SUPERVISORS ON THE DATE SHOWN.G
CC: Health Services (Contracts) ATTESTED9 % !.3
Risk Management Phil tebeh&A of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
M382/7-83 BY (,b/' DEPUTY
I ( !F-.;
-Contra Costa County Standard Form r//V7
CONTRACT AMENDMENT AGREEMENT
(Purchase of Services) Number 24-623-2
Fund/Org # 5939
Account # 2320
Other #
1. Identification of Contract to be Amended.
Number: 24-623-1
Effective Date: July 1, 1992
Department: Health Services - Substance Abuse Division
Subject: . Perinatal Treatment Expansion Services for Women -
Transitional Living for Women and Their Children
2. Parties. The County of Contra Costa, California (County) , for its
Department named above, and the following named Contractor mutually
agree and promise as follows:
Contractor: TRI-COUNTY WOMEN'S RECOVERY SERVICES
Capacity: Nonprofit California corporation
Address: 1901 Church Lane, San Pablo, California 94806
3. Amendment Date. The effective date of this Contract Amendment Agreement
is June 1, 1993
4. Amendment Specifications. The Contract identified above is hereby
amended as set forth in the "Amendment Specifications" attached hereto
which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of
BOARD OF SUPERVISORS the Board of Supervisors and County
Administrator
By
Chairman/Designee Deputy
CONTRACTOR
By By
_ c
(Designate business capacity A) (Desi nate business capacity B)
Note to Contractor. For corporations(profit or nonprofit),the contract must be signed by two ofteers. Signature A must be that of the president or vice-president and
Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set
forth on page two.
Contra Costa County Standard Form 1/87
APPROVALS/ACKNOWLEDGEMENT
Number 24-623-12
APPROVALS
RECOMMENDED DEPARTMENT FORM APPROVED
By •� • B
Designee
APPROVED: COUNTY ADMINISTRATOR
By
�
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT (By Corporation,
Partnership, or Individual)
County of Cq ArreA Cp- -TA
The person(s) signing above for Contractor, personally known to me in the individual or
business capacity(ies) stated, or proved to me on the basis of satisfactory evidence to
be the stated individual or the representatives) of the partnership or corporation
named above in the capacity(ies) stated, personally appeared before me today and
acknowledged that he/she/they executed it, and acknowledged to me that the partnership
named above executed it or acknowledged to me that the corporation named above executed
it pursuant to its bylaws or a resolution of its board of directors.
Dated:
(Notarial Seal]
H.EEN R.CARL90N
COWA#961279 Notary Public/Deputy County Clerk
Notary Pubic—Ccftmb
Q'M Comm.E9*M DEC�n199r -2-
A
AMENDMENT SPECIFICATIONS
Number 24-623-2
In consideration for Contractor's agreement to purchase fixed assets or
equipment to augment its facilities and the services it provides to clients
under the Contract identified herein, County agrees to increase the Contract
payment limit. County and Contractor agree, therefore, to amend the Contract
as set forth below, while all other parts of the Contract remain unchanged
and in full force and effect:
1. Payment Limit Increase. The Contract Payment Limit set forth in
Paragraph 4. (Payment Limit) , is hereby increased by $16,500, from $115,463
to a new total Payment Limit of $131,963 .
2 . Revised Budget of Estimated Program Expenditures. The Budget of
Estimated Pogram Expenditures specified in Service Plan Paragraph 1. (Payment
Amounts) ,. subparagraph b. , is hereby deleted and replaced with the attached
Revised Budget of Estimated Program Expenditures (#24-623-2) which is
incorporated herein by reference.
3 . Amendment of Service Plan.
"A. Payment Amounts. Service Plan Paragraph 1. (Payment Amounts)
is hereby modified by the addition of a subparagraph c. , to read as follows:
"c. An additional amount not to exceed $16,500, payable for
the month of June 1993, upon approval by the Substance Abuse
Division Director or his designee, for the purchase of
equipment or fixed assets as set forth in Paragraph B.3.b.
below. "
"B. Service Specifications. Service Plan Paragraph 4. (Service
specifications) is hereby amended to read as follows:
114. Service Specifications. Contractor shall operate and
administer for eligible clients: (a) the Child Enrichment
Modality at The Rectory for at least six children, and (b) a
Transitional Living Facility for at least six alcohol or drug
dependent women and six children. During the term of this
Contract, Contractor shall provide the following services
hereunder:
a. Child Enrichment Care Modality at The Rectory.
(1) Parenting skills education and counseling
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AMENDMENT SPECIFICATIONS
Number 24-623-2
(2) Children's counseling services;
(3) Child development services;
(4) Family re-unification components within the
framework of a women's recovery home;
(5) Coordinated play activities for children;.
(6) Appropriate community resource liaison,
information and referral services for
women/children.
b. Transitional Living Facility for Women and Children.
(1) Room and Board;
(2) Individual and group recovery planning;
(3) Alcohol and drug recovery education;
(4) Recreational activity planning;
(5) Access to HIV testing/counseling;
(6) Job search referral;
(7) Group and/or community recovery meetings;
(8) Referral to educational and support activities
on women's issues and parenting issues;
(9) Coordinated play activities for children;
(10) Off-site child care;
(11) Assistance to mothers in
obtaining/coordinating child care;
(12) Referral for training/counseling in parenting
skills;
(13) Assistance in developing social skills;
(14) Community resource liaison, information and
referral services.
C. Purchase of Equipment. During the period from June
1, 1993 through June 30, 1993, Contractor shall purchase
additional equipment or fixed assets, in an amount not to
exceed $16,500, which shall be used to augment the
Contractor's facilities or the services which Contractor
provides to the program clients. "
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REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Fiscal Year- 1992-1993
Number 24-623-2
A. GROSS OPERATIONAL BUDGET.
1. COST CATEGORIES 12-MONTH FISCAL YEAR PERIOD
a. PERSONNEL SALARIES & BENEFITS (Direct Costs)
(1) Direct Services Staff Salaries $ 71, 138
(2) FICA/Social Security 5,442
(3) Unemployment Insurance 711
(4) Health Insurance 1,401
(5) Workers Compensation Insurance 6 .840
(6) SUBTOTAL AMOUNT $ 85,532
b. OPERATIONAL COSTS (Direct Costs)
(1) Space (Rent/Lease) $ 20,760
(2) Utilities (Water, PG&E, Etc. ) 3, 000
(3) Telephone 1, 000
(4) Maintenance/Minor Facility Repair 2,935
(5) Liability Insurance 1,035
(6) Furniture 7, 158
(7) Equipment & Supplies 6,392
(8) Facility/Household Supplies 500
(9) Depreciation (Equipment) -0-
(10) Transportation Expense 500
(11) Auto Lease -0-
(12) Personal Needs 500
(13) Food 1, 000
(14) Food Stamps -0-
(15) Staff Development & Conferences 500
(16) Advertising -0-
(17) Program Support Materials 2, 315
(18) Office Supplies 500
(19) Dues/Subscriptions -0-
(20) Printing & Copying 455
(21) Postage -0-
(22) Professional Services/Consulting 200
(23) Audit Expense -0-
(24) Interest Expense -0-
(25) Misc. Expense -0-
(26) SUBTOTAL AMOUNT $ 48,750
c. INDIRECT COSTS (SUBTOTAL AMOUNT) $ 17, 681
2. TOTAL GROSS ALLOWABLE PROGRAM COST $151,963
B. LESS PROJECTED NON-COUNTY PROGRAM REVENUE
(To .be collected and provided by Contractor)
1. Client Fees and Insurance $ 20, 000
2. Grants & Subventions -0-
3. Donations -0-
4. Other (Specify:Rent) -0-
5. TOTAL PROJECTED NON-COUNTY PROGRAM REVENUES ($ 20,000)
C. NET ALLOWABLE FISCAL YEAR COST 131 963
(Fiscal Year Payment Limit)
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REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Fiscal Year 1992-1993
Number. 24-623-2
D. CHANGES IN COST CATEGORY AMOUNTS. Subject to the Total Fiscal Year
Payment Limit and to State guidelines, each cost category Subtotal
Amount set forth in Section A. 1. above:
1. May vary in each program by up to 10% in any fiscal year without
approval by County; and
2 . May be changed in each program in excess of 10% in any fiscal year
provided, however, that Contractor has obtainedrg for written
authorization to May 1st of each Fiscal Year period under this
contract from the Department's Substance Abuse Division Director
before implementing any such budget changes.
E. : PROGRAM BUDGET CHANGES. Subject to each Fiscal Year the Contract
Payment Limit and subject to State guidelines, Contractor may make
changes in the total amounts set forth above for the Total Gross
Allowable Program Cost and the Total Projected Non-County Revenue,
provided, however, that Contractor has obtained written authorization
prior to May 1st of each Fiscal Year period under this. Contract from
the Department's Substance Abuse Division Directors before implementing
any such budget changes.
F. AGENCY PROGRAM BUDGET. Contractor shall -submit to County, for
informational purposes upon request, its total Corporation budget
including: all program budgets, all revenue sources and projected
revenue amounts, all cost allocations, and line item breakdown of
budget categories to include salary levels listed by job classification
as well as detailing of operational and administrative expenses by cost
center and listing numbers of staff positions by job classification.
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