HomeMy WebLinkAboutMINUTES - 07131993 - 1.8 (2) TO: BOARD OF SUPERVISORS Contra
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR
;S Costa
DATE: JULY 13, 1993 County� .r . �
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SUBJECT: APPROVING SIXTH AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR
ARCHITECTURAL . SERVICES FOR MERRITHEW MEMORIAL HOSPITAL
.REPLACEMENT, 2500 ALHAMBRA AVENUE, MARTINEZ (WH580B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. EXERCISE the option to extend described in Paragraph E of
Appendix D to the Consulting Services Agreement with
Kaplan/McLaughlin/Diaz, dated March 3, 1992, APPROVE the
Sixth Amendment of the Consulting Services Agreement, and
AUTHORIZE the County Administrator or his designee to execute
the Amendment which will be effective June 9, 1993.
B. AUTHORIZE the County Administrator or his designee to issue
written authorization for extra work, provided that the
cumulative total extra cost for all such authorization shall
not exceed $25, 000. 00.
II. FINANCIAL IMPACT
Funds in the capital account established for the project are
sufficient to cover the amount encumbered by this agreement, from
bond proceeds specified to the project. Bond financing for the
total project cost was secured in May, 1992 in accordance with the
Board of Supervisors direction.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON jut APPROVED AS RECOMMENDED OTHER
a
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND PORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED JUL 13 1993
Contact: D. Bell, CAO PHIL BATCHELOR.CLERK OF THE BOARD OF
CC: Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
GSD (Accounting)
Health Services Department n
F. Pug l i s i BY -� - �ly�,r DEPUTY
Consultant (Via CAO)
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Board Order to Approve July 13, 1993
Amendment No. 6 (KMD)
III . REASONS FOR RECOMMENDATIONS
On March 3, 1992, the County entered into an agreement with the
project architect, Kaplan/McLaughlin/Diaz, to provide the Design
Development and Construction Documents for the proposed
replacement County Hospital in Martinez . After executing the
original agreement, five amendments were made for extra services,
they are as follows : Amendment No. 1 - provide the services of a
Communications Consultant; Amendment No. 2 - provide the services
of a Radiation Physicist; Amendment No. 3 - provide the services
of a Sign. and Graphic Consultant, provide Consultant for the
development of Division 11 Equipment Specifications, attend the
value engineering workshop, and revise documents in accordance
with recommendations of value engineering workshop; Amendment No.
4 - Revise documents to reflect selection of communication
"Combined Option B"; and Amendment No. 5 - .Provide the services of
a Security Consultant.
Construction of the replacement hospital has been broken down into
three separate bid packages, the final plans for each bid package
has been submitted to the Office of Statewide Health Planning and
Development for review. Final approval from the State for the
plans for Bid .Package 1 was received on May 26, 1993 and the Board
directed that bids be received for this work on July 8, 1993 .
For the project to proceed without delay or discontinuity in
services and to comply with OSHPD requirements for an Architect of
Record during construction, it is necessary to amend the
Consulting Services Agreement to exercise the Option to Extend
(Appendix D) , Bidding and Construction Phase. In addition to
exercising the Option to Extend, approve five (5) extra work
proposals noted as follows : 1 and 2 - extend the services of the
Consultants for Signage and Graphics, and Security through the
Bidding and Construction Phase; 3 - at the request of hospital
administration, create a garden at "J" Ward to replace the one
being lost as a result of the new construction; 4 - increase the
number of trips to be made by the Design Consultants to OSHPD' s
offices in Sacramento from four (4) to eight (8) , the Design
Consultant has utilized four (4) trips to date; and 5 - authorize
the Design Consultant to incorporate into their Construction
Documents a new main water service as recommended and designed by
the Martinez Water District, costs for this new service will be
reimbursed by the Water District. Approval of this amendment will
increase the payment limit from $3, 014, 568 . 00 to $4, 109, 011 . 00 and
revise the Contract Completion date from May 6, 1994 to March 16,
1997 .
AMENDFBO.hT1D
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