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Home My WebLink AboutMINUTES - 07131993 - 1.64 TO: BOARD OF SUPERVISORS FROM: Mark Finucane, Health Services Directorly ContraBy: Elizabeth A. Spooner, Contracts Administrator Costa DATE: June 17, 1993 County SUBJECT: Approve Agreement (Amendment) #29-387-2 with the State of California Office of Traffic Safety SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Chair, Board of Supervisors, to execute on behalf of the County, Traffic Safety Project Agreement (Amendment) #29-387-2 (State #90-SE-03) with the State of California Office of Traffic Safety, effective May 1, 1993 , for the County's "Safe Roads/Safe Families" Bicycle and Pedestrian Safety Project. This amendment extends the term of the agreement through September 30, 1993 , with no change in the original payment limit of $469, 892 . II. FINANCIAL IMPACT: Approval of this. amendment will extend the term of the agreement through September 30, 1993 , with no change in the State's total funding (Federal funds) for this program of $469, 892 . No County funds are required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: On June 26, 1990, the Board of Supervisors approved Traffic Safety Project Agreement #29-387-1 with the State Office of Traffic Safety, for the period from May 1, 1990 through April 30, 1993 , for County's "Safe-Roads/Safe Families" Bicycle and Pedestrian Safety Project. Approval of Traffic Safety Project Agreement (Amendment) #29-387-2 will allow the Department to continue developing project data collection and surveillance protocols through September 30, 1993 . The Board Chair should sign four copies of the agreement, three of which should then be returned to the Contracts and Grants Unit for submission to the State Office of Traffic Safety. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATORRECOMM DA ION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 4- UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Wendel Brunner, M.D. (313-6712) � CC: Health Services (Contracts) ATTESTED � _ Auditor-Controller (Claims) Thil tchelor, Jerk f the Board of State/Office of Traffic Safety 6upetYl5 avdC4wtyAdmifl&aW M382/7-83 BY �W�/ DEPUTY _ OTS USE ONLY State of California Business, Transportation 6 Housing agency PROJECT NUMBER OFFICE OF TRAFFIC SAFETY PSP NO. 90—SE-03 CAUFMVIA I TRAFFIC SAM PROJECT AGREEMENT REVISION NUMBER 0FF7W0FnMFF1CSAFM ; DATE 5-25-93 29 - 387 - 2 PROTECT BUDGET ESTIMATE PAGE 1 (To be completed by Applicant Agency) Fiscal Year Amount to date $_445,083.71 1. PROJECT TITLE 5/1-9/30/93 24,808.29 Safe Roads/Safe Families 2. NAME OF APPLICANT AGENCY TOTAL, $469,892.00 Contra Costa County 4. PROJECT PERIOD Month - Day - Year 3. AGENCY UNIT TO HANDLE PROTECT From: 05 01 1993 Health Services Department Prevention Program To : 09 30 1993 5. PROJECT DESCRIPTION (Summarize the proposed project"plan covering the objectives, method of procedure, evaluation, and end product in approximately 100 words.) The goal of this project is to reduce the morbidity and mortality experienced when cars strike bicyclists and pedestrians. The project will consist of a comprehensive intervention program designed to increase usage of bicycle helmets, provide community education and professional training to stimulate policy and environmental changes designed to separate bicyclists and pedestrians from traffic, and to develop materials and evaluation procedures which can be used to replicate the program in other communitites. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEKW SHALL NOT EXCEED $ 469,892.00 7. ACCEPTANCE OF ODNDMONNS - The provisions on the reverse side hereof constitute a part of this Agreement. A. PROJECT DIRBCTOR B. AUTMZIHG OFFICTIL OF APPLICANR AGUCY Name: Larry Cohen Phone: (510) Kane: Tom_ Torlakson Phone: Address: 75 Santa Barbara Road 646-6511 Address: 300 E. Leland Avenue 427-8138 Pleasant Hill, CA 94523 Suite 100 Pi,tts CA•�4 5 Signature !� Signature � Ujt ' Title Program Director Title Chairman, Board of Supervisors C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECCKM PAYl00iTS Name: Alan Abreu Phone: (510) Hale: Alan Abreu Address: 20 Allen Street 370-5025 Martinez, CA 94553 DI&4—Signature &. Address: 20 Allen Street Title Public Health Controller Martinez, CA 94553 OTS-38 (Rev 9/91) ACCEPTANCE OF CONDITIONS 1. The following attachments are included herein and constitute a part of this Agreement: Schedule A (Project Description) Schedule 1-1 (Administrative Support & Contribution) Schedule B (Detailed Budget Estimate) Schedule B-1 (Budget Narrative) Schedule C (Initial Evaluation Data Form) OTS-33 (Certification, California Traffic Safety Program) STD. 21 (Drug-Free Workplace Certification) 2. It is understood and agreed by the Project Director and Authorizing official that any grant received as a result of this Agreement is subject to all Federal and State regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which include, but are not limited to: a. Only verified participating costs resulting from activities described in this Agreement will be eligible for reimbursement; b. Progress Reports must be submitted by the Project Director to the Office of Traffic Safety on January 15, April 15, July 15, and October 15, during each year of project operation; c. All project accounting records and supporting documents must be retained for audit purposes, for at least three (3) years after receipt of final payment; d. A final project report must be submitted to the Office of Traffic Safety within 60 days after the termination date of the project; e. All Federal assistance projects shall have an audit in accordance with the requirerents of Public Law 98-502, also known as the 'Single Audit Act of 19840. Local governments contracting for a single audit shall include a clause in the contract with the audit firm to permit access by the State to the working pagers of the independent auditor. The contracts should also require that audit working papers be retained and accessible for a minimum of three (3) years. 3. No alteration or variation of the terms of this Agreement shall be-valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 4. The obligation of grant funds for successive fiscal years of multi-year projects is subject to the availability of Federal funds. SC1MM B (Page 1) DETAILED BUDGET ESTIMATE pM= 10.SE9003 FISCAL YEAR ESTIMATES COST CATEGORY FY-1 3M 3w 1-4 5 TOTAL COST A. PEMOMM COSTS 5/1-9/30 93 TO PM= Positions and Salaries .2 FTE PIH (4,482/mo) 4,482 (J. Champlin) 1.2 FTE Admin. Intern (Ford & Hakansson) (2500/mo) 15,000 Elployee Benefits @ 10-97-31 3,035 Total Persomell C—asts, 1- 322,284.541 22,517 354,801.54 B. TRAVEL M In County -0- In State 500 Out of State -0- Total Travel Uperse 11,637.41 =500 12,137.41 C. CMTUCTUL Smas ?ota c=ftwtW Services 2,885.00 0- 2,885.00 TS-3$d (Rev 9/91) SaM)ULB B (Page 2) DETIILED BUDGET ESTMATE pM= 110, SE9003 FMCIL YEAR ESTIIiITES COST CITEGORY FY-1 FY-2 FY-3 FY-4 TOTAL COST D. DQR-EDMABLE PROPERTY TO PROJECT Total lion-Expendable Property 3,467.87 - B. O'MER Dan CDSTS Total Otber Direct Costs 29 079.37 -0- F. MIM C06TS 7300 x 1.4 FTE x 5/12 = 4,258 1,781.29 Total Indirect Costs 1165,098.80 TMIL BUDGET ESTD m ALL C mom 445 083.71 25308.2 OTS-38e (Rev 4/43)