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Home My WebLink AboutMINUTES - 06081993 - 1.7 (2) 1 -70 TO: BOARD OF SUPERVISORS rn, ' �1 FROM: Mark Finucane, Health Services Director. V"" / ti( Contra By: Elizabeth A. Sooner, Contracts Ai linistrat Costa DATE: May 20, 1993 County SUBJECT: Approve Standard Agreement (Amendment) #29-203-52 with the State Department of Health Services for the Women, Infants and Children Supplemental Food Program (WIC) SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Chair, Board of Supervisors, to execute on behalf of the County, Standard Agreement (Amendment) #29-203-52 (State #92-15270-A1) with the State Department of Health Services, effective February 1, 1993, for the Supplemental Food Program for Women, Infants and Children (WIC) . . II. FINANCIAL IMPACT: This amendment formally encumbers $38,542 in State funding (Federal Funds) to support both food dollars and administrative costs for the WIC Program, for a new total of $922, 355, for the 1992-93 Federal Fiscal Year. No County match is required. III. REASONS FOR RECOMMENDATIONSIBACKGROUND: The WIC Program is a nutrition education, counseling, and food supplement program for low-income, pregnant, postpartum and breast- feeding women, infants and children at nutritional risk, and is mandated under the Community Health Services Division of the State Department of Health Services. In February, 1993 , the State notified the Department of a supplementary award of $38, 542 to support both food dollars and administrative costs for a revised caseload of 9, 400 (or 650 additional) clients. Standard Agreement (Amendment) #29-203-52 formally encumbers the additional monies and allows minor revisions to line items in the budget. The Board Chair should sign eight copies of the agreement, seven of which should then be returned to the Contracts and Grants Unit. In addition, three certified copies of the Board Order should be returned to the Contracts and Grants Unit for submission to the State Department of Health Services. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME AT ON OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER �- VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Wendel Brunner, M.D. (313-6712) CC: Health Services (Contracts) ATTESTED Auditor-Controller (Claims). P Batchelor, Clerk of the Board of State Dept. of Health Services SupeIvWjsvdCmmtyAdMin&aW . M382/7-83 BY DEPUTY STATEOF CALIFORNIA C'TANDARD AGREEMENT— APPROVED BY THE CONTRACT NUMBER j AM.NO. . .s, ATTORNEY GENERAL STD.2(REV.4-8o) 92-15270 Al CONTRACTOR'S FEDERAL I.D.NUMBER ,- THIS AGRsEMENT,made and entered into this 1st day of February 19 93 94-6000509 in the State of California,by and between State of California,through its duly elected or appointed,qualified a g TITLE OF OFFICER ACTING FOR STATE AGENCY ® 20 m 2 Chief, Program Support Branch (Department of Health Seryigdereafter called the State,and CONTRACTOR'S NAME Contra Costa County Health Services ,hereafter called the Contractor. WI'ITTESSM: That the Contractor for and in consideration of the covenants,conditions,agreements,and stipulations of the State hereinafter expressed, does hereby agree to furnish to the State services and materials as follows: (Ser forth service to be rendered by Contractor,amount to be paid Contractor, time for performance or completion,and attach plans and specifications,if any.) 1. In that certain agreement between the State and the Contractor dated October 1, 1992 A. Paragraph 3, MAXIMUM AMOUNT PAYABLE, page 2, Subparagraph (a) , is amended to read: "3 (a) The maximum amount payable by the State to the Contractor under this contract shall not exceed $922,355". B. The first unnumbered paragraph of Paragraph 5, PAYMENT PROVISIONS, Page 2, is amended to read: CONTINUED ON 1 SHEETS,EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER. The provisions on the reverse side hereof constitute a part of this agreement. IN WITNESS WHEREOF,this agreement has been executed by the parties hereto,upon the date fust above written. STATE OF CALIFORNIA CONTRACTOR AGENCY CONTRACTOR(It other than an individual state whether a corporation,partnership.etc) Department of Health Services Contra Costa CountV Health Services BY(AUTHORIZED SIGNATURE) BY AUTHOR�D,SI[ad6n,t PRINTED NAME OF PERSON SIGNING EDWARD E. STAHLBERG CHIEF PRINTED NAME AN6 TITLE OF PERSON SIGNING PROGRAtd SUPPORT BRANCH Chair, Board of Supervisors TITLE ADDRESS Chief, Program Support Branch 651 Pine Street. Martine-z"—.1'Z; 94553 AMOUNT ENCUMBERED BY THIS PROGRAM/CATEGORY(CODE AND TITLE) I FUND TITLE Department of General Services DOCUMENT 38,542 Local Assist. Clearin Accountl General Fund Use Only (OPTIONAL USE) PRIOR AMOUNT ENCUMBERED FOR THIS CONTRACT Federal Catalog 10.557 CHAPTER STATUTE j FISCAL YEAR ITEM$ 883,813 I 4260-111-001 587 1992 92-93 TOTAL AMOUNT ENCUMBERED TO DATE OBJECT OF EXPENDITURE(CODE AND TTTLc) $ 922,355 92-52421-4999-741-03-105575c92 I hereby certify upon my own personal knowledge that budgeted funds T.B.A.NO. i B.R.NO. are available for the period and purpose of the expenditure stated above. SIGNATURE OF ACCOUNTING OFFICER DATE CONTRACTOR STATE AG=NCY DEPT.OF GEN.SER. El CONTROLLER 90 56667 ISTANDARD AGREEMENT 1. The Contractor agrees to indemnify,defend and save harmless the State,its officers,agents and employees from anv and all claims and losses accruing or contractors,resulting to any and all M ors, subcontractors, materialmen,laborers and any other person,firm or corporation furnishing or supplying work services. materials or supplies in connection Kith the performance of this contract,and from any and all claims and losses accruing or resulting to any person,firm or corporation who may be injured or damaged by the Contractor in the performance of this contract 2. The Contractor,and the agents and employees of Contractor,in the performance of the agreement,shall act in an independent capacity and not as officers or employees or agents of State or California. 3. The State may terminate this agreement and be relieved of the payment of any consideration to Contractor should Contractor-fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination the State may proceed Rith the work in any manner deemed proper by the State. The cost to the State shall be deducted from anv sum due the Contractor under this agreement and the balance,if any,shall be paid the Contractor upon demand: 4. Without the%Titten consent of the State,this agreement is not assignable by Contractor either in whole or in part. 5- Time is of the essence in this aggreement. 6. No alteration or variation of the terms of this contractshall be valid unless made in writing and signed by the parties hereto.and no oral understanding or agreement not incorporated herein,shall be binding on any of the parties hereto. 7. The consideration to be paid Contractor, as provided herein, shall be in compensation for all or Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided. 0 Contra Costa County Health Services 92-15270-A1 "5. The attached EXHIBIT Cl, consisting of three pages and entitled "CALIFORNIA WIC PROGRAM - PROJECT BUDGET AMENDMENT", is made a part hereof by this reference. Contractor shall be reimbursed for expenses only as itemized in said Exhibit. However, the Contractor may make changes in any individual numbered line item in the "CALIFORNIA WIC PROGRAM - PROJECT BUDGET AMENDMENT", EXHIBIT Cl, provided all of the following conditions are met: " Henceforth, all references to EXHIBIT C in this agreement shall be referred to as EXHIBIT Cl. C. Paragraph 6 (c) entitled SERVICES TO BE PROVIDED of EXHIBIT B, Page 3 of 6, is amended to read as follows: "6(c) Contractor agrees to distribute food vouchers to a maximum of 9,400 participants monthly. The State will provide the contractor with the necessary food vouchers. " 2. The effective date of this amendment is February 1, 1993. 3. All other terms and provisions of said agreement remain in full force and effect. -2- EXHIBIT C1 CONTRA COSTA COUNTY WIC PROGRAM - PROJECT BUDGET AMENDMENT Contract Name CONTRA COSTA COUNTY HEALTH SERVICES Contract Number : 92-15270-Al ------------------------------------------------ Contract Period: 10/1/92 - 9/30/93 Effective date: 2/1/93 A. PERSONAL SERVICES ----------------- Total Prior Adjustment Prior Line-item (+ or -) Total Total Per Approved Transfers Effective Per Budget Position Time Salary Rate Amount (+ or -) 2/1/93 Position Line-Item -------- ---- ------------- ---------- ----------- ------------ ----------- ------------- Project Director 80% 4,323 - 5,400 $ 43,679 $ -0- $ -0- $ 43,679 (Monthly) Nutritionists 240% 2,677 - 4,000 89,476 -0- (2,500) 86,976 (Monthly) Home Economists 380% 2,532 - 3,300 120,720 -0- -0- 120,720 (Monthly) Clerical 1305% 1,448 - 3,200 317,601 -0- (5,800) 311,801 (Monthly) Accounting Tech 20% 2,413 - 3,300 7,209 -0- -0- 7,209 (Monthly) Registered Nurse 200 Hrs 23.56 - 31.00 4,712 -0- -0- 4,712 (Per Hr. ) Extra Help 8 120 Hrs 6.00 - 31.00 1,000 -0- (250) 750 Translators (Per Hr. ) 1. Total Salaries 8 Wages $584,397 $ -0- $ (8,550) $ 575,847 $ 575,847 2. Fringe Benefits $175,319 $ -0- $ 18,742 $ 194,061 $ 194,061 TOTAL PERSONAL SERVICES $759,716 $ _O_ $ 10,192 $ 769,908 $ 769,908 Page 1 of 3 CONTRA CnVTA CrUNTY UIC DR13CRA14 PROJECT ?IZGGT AMENONENT Contract Nave CONTRA COSTA COUNTY HEALTH SERVICES Contract Number 92-15270-Al ------------------------------------ Contract Period: 10/1/92 - 9/30/93 B. OPERATING EXPENSES ----------------- Total Prior Adjustment Prior Line-Item (+ or -) total Per Approved Transfers Effective Budget Amount (+ or -) 2/1/93 Line-Item --------- ------------- ------------- ------------- 3. Travel and Per Diem $ 8,000 —0— $ 500 $ 8,500 mileage and per thew not to exceed current state rates. 4. Equipment Purchases $ 50 —0— $ 0— $ 50 (List Items A Cost) Subject to separate written approval by State Yic Branch prior to expenditure of funds. S. General Expenses $47,151 —0— $ 31,805 $ 78,956 a. ADP Services............................. $ —0— b. 0—b. Space Utilization.............................$60,043 Pittsburg: 550 School Street 1712 sq.ft. 0 .33-.43/sq./ft./mo.. $6,780 Concord: 2355 Stanwell Dr. 1674 sq.ft. 8 1.56-1.60/sq.ft./mo.$ 31,337 Richmond: 100 38th Street 4338 sq.ft. 0 .32-,36/sq.ft./mo...$ 16,658 Associated Space Costs e.g., utilities, security, insurance, maintenance, janitorial, etc................... $ 5,268 * c. Supplies...................................... $12,913 d. Commmications................................ $ 5,000 * e. Equipment Rent/Lease/ Rapair/maintenance............................ $ 1,000 Page 2 of 3 CONTRA COSTA COUNTY WIC PROGRAM - PROJECT BUDGET AMENDMENT Contract Name CONTRA COSTA COUNTY HEALTH SERVICES Contract Number 92-15270-Al ------------------------------------------------ Contract Period: 10/1/92 - 9/30/93 B. OPERATING EXPENSES ----------------- Total Prior Adjustment Prior Line-Item (+ or -) Total Per Approved Transfers Effective Budget Amount (+ or -) 2/1/93 Line-Item --------- ------------- ------------- ------------- 6. Breastfeeding Promotion/Support $ 6,000 $ --0— $ (4,000) $ 2,000 Materials and Supplies 7. Nutrition Education Materials $ 1,000 $ —0— $ 0— $ 1,000 and Supplies 8. Other $ 3,457 $ —0— $ 900 $ 4,357 a. State Committee Meetings and Expenses for Related Activities................... — 0 — Mileage and per diem not to exceed current state rates. b. Special Projects..................... — 0 — * c. ALL Other............................ $ 4,357 e.g., duplicating, audit, insurance, training, outreach, translator, registration and membership fees, etc. 9. Indirect Costs/Administrative $.58,439 $ —0— $ (855) $ 57,584 Overhead (List Components): Indirect Costs (actual @$7,300 per FTE = $147,825) Personnel, Administration, Audit, Security, Payroll TOTAL OPERATING EXPENSES $124,097 $ — 0 — $28,350 $ 152,447 ------------------------------------------------------------------------------ TOTAL PERSONAL SERVICES $759,716 $ — 0 — $10,192 $ 769,908 TOTAL OPERATING EXPENSES $124,097 $ —0— $ 28,350 $152,447 ------------------------------------------------------------ ------------------------------------------------------------ TOTAL BUDGET $883,813 $ —0— $ 38,542 $922,355 Re. Operating Expense Subline Items: * = Subline Increase (if applicable) ** = Subline Decrease (if applicable) Page 3 of 3