HomeMy WebLinkAboutMINUTES - 06081993 - 1.126 1. 12E
TO: BOARD of SUPERVISORS Contra
Costa
FROM: Barton J. Gilbert, Director of General Service
off--- ,. ;•s
County
DATE: May 18, 1993
SUBJECT: Request for Relief of Custodial supply Shortages FY 92193
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
Relieve the General Services Department of $3, 160 in theft related
shortages in the Custodial Division supply inventory.
II. BACKGROUND
In late January and early February 1993, the Custodial Division
discovered shortages in their toilet paper and plastic bag
inventories .
A request for re-keying the area was made, keys were collected from
staff, and physical inventory counts were increased, but the thefts
continued. Police reports were made on March 26, and April 19, 1993.
There have been no thefts since the area was re-keyed on April 20,
1993 .
III. FISCAL IMPACT
The value of the supply inventory shortage is estimated at $3, 160.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
_C L_UNANIMOUS(ABSENT ___) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: Barton J. Gilbert, (:510) 313-7100 f 3
CC: County Administrator ATTESTED
Auditor-Controller PHI ATCHELOR.CLERK OF THE BOARD OF
General Services Department SUPERVISORS AND COUNTY ADMINISTRATOR
Custodial Division
Accounting
M382 (10/88) BY ,DEPUTY
Office of
COUNTY AUDITOR-CONTROLLER
Contra Costa County
Martinez, California
May 25, 1993
CONTRA COSTA COUNTY`
TO: Phil Batchelor, County Administrator RECEIVED
FROM: Kenneth J. Corcoran, Auditor-Controller
MAY 2 F 199(3 ff
By: Leo D. Schmall, CIA, Senior Auditor i
,flr� P-� OFFICE OF
SUBJECT: Relief of Custodial Supply Shortages COUNTY ADMINISTRATOR
We have reviewed the attached request dated May 20, 1993 from the Director of General
Services seeking a relief from inventory shortages. We concur with granting a relief of the $3,160
inventory shortage so the perpetual inventory account in the County Finance System can be adjusted.
The department's detection and investigation of the incident appears adequate: We believe the re-
keying of the inventory storage area is a good control procedure.
We will include a more in-depth review of this incident as part of our June 30, 1993 General
Services Housekeeping Inventory Audit.
KJC/LDS:ad
cc: B.J. Gilbert
Attachment
GENERAL SERVICES DEPARTMENT
1220 Morello Avenue, Suite 200
Martinez, California 94553-4711
Extension 3-7100
DATE: May 20, 1993
TO: Kenneth J. Corcoran, Auditor-Controller
Attn: Leo Schmall, Auditor III
FROM: Barton J. Gilbert, Director of General Services
By: Nancy J. Bublitz�,aAd� rative Services Assistant
SUBJECT: Request for Relief of 'L7to a Supply Shortages
FY 92/93
The Custodial Division of the General Services Department
requests relief from FY 92/93 custodial supply shortages,
valued at approximately $3160 . The shortages were theft related,
and ended when the storage facility was re-keyed on April 20,
1993 .
Because the Custodial Supervisor believed that supplies were
missing on March 26, 1993, a physical inventory was done. It was
determined that several hundred dollars worth of toilet paper and
trash bags were missing. A police report was filed. On Monday
April 19, 1993, staff discovered that four more cases of toilet
paper ( 96 rolls per case) were taken over the weekend, so a
supplemental police report was filed.
According to the police, there were no signs of forced entry to
the facility. A latent finger print removed from the scene has
not provided any leads . The police have no suspects .
A neighbor of the facility observed two men loading supplies into
a truck over the weekend, but did not call the police.
There have been no thefts since the locks on the storage facility
were changed on April 20, 1993. The division is continuing to do
counts of the physical inventory to ensure that any thefts are
discovered in a timely manner.
If you need additional information, please call me at extension
3-7116 .
BJG:NB:cat
cc: Ken Corcoran
B. J. Gilbert
Kathy Brown
Mickey Davis
Jerry Redic