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Home My WebLink AboutMINUTES - 06081993 - 1.112 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this order -on June 8, 1993 by the following vote: AYES: Supervisors Powers, Smith, Bishop, McPeak, Torlakson NOES: None ABSENT: None ABSTAIN: None --------------------------------------------------------------- SUBJECT: Treasurer-Tax Collector Report The Board received a report dated May 14, 1993 , from the Treasurer Tax Collector "Treasurer ' s Monthly Reconciliation Report as of April 30 , 1993 . IT IS BY THE BOARD ORDERED that receipt of the above mentioned report is ACKNOWLEDGED. cc'• County Administrator I hereby certify that this is a true and correct copy of Treasurer Tax Collector an action taken and entered on the minutes of th3 Board of Supervis on the date shown ATTESTED: t&exg PHIL B 5HELOR,Clerk of the Board of Sup Wsors and County Administrator Deputy BV 14- p L to CON'T'RA COSTA COUNTY TREASURER-TAX COLLECTOR h?5 COURT STREET, ROOM 100 MARTINEZ, CA 94553 DATE: May 14, 1993 TO: Phil Batchelor, County Administrator ,/ FROM: Alfred P. Lomeli, Treasurer-Tax Collector SUBJECT: TREASURER' S MONTHLY RECONCILIATION REPORT AS OF APRIL 30, 1993 Submitted herein . is the Treasurer' s reconciliation report as requested by the 1992 audit management letter of December 30, 1992 from KPMG Peat Marwick. Attached are two exhibits which are the Treasurer' s internal cash and investments report (Exhibit 1) and the Auditor' s Treasurer' s Control Fund General Ledger Report (Exhibit 2) . A reconciliation page with explanations of the differences between the two reports is included. APL:CJ:gm Enclosures . cc: Ken Corcoran, Auditor-Controller CONTRA COSTA COUNTY RECEIVED H 1 8 X93 OFFICE OF COUNTY ADMINISTRATOR 0.3VOM s r �d ! YAM ' F 5/5/93 Reconcilliation Report as of April 30, 1993 EXHIBIT 2 EXHIBIT 1 AUDITOR'S REPORT TREASURER'S OFFICE TREASURER'S FUND INTERNAL REPORT ACCOUNT FUND GENERAL LEDGER CASH ON HAND DIFFERENCE 0002 Cash On Handfin Bank 65,491.943.17 65,491.943.17 0.00 0005 Retirement Investments 921.130,947.89 921,130,947.89 0.00 0015 District Investments 485,369.965.30 363,769,965.30 121.600.000.00 (1) 0025 County Investments 325,508.616.00 447.108.616.00 -121.600,000.00 (1) 0031 Trust Accounts 83.984,333.23 83,984,333.23 0.00 0035 Bank Settlement 55.412.48 0.00 55.412.48 (2) Grand Total 1.881,541,218.07 1,881.485,805.59 55.412.48 Explanation of Variances: 1. The$121,600,000 difference is for the County Tax Anticipation Note Pledge Fund. Though the borrowings belongs to the County Investment,the pledge fund for the repayment was assigned a District Fund Number 1015 by the Auditors office to fully encumber and isolate the legally required pledge monies in the formal accounting records of the county. 2. The Bank Settlement shows a beginning balance of$512.926.29 plus a debit of $21.949.49 and a credit adjustment of$479,463.30 made by the Treasurers office include a credit of$84.96 and debit for$244.38 to reverse a double posting of interest earned (please see attached copies of journal entries). The balance of the variances was originated by the Auditors office. 04/29/93 CONTRA COSTA COUNTY 04/30/93 NEW BALANCE CHANGE NEW BALANCE 309,342.41 CASH - VAULT & DRAWERS 296,344.69 1,341,1 10.56 CHECKS, ETC 1,244,385.08 47,729,010.83 CASH IN BANKS 63,951,213.40 49,379,463.80 ***CASH ON HAND*** 65,491,943.17 10,831,226.00 TRUST - C.D.'S 10,831,226.00 52,992,000.00 TRUST - NEGO.C.D 52,992,000.00 10,499,000.00 TRUST - COWL PAPER 10,499,000.00 8,586,000.00 TRUST - BKR'S ACCEPT 8,586,000.00 0.00 TRUST - U.S. GOVT 0.00 950,650.00 TRUST - L.A.I.F. TJ # 950,650.00 125,457.23 TRUST- OTHER 125,457.23 83,984,333.23 0.00 ***TRUST ACCOUNTS*** 8000 83,984,333.23 7,542,000.00 RET. ASSN - C.D.'S 7,542,000.00 0.00 RET. ASSN - NEGO. C.D.'S 0.00 0.00 RET. ASSN. - COM'L PAPER 0.00 0.00 RET. ASSN. - BKR'S ACCEPT 0.00 7,235,000.00 RET. ASSN. - REPO & U.S. GOVT 7,235,000.00 96,526,725.92 RET. ASSN. - L.A.I.F.(REAL ESTATE) 96,526,725.92 464,199,110.67 29.91 RET. ASSN. - BONDS 464,199,140.58 172,250.65 RET. ASSN. - BLDGS. TJ # 172,250.65 70,458.78 RET. ASSN. - MTGES. 70,458.78 345,385,371.96 RET. ASSN. - STKS 345,385,371.96 921,130,917.98 29.91 ***RET.ASSN. INVEST*** 8901 921,130,947.89 9,632,000.00 DIST - C.D.'S 9,632,000.00 37,718,000.00 DIST - NEGO. C.D.'S 37,718,000.00 25,761,000.00 DIST- COWL PAPER 25,761,000.00 2,464,000.00 DIST - BKR'S ACCEPT. 2,464,000.00 124,732,000.00 DIST - U.S. GOVT 124,732,000.00 144,153,085.70 (2,000,000.00) DIST - L.A.I.F TJ # 1215 142,153,085.70 21,309,879.60 DIST - OTHER 21,309,879.60 365,769,965.30 (2,000,000.00) ***DISTRICT TOTAL*** 1000 - 7999 363,769,965.30 877,000.00 COUNTY - C.D.'S 877,000.00 (115,702,000.00) COUNTY - REVERSE REPO (115,702,000.00) 169,600,000.00 COUNTY - NEGO. C.D.'S : 169,600,000.00 0.00 COUNTY - COWL PAPER 0.00 66,100,000.00 COUNTY - BKR'S ACCEPT 66,100,000.00 144,750,000.00 COUNTY - U.S. GOVT 144,750,000.00 130,200,000.00 (7,865,000.00) COUNTY - REPO 122,335,000.00 9,148,616.00 COUNTY - L.A.I.F. TJ # 1216 9,148,616.00 50,000,000.00 COUNTY - OTHER 50,000,000.00 454,973,616.00 (7,865,000.00) ***COUNTY INVEST*** 8177 447,108,616.00 1,875,238:296.31 (9,864,970.09) ***TOTAL ACCOUNTABILITY*** 1,881,485,805.59 GUIDELINES: TOTAL ACCTBLTY 1,881,485,805.59 LESS RETIREMENT (921,130,947.89) ($0.00) SUBTOTAL 960,354,857.70 ALLOWABLE CP/NCD 288,106,457.31 04/30/93 ACTUAL CP 36,260,000.00 ACTUAL NCD 260,310,000.00 . . .• • . o 0 r'i::: .000:oo o .:.-o:.,.:. 00000. s:o:oo 0000:::000:o.o 0 000:00::::::o:000 oo:oo:o:o.o �:. .. ... OOOO:::::L70OO:00 000.0 .:::::0000 000.00 OOOOOOOOpO J Z(y::::::0::::: ........::......:::::. ::Www wwww::::::rTywwNNN JJ Lj :.:.:.0000 OAA000000000000.00 On:::::::W:::::::: .l?lVl JJJJ::::l1syl�VsysV+V� �Vt Vs�nViln NNNWN:N:NNNNN(VWWN.NN1::::::=(:::::::: A !D :: '' .. ...;...... ... .: .... ....::::: :::... { �'. 2 ::>os::::.. ,.;:;:: .'.'.':.'... y; z::::>::>:::::::::::::.: m D '2 h= Cern O-OOW o.0.W(n ' _ >:>:mm2 vvC;:::;:G?AC�AIc 00.0. .::;sem--I C?,C�:00. 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