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HomeMy WebLinkAboutMINUTES - 06221993 - 2.2 .-TO: BOARD OF SUPERVISORS FROM: PHIL BATCHELOR County Administrator DATE: June 22, 1993 SUBJECT: REPORT ON THE CRIME LAB AND PATROL Specific Request(s) or Recommendations(s) & Background & Justification RECOMMENDATIONS: 1 . Accept the Sheriff-Coroner's concept of putting the Crime Lab on a fee for service basis and take initial steps to initiate this process. 2. Approve required appropriation and revenue adjustments as line item changes to be made to the Adopted Proposed FY 1993-94 Budget to increase projected revenue by the $500,000 agreed to by the Chiefs of Police. 3. Direct the County Administrator to monitor revenue realization and report to the Board to the extent revenue is not realized to cover expenditures. 4. Authorize the County Administrator to restore eight Crime Lab Positions and delaying the elimination of one position until September 30, 1993 through approval of the attached Resolution, amending Attachment F to Resolution 93/327, approved May 25, 1993. 5. Continue to explore regional contracts with other jurisdictions to provide Crime Lab services. 6. Accept report that reflects the efforts of the Sheriff-Coroner and County Administrator to emphasize the importance of providing patrol services in the unincorporated area of the County. 4 CONTINUED ON ATTACHMENT: X YES Signature: X Recommendation of County Administrator Recommendation of Board Committee Approve Other Signature(s): Action of Board on: June 22, 1993 Approved as Recommended x Other x All persons desiring to speak were heard. The Board APPROVED the recommendations of the County Administrator including an agreement between the Sheriff and County Administrator to begin recruitment and filling of deputy sheriff vacant positions. The Board ADOPTED Resolution No. 93/439. Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Unanimous (Absent - - ) AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Attested: June 22, 1993 cc: CAO-Justice System Programs Phil Batchelor, Clerk of Sheriff-Coroner the Board of Supervisors Personnel and County Administrator By: , DEPUTY FINANCIAL IMPACT: No net County cost effect on 1993-94 Proposed Budget. The following table describes a summary of Crime Lab service costs: Crime Lab Costs $3,015,400 Miscellaneous Revenues 489,000 County Contribution 654,100 City Contribution 1 ,190,100 After $500,000 Contribution Balance $682,200 Cost of Vacancies - 171 ,000 Unfunded Balance 511 ,200 Costs of the Crime Lab include the cost of: General Criminalistics, DNA Testing, Rape Examinations, Drug Analysis, Drug Grant, Alcohol Testing, Toxicology, Property, Fingerprint Services, and CAL-ID. Twenty-seven percent of the $2,015,400 is for General Criminalistics, 24% is attributable to CAL-ID and half of the City Contribution ($556,100) is from CAL-ID. REASONS FOR RECOMMENDATION/BACKGROUND: On May 25 the Board approved phase one reductions to the Crime Lab of 11 positions and $745,000. This amount represents a significant part of the cities' fair share for their use of these non-mandated but important services. Immediately after Board action, a memorandum was sent to all city managers informing them of this action and stating that these reductions would be made at the close of business June 30, 1993. Subsequently, a committee of police chiefs asked for a meeting with the County Administrator and Sheriff's Department to explore this issue. At the time of the June 8 report to the Board it was not clear to what extent the cities wished to contribute their fair share for support of the Crime Lab. They did indicate, however, a desire to keep meeting to see how some city/county agreement could be reached before the budget reductions took place. Since that time the cities have agreed to pay $500,000 for Crime Lab services in 1993-94, which would leave a gap of $245,000 from the $745,000 cut in phase one. Eliminating the vacant positions and holding the Supervising Criminalist vacant will allow the County to save $171 ,000 leaving an unfunded gap of $74,000. This gap of $74,000, from the Phase One cut, and the remaining unfunded balance of $511 ,200 will be reviewed as part of the Phase Two County Budget cuts necessitated by the State. In addition, County Administrator staff will work with the Sheriff-Coroner to develop a fee for service which will eventually cover all non-County Crime Lab costs incurred ($511 ,200). In the mean time, the line item changes to appropriations and revenues will allow the Department to restore nine of the 11 positions to be eliminated from the Crime Lab on June 30 (see Attachment). There is no effect on the Net County Cost of the Department. The cost of the positions shown in the line item changes are covered by the city contribution and savings from cancelled positions. County Administrator staff will continue to monitor revenues with the Sheriff-Coroner. 1 , REPORT ON PATROL During the phase one budget deliberations on May 25, questions were raised about the allocation of deputies to the unincorporated patrol function of the Sheriff's Department. Questions were raised about how vacant positions are allocated between various divisions of the department and the extent to which Sheriff's deputies are utilized within the detention facilities to meet MOU staffing requirements. In addition, a question was raised about the extent to which such transfers are made between patrol and detention to save on overtime costs. The County Administrator's Office asked the Department to explore these questions as well as to look at such issues as: increased use of civilians to perform duties; the extent to which departmental policies regarding transfers between detention and patrol can be changed to maximize time spent on patrol duties; changes required in the MOU to more effectively utilize existing deputy sheriff positions; and whatever other methods the department can identify to maximize the use of sworn officers in essential patrol functions within the constrains of authorized positions and budget appropriations. In the process of examining the allocation of deputies in the Sheriff's Department, the Sheriff-Coroner and County Administrator have reviewed the three alternatives to increase unincorporated patrol: filling the vacant positions now, waiting until the Final Budget is adopted, and moving in-house deputies into Patrol. Filling the vacant positions now is not an immediate solution. The selecting and training process for a Deputy Sheriff takes a minimum of eight months. Hiring lateral deputies would be unfair due to the unresolved budget situation and pending layoffs. Waiting until the Final Budget is adopted solves the lateral transfer problem, however, it is unclear when this will happen. Additionally, there are currently 16 vacant deputies and historically, about two to three deputy positions become vacant each month. This means that the longer the wait, the worse the problem. Moving in-house deputies into Patrol seems to be the only immediate solution. The Sheriff will continue to take steps to utilize in-house deputies to the maximum extent possible and keep the problem from growing further by beginning to replace patrol deputy positions as they become vacant. However, because State cuts could cause more reductions in the very near future, any steps taken to maximize patrol and allow for a higher level of protection of the Counties streets could very well be jeopardized. Therefore, the County Administrator is only authorizing action to keep the status quo until Phase Two. Attachment F Page 1 of 2 Revised 6/22/93 CONTRA COSTA COUNTY POSITIONS TO BE ABOLISHED DEPARTMENT: Sheriff-Coroner Department EFFECTIVE: Close of Business on June 30, 1993 unless otherwise noted Position Position Filled/ Number Class Code Type Vacant 25-00146 Deputy Sheriff 6XWA 40/40 Vacant 25-00337 Deputy Sheriff 6XWA 40/40 Vacant 25-00351 Deputy Sheriff 6XWA 40/40 Vacant 25-00353 Deputy Sheriff 6XWA 40/40 Vacant 25-00363 Deputy Sheriff 6XWA 40/40 Vacant 25-00374 Deputy Sheriff 6XWA 40/40 Vacant 25-00422 Deputy Sheriff 6XWA 40/40 Vacant 25-00429 Deputy Sheriff 6XWA 40/40 Vacant 25-00536 Deputy Sheriff 6XWA 40/40 Vacant 25-00591 Deputy Sheriff 6XWA 40/40 Vacant 25-00613 Deputy Sheriff 6XWA 40/40 Vacant 25-00688 Deputy Sheriff 6XWA 40/40 Vacant 25-00766 Deputy Sheriff 6XWA 40/40 Vacant 25-00779 Deputy Sheriff 6XWA 40/40 Vacant 25-00780 Deputy Sheriff 6XWA 40/40 Vacant 25-00053 Supervising Criminalist 6DHA 40/40 Filled - 9/30/93 25-00055 Criminalist III 6DTB 40/40 Vacant Revised 5/25/93: This revision removes from the list three Deputy Sheriff Positions (position numbers 25- 00786, 00939, 00962) and the Sergeant position (25-01001) from the Patrol Division and adds a Criminalist III (25-00058) and a Forensic Toxicologist (25-01126). Revised 6/22/93: The revision removes from, the list four Criminalist III (25-00545, 00056, 00593, 00058), three Forensic Toxicologist (25-00059, 00615,01126), nd a Senior Clerk (25- 01072). It also delays the elimination of the Supervising Criminalist (25-00053) until September 30, 1993. Attachment F Page 2 of 2 Revised 6/8/93 CONTRA COSTA COUNTY POSITIONS TO BE ABOLISHED DEPARTMENT: Sheriff-Coroner Department EFFECTIVE: Close of Business on June 30, 1993 unless otherwise noted Position Position Filled/ Number Class Code Type Vacant 25-00020 Clerical Supervisor JWHF 40/40 Filled 25-00313 Clerk-Senior Level JWXC 40/40 Filled 25-00770 Clerk-Experienced Level JWXB 40/40 Filled 25-00279 Supervising Dispatcher 64HD 40/40 Filled 25-00621 Sheriff's Dispatcher II 64WM 40/40 Vacant 25-00304 Sheriff's Dispatcher I 64WK 40/40 Vacant 25-00474 Sheriff's Dispatcher II 64WM P. I. Vacant 25-00886 Sheriff's Specialist 64VE 40/40 Vacant 25-00722 Sheriff's Specialist 64VE 40/40 Filled 25-00562 Lead Cook 1 KTA 40/40 Vacant 25-01040 Head Detention Cook 1 KHB 40/40 Vacant 25-01035 Detention Services Aide 64WG 40/40 Vacant 25-00476 Sheriff's Property Technician I 64WQ 40/40 Vacant Revised 6/8/93: This revision deletes from positions to be abolished positions #25-00676, 25-01068, 25-00864, and 25-00574; and replaces these filled positions with the following positions #25-01040, 25-01035, 25-00476, 25-00770, and 25-00562. Resolution 93/280 revised by Resolution 93/,/-'0 9 2. Z BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on June 22, 1993 by the following vote: AYES: Supervisors Powers, Smith, Bishop, McPeak, Torlakson NOES: None ABSENT: None ABSTAIN: None RESOLUTION NO. 93/439 AMEND attachment F to Board Resolution 93/280 as revised by Resolution 93/327 as follows: Deletes from positions to be abolished positions#25-00545, 25-00056, 25-00593, 25-00058, 25-00059, 25-00615, 25-01126,25-01072 and delays the abolishment of position#25-00053 until September 30, 1993. I hereby certify that this is a true and correct copy of an action taken and entered on minutes of the Board of Supervisors on the date shown. Attested: June 22, 1993 Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By Deputy cc: Personnel Department County Administrator Sheriff-Coroner Resolution No. 93/280 revised by Resolution 93/327 revised by Resolution 93/ Resolution No. 93/439 DATE: REQUEST TO SPEAK FORM (THREE (3) MINUTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressin,5 the Board. NAE: cry i. ]PHONE: M ADDRESS: C..1 CITY: I am speaking for myself- _"OR organization: -� (NAIME OF ORGANIZ\710ti) Check one: I wish to speak on Agenda Item # 4-44 My comments will be: general for against I wish to speak on the subject of I do not wish to speak but leave these comments for the Board to consider. DATE: REQUEST To SPEAK FORM (THREE (3) MINUTE LIMIT Complete this form and place it in the box near the speakers' rostrum before addressing the Board'. NAME: &bW J2fi.l1)0,5LL PHONE: ADDRESS: CITY: I am speaking formyself OR organization: Check one: (NAME OF. ORGAN I%aI-10N) I wish to speak on Agenda Item # My comments will be: general for against I wish to speak on the subject of 5Aee1F ,S &b,,7-E7T I do not wish to speak but leave these comments for the Board to consider.