HomeMy WebLinkAboutMINUTES - 06221993 - 1.85 TO: BOARD OF SUPERVISORS o'--•�
FROM: Mark Finucane, Health Services Director
o- , f Contra
By: Elizabeth A. Spooner, Contracts Administrat COSta
DATE: June 10, 1993 4ff County
SUBJECT: Approval of Contract Amendment Agreement #24-630-2 with
East County Community Detoxication Center, Inc.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of the County, Contract Amendment Agreement #24-630-2,
effective June 1, 1993 , to amend Standard (Novation) Contract #24-
630-1 with East County Community Detoxication Center, to increase
the Contract Payment Limit by $3 , 000, from $110, 392 to a new total
Payment Limit of $113 , 392 .
II. FINANCIAL IMPACT:
This Contract is funded 90% by Perinatal Treatment Expansion Program
(PTEP) funds from the State Department of Alcohol and Drug Programs
and 10% by required matching funds from the County.
Approval of this Contract Amendment Agreement will result in a
$3 , 000 increase in the total Contract Payment Limit, which is funded
by a one-time-only allocation of PTEP rollover funds which must be
expended by the Contractor before the end of this Fiscal Year.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On December 15, 1992, the Board of Supervisors approved Standard
(Novation) Contract #24-630-1 with East County Community
Detoxication Center, for the period from July 1, 1992 through June
30, 1993 (with an automatic six-month extension through December 31,
1993) , for provision of perinatal treatment expansion services for
women and transitional living services for women and children.
The State Department of Alcohol and Drug Programs has authorized a
one-time-only rollover of PTEP funds which must be spent by the
Contractor in this Fiscal Year to augment its facility and the
services it provides to clients eligible for its services under its
Contract with the County, through purchase of fixed assets or
equipment, as approved by the State.
CONTINUED ON ATTACHMENT: YES SIGNATURE: Q
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMM AT N OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS /
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Chuck Deutschman (313-6350)
CC: Health Services (Contracts) ATTESTED
Risk Management Phil Ba elor,Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
M382/7-63 BY ` DEPUTY
b es,
Ccta Costa County Standard Form 1/87
CONTRACT AMENDMENT AGREEMENT
(Purchase of Services) Number 24-630-2
Fund/Org # 5939
Account # 2310
Other #
1. Identification of Contract to be Amended.
Number: 24-630-2
Effective Date: July 1, 1992
Department: Health Services - Substance Abuse Division
Subject: Perinatal Treatment Expansion Services for Women/Transitional
Living for Women and Their Children
2. Parties. The County of Contra Costa, California (County) , for its
Department named above, and the following named Contractor mutually
agree and promise as follows:
Contractor: EAST COUNTY COMMUNITY DETOXICATION CENTER, INC.
Capacity: Nonprofit California corporation
Address: 500 School Street, Pittsburg, California 94565
3 . Amendment Date. The effective date of this Contract Amendment Agreement
is June 1 , 1993
4 . Amendment specifications. The Contract identified above is hereby
amended as set forth in the "Amendment Specifications" attached hereto
which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of
BOARD OF SUPERVISORS the Board of Supervisors and County
Administrat r
ono / 01 �L By i i�
Chairman/Designee Deputy
CONTRACTOR
By By _��
(Designate business capacity A) (Designate busin s capacity B)
Note to Contractor: For corporations(profit or nouproril),the contract must be signed by two officers. Signature A must be that of the president or vice-president and
Signature B must be that of the secretary or assistant secretary (Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set
forth on page two.
Contra Costa County Standard Form 1/87
APPROVALS/ACKNOWLEDGEMENT
Number 24-630-2
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
Bl S �_`—' B
By_ y
Designee
APPROVED: COUNTY ADMINISTRATOR
By
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT (By Corporation,
Partnership, or Individual)
County of
The person(s) signing above for Contractor, personally known to me in the individual or
business capacity(ies) stated, or proved to me on the basis of satisfactory evidence to
be the stated individual or the representative(s) of the partnership or corporation
named above in the capacity(ies) stated, personally appeared before me today and
acknowledged that he/she/they executed it, and acknowledged to me that the partnership
named above executed it or acknowledged to me that the corporation named above executed
it pursuant to its bylaws or a resolution of its board of directors.
Dated: if {
[Notarial Seal]
OFFICIAALLSEAL
Nbtary Public/Deputy County Clerk
EAL
MIMI BRADDON-WALKER
~ NOTARY PUBLIC-CALIFORNIA
CONTRA COSTA COUNTY _2
My Comm.Exp.May 6, 1994
AMENDMENT SPECIFICATIONS
Number 24-630-2
In consideration for Contractor's agreement to purchase fixed assets or.
equipment to augment its facility and the services it provides to clients
under the Contract identified herein, County agrees to increase the Contract
payment limit. County and Contractor agree, therefore, to amend the Contract
as set forth below, while all other parts of the Contract remain unchanged
and in full force and effect:
1. Payment Limit Increase. The Contract Payment Limit set forth in
Paragraph 4. (Payment Limit) , is hereby increased by $3,000, from $110,392 to
a new total Payment Limit of $113,392 .
2. Revised Budget of Estimated Program Expenditures. The Budget of
Estimated Program Expenditures specified in Service Plan Paragraph 1.
(Payment Amounts) , subparagraph b. , is hereby deleted and replaced with the
attached Revised Budget of Estimated Program Expenditures (#24-630-2) which
is incorporated herein by reference.
3 . Amendment of Service Plan.
"A. Payment Amounts. Service Plan Paragraph 1. (Payment Amounts)
is hereby modified by the addition of a subparagraph c. , to read as follows:
"c. An additional amount not to exceed $3,000, payable for
the month of June 1993 , upon approval by the Substance Abuse
Division Director or his designee, for the purchase of
equipment or fixed assets as set forth in Paragraph B. 3 .b.
below. "
"B. Service Specifications. Service Plan Paragraph 3 . (Service
Specifications) is hereby amended to read as follows:
113 . service Specifications. Contractor shall operate and
administer a Transitional Living Facility for not less than
six (6) alcohol or drug dependent women and six (6) children,
as follows:
a. Client Services. Contractor shall provide the
following services for eligible clients:
(1) Room and board;
(2) Individual and group recovery planning;
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.Contractor Co ept.
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AMENDMENT SPECIFICATIONS
Number 24-630-2
(3) Education regarding alcoholism/drug abuse and
recovery;
(4) Recreational activity planning;
(5) Referral/access to HIV testing/counseling;
(6) Access to job search resources;
(7) Access to group/community recovery meetings;
(8) Access to educational and support group
activities on women's and parenting issues;
(9) Coordinated play activities for children;
(10) Off-site child care;
(11) Assistance to mothers in obtaining or
coordinating childcare;
(12) Referral for training/counseling in parenting
skills;
(13) Assistance in developing social skills;
(14) Community resources liaison, information and
referral services; and
(15) Outreach services to pregnant, post-partem and
parenting women.
b. Purchase of Equipment. During the period from June
1, 1993 through June 30, 1993, Contractor shall purchase
additional equipment or fixed assets, in an amount not to
exceed 3 000, which shall be used to augment the
Contractor's facility or the services which Contractor
provides to the program clients. "
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Contractor Cou ept.
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REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES
July 1, 1992 - June 30, 1993
Number 24-630-2
A. GROSS OPERATIONAL BUDGETS
Transitional
1. COST CATEGORIES Living Services
a. PERSONNEL SALARIES & BENEFITS (Direct Costs) :
(1) Direct Service Salaries $ 46, 635. 00
(2) Unemployment Insurance 1, 560.00
(3) FICA 3, 634.00
(4) Health Insurance 3, 183.00
(5) Workers Compensation 3,973 .00
(6) Benefits -0-
(7) SUBTOTAL AMOUNT $ 58,985.00
b. OPERATIONAL COSTS (Direct Costs) :
(1) Rent $ 12, 000.00
(2) Utilities 2 , 500. 00
(3) Telephone 1, 100. 00
(4) Facility Supplies 2,775.00
(5) Program Supplies 3, 015.00
(6) Transportation 3, 000.00
(7) Insurance 700. 00
(8) Food 2, 500.00
(9) Recreation 350. 00
(10) Staff Training 375.00
(11) Child Care Consultant 8, 500.00
(12) Personal Needs 300.00
(13) Office Expenses & Printing 300. 00
(14) Maintenance 1,800. 00
(15) Minor Equipment 2,760. 00
(16) Subscription Dues 300. 00
(17) SUBTOTAL AMOUNT $ 42,275.00
C. INDIRECT COSTS (SUBTOTAL AMOUNT) * 17,432.00
2. TOTAL GROSS ALLOWABLE PROGRAM COST $118,692.00
B. LESS PROJECTED NON-COUNTY PROGRAM REVENUES
(To be collected and provided by Contractor)
1. Client Fees and Insurance $ 5, 300. 00
2 . Grants and Subventions -0-
3 . Donations -0-
4. TOTAL PROJECTED NON-COUNTY PROGRAM REVENUES $< 5.300.00>
-C. NET ALLOWABLE CONTRACT COST $113,392.00
(Total Contract Payment Limit)
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Contractor Cou Dept.
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REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES
July 1, 1992 - June 30, 1993
Number 24-630-2
*Indirect costs include allocation of executive director salary, bookkeeper
salary, program coordinator salary, audit expenses and general liability
insurance.
D. CHANGES IN BUDGET AMOUNTS. Subject to the Contract Payment Limit and to
State guidelines, each cost category Subtotal Amount set forth in Section
A. 1. above:
1. May vary by up to 10% without approval by County; and
2 . May be changed in excess of 10% provided, however, that Contractor
has obtained written authorization prior to May 1, 1993 from the
Department's Substance Abuse Division Director, or his designee,
before implementing any such budget changes.
E. PROGRAM BUDGET CHANGES. Subject to the Contract Payment Limit and subject
to State guidelines, Contractor may make changes in the total amounts set
forth above for the Total Gross Allowable Program Cost and the Total
Projected Non-County Revenue, provided, however, that Contractor has obtained
written authorization prior to May 1, 1993 from the Department's Substance
Abuse Division Director in accordance with Paragraph G. (Budget Report) ,
below, before implementing any such budget changes.
F. AGENCY PROGRAM BUDGET. Contractor shall submit to County, for informational
purposes upon request, its total Corporation budget including: all program
budgets, all revenue sources and projected revenue amounts, all cost
allocations, and line item breakdown of budget categories to include salary
levels listed by job classification as well as detailing of operational and
administrative expenses by cost center and listing numbers of staff positions
by job classification.
G. BUDGET REPORT. No later than April 1, 1993, Contractor shall deliver a
written Budget Report to the Department's Substance Abuse Division Director
stating whether or not the budgeted amounts set forth in the Budget of
Estimated Program Expenditures for the Total Gross Allowable Program Cost and
the Total Projected Non-County Program Revenue for the fiscal year period
hereunder accurately reflect the actual cost for the service program. If any
of these program budget amounts need to be changed, Contractor shall include
in its Budget Report a complete copy of the revised Budget of Estimated
Program Expenditures, an explanation of the program budget and revenue
changes, and a request for prior written authorization to implement the
changes in accordance with Paragraph E. (Program Budget Changes) , above,
subject to Special Conditions Paragraph 2 . (Cost Report and Settlement) .
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