HomeMy WebLinkAboutMINUTES - 06221993 - 1.12 (2) TO: 2. BOARD OF SUPERVISORS _ Contra
SE.L
FROM:
Costa
FROM: Perfecto Villarreal, Director
Social Service Department County
yet
DATE:
DATE: June 14, 1993
SUBJECT:
SUBJECT: AUTHORIZATION TO EXTEND GAIN CHILD CARE CONTRACT:
Contra Costa Child Care Council Contract #20-855-4
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Social Service Department Director or
his designee to extend the existing Greater Avenues for
Independence (GAIN) funded contract #20-855-4 with Contra Costa
Child Care Council from June 30, 1993 to August 31, 1993 and to
amend it by increasing the payment limit by $124,720 from
$657,880 to $782 , 600. The additional time and funds are required
to continue the contracted function while the Department
considers transferring it in-house. If the decision is to . make
the transfer, then the extension will allow a period of
adjustment for both the Department and the contractor, as well as
continuity of payment flow to the providers of the child care.
REFER the matter to the Board's Finance Committee for
CONSIDERATION and 'RECOMMENDATION of whether the Social Service
Department should : itself perform the functions covered by this
contract.
FINANCIAL IMPACT:
The County share of GAIN Program costs is 15%, and is a
required local share. The two-month extension and new
payment limit provide for an additional $100, 000 in child
care cost and an additional $24,720 in administrative cost.
County share is $18,708, and State share is $106, 012 .
BACKGROUND:
The Social Service Department has been contracting with
Contra Costa Child Care Council for GAIN Program child care
provider payment services since July, 1990.
CONTINUED ON ATTACHMENT: V YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATUREM:
:
ACTION OF BOARD ON J U N 2 2 19.93 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
_LeL UNANIMOUS(ABSENT ^r ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
contact: Y. Bullock 313:-1583 JUN 2 2 1993
CC: SOCIAL SERVICE (CONTRACTS UNIT) ATTESTED
PHIL BATCHELOR,CLERK OF THE BOARD OF
COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTOR
BY DEPUTY
M382 (10/88)
June 141, 1993
AUTHORIZATION TO EXTEND GAIN CHILD CARE CONTRACT
page 2
BACKGROUND (Cont'd) :
The primary reason for the original contract was that County
Counsel opposed the Department's making direct payments to
child care providers. In September, 1992 County Counsel
advised the Department to use a child care agreement form, which
Counsel had reviewed, in making arrangements to pay licensed day
care centers, licensed family day care homes, and after school
programs at public elementary schools. Now the Department can
make direct payments to these specific types of licensed
providers without ,Counsel objecting on the basis of it increasing
the potentialfor ' incurring employer liability, which was the
basis of Counsel's original objection. Thus the original reason
for contracting the function outside the Department has been
eliminated.
The two-month extension will allow time for study by the
Finance Committee and further time for transition or
renegotiation, depending on the committee's recommendation.
Based on experience in other child care programs, it is the
opinion of Department management that the Department can
perform the contracted function more cost efficiently than
the contractor. Administrative cost in Department-run child
care programs averages 16. 6% of total cost. This contract
extension allows just under 20% for administration, and the
Child Care Council has stated that its actual costs are
about 25%.
Program administration cost under contract is funded out of the
GAIN Child Care allocation. Program administration performed
in-house is funded from the GAIN Staffing allocation, leaving
the Child Care allocation available to pay for more child
care.