HomeMy WebLinkAboutMINUTES - 06221993 - 1.102 • Contra
TO: BOARD OF SUPERVISORS 'Awn1;s Cost
FROM: Phil Batchelor • 51 County
County Administrator ST... ....
DATE: June 22,1993
SUBJECT: Contract for Accounts Payable Audit
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
AUTHORIZE the County Administrator's Office and Auditor-Controller to jointly pursue
negotiations with accounts payable auditing firms, identified by the County Adiministrator, in
order to arrange an audit of the County's accounts payable activities, and
If successful, DIRECT the County Administrator to return a contract to the Board for final
approval.
BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
On February 2, 1993, the Board of Supervisors authorized the County Administrator to "examine
the feasability of doing an audit of the discount the County receives for prompt payment of
accounts payable to ensure that the County is receiving all discounts to which it is entitled". The
County Administrator has identified two firms who specialize in auditing accounts payable and
work on a contingency basis. The County Administrator is requesting authorization to pursue
negotiations to arrange for such an audit.
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE
_APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON JUN 2 2 1993 APPROVED AS RECOMMENDED ZOTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
V UNANIMOUS (ABSENT �` ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact:Paul Abelson,646499 JUN 2 2 1993
ATTESTED
PHIL BATCHELOR,CLERK OF
THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
cc:CAO
Auditor-Controller
BY DEPUTY
Y ,
The two firms: Loder, Drew and Associates (LDA), and Financial Recovery of Extra Expense, Inc. (F.R.E.E.),
audit for duplicate payments, overpayments, discounts not taken, vendor overcharges, and mathematical
errors. Their client lists include clients of many types: from Cities and School Districts to Fortune 500
companies.