HomeMy WebLinkAboutMINUTES - 05041993 - 1.55 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA 1 -55
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez, Acting Executive Director
DATE: May 4, 1993
SUBJECT: ADOPTION OF AGENCY-WIDE BUDGET FOR FISCAL YEAR ENDING MARCH 31, 1994
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3673 adopting an Agency-Wide Budget for the fiscal year
ending March 31, 1994, as recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
The estimated total income for the Housing Authority's agency-wide budget for
the fiscal year ending March 31, 1994 is $52,378,842 with total expenses estimated at
$52,281,356. This balanced budget provides for an estimated provision to-. Housing
Authority reserves for all Housing Authority programs in the amount of $97,486
which would increase the total reserves to $2,796,905.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
The agency-wi'de budget for the fiscal year ending March 31; 1994 includes all"
income and expenses for all programs of the Housing Authority of the County of Contra
Costa. Additionally, an estimated Statement of Operating Reserve is provided for
each program.
Overall , a net provision to the Operating Reserve in the amount of $97,486 is
provided, increasing the estimated balance of all Operating Reserves to a total of
$2,796,905 for the year ending March 31, 1994. The budget reflects an overall
increase in expense over the fiscal year budget ending March 31, 1993 of $1,224,093,
which is a 2.3% increase in expense.
On April 19, 1993 the Budget Committee of the Advisory Housing Commission met
to review the proposed agency-wide budget and recommend approval by the Advisory
Housing Commission. At its regular meeting on April 19, 1993 the Advisory Housing
Commission voted to recommend adoption of Resolution No. 3673, adopting an
agency-wide budget for the fiscal year ending March 31, 1994.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON 1& 3 APPROVED AS RECOMMENDED /"<_ OTHER
VOTE 'OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISS NERS ON THE DATE SHOWN.
ATTESTED �. 3
PHIL BA`kHEL6R, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY & , DEPUTY
Board of Commissioners
April 20, 1993
Page -2-
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt the agency-wide budget for
for the fiscal year ending March 31, 1994 the Housing Authority would not be in
compliance with financial requirements for the operation of housing authorities and
would receive an audit finding.
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3673
ADOPTING AGENCY-WIDE BUDGET
FOR FISCAL YEAR ENDING MARCH 31, 1994
WHEREAS, the State of California in Division 24, Part 2, §34327.6 of the Heath
and Safety Code, requires that all agencies being audited in accordance
with generally accepted accounting principles generate an agency-wide
budget; and,
WHEREAS, the Housing Authority of the County of Contra Costa is audited in
accordance with generally accepted accounting principles, as well as
Government Auditing Standards issued by the Comptroller General of the
United States; and,
WHEREAS, the Staff has prepared and submitted to the Board of Commissioners
for their review and approval a proposed agency-wide budget for the
indicated fiscal year:
NOW, THEREFORE, BE IT RESOLVED after review of said budget submission, the
following determinations are made:
a. That proposed expenditures are necessary in the efficient and
economic operation of housing for the purpose of serving low-
income families.
b. That the financial plan is reasonable.
c. That all proposed charges and expenditures are consistent
with provisions of law.
d. That no PHA employee reflected in the Operating Budget is
serving in a variety of positions which will exceed 100%
allocation of his/her time.
e. That the Housing Authority of the County of Contra Costa will
continue to provide a drug-free workplace.
The Board of Commissioners hereby adopts and approves the Agency-Wide
Budget for the indicated Fiscal Year.
ADOPTED ON May 4, 1993 by the following vote of the Commissioners:
AYES: Commissioners Powers, Smith, Bishop, McPeak, Torlakson
NOES None
ABSENT: None
1 hereby certify that this is a true and correct copy of
ABSTAIN: None an action taken and entered on the minutes of th9
Boats of Supervison the date shown..
ATTESTED: _(G! 3 _.
PHIL BATCHELOR,deirk of the Board
of and County Administrator
Sy .Deputy
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