HomeMy WebLinkAboutMINUTES - 05041993 - 1.32 TO: BOARD OF SUPERVISORS r 1
FROM: Mark Finucane, Health Services Director 1 Contra
By: Elizabeth A. Spooner, Contracts AdministratoCosta
DATE: April 22, 1993 0 County
SUBJECT: Approval of Standard Agreement #24-760-2 with the State
Department of Rehabilitation
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute, on
behalf of the County, Standard Agreement #24-760-2 with the State
Department of Rehabilitation, for the period July 1, 1993 through June
30, 1994, for vocational rehabilitation services to individuals with
mental disabilities.
II. FINANCIAL IMPACT:
The total cost for this program is $248, 516. Of this amount, 78. 7%
($195,582 . 10) is funded by the State Department of Rehabilitation from
a Federal allocation received by the State and 21. 3% ($52,933 .90) is
funded by County Mental Health funds, as follows:
$195, 582 . 10 Federal Allocation to the State
6,868. 90 Mental Health/Realignment Funds
20, 505. 00 State Allocation to the County
25, 560. 00 Case Service Contractor's Match
$248, 516. 00 TOTAL PROGRAM COST
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On July 28, 1992 , the Board of Supervisors approved Standard Agreement
#24-760, and on November 17, 1992, approved Standard Agreement
(Amendment) #24-760-1 with the State Department of Rehabilitation for
vocational rehabilitation services for the psychiatrically disabled.
Services are provided by State Department of Rehabilitation Counselors
and by community-based subcontractors with demonstrated expertise in
vocational rehabilitation support services.
Approval of this new Standard Agreement #24-760-2 will enable the
County's clients to continue participating in comprehensive
rehabilitation plans that provide job skills development, career
counseling, coaching in job application skills, job development and
placement, and follow-up services.
The Board Chair should sign nine copies of the agreement, eight of
which should then be returned to the Contracts and ants Unit for
submission to the State.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: Lorna Bastian (313-6411) OF SUPERVISORS THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED /7 3
Auditor-Controller (Accounts Payable) Phil Batchelor, C rk of the Board of
Auditor-Controller (Claims) Superviwl��adGountyAdmin'IsttatOt
State Department of Rehabilitation
M382/7-83 BY ,DEPUTY
STATE OF CALIFORNIA
STANDARD-AGREEMENT- ATTORNEY EVER CONTRACT NUMBER AMNO.
ATTORNEY GENERAL
STD.2(REV.5.91)
TAXPAYERS FEDERAL EMPLOYER IDENTIFICATION NUMBER
THIS AGREEMENT,made and entered into this 9th day of April ' 1993 94-6000 509
in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting
TITLE OF OFFICER ACTING FOR STATE AGENCY 204 — 760 - 2
Deputy Directcr/Administrative Services Department of Rehabilitation hereafter called the State,and
CONTRACTOR'S NAME
Contra Costa County - Health Services Department hereafter called the Contractor.
WITNESSETH: That the Contractor for and in consideration of the covenants,conditions,agreements,and stipulations of the State hereinafter expressed,
does hereby agree to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor,
time for performance or completion,and attach plans and specifications,if any.)
A cooperative program, in accordance with the attached Plan of Operation, which shall assist in the provision of
vocational rehabilitation services to individuals with disabilities.
A. This agreement, and/or the funding level in this agreement are contingent upon the availability of County, State
and Federal funds for Fiscal Year 1993/94 . The funding level may be adjusted to be consistent
with available funds. This agreement is also subject to additional restrictions, limitations, or conditions enacted
by the Congress, Legislature or established by the Board of Supervisors, including final adoption of the budget,
which may affect the provisions and terms of funding of this agreement.
B. Within the stipulations stated in A. (above), this agreement shall be effective 7-i -9- , and terminated
6-30-94 Each party reserves the right to terminate this agreement in accordance with the provisions
of the "Conditions of Program Administration".
CONTINUED ON 1 SHEETS,EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER.
The provisions on the reverse side hereof constitute a part of this agreement.
IJV WITNESS WHEREOF,this agreement has been executed by the parties hereto,upon the date first above written.
STATE OF CALIFORNIA CONTRACTOR
AGENCY CONTRACTOR(It other than an individua4 state whether a corporation,padnarship,etc.)
DEPARTMENT OF REHABILITATION Cont "Costa Count _
BY(AUTHORIZED SIGNATURE) BY( ORI RE1�4
PRINTED NAME OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING "-
VERVE L. ALBRIGHT Chair, Board of Supervisors _
TICHIEF, BUDGETS AND CONTRACTS ADDRESS
Pine Street, Martine: CA 94553
AMOUNT ENCUMBERED BY THIS PROGRAWCATEGORY(CODE AND TITLE) FUND TITLE Department of General Services
DOCUMENT
QQ Use Only
`" (OPTIONAL USE)
PRIOR AMOUNT ENCUMBERED FOR
THIS CONTRACT
Q ITEM I CHAPTER STATUTE FISCAL YEAR
TOTAL AMOUNT ENCUMBERED TO
DATE OBJECT OF EXPENDITURE(CODE AND TITLE)
I hereby certify upon my own personal knowledge that budgeted funds I T.B.A.NO. B.R.NO.
are available for the period and purpose of the expenditure stated above.
SIGNATURE OF ACCOUNTING OFFICER DATE
CONTRACTOR ❑ STATE AGENCY F-1 DEPT.OF GEN.SER. CONTROLLER
:'3TA N D A 110 G R E E DUI E 14 T
1 The Con wactornure as to indvnmiQ.jAndundsmVIourn by"he An&I offimmagent-s and employees
it any and oil Wims and kows accruing or resulting to any and all cni-illactory subcontractors.
inateri:flinen.I.,horvrs and apv"O"r purgm.Am nrivornorathin furnishing ursupplying 5vorkservices.
ill l:Imnvctm wAh Ow putown-tunce off his contract,and from any and all clairnsand
Tosses ;wcruing p
or resultint, fr� �iny er�; firm- firm or cor -
poration ho Inay 'be injured or damaged by the
(Imi-mlsw in the perfornizince of lhN contract.
1. The Onitractor.and the agerim and emvloyt!•!s ol'(7nntractor'in the performance of tire agreement.shallact ill ;-n independent :Inti�Innot as ollict-o-s or empkiyees or agents of State of('aliforn in.
3. The S nue may lerminnie this ago-mmurio.and he rdived orMe paymeM onmy crinsidwasm Vi Omtractnr
:J11mid (:fInlroctor fail to Perform Ole c,wctiauts herein contained at the tirne and ii: the manner herein
provided. in the event K'sorch termination the State may proceed kith the miwk in any manner deemed
proper by file Slate. The cost to the State shall be deducted from any sum clue the Contractor tinder this
--,reeruent.and the balance.if any,shall he paid the C.ontractor upon demand.
%,*iIIIOUL the writicro consent of the Safe, this agreement is not assignable bY 1-:o"tractor either in whole
in
in,(- is of the t:�,�ence in this agrevinent.
6. No alteration(;r variation of the terms of this contract shall be valid unless made in vvirking and signed by
the(mr-lies herein.arid no oral inulerstandirog or agreement not incorporated herein.shall be binding on
any of the parties hereto.
7. The consideration to be oak! (7nntracuin as provided herein, shall be in compensation for all of
'Yontractorl expenses incur-red in the performance hereof, including travel and per dietu, unless
othcr1 -'ise expressly so, Provided.
itily
91 6W14
94-6000 509
C. This agreement shall not be in effect until approved by other State agencies, as appropriate.
Notwithstanding terms to the contrary, no provisions of this agreement shall be interpreted to authorize
expenditures or reimbursements for items not in conformance with appropriate State or Federal
guidelines.
D. The total expenditures under the terms of this agreement shall not exceed 100% of the Program Budget,
of which at least 21.3% shall be the total CMH share, as indicated on "Program Budget"_.attachment.
The State share shall be no;more than 78.7% Federal funds allotted to the State under Section 110 of
the Rehabilitation Act of 1973 (as amended), as indicated on "Program Budget Summary" attachment.
The source of CMH funding shall be indicated on "Program Budget Summary".
E. All notices required to be given by either party, shall be in writing and sent by registered mail, or
personally delivered, to the address indicated above. Mailing address may be changed by appropriate
written notice.
F. Attachments marked "Conditions of Program Administration", "Plan of Operation", and "Program
Budget Summary", are hereby incorporated into this agreement.
G. It is mutually understood between the parties that this contract may have been written before
ascertaining the availability of congressional appropriation of funds, for the mutual benefit of both
parties in order to avoid program and fiscal delays which would occur if the contract were executed
after that determination was made.
H. This contract is valid and enforceable only if sufficient funds are made available to the State by the
United States Government for Fiscal Year 1993/94 for the purposes of this program. In addition, this
contract is subject to any additional restrictions, limitations, or conditions enacted by the Congress or
any statute enacted by the Congress which may affect the provisions, terms or funding of this contract
in any manner.
I. It is mutually agreed that if the Congress does not appropriate sufficient funds for the program, this
contract shall be amended to reflect any reduction in funds.
J. The Department of Rehabilitation has the option to void the contract under the 30-day cancellation
clause or to amend the contract to reflect any reduction of funds.
K. This contract shall be subject to the examination and audit of the Auditor General for a period of three
years after final payment under the contract.
L. By signing this Contract, Contractor assures the Department of Rehabilitation that it shall comply with the
Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101 et.seq.), which prohibits discrimination
on the basis of disability, as well as all applicable Federal and State laws and regulations, guidelines and
interpretations issued thereto.
Attachment A: "Conditions of Program Administration"
Attachment B: "Plan of Operation"
Attachment'C: "Program Budget Summary"
Attachment D: "Nondiscrimination Compliance Statement"
Attachment E: "Drug-Free Workplace Certification"
Attachment A
CONDITIONS OF PROGRAM ADMINISTRATION
I. TERMINATION AND CONTINUATION PROVISIONS
This agreement shall continue in full force from the starting date through
June 30 of terminating year. Either party may terminate this agreement in
thirty (30) days, with written notice to the other party. In addition, either
party may terminate this agreement immediately upon notification that some
portion of their share of funds, derived from other sources, is unavailable
for this agreement or for any portion thereof. Continuation of this
agreement is contingent upon the availability of nonfederal funds to CMH.
Notwithstanding other provisions of this section, the failure of either party
or its officers, agents, or employees to comply with the terms of this
agreement or directions issued pursuant thereto shall constitute a material
breach and allow this agreement to be terminated immediately by the other
party. Failure to exercise this right of terminationshall not constitute a
waiver of such right, which may be exercised at any subsequent time. In
any event, this agreement may be terminated by either party upon thirty (30)
days prior written notice.
II. INDEMNIFICATION
Each party and its employees, agents, and officers shall be indemnified and
held harmless against any and all claims, demands, or causes of action
allegedly arising out of any act or omission of any officer, agent, or
employee of the other party, or resulting from the condition of any property
owned or-controlled by the other party.
III. STATUS OF PERSONNEL
The officers, agents and all employees of either party shall, in the
performance of this agreement, act in an independent capacity and not as
officers, agents or employees of the other party, nor have the benefits or
privileges thereof.
IV. SUPERVISION
Notwithstanding provisions to the contrary, State shall supervise provision
of vocational rehabilitation services authorized by the Rehabilitation Act of
1973, as amended, (Public Law 93-112), and the State Plan for Vocational
Rehabilitation Services. Consumer -eligibility, and scope of services to be
provided by this agreement shall be determined by State in accordance with
all applicable laws and State regulations.
V. CONFIDENTIALITY
Each party shall maintain the confidentiality of records and information, in
accordance with all applicable laws and regulations, and shall inform its
officers, agents, and employees of such confidentiality provisions.
VI. PROGRAM EVALUATION
State will evaluate the program annually in accordance with Federal and
State requirements, on the same basis as the State's other programs, to
determine -characteristics of individuals served by this program, the results
of services under this program, and to assure that it is being operated in
compliance with the requirements of the written agreement.
VII. REPORTS AND RECORDS
CMH shall maintain accounts and records in connection with this program
for a period of three (3) years after termination of this agreement. CMH
shall submit to State such reports, accounts, and records as deemed
necessary by State to discharge its obligation u CMH
State and Federal. law.
CMH shall provide State's staff access to all CMH records and evaluations
of individuals referred to the program, with the written consent of the
individual.
VIII. ADMINISTRATIVE RESPONSIBILITIES
State shall assign to serve as program staff, State employed vocational
rehabilitation case carrying staff and other personnel required to discharge
,its functions under the terms of this agreement, the "Rehabilitation Act of
1973 as amended (Public Law 93-112)", and the "State Plan for Vocational
Rehabilitation Services". This shall include all administrative, supervisory
technical, and consultative services necessary to fulfill State's responsibilities
under the terms of this agreement.
State shall specify the nature and scope of services to be provided by State;
determine and certify the eligibility of all individuals acceptable for services;
authorize all vocational rehabilitation expenditures as provided by the
"Program Budget"; provide suitable space, where appropriate, for staff
assigned to program, and such building maintenance, utilities, and custodial
help as may be necessary to service said space; and perform such other
duties and functions as it deems necessary to implement this program. State
shall acquire and/or retain title to any equipment purchased with funds
generated under this agreement.
CMH shall provide all necessary CMH services to individuals to which they
are entitled under existing CMH programs, without any cost to the State; and
perform such-other duties and functions set forth in-the "Plan-of Operation".
IX. NONDISCRIMINATION
1. During the performance of this contract, the recipient, contractor and its
subcontractors shall not deny the contract's benefits to any person on the
basis of religion, color, ethnic group identification, sex, age, physical or
mental disability, nor shall they discriminate unlawfully against any
employee or applicant for employment because of race, religion, color,
national origin, ancestry, physical handicap, mental disability, medical
condition, marital status, age or sex. Contractor shall insure that the
evaluation and treatment of employees and applicants for employment are
free of such discrimination.
2. Contractor shall comply with the provisions of the Fair Employment and
Housing Act (Government Code, Section 12900 et seq.), the regulations
promulgated thereunder (California Administrative Code, Title 2, Section
7285.0 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division
3, Title 2 of the Government Code (Government Code, Sections 11135-
11139.5) and the regulations or standards adopted by the awarding State
agency to implement such article.
3. Recipient, contractor and its subcontractors shall give written notice of
their obligations under this clause to labor organizations with which they
have a collective bargaining or other agreement.
4. The contractor shall include the nondiscrimination and compliance
provisions of this clause in all subcontractors to perform work under the
contract.
X. SUBCONTRACTING GUIDELINES
CMH agrees to place in each of its subcontracts, which are in excess of
$10,000 and utilize State funds, a provision that: Contracting parties shall
be subject to`the examination and audit of the Auditor General for periods
of three (3) years after final payment under contract (Government Code .
10532)
State shall 'review to the extent necessary, by inspection and/or audit to
determine that expenditures were made in accordance; with the agreement.
All contractor's records shall be made available and retained for three (3)
years after termination of this agreement, or until audited by State.
XI. ALTERATIONS OF TERMS
This agreement fully expresses all understandings of each party concerning
all matters covered. No addition to, or alteration of, the terms of this
agreement shall be valid unless made in the form of a written amendment to
this agreement, and formally approved and executed by the CMH and the
State.
XII. AUDIT REQUIREMENTS
Federal Public Law 98 502, called the "Single Audit Act" of 1984, requires
that recipients of federal financial assistance have an annual audit made in
accordance with the Office of Management and Budget (OMB) Circular A-
128. CMH agrees to include a clause in the contract with the audit firm that.
all working papers of the independent audit firm are to be retained and
accessible to the State for a minimum of three (3) years, unless the State
notifies the CMH in writing to extend that retention period. CMH agrees
that the cost of such an audit will be charged to federal assistance programs
in accordance with Public Law 98 502 and OMB Circular A-128.
XIII. PAYMENTS
Each Fiscal Year, CMH will pay to State, quarterly, in arrears, upon receipt
of an invoice from State, all those matching funds which are identified within
the "Program Budget Summary" for that Fiscal Year. State shall not be
obligated to reimburse CMH for any contributions made by the CMH in
accordance with the approved budget, it being understood that all matching
funds obtained by State from CMH shall be exclusive funds of State.
Attachment B
PLAN OF OPERATION
I. NEED
Current estimates indicate that there are 7, 000 persons in the
County of Contra Costa with psychiatric disabilities. Of this
number, an estimated 42 percent, or 2 , 940 persons, are so
compromised by their disability that they are unable to obtain
employment or are unable to sustain employment once secured. For
the majority of these individuals, a combination of skill
deficits, poor or absent social skills, and periodic or
intermittent recurrence" of their psychiatric condition keep them
from employment. Additionally, many of these individuals find
, themselves without significant familial or social support,
experience hopelessness about their circumstances, and are
without stable, reliable residential resources.
Collaboration with the Department of Rehabilitation will be
significantly improved by a comprehensive and coordinated
approach to service delivery. The group identified to be in need
of this service requires specially developed and focused
programming. Such programming has not been previously available
because of the lack of a financial resource base.
It is anticipated that a commitment on the part of the two
primary agencies, Contra Costa County Mental Health Division and
the Department _of _Rehabilitation, . as evidenced in. a comprehensive
service delivery plan, will overcome these problem areas and
result in a substantially increased number of individuals with
psychiatric disabilities obtaining and keeping employment.
II. PROGRAM OBJECTIVES
A. Implement county-wide job placement services to be
provided by community contract agencies that enable and
facilitate transitions to employment.
B. County=wide, a total of 162 consumers with psychiatric
disabilities will be identified and referred to both
Department of Rehabilitation and the participating
service providers for job placement preparation.
C. County-wide, 108 of the 162 consumers referred for job
placement will have Individual Written Rehabilitation
Plans (IWRP's) developed by the Department of
Rehabilitation.
D. County-wide, 63 of the 108 consumers with IWRP's will
be transitioned into employment resulting in Department
of Rehabilitation "status 26 case closures" .
Program: Plan of Operation
Page 2
E. Assure that each consumer referred to this program has
a comprehensive services plan in effect, that
facilitates psychiatric and medical care, maintains
residential stability, and is provided active case
management throughout the course. of participation in
the program.
III. CONSUMER PREPARATION FOR PROGRAM
In conjunction with the Department of Rehabilitation, the Mental
Health Division has remained an active participant in the
implementation of the Vocational Services Initiative. The County
continues its focus on providing vocational services for the-
psychiatrically disabled through contract vocational programs
located throughout the County. The implementation of a Medi-Cal
Case Management Program in 1989 assures that comprehensive
Individual Service Plans account for the evaluation, residential
care, psychiatric care, emergency intervention, daily living
skills, and vocational needs of consumers who will utilize the
program. °-Mental Health staff will assist consumers. to explore
and assess the personal/situational factors that interfere with
working.; enable consumers. to examine existing incentives and
disincentives to employment; facilitate knowledge about the
rehabilitation process; and, in general, help prepare the
consumer for involvement with the Department of Rehabilitation.
IV. THE MENTAL HEALTH/REHABILITATION COOPERATIVE PROGRAM DESIGN
A. Selection:
Consumers to be served by this program are the Severely
and Persistently Mentally Ill residents of Contra Costa
County who are recipients of services provided by the
Department of Rehabilitation, Mental Health Division,
and/or Service Providers specified in this contract.
Consumers assessed to be ready to actively participate
in vocational placement services are to be identified
independently and/or mutually by the participating
agencies.
B. Referrals:
Consumers will be identified to be appropriate for
service as defined by standardized assessment tools and
measures used by the participating agencies, and as
defined or described in this agreement or the Case
Service Contract.
Program: Plan of Operation
Page 3
C. Collaborative Planning:
The Department of Rehabilitation's Vocational
Rehabilitation Counselor, Mental Health Division's Case
Manager, and Service Providers' Job Counselor/Coach
will, through telephone communications and/or case
conferences as required, specify the needs that each
agency is striving to meet, identify support services
required, and, in general, collaborate in the
development of a comprehensive service plan.
D. Placement•
The Department of Rehabilitation will coordinate
placement services through the efforts of the
Vocational Rehabilitation Counselor assigned to this
program. Mental Health Division staff will provide
active, supportive case management services that assist
consumers with the adjustment and transitional issues
encountered throughout the training, placement, and
work phases of the program. Service Providers will be
the primary providers of job preparation and -placement
activities as described and defined within the Case
Services Contracts. Specific staff duties are further
described in Section V of this agreement.
E. Extended Services:
Upon closure of case by Department of Rehabilitation,
Service Providers will provide follow-up -services in
accordance with terms of Case Service Contracts.
Placement services can again be provided to the same
consumer in the event that employment is lost
subsequent to Department of Rehabilitation closure.
Service Providers may additionally offer other services
to a consumer, to the extent that such services are
available to all psychiatric consumers.
Mental Health Services shall remain available to
consumers subsequent to Department of Rehabilitation
closure. Such services shall be maintained in an
effort to support job maintenance, as well as to ensure
provision of necessary psychiatric care.
V. MENTAL HEALTH/DEPARTMENT OF REHABILITATION/
SERVICE PROVIDER STAFF
Program: Plan of Operation
Page 4
Percentage
Position Title of Time Coop Program Duties
COUNTY MENTAL HEALTH
Program Manager 10 Provides supervision and
coordination of Coop
Program for the Mental
Health Division.
Case Managers (9) 10 Provide for continuity of
care within the mental
health system. Develop
Individual Service Plans
that include off-the-job
psychiatric support as
necessary for consumers
placed in this program.
Mental Health Clinical 5 Provide crisis intervention
..Specialists (6) as .appropriate and
necessary in support of
consumers' participation in
this program.
DEPARTMENT OF REHABILITATION
Rehabilitation Supervisor 15 Provides supervision and
coordination of Coop
Program for Department of
Rehabilitation. Approve
case service contract
expenditures to service
provider.
Vocational Rehabilitation 100 For individual consumers,
Counselor provides final eligibility
decisions, writes the
rehabilitation plan, and
authorizes expenditure of
Department of
Rehabilitation case service
funds.
Program: Plan of Operation
Page 5
Percentage
Position Title of Time Coop Program Duties
SERVICE PROVIDERS
MANY HANDS, INC.
Executive Director 2 . 5 Provides general
supervision and
coordination of Coop
Program.
Employment Development 100 Provides job development,
Specialist Tobsite analysis, job
matching, coordination of
follow-up support services,
liaison to Department of
Rehabilitation, and liaison
to employers.
Employment Services 25 Provides jobsite work
Counselor adjustment, follow-up
_
support on and off jobsite,
job keeping skills,
counseling, referrals to
other support services.
Activities Center 7 . 5 Provides job preparation
Coordinator classes, socialization
counseling services.
Administrative Assistant 3 Provides clerical support
for overall administration
of Coop Program.
RUBICON PROGRAMS, INC.
Job Developer 50 Provides job development
and placement, ongoing
liaison to employers.
Assists consumers with job
seeking activities.
Vocational Counselor 50 Coordinates job readiness,
job skill development.
Provides career counseling,
coaching in job application
skills. Maintains weekly
contact with consumers up
to. 90 days after
employment.
Program: Plan of Operation
Page 6
Percentage
Position Title of Time Coop Program Duties
PHOENIX PROGRAMS, INC.
Program Director 15 Coordinates outreach,
provides general
supervision and
coordination of Coop
Program.
Job Developer 85 Provides job development,
job placement and follow-up
support services, job-
seeking skills development,
liaison to employers.
Vocational Counselor 25 Provides orientation to
program, formulates
assessment of job
readiness, .develops
training plans, maintains
record of consumer
progress.
Administrative Assistant 5 Provides clerical support
for overall administration
of Coop Program.
VI. SERVICES AND RESPONSIBILITY
A. Department of Rehabilitation
1. Provide a primary rehabilitation counselor with
sufficient time and supervision to carry out the
objectives of the program.
2 . Evaluate referred applicants in order to determine
eligibility and functional limitations.
3 . Explore applicant's strengths and weaknesses as a
basis for vocational planning.
4 . Certify each applicant/consumer as to their
eligibility or ineligibility for Department of
Rehabilitation's services.
Program: Plan of Operation
Page 7
5 . Provide an INDIVIDUAL WRITTEN REHABILITATION
PROGRAM (IWRP) for each eligible consumer:
a. IWRP's may contain any one or a combination of
services deemed appropriate by the
Rehabilitation Counselor and agreeable to •the
consumer, and offered by Department of
Rehabilitation, the community at large,
contracted vendors or mental health programs.
These services may include as appropriate:
•Counseling and guidance
*Job training, books, and training supplies to
- learn the- skills needed for an appropriate job %
•Maintenance
•Transportation
•Tools, equipment and licenses to go to work
•Services for family members
*Reader, interpreter, and note taking services
•Telecommunications, sensory and other
technological aids and devices
•Rehabilitation engineering services to
customize and adopt equipment and devices.
•Supported employment services
b. � The Rehabilitation Counselor may consult with
appropriate Mental Health Division and Service
Provider staff in the development of IWRP's,
but will assume full responsibility for their
content. The Rehabilitation Counselor will
also assume responsibility for the formulation,
implementation, and evaluation of all phases of
the IWRP.
B. County Mental Health
1. Collaborate with Department of Rehabilitation and.
Service Providers to develop and maintain an active
referral system.
2 . Provide pre-vocational assessment to determine and
identify those existing consumers who are ready to
actively participate in vocational rehabilitation
services.
3 . Provide ongoing referral of identified •.consumers to
Department of Rehabilitation vocational counselors.
Program: Plan of Operation
Page 8
4 . Provide therapeutic support for consumers, to
include: active case management; individual and/or
group intervention; crisis intervention as
required; medications management; inpatient care;
day treatment; residential support; socialization
services; and self-help as appropriate.
C. Service Provider:
1. Upon receiving referral and authorization from the
Department of Rehabilitation, provide employment
services, job placement and job coaching services
until consumer reaches stabilization, in accordance
with specified Case Service Contracts.
2 . Provide progress reports about job placement and
job coaching services through the regularly
scheduled meetings held with the Department of
Rehabilitation, Mental Health Division, and service
Provider staff.
3 . Fulfill the terms of the Case Service Contract with
Department of Rehabilitation- by serving the number
of consumers agreed upon.
D. Joint Responsibilities:
1. Department of Rehabilitation Counselors, Mental
Health Division staff, Job Developers and Job
Coaches/Counselors will meet minimally once a month
. to mutually staff referrals and ongoing consumers
in the caseload. Opportunities for open
communication, by personal contact or by phone, are
to be utilized as necessary in order to ensure
timely and relevant delivery of consumer services.
2 . Participate with each consumer in establishing a -
mutually agreed upon specific vocational direction.
3 . Adhere to all policies and procedures of
confidentiality as established by Department of
Rehabilitation, Mental Health Division and Service
Provider.
4 . Each agency will mutually share information and
training activities regarding the development of
employment opportunities for mutual consumers.
5 . The three organizations will contribute toward
community relations efforts to promote the
effectiveness of this Agreement.
Program: Plan of Operation
Page 9
6 . Each organization shall identify liaison
assignments as appropriate to facilitate successful
service delivery to these consumers.
7 . Meet qua-rterly to participate in ongoing program
evaluation and modification.
VII. CRITERIA FOR ANNUAL EVALUATION OF ACHIEVEMENT
A. Rehabilitation
1. ,.� Number of referrals, average caseload, number of
IWRP's initiated and number of rehabilitations
(status 26 closures) .
2 . Cost per rehabilitation.
3 . Extent to which consumer needs were met as
identified in the case evaluation and IWRP.
4 . Extent to which vocational services contributed to
consumer employment as reflected in the case record
at time of closure.
B. Mental Health
1. Comparison of use of mental health services (e.g. ,
inpatient and crisis services) prior to the
provision of vocational services, and after the
provision of services. Comparison of related cost
savings directly attributable to this program.
2 . Comparison of successes and failures as correlated
to the presence, absence, or stability of:
psychiatric care, family support, residential
services, leisure time activity, and other
psychosocial variables.
C. Other
1. Extent to which the program provided services in an
appropriate and timely manner.
Program: Plan of Operation
Page 10
VIII. RESOLVING CONCERNS
When concerns arise every effort will be made to reach an
equitable solution at the local level and when needed at the
state level. Issues may include staffing, budgeting, budget
expenditures, consumer readiness, evaluation, and general issues
of joint case management.
Concerns that cannot be resolved by the Department of
Rehabilitation's Rehabilitation Supervisor and the Mental Health
Division Program Manager will be put in writing and sent to the
Department of Rehabilitation District Administrator and the
Mental Health Division Director with copies to the State
Department of Rehabilitation Cooperative Program Specialist and
the State Department of Mental Health Vocation Services
Specialist.
Attachment C
PROGRAM BUDGET SUMMARY
July 1, 1993 Through June 30, 1994
Department of Rehabilitation Services Position Amount
Personal Services
Rehabilitation Counselor 1. 0 $36,456
Rehabilitation Supervisor 0. 14 6, 036
Case Service Assistant 0. 33 8 , 016
Total Salaries and Wages 1.47 $50, 508
Less Salary Savings (6. 6%) -3 , 334
.$47, 176
Staff Benefits (30. 19%) 14 , 242
TOTAL Personal Services $61, 418
Operating Expenses
General Expense $ 1, 380
Printing 360
Communications 1, 292
Postage 970
Travel 2 , 460
Training 130
Facility Operations 8, 388
Utilities 140
Medical Consultant Contracts 1, 366
TOTAL Operating Expense 16, 486
Case Service Funds $ 40, 000
Administrative Overhead (9%) 10, 612
TOTAL COST $128,516
Case Service Contract
To: Many Hands, Inc. $ 40, 000
Phoenix Programs, Inc. 40, 000
Rubicon Programs, Inc. 40, 000
TOTAL PROGRAM COST $248,516
County Mental Health Share (21. 3%) $ 52, 933 . 90
Source: Realignment Funds - $ 6,868.90
State Allocation - $ 20,505.00
.Contractors' Match - $ 25,560. 00
Department 'of Rehabilitation share (78.7%) $195, 582 . 10
TOTAL PROGRAM COST $248,516. 00
Attachment D ,
STATE OF CALIFORNIA
Std. 17A (New 5/83)
NONDISCRIMINATION CLAUSE
(OCP - 2)
1. During the performance of this contract, the recipient, contractor and its
subcontractors shall not deny the contract's benefits to any person on the
basis of religion, color, ethnic group identification, sex, age, physical or
mental disability, nor shall they discriminate unlawfully against any
employee or applicant for employment because of race, religion, color,
national origin, ancestry, physical handicap, mental disability, medical ti
condition, marital status, age or sex. Contractor shall insure that the
evaluation and treatment of employees and applicants for employment are
free of such discrimination.
2. Contractor shall comply with the provisions of the Fair Employment and
Houseing Act (Government Code, Section 12900 et seq.), the regulations
promulgated thereunder (California Administrative Code, Title 2, Section
7285.0 et seq.), the provisions of Articie 9.5, Chapter 1, Part 1, Division
3, Title 2 of the Government Code (Government Code, Sections 11135-
11139.5) and the regulations or standards adopted by the awarding State
agency to implement such article.
3. Recipient, contractor and its subcontractors shall give written notice of
their obligations under this clause to labor organizations with which they
have a collective bargaining or other agreement.
4. The contractor shall include the nondiscrimination and compliance
provisions:of this clause in all subcontractors to perform work under the
contract.
.•;TATEOFCALIFORWA Attachment D
NONDISCRIMINATION COMPLIANCE STATEMENT
STD.19(REV.}91)
COMPANY NAME
Contra Costa County - Health Services Department
The company named above (hereinafter referred to as "prospective contractor") hereby certifies,
unless specifically exempted, compliance with Government Code Section 12990 and California
Code of Regulations, Title 2, Division 4, Chapter 5 in matters relating to the development,
implementation and maintenance of a nondiscrimination program. Prospective contractor agrees
not to unlawfully discriminate against any employer or applicant for employment because of race,
religion, color, national origin, ancestry, physical handicap, medical condition (cancer related),
marital status, sex or age (over forty).
CERTIFICATION
I, the official named below, hereby swear that I am duly authorized to legally bind the prospective
contractor to the above described certification.I am fully aware that this certijzcation, executed on
the date and in the county below, is made under penalty of perjury under the laws of the State of
California.
OFFiC:AL'S NAME
Tom Torlakson
DATE EXECU, a -� I EXECUTED IN THE COUNTY OF
Contra Costa
PROSPECTIVE CONTRACTOR'SSIG3NMRE
x
MAY 41993 _
PROSPECTIVE CONTRACTOR'S TITLE
Chair, Board of Supervisors
PROSPECTIVE CONTRACTOR'S FEDERAL EMPLOYER IDENTIF)C 1TICN NUMBER
94-6000509
Attachment E
STATE OF CALIFORNIA
DRUG-FREE WORKPLACE CERTIFICATION
STD.21 (NEW II-90)
COMPANY/ORGANTIaTION NAME Contra Costa County - Health Services Department
The contractor or grant recipient named above hereby certifies compliance with Government Code Section
8355 in matters relating to providing a drug-free workplace. The above named contractor will:
1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance is prohibited and specifying actions to be taken against
employees for violations, as required by Government Code Section 8355(a).
2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to
inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person's or organization's policy of maintaining a drug-free workplace,
(c) Any available counseling, rehabilitation and employee assistance programs, and
(d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355(c) that every employee who works on the
proposed contract or grant:
(a) Will receive a copy of the company's drug-free policy statement, and
(b) Will agree to abide by the terms of the company's statement as a condition of employment on
the contract or grant.
CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor
or grant recipient to the above described certification. I am fully aware that this certification,
executed on the date and in the county below, is made under penalty of perjury under the laws of
the State of California.
OFFICIALS NAME Tom Torlakson
DATE FXECUrED MAY 4 1993 EXECUTED CI THE COUNTY OF Contra Costa
CONTRACTOR at GRANT RECIPQENr SIGNATURE
Tnu Chair, Board of Supervisors
FEI)°`AL I.D.NUMBER 94-6000509