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HomeMy WebLinkAboutMINUTES - 05111993 - 2.2 TOBOARD OF SUPERVISORS FROM: Phil Batchelor, County Administrator Cwtra C,WLQ DATE: May 6, 1993 CO ,* SUBJECT: IMPLEMENTATION OF EARLY RETIREMENT IN SELECTED CLASSIFICATIONS IN SELECTED DEPARTMENTS SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt the attached Resolution providing for early retirement in selected classifications in specified departments for the purpose of blunting the impact of eventual layoffs. BACKGROUND: Last year's State budget cut local governments by$1.3 billion. As a result,Contra Costa County eliminated approximately$55 million from its proposed budget,abolished 606 positions,and laid off 380 employees,even though there had been a personnel freeze in effect for the entire fiscal year. The Governor's 1993 Budget called for an additional $2.6 billion cut to local governments for the 1993-94 fiscal year. Both the Assembly and Senate versions of the budget contain this$2.6 billion reduction and oppose any increases in existing revenue sources or the imposition of any new revenue sources. In view of the above,we believe that it is only prudent to prepare for massive reductions to County programs which can be achieved only with the elimination of hundreds of positions,resulting in massive layoffs. The Board of Supervisors has repeatedly expressed its commitment to taking every possible step to avoid laying off employees. On February 2,1993,the Board directed that a number of personnel-related actions be taken,all focused on reducing the need for layoffs. One of these directions, "Authorize(s)the County Administrator to examine the feasibility ofextending the provisions ofearly retirement to selected classifications for specified periods of time." The attached resolution is the most recent effort in this direction. Early retirement has been offered to a wide variety of classifications in a number of departments over the past few years. Earlier this year,early retirement was offered to selected classifications in the General Services Department, the Fire Protection Districts,and most recently in the Building Inspection,Community Development, Community Services,Cooperative Extension,County Administrator,District Attorney,Library, Health Services,General Services, Personnel,PIC,Public Defender,Public Works,Sheriff,Social Service,and Veterans'Resources Departments. The classifications listed on the attached resolution generally cover positions in some of the departments which are likely to be facing layoffs in the coming months. While this is the fourth time this year that early retirement has been offered in different departments, it is certainly not the last time we will be recommending that it be offered this year,particularly as we get a clearer idea of the extent of reductions the State will require of us. In addition, we will require that where an employee accepts an early retirement offer, the position which is vacated or another position at or close to the same level be left vacant and/or be eliminated to assist in offsetting the additional funds which must be deposited with the Retirement Board. CONTINUED ON ATTACHMENT: _ YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): n ACTION OF BOARD ON tlay 11, 1993 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT --- AND CORRECT COPY OF AN ACTION TARN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: ATTESTED May 11, 1993 PHIL BATCHELOR, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M382/7-83 BY AW6&,6�-,DEPUTY \ The attached resolution also includes represented classifications in some departments. We have been in contact with the employee representatives to get their input for inclusions,and have included those,classes on this resolution which the departments feel may be impacted by budget reductions. As these discussions continue,and as the impact of State reductions becomesmore department-specific, we will bring additional resolutions to the Board covering additional classifications. At this time,we would recommend that the attached resolution be adopted. cc: County Administrator, Personnel Department Retirement Auditor-Controller County Counsel County Department Heads EKB/SB i i L . THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on May 11,1993, by the following vote: AYES: Supervisors Powers, Smith, Bishop, ticPeak, Tor lakson NOES: None ABSENT: None ABSTAIN: None SUBJECT: EARLY RETIREMENT RESOLUTION NO. 93/ 236 The Board of Supervisors of Contra Costa County as the Board for the County and the governing body of the Contra Costa County Fire Protection District, RESOLVES THAT: I. By Ordinance, the Board of Supervisors has adopted the provisions of Government Code Section 31641.04, permitting early retirement service credit. H. Because of impending changes in the manner of performing certain services in the County, and in order to achieve savings in money and other economic benefits for the County and the district, the best interests of Contra Costa County and the district will be served by permitting additional service credit for certain members of the Contra Costa County Employee's Retirement Association (members) in the classifications within the departments designated on Attachment A as follows: a. The provisions of this resolution are applicable to all members permanently appointed to the job classifications in the departments/district listed on Attachment A of this resolution indicated on May 11, 1993. b. Every eligible member who retires between May 11, 1993 and June 30, 1993 shall receive two additional years of service credit for Contra Costa County or district service. C. Upon demand by the Retirement Association, the County Auditor shall transmit to the Retirement Fund the amounts determined by the Retirement Board to be the actuarial equivalents of the differences between the allowances the eligible members receive after getting the additional service credit hereunder and the allowances each individual would have received without such credit. d. On later re-entry into County or district employment under circumstances otherwise requiring or permitting membership in the retirement system, any member who has received additional service credit hereunder shall forfeit such additional service credit,and the County's/district's payments hereunder shall be refunded,unless the re-entry is the result of a temporary call-back limited to a maximum of 90 days or 720 hours of service in any one fiscal year. e. Provided, nevertheless, that the provisions of this resolution are not applicable: 1. To any member otherwise eligible if such member received any unemployment insurance payment within six months prior to May 11, 1993. 2. To any member if the member is not eligible to retire without additional service credit under this resolution. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of th9 Board of Supervf on the date shown.�/� ATTESTED: �I 4ze� //. l2 ,�IfT2 PHIL BATCHELOR(/Clerk of the Board of supervisors and County Administrator V Bq - - - - - -- - Deputy RESOLUTION NO 93/236 Res.No. 93/ -ATTACHMENT A-page 1 Class Code *12epartment Classification FAVD - BID - Building Inspector II FATA - BID - Electrical Inspector JDTD - BID - Account Clerk-Advanced Level JWXC - BID - Clerk-Senior Level APDB - CDD - Administrative Services Officer 5AA1 - CDD - Director of Community Development J3T5 - CDD - Executive Secretary J3S1 - CDD - Executive Secretary-Exempt 5AHD/5AHE CDD - Principal Planner NKXB - CDD - Engineer 5ATA - CDD - Planner III 51TA - CDD - Planning Technician 5RSH - CDD - Planning Demographer 5AHB - CDD - Senior Transportation Planner J3TG - CDD - Secretary-Advanced Level JWXC - CDD - Clerk-Senior Level 9QWA - GSD - Driver Clerk JWXC - CCF - Clerk-Senior Level VENB - HSD - Alcoholism Rehabilitation Program Supervisor NSTF - PWD - Engineering Technician NKXB - PWD - Engineer DYNA - PWD - Supervising Real Property Agent NAD6 - PWD - Deputy Public Works Director-Operations&Maintenance NPWB - PWD - Computer-Aided Drafting Operator PSTA - PWD - Equipment Operator I1 PSTC - PWD - Specialty Crew Leader JDTD - PWD - Account Clerk-Advanced Level JDVC - PWD - Account Clerk-Experienced Level JDWB - PWD - Account Clerk-Beginning Level PSHB - PWD - Public Works Maintenance Supervisor PSHF - PWD - Public Works Maintenance Programs Manager JDTD - SHD - Account Clerk-Advanced Level JDVC - SHD - Account Clerk-Experienced Level JDWB - SHD - Account Clerk-Beginning Level JWXE/JWXA SHD - Clerk-Beginning Level JWXB - SHD - Clerk-Experienced Level JWXC - SHD - Clerk-Senior Level JWXD - SHD - Clerk-Specialist Level J3TG/J3TF SHD - Secretary JWHF - SHD - Clerical Supervisor 6XTA - SHD - Sergeant 6XWA - SHD - Deputy Sheriff 6XDA - SHD - Captain 6XHA - SHD - Lieutenant 1KHB - SHD - Head Detention Cook 1KTA - SHD - Lead Cook 64HD - SHD - Supervising Sheriffs Dispatcher 64VF - SHD - Sheriffs Aide 64DA - SHD - Central Identification Bureau Director 6DTB - SHD - Deputy Sheriff Criminalist III 64HB - SHD - Lead Fingerprint Examiner 64HA - SHD - Detention Services Supervisor XADD - SSD - Social Service Division Manager LAWC - CAO - Data Control Clerk LJSC - CAO - Operations Analyst LAFB - CAO - Systems&Programming Manager LJVB - CAO - Senior Computer Operator LAWB - CAO - Program Analyst-EDP Resolution No. 93/ 236 Res.No. 93/ ATTACHMENT A-page 2 *Departments BID = Building Inspection Department CDD = Community Development Department CAO = County Administrator's Office CCF = Contra Costa County Fire Protection District DA = District Attorney GSD = General Services Department HSD = Health Services Department PWD = Public Works Department SHD = Sheriff-Coroner's Office SSD = Social Service Department cc: County Administrator Director of Personnel Retirement Administrator Auditor-Controller County Counsel County Department Heads Resolution No. 93/ 236 0? DATE: REQUEST TO SPEAK FORM (THREE (3) MINUTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressin ard. NAME: PHONE: ADDRESS: ze f K'A J ,S1CITY: I am speaking formyself OR organization: Check one: NAME OF ORCANIZ-V ION) I wish to speak on Agenda Item # . My comments will be: general for against I wish to speak on the subject of I do not wish to speak but leave these comments for the , oard to consider. . DATE: l h-g . REQUEST TO SPEAK FORM (THREE (3) MINUTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressing the Board. QQ __� / NAME:!!WC���/�f"�¢� PHONE: ADDRESS: CITY: 2L� I am speaking formyself !/OR organization: Check one: (NAME OF ORGANIZkTION) I wish to speak on Agenda Item # My comments will be: general __br-' for against I wish to speak on the subject of I do not wish to speak but leave these comments for the Board to consider.