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Home My WebLink AboutMINUTES - 03301993 - 2.4 \ 2 _4 TO: BOARD OF SUPERVISORS Contra FROM: JOAN V. SPARKS, DIRECTOR NSERVICES =,. Costa COMMUNITY DEPARTMENT a C�UC1 P;..�. �Y DATE: MARCH 24 , 1993 `J' SUBJECT: APPROVAL OF 1993 HEAD START COST OF LIVING, QUALITY FUNDING, EXPANSION, EXPANSION START-UP, PROGRAM IMPROVEMENT and TRAINING AND TECHNICAL ASSISTANCE APPLICATIONS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I . RECOMMENDED ACTION APPROVE the 1993 Head Start Cost of Living, Quality Funding, Expan- sion, Expansion Start-Up, Program Improvement and Training and Technical Assistance Applications to the Administration for Children and Families (ACF) , and AUTHORIZE the Director, Community Services Department, or her designee, to execute Application documents on behalf of the Board. II . FINANCIAL IMPACT The maximum amount of Federal funds being requested in this appli- cation is $1, 876,775 . It is anticipated that the County will be notified of funding approval by ACF in late September of 1993 . Funds will be made available to the County in October of 1993 and will be reflected in the Department' s 1993-94 County budget. If the ACF funds the entire $1, 876 ,775, the required Local Match will be $470,319 . Of this amount, $226,491 will be generated by the County for its share of the Head Start program, with the balance of $243, 828 coming from the County' s four Head Start Delegate Agents . The County' s share of the Local Match is program appropriate and . reasonable and, with the exception of the Executive Director and Administrative Services Officer, is derived strictly from in-kind sources . Please refer to the attachment regarding how the County' s match will be derived. From the Department' s standpoint, the County will encounter no difficulties in generating its share of the Local Match and has developed additional Local Match resources that can be utilized if needed. The County will closely monitor the Delegate Agencies to ensure that their portion of the Local Match is being obtained from the proper sources and is program allowable. CONTINUED ON ATTACHMENT: RYES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO D COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN I AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISOR THE DATE SHOWN. CONTACT: Joan Sparks O I 3 CC: CAO ATTESTED CSD PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY - .DEPUTY M382 (10/88) III . CONSEQUENCES OF NEGATIVE ACTION A decision not to approve this application would result in the loss of Head Start funds to the families and children of this county. IV. REASONS FOR RECOMMENDED ACTION In late January, 1993, the County was notified by the ACF that program instructions were being issued to Grantees inviting them to submit applications for the following Head Start 1993 supplemental programs : PROGRAM TITLE PROGRAM ALLOCATION Cost of Living $ 113,645 . 00 Quality Fund $ 245,960 . 00 Expansion $ 769,061 . 00 Expansion Start-Up No allocation, contingent on need Program Improvement No allocation, competitive grant Training and Technical Assistance $ 11,235 . 00 The due date for all of the above Applications was set by ACF for Friday, April 2, 1993 . On February 9 , 1993, the Department met with Delegate Agencies Bayo Vista Child and Family Center, the Family Stress Center, First Baptist Church, United Council of Spanish Speaking Organizations, and staff from the Grantee Operated Program to provide them with funding instructions and time lines . The Cost of Living and Quality Funding applications were due into the Department by February 26, 1993. The Expansion, Expansion Start-Up and Program Improvement applications were due on March 5, 1993 . The County retained the Training and Technical Assistance funds to continue its efforts to provide County wide training. In the planning process the Fiscal Committee of the Parent Policy Council set up two special meetings for the purpose of reviewing and recommending the above Head Start Applications to the full Policy Council on March 18, 1993 . Because of extensive problems encountered with the applications of Delegate Agencies Bayo Vista and United Council of Spanish Speaking Organizations, a total of six special meetings were required to review and approve the Applications . United Council 's Application was approved contingent upon their ability to have their Board of Directors ratify their revised Applications by March 30, 1993, as the agency failed in their last meeting to meet the requirements of the Brown Act in having the documents approved. It is the Department ' s recommendation that Grant Applications for both Bayo Vista and UCSSO be funded on a contingent basis subject to the results of a thorough review that will be conducted by the Department after the submission of this Application. If approved, the guaranteed funding allocations alone of COLA, Quality Fund and Expansion will result in a 29% increase in the Head Start program for program year 1993-1994 . Most important of these applications is for Expansion, which if approved will result in an additional 200 children and families receiving Head Start services in Contra Costa County, a 22% increase over the present number served of 922 . Services will begin for these children and families in late 1993 . Actual classes will start on January 1, 1994 . Amount of Local Match Required by 1 of 1 Central Administration for 1993 Head Start Applcation: Sources of in-kind match provided by County Program Admin Executive Director 10 hours per week at $ 43.40 per hour at 52 weeks per year (salaries & fringe benefits) 22,568 22,568 Administrative Services Officer 7 hours per week at $ 41.05 per hour at 52 weeks per year (salaries & fringe benefits) 14,942 14,942 1993 adjustment for above positions for rate in increases Director I 1 867 867 Administrative Services Officer 3,469 3,469 E.O.P.Specialist I 13 hours per week at $ 22.01 per hour at 52 weeks per year (salaries & fringe benefits) 14,879 5,952 Parent Volunteers (for Head Start Meetings) $ 7.50 per hour at 5,019 hours 37,643 0 Fringe Benefit Calculation for Volunteers at 30 % 11,293 0 Adjustment to 1993 Grant Application for Volunteer rates of pay from $ 6.50 to $ 7.50 per hour 3,538 0 Central Administration totals 1 109,199 47,798 RECAP OF HEAD START LOCAL MATCH FOR COUNTY Program Admin Central Administration 109,199 47,798 Grantee Operated Program 117,299 0 ------------------- -------------------- Totals 226,498 47,798 1 of 2 Sources of in-kind match provided by County Program Admin Grantee Operated Program COST OF LIVING ADJUSTMENT 937 hours of parent volunteer hours at $ 7.50 per hour 7,028 0 EXPANSION Center Committee/GOP/Interviews 4 classes X 8 parents X 4 hours X 9 months X $ 7.50 per hour 8,640 0 Classroom volunteers - 4 classes X 1 parent X 136 days X $ 7.50 per hour I 1 1 4,080 0 Field trip volunteers - 4 classes X 6 parents X 4 days X 3 hours X $ 7.50 1 1 12,160 0 Parent participation in enrollment process, follow-up, family needs assessment, family plans and IEP process 80 parents X 5 hours X 7.50 3,000 0 Family events - 4 classes X 30 parents X 3 hour X $ 7.50 2,700 0 Medical & dental appointments - 80 parents X 2 hours X$ 7.50 1,200 0 Return appontments 45 parents X 2 hours X $ 7.50 675 0 Home visits - 80 parents X 2 hours X $ 7.50 1,200 0 Transportation to school by parents 25 children X 136 days X $ 3.75 (one half hour) 12,750 0 Fringe Benefits at 30 % of the above except family events 10,111 0 Community Donations i Salesian High School "adopt a Head Start child for Christmas" 80 children X 2 hours X $ 7.50 1,200 0 gifts for children $ 10.00 gift for 80 children 800 0 Donations of materials for class, class visits to site and visitors to class 505 1 0 2 of 2 - ROP students - 2 students X 120 days X 2.5 hours X $ 7.50 4,500 0 Fringe Benefits for ROP students at 30 % 1,350 0 Workfare participants - 130 hours X $ 7.50 975 0 Fringe Benefits for workfare particpants at 30 % 293 0 EXPANSION START-UP Food reimbursement not claimed on 1993 Head Start Grant Application ( 4,481 0 Fringe Benefits of 30 for volunteer hours in 1993 Grant Application Budget I 12,095 0 Community Trainers 1,500 i 0 Parent Classroom volunteers - 282 hours X $ 7.50 per hour 2,115 0 Tooth paste donated by private party 1,090 0 QUALITY FUND I I � � 2,029 parent volunteer hours at $ 7.50 per hour 15,218 i 0 PROGRAM IMPROVEMENT Fringe Benefits at 30 % of GOP parent activities from 1993 Base budget 10,962 j 0 I Fringe Benefits at 30 % for COLA and OF parent in-kind 6,672 0 f i totals 117,299 1 0 IPiz-. AFTERWORDS 11161 U J 11U UU UU LUI� ff W By Donna Hemmila Head Start's value 0 n the Richter-scale of political promises, Bill Clinton's pledge to fund Head Start barely reg istered a ripple. No surprise, really. Warm hearts and hot lunches have a tough time competing in the heavyweight worl, 2A—Contra Costa Times of Fade policy and global crisis. So hardly anyone no tired when Clinton mentioned Head Start on the cam -- TWgn trail or when he included future expansion for th, program in his economic recovery plan. No one except the small army of dedicated Head Start supporters who have sustained the educational program through a dec- ade of anemic funding and federal indifference. To them, Clinton's promise is the long-needed response to a desperate 911 call. Tuesday, March 30, 1993, For those who need a refresher course in President LBJ's War on Poverty,Head Start tries to give disadvan- taged preschoolers the extra attention they need to sur- vive in the public school system. Since 1965, in more than 1,400 Head Start programs across the nation, low- income children have been fed,nurtured and taught the basic kiddie curriculum.With the recent massive swell- ing in the numbers of poverty-level households, federal funding for Head Start has failed to satisfy the growing need. Now Clinton proposes a $9 billion budget boost over the next five years to get it back in shape. . Suddenly people are paying attention.A slew of crit- ics has emerged, accusing Head Start devotees of mis- managing the program and exaggerating its successes. In some areas of the country,Department of Health and Human Services surveys have found shortages of ade- quate classrooms and teachers and a lack of students. The massive expansion Clinton envisions won't work, they say. Not just for kids ,17Try telling that to the Rev. Henry Perkins, pastor of the First Baptist Church in Pittsburg and director of the area's Head Start program. 'In his no-frills office tucked in a shopping strip off Railroad Avenue, Perkins oversees Head Start classes for 125 children. But he'll be the first to tell you, Head Start isn't just for kids. Parents volunteer in the classroom and attend monthly meetings where they have-to make program decisions. They learn job hunt- . ing skills,parenting techniques and preventative health- care. "If we take the child for four hours a day and do nothing with the parents, we're just taking a Band-Aid kpproach," says Perkins. He's seen drug and alcohol addicted families pull themselves together after their Preschooler joined the program. He's seen the jobless go back to school, and their children blossom. He's also seen success stories like Lili Ruiz. When she enrolled her 7-year-old son in Head Start three .years ago, she was out of work. When asked to substi- tute teach in her son's classroom,she agreed and even- tually became an aide at the Lido Center Head Start in Pittsburg. Too marry wait If the Rev.Perkins had his way,he'd open a full-day program with every needy child in town enrolled. In- stead, classes run four hours, four days a week and there's a waiting list of at least 50.The classroom short- age is repeated in Head Start programs in Richmond, Concord and Antioch. Right now Contra Costa only has money to serve 920 students, only 12 percent, of the eligible children.That, means thousands stay home because their families can't afford a private preschool. By January 1994,the county hopes to add space for 200 more children, still only a fraction of those who need it. To fully serve all the needy children in Contra Costa, Community Services Director Joan Sparks estimates it will take$30 million a year.But every$1 spent on Head Start saves$10 in oth- er social welfare programs the child would have need- ed,she says. For some kids,the Head Start lunches are the only nutritious meals they get. For others, Head Start provides their first visit to a doctor and their first immunization shots.At$2,500 a year for each child,it's hard to find a more cost-effective social program than Head Start. -.In their fervor to cast Clinton as a tax-and-spend bumpkin, conservative critics of Head Start will contin- ue to argue against its expansion. Sparks, with typical Head Start optimism, believes Congress will side with Oe president. This year, she says, Contra Costa Head Start will have summer school for the first time, another Clinton innovation. Eventually, she hopes,the program here will expand to a full-day, year-round school.The check's not exactly in the mail,but the Rei'. Perkins is already shopping for cheap classroom spam Donna Hernmila's Afterwords appears every other ner day to take another look at the people, places and is- sues in the news. If you have a suggestion on where W