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Home My WebLink AboutMINUTES - 02091993 - 1.38 r 3;x8 TO: BOARD OF SUPERVISORS Contra FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR Costa o _ �... County : DArE: FEBRUARY .9, 19 9 3 °°:r'r-•-•---=•''"'`'t�' CbUN� SUBJECT: APPROVING THIRD AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES FOR REPLACEMENT HOSPITAL AT 2500 .ALHAMBRA AVENUE, MARTINEZ (WH580B) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION A. APPROVE Amendment No. 3 to the Consulting Services Agreement with Kaplan/McLaughlin/Diaz dated March 3 , 1992. B. AUTHORIZE the County Administrator or his designee to execute the Amendment which will be effective December 16, 1992 . II. FINANCIAL IMPACT Funds in the capital account established for the project are sufficient to cover the amount encumbered by this agreement, from bond proceeds specific to the Project. Bond financing for the total project cost was secured in May, 1992 in accordance with the Board of Supervisors direction. III. REASONS FOR RECOMMENDATIONS At the time the scope of services for the replacement hospital design agreement was approved, the County had not yet formulated it's Radiation Physicist, Signage ' and Graphics, and Equipment Specification (Division 11) Development Consultant services. The project- has since developed to a stage where these requirements are better defined. The County has negotiated a fee for the completion of these services. CONTINUED ON ATTACHMENT: d_YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON FEB 9 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED FEB 9 1993 Contact: D. Bell, CAO PHIL BATCHELOR,CLERK OF THE BOARD OF CC: Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR GSD (Accounting) Health Services Department + F. Pugllsl BY ,DEPUTY Consultant (Via CAO) KMDAMEN3.BO JC:mo, Page 1 .of 2 (cont. ) APPROVING THIRD AMENDMENT TO February 9, 1993 CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES The Project has undergone an extensive Value Engineering Review,during this process the architect was directed to participate, and as a result of that review, the architect was further directed to incorporate a select list of Value Engineering Recommendations. The result to date has reduce the estimated Construction Project cost as well as provide an offset for the participation and design effort by the Architect. The fees for these services are incorporated into Contract Amendment No. 3 . The completion date will be extended from mid-April 1993 to April 29, 1993 and reduce payment limit from $3 , 297, 060.00 to $2 ,995, 639. 00. The Public Agency has elected to pay for the contractually required Professional Liability Insurance vs. this being a reimbursable item to the Consultant, thereby reducing the payment limit of this agreement by $433 , 733 .00 KMDAMEND3.BO Mme Page 2 of 2 THIRD AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES FOR REPLACEMENT HOSPITAL AT 2500 ALHAMBRA AVENUE, MARTINEZ (WH58OB) 1. Effective Date and Parties: Effective December 16, 1992, Kaplan, McLauglin, Diaz (herein called "Consultant"), and the County of Contra Costa (herein called "County"), a political subdivision of the State of California, mutually agree as follows: 2. Purpose: On March 3, 1992, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which covers architectural services for the Replacement Hospital at 2500 Alhambra Avenue, Martinez Project. The Agreement has previously been amended as follows: to modify the scope of services, to increase the payment limit and to extend the completion date as mentioned in Amendment No. 1 dated December 8, 1992 and Amendment No.2 dated December 14, 1992. The County desires to further amend the Agreement to expand the scope of services, extend the completion date and to revise the payment limit accordingly. 3. First Amendment to Original Agreement: Delete 3.B 4. Amendments to Original Agreement, as Amended: A. In the Agreement, Paragraph 1(e), change the Payment Limit from $3,297.060.00 to $2,995,963.00. B. In Appendix A, Article III, Paragraph H, revise the completion date for Contract Documents from Mid-April 1993 to April 29, 1993. C. Appendix B, A.1, Principals-in-Charge: Modify Mechanical Engineer $95.00 per hour to Mechanical Engineer $115.00 per hour. D. In Appendix B, Paragraph D.2, revise the reimbursement limit from $433,733.00 to $0.00. This revision reflects the fact that the Public Agency has paid the premien for the Project specific professional liability insurance directly to the broker. E. In Appendix B, Paragraph D.3, delete Item 'If" and replace with the following: f. Attend Value Engineering Workshop $ 10,961.00 g. Incorporate Value Engineering changes $ 57,225.00 h. Provide the services of a Signage and Graphics Consultant during the Construction Documents Phase $ 47,950.00 i. Provide the services of an Equipment Planning Consultant for the development of Contractor Purchased and Installed Equipment Specifications during the Construction Documents Phase. S 16,500.00 j. Total Extra Work, a through i $278,466.00 F. Appendix 8, Paragraph D, add the following subparagraphs: 114. In the event the Public Agency exercises its option to extend the agreement pursuant to Appendix D, Paragraph E, the following is hereby authorized as Extra Work: Description PaMr t Limit Providing the services of a Signage and Graphics Consultant during the Bidding and Construction Phase $10,900.00 G. In Appendix D, Paragraph B, revise the payment limit for Extra Work and reimbursable allowance from $777,833.00 to $476,466.00 and revise the payment limit total from $3,297,060.00 to $2,995,963.00. 5. Effect: Except as modified by this and other Amendments, all provisions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the Public Agency and the Consultant have caused their names to be subscribed hereto by their duly authorized representatives on the date appearing on the first page of.this Amendment. PUBLIC AGENCY CONSULTANT By: By: Phil Batchelor (Designate official capacity in the County Administrator business) Type of business (sole proprietor- ship, government agency, partnership, corporation, etc.) If corporation, state of incorporation: # By: (Designate official capacity in the business) Note to Consultant: For corporations, the contract must be signed by two officers. The first signature must be that of the chairman of the board, president or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps. Code, Sec. 313.) The. acknowledgment below must be signed by a Notary Public. 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