HomeMy WebLinkAboutMINUTES - 02091993 - 1.29 f: • .� 1-29
TO: BOARD OF SUPERVISORS
FROM: Mark Finucane, Health Services Director ; -'>:F Contra
Costa
DATE: February 2, 1993 ^ - `�� County
SUBJECT: APPLICATION FOR FUNDS FROM THE DEPARTMENT OF FISH AND GAME,
OFFICE OF OIL SPILL PREVENTION AND RESPONSE(OSPR):OIL SPILL CONTINGENCY PLAN ELEMENT GRANT PROGRAM
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize the Health Services Director to submit to the State Department of Fish and Game, Office of Oil
Spill Prevention and Response (OSPR), an application for the Oil Spill Contingency Plan Element Grant
Program. The objective of this grant program is to assist local governments in developing an oil spill
contingency plan element and to help provide a coordinated response and cleanup effort between local
governments and State and Federal officials.
FISCAL IMPACT:
The application to the Department of Fish and Game, Office of Oil Spill Prevention and Response is in the
amount of $49,138 for six months.
BACKGROUND:
The Lempert-Keene-Seastrand Oil Spill Prevention and Response Act (Act) created a new and
comprehensive State oil spill program for marine waters. The Act, which emphasizes oil spill prevention,
contingency planning and response to spills in marine waters,greatly expanded the authority, responsibilities,
and duties of the Department of Fish and Game, by establishing the Office of Oil Spill Prevention and
Response (OSPR). Additionally, the Act provides for the implementation of a grant program to provide
eligible local governments with funds to complete, update or revise an oil spill contingency plan. The grant
program has been determined by OSPR as necessary to ensure the best achievable protection for California
marine waters.
Contra Costa County has the highest concentration of petro-chemical industry in northern California.
Numerous handlers, users and manufacturers of hazardous materials are transported throughout the County
daily, by ship, truck and rail. The Health Services Department has placed a strong emphasis on preventing
hazardous materials incidents at the fixed facilities and developing effective response to those incidents that
do occur. This application is intended to develop an Oil Spill Conting ncy Plan that ld build on existing
CONTINUED ON ATTACHMENT: ✓ YES SIGNATURE /UZ _
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATI N OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES):
ACTION OF BOARD ON 3 APPROVED AS RECOMMENDED _� OTHER
VOTE OF SUPERVISORS
X
I HEREBY CERTIFY THAT THIS IS A TRUE
/� UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact Person: Barbara Masters,370-5022 /� 7
CC: Health Services Director ATTESTED
Environmental Health Director, Hazardous Materials PHIL BATCHELOR, CLERK 00 THE BOARD OF
Office of Emergency Services SUPERVISORS AND COUNTY ADMINISTRATOR
BY ��� DEPUTY
• L
2
programs, policies and plans to ensure that there is an immediate and coordinated emergency response
to an oil spill into marine waters. In order to develop the plan, the Health Services.Department will
review and integrate existing contingency plans developed by the oil refineries, the Hazardous Materials
Area Plan and other relevent regional, state and federal plans into a single comprehensive county-wide
plan.
Contained within the application are the following objectives toward our goal to review and build on our
current capabilities of responding to hazardous materials incidents and ensure effective response to oil
spills in marine waters:
* Review existing oil spill contingency plans of each of the refineries in Contra Costa County.
* Ensure there is integration of and consistency between oil spill contingency plans of the
refineries, Contra Costa's Hazardous Materials Area Plan and all relevent plans of state and
federal agencies.
* Detail the responsibilities of the various agencies involved in response to an off shore oil
spill and ensure that they are reflected in the local plans as appropriate.
* Develop emergency notification protocols of all agencies for an off shore oil spill incident.
* Develop plans for utilizing Contra Costa's Community Notification Network to transmit
information to the public in the impact area.
* Revise the Hazardous Materials Area Plan to incorporate response to off shore oil spill
incidents.
* Participate in an off shore spill drill.
Because of the short deadline, the Health Services Department submitted the grant application contingent
upon Board approval.
-29 State of California, 1.PROJECT 2.' PROPOSAL TYPE q 1
-� Department of Fish and Game, _
Office of Oil Spill Prevention and Response CO°pI ❑ Regional Puna ❑ County/City Joint Plea
OIL SPELL CONTINGENCY PLAN Update ❑ Sub-Regional Plan Multi-City Plan
GRANT APPLICATION El
a.
F tit G-OSPR 1914(New 2/92) ❑ Revise ® County Plan ❑ City Plan
3.Grant Applicant(local Government&Agency Name) - 4.Mailing Address(Street)
Contra Costa County 4333 Pacheco
Health Services Department Martinez, CA 94553
5.Amount of Gant Requested City
(Maximum$50,000 per individual local government)
Martinez, CA
6.County Jurisdiction 7.Federal I.D.Number Zip Code Telephone
Contra Costa 94-6000509 94553 (510 ) 646-2286
8.Gant Applicant Representative Authorized in Declaration Title Telephone
Dr. William Walker H (510 ) 370-5010
9.Project Manager-Person with day-today responsibility for project Tide Telephone
Tracy Hein-Silva Sr. Detergency Planning Coord. X10 ) 646-2286
10. Senator District Number 11.Assembly Member District Number
Dan Boatwright 7 Robert Campbell 11
12.DESCRIPTION OF PROJECT (include detailed proposal with application)
See attached
13.MWORTANT INFORMATION AND ASSURANCES
Before you incur costs against the gam,the funds must be appropriated by the Legislature. All state requirements must be met and an agreement signed before any
funds will be disbursed.
An audit may be performed after final payment.
An application for gam funds consists of one original and five(5)copies of the following:
1.Application Form
2.Declaration of Authority
3.Budget
4.Completed Project Proposal
The application must be signed by the representative authorized to submit the application.
ASSURANCES:
Applicant possesses legal authority to apply for the grant and to finance the proposed project.A resolution or similar action shall be approved and passed as an
official act of the applicant's governing body authorizing execution of any gram agreement,including all terms and conditions contained therein,and directing and
authorizing the person identified as the representative of the applicant to act in connection with the grant and to provide such additional information as may be
required.
Applicant will give the State's authorized representative access to and the right to examine all records,books,papers,or documents related to the grant.
Applicant will cause work on the project to be commenced within a reasonable time after receipt of notifactioa from the State that funds have been approved and that
the project will be completed with reasonable diligence.
I certify that the information contained in this grant application form,including required attachments,is accurate and that I have read and understand the important
information and assurance&above.
Signawre: (Gram Applicant's authorized representative as shown in declaration)
D W, Data
FG-OSPR 1914(New 2/92) Page 1
4
DECLARATION OF AUTHORITY APPENDIX B
To: Department of Fish and Game - Office of Oil Spill Prevention
and Response
I, (print name) WILLIAM B. .WALKER, M.D. declare that
our agency, CONTRA COSTA COUNTY HEALTH SERVICES DEPARTMENT
has the authority to submit, on behalf of (name of the local
government(s) to be covered by the pian proposal)
CONTRA COSTA COUNTY an application and project
proposal for grant funds from the Department of Fish and Game's
Office of oil Spill Prevention and Response's Oil Spill Contingency
Plan Element Grant Program. Our agency intends to complete, update
or revise an oil spill contingency plan element for the local
governments identified above. A formal resolution designating
such authority shall be submitted prior to entering into any grant
agreement. Please direct any correspondence regarding this program
to our agency at:
CONTACT PERSON: TRACY HE IN-S I LVA
AGENCY NAME: CONTRA COSTA COUNTY HEALTH SERVICES
AGENCY ADDRESS: HAZARDOUS MATERIALS DIVISION, 4333 PACHECO BLVD.
CITY/ZIP CODE: MARTINEZ, CA 94553
PHONE NUMBER: (510) 646-2286
FACSIMILE: (510) 646-2073
WILLIAM B. WALKER, M.D.
Authorized Representative Signature
(printed name)
HEALTH OFFICER 1/21/93
Title Date
15
s L Contra Costa County
Health Services Department
William B. Walker, M.D.
►',, ��° Medical Director and
County Health Officer
sr9 couli
DATE: January 22, 1993
TO: Ms. Linda Willis
Department of Fish and Game,
Office of Oil Spill Prevention and Response
FROM:- William B. Walker, M.D.
Health Officer
SUBJECT: Grant Application
Because of the short time frame in which the Health Services Department had to prepare
the grant application,we have not had time to secure approval by the Board of Supervisors.
Therefore, I am submitting this application contingent upon obtaining Board approval. I
fully expect it be forthcoming in the near future.
20 Allen Street• Martinez,CA 94553•(510)370-5010 Office•(510)370-5098 FAX
A-428 (9/91)
i
1
BUDGET
TOTAL
DESCRIPTION BUDGET
Personnel Services $ 41,438
Operating Expenses 3,500
Other Operating Expenses 4,200
TOTAL $ 49,138
NOTE: .Budget Categories are itemized on the following page.
BUDGET CONTINUED
ITEMIZED BUDGET CATEGORIES
PERSONNEL SERVICES
Project Director (County) 120 hrs/$25 3,000
Project Manager (Consultant) 400 hrs/$50 20,000
Engineer (Consultant) 60 hrs/$50 3,000
Geologist (Consultant) 100 hrs/$40 4,000
Project Administration (County) 30 hrs/$35 1,050
Clerical (2) 500 hrs/$15 7,500
SUBTOTAL PERSONNEL COSTS 38,550
Benefits (25%) 2.888
TOTAL PERSONNEL SERVICES 41,438
OPERATING .EXPENSES
Travel 1,500
Printing and Supplies 2.000
TOTAL OPERATING EXPENSES 3,500
OTHER OPERATING EXPENSES
Overhead (Rent, Utilities) 3,000
Telephone 1,000
Postage 200
TOTAL OTHER OPERATING EXPENSES 4,200
TOTAL BUDGET $ 49,138
osbudget.
PROJECT PROPOSAL
Contra Costa County has the highest concentration of petro-chemical industry in
northern California. Numerous handlers, users and manufacturers of hazardous
materials are transported through, out the County daily by ship, truck and rail. A
strong emphasis has been placed on preventing of hazardous materials incidents
at the fixed facilities and developing effective response to those incidents that do
occur.
Contra-Costa County proposes to develop an Oil Spill Contingency Plan that would
build on existing programs, policies and plans to ensure that there is an immediate
and coordinated emergency response to an oil spill into marine waters. San Pablo
Bay and the Carquinez Straits flow adjacent to Contra Costa County. Five oil
refineries sit on nearby shores. Tankers carrying oil travel through the Delta Waters
toward Sacramento.
In order to develop the plan;we will review and integrate existing contingency plans
developed by the oil refineries, the County (the Hazardous Materials Area Plan),
and other relevant regional, state and federal plans into a single comprehensive
county-wide plan.
The following is a brief description of the plans and programs currently in place
that would comprise the basis for the key components of the oil spill contingency
plan. We.Identify those areas that would need further review and expansion in
order to specifically deal with off-shore oil spill response.
EMERGENCY NOTIFICATION
Over the past two years the County has placed a great deal of emphasis on
improving the speed and effectiveness of emergency notification to agencies, key
response officials and the public when a chemical accident occurs. This has
included active participation with chemical companies and public agencies in the
Community Awareness Emergency Response (CAER) group. In coordination with
CAER the County has developed and implemented:
• a Hazardous Materials-Incident Notification Policy and a Facility Incident
Checklist which provide companies with guidelines to speed the notification
process;
• internal notification checklists; and
• the Community Notification Network
The Community Notification Network (CNN) focuses on an integrated approach to
community notification through the use of:
• Contra Costa based KISS radio stations AM990 and 92FM;
• Traveler's Information System (city owned radio stations);
• emergency phone notification using Community Alert Network, a
computerized phone system,that can make up to 50 calls at a time to a
threatened area giving emergency information and instructions; and
• in the future, sirens in certain industrial locations.
KISS radio and Community Alert Network can also be used to notify key officials
needing to respond to an emergency.
The Oil Spill Contingency Plan will expand our current emergency notification
procedures to include plans for an off shore oil spill.
COORDINATION OF INCIDENT RESPONSE
Emergency response in Contra Costa County is currently guided by the use of the
Hazardous Materials Area Plan and the County Emergency Plan. These plans have
been developed in coordination with other response agencies. We also use the
Incident Command System for a coordinated response to emergencies.
Through development of our plan we will expand our capabilities to include
coordination with refineries and other local,state and federal,agencies for response
in the event of an off shore oil spill.
L GISTICS FOR EMERGENCY RESPONSE
The Environmental Health Division of Contra Costa County Health Services
Department operates a Hazardous Materials Emergency Response Program.
Teams of three people each are on call 24 hours a day to respond to hazardous
materials incidents anywhere in the county.
Recently a Regional Hazardous Materials Response Organization was formed. The
organization membership includes representatives from the Hazardous Materials
Response Program, police and fire agencies, refineries,California EPA,federal EPA
and others from Contra Costa and surrounding Bay Area counties. The
organization was formed to develop a hazardous materials mutual aid response
capability. They are identifying . available resources to enhance response
capabilities and training. They are also developing a standard level of training
needed for response.
Contra Costa County also has a Petro-Chemical Mutual Aid Organization, which is
made up of petro-chemical companies that have their own fire fighting capabilities.
Drills are conducted on a monthly basis. Fire districts, the United States Coast
Guard,. Environmental Health, Emergency Medical Services, the Office of
Emergency Services and other agencies participate in monthly meetings as well.
The Oil Spill Contingency Plan will build on these programs to include response to
off shore oil spills. We will focus.on location and access to marine facilities that
might be affected to an oil spill as well as the identification of resources needed
specifically to respond to marine accidents.
DRILLS
On a regular basis Contra Costa County takes part in table top, functional and full
scale drills. These have included bringing in specialists from the California
Specialized Training , Institute (CSTI) to coordinate functional and full scale
hazardous materials exercises for the county and several of its cities. The full scale
exercise was the first of its kind for the County, using "real time" to respond to a
hazardous materials incident.
The County encourages the development of drills by cities, Industry and other
agencies and assists and participates in as many as possible. A tri-county
hazardous materials full scale drill is planned for April of this year.
As part of our plan we will expand our capabilities to be able to respond to off
shore oil spills and participate in drills involving these incidents.
INCIDENT CRITIQUE AND FOLLOW-UP
After each drill and actual incident a critique is held to evaluate how the response
worked; where weaknesses were identified and how to overcome those
weaknesses or gaps in the response. All companies and agencies that participated
in the drill or incident response are invited to the critiques. Action is then taken on
the lessons learned so that response capabilities can be improved.
In developing our plan we will expand our capability to Include response to off
shore oil spills. Through critiques of drills and actual Incidents we will be able'to
continue learning and expanding our capabilities to respond.
PROPOSAL GOALS AND OBJECTIVES
Our goal is to review and build on- our current capabilities of responding to
hazardous materials.incidents to ensure effective response to oil spills in marine
waters. Our objectives are as follows:
• Review existing oil spill contingency plans of each of the refineries In Contra
Costa County.
• Ensure there is integration of and consistency between oil spill contingency
plans of the refineries, Contra Costa's Hazardous Materials Area Plan and all
relevant plans of state and Federal agencies.
• Detail the responsibilities of the various agencies involved in response to an
off shore oil spill and ensure that they are reflected in the local plans as
appropriate.
• Develop emergency notification protocols of all agencies for an off shore oil
spill incident.
• Develop plans for utilizing Contra Costa's Community Notification Network
to transmit information to the public in the impact area.
• Revise Hazardous Materials Area Plan to incorporate response to off shore
oil spill incidents.
• Participate in an off shore oil spill drill.
MAP
Contra Costa County has five refineries. In addition marine vessels carrying oil
pass by Contra Costa County through San. Pablo Bay and the Carquinez Straits.
See the enclosed map showing the water ways and refineries.
• PROCEDURES AND METHODOLOGY
Abasic work plan follows. Once an Initial review of refinery contingency plans has
been conducted we will be able to determine what is in existence already and the
need to expand our work plan. We plan on utilizing an outside consultant to assist
In completion of our project.
WORK PLAN
Months 1-2: Coordinate with representatives of the five refineries in Contra
Costa to review existing contingency plans
• Months 2-3: Hold meetings with local, state and federal agencies to discuss
responsibilities and to review the Incident Command Structure as it relates
to the response to an off shore oil spill.
• Month 3-4: Develop emergency notification procedures using KISS Radio and
Community Alert Network.
• Month 4-5: Draft oil spill contingency plan element. Review by various .
organizations (see below).
• Month 6: Update the Hazardous Materials Area Plan for consistency with oil
refineries' response plans and re-write the Matrix to reflect inclusion of
response to an off shore oil spill.
REVIEW PROCESS
We will be developing our plan in coordination with several.agencies. In addition,
the plan will be reviewed by the Hazardous Materials Response Association, CAER,
the County Hazardous Materials Council which is made up of the County
Administrative Officer and other department heads, the Hazardous Materials
Commission, the County Office of Emergency Services and the County Health
Service Department.
1
LEAD STAFF PERSON
The lead staff person on the project will be Tracy Hein-Silva, Senior Emergency
Planning Coordinator. Tracy.has worked for the Contra Costa County Office of
Emergency Services for over seven years. Her responsibilities have included
writing emergency response plans and programs for Contra Costa County and five
of the incorporated cities. Tracy has coordinated numerous drills including one of
the largest functional exercises ' In Northern California history (over 1,300
participants). Tracy is currently in charge of the Community Notification Project.
This project focuses on the integration of local radio, an emergency phone dialing
system and sirens to warn Contra Costa citizens of an impending or existing
emergency. Tracy will become a member of the Contra Costa Health Services .
.Department on February 1, 1993.
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