HomeMy WebLinkAboutMINUTES - 06021992 - 1.94 1✓��.� 1 . 94
TO: BOARD OF SUPERVISORS
Contra
FROM: Phil Batchelor
Costa
County Administrator
DATE: May 11, 1992 County
SUBJECT: Agreement for Data
Entry Services
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION:
Approve and authorize the Chair of the Board of Supervisors to
execute on behalf of the county an Agreement with Genesis Data Inc.
to provide data entry services for the period June 1, 1992 to June
3, 1994 .
II . FINANCIAL IMPACT:
This action if approved will not result in any increased cost to
Data Processing Services .
III . REASON FOR RECOMMENDATION AND BACKGROUND:
Data Processing Services formerly had a large Data Entry Section
that provided data entry services for most County departments . Over
the last 10 years our data entry activities have decreased because
of the installation of online interactive systems in most depart-
ments . Departments now perform most of their own data entry as part
of the interactive work activities . Not all data entry has been
eliminated however; Data Processing Services still provides some
level of data entry services for county departments, as they don't .
have the staff, equipment or time to do their own. Our data entry
section has gone from a staff of sixteen 15 years ago to a staff of
4 operators . One of the Data Entry operators is planning to retire
within the next two years and will not be replaced. We have found
that it is more cost effective to contract some of our data entry
work in lieu of hiring permanent staff. One of the large remaining
batch jobs is the Auditors Finance System. We have been using a
data entry service bureau to perform this input work since September
1991, monitoring carefully to see if a complicated job like this can
be performed successfully. We have found it to be very cost effec-
tive and recommend this work stay with a service bureau.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If the request is not approved Data Processing Services will have to
hire additional staff to meet the data entry schedules the Auditor
has and to provide timely Finance information.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMM' EE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON 9 APPROVED AS RECOMMENDED X_ OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: Via Data. ProcesSinR ATTESTED �
Phil B chelor, Clerk of the Board
of Supervisors and County Administrator
M382/7-83 BY �� DEPUTY