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HomeMy WebLinkAboutMINUTES - 06231992 - 2.2 TO: BOARD OF SUPERVISORS FROM: Perfecto Villarreal NContra Director of Social Services Costa DATE: June 23, 1992 Couqy SUBJECT: Appropriation Adjustment for Social Service Budget Units Social. Service Administration, and 0515 , Categorical Aid. SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS 1. ACKNOWLEDGE the report of the Social Service Director on the impact of realignment revenue shortfalls and increased caseloads. 2. AUTHORIZE the appropriations and revenues submitted by the Social Service Department to recognize new funding in the Administrative budget unit and to move County general funds to the Categorical Aids Budget unit to cover required. matching funds in the categorical aids-program. FISCAL IMPACT- This appropriation adjustment recognizes additional expenditures and revenues in the administrative budget unit for a total of $4;599,132 and a like amount of expenditures. These revenues are a result of state adjustments in revenues due in part to state programs. In addition, the Social Service Department has been financially impacted in the aids programs by caseload increases and revenue realignment with an estimated shortfall of $1.6 million. The shortfall in revenue realignment has necessitated that the County make up the difference with general fund money in the Categorical Aid Budget unit which includes mandated case entitlement programs. The Department has experienced case increases in all areas except foster care, which has declining cases, but due to types of actual costs in foster care placements, costs have increased. Through judicious reductions, county funded reductions in Administration have taken place allowing for savings for County funds to be transferred to the aid programs with minimal loss of federal and state funding in the administrative budget. CONTINUED ON ATTACHMENT: YES SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): \ ACTION OF BOARD ON June 23, 1992 APPROVED AS RECOMMENDED X OTHER _ The Board APPROVED recommendations 1 and 2 above, and REFERRED to the County Administrator and County Counsel for report the suggestions relative to liablility and workers compensation regulations for AFDC and General Assistance reciepients working for County Special Districts -and other areas where workers are needed. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT SV ) TRUE AND CORRECT COPY OF AN AES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ATTESTED June 23, 1992 PHIL BATCHELOR, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: CAO BY , DEPUTY BACKGROUND/REASONS FOR RECOMMENDATIONS Over the past year, the Social Service Department has been severely impacted by declining revenues and increased demands for services. Previous Board orders have discussed increases in General Assistance (GA), now estimated at $17.5 million net County cost for FY 91-92, $3.1 million more than budgeted. These increases are the result of caseload growth combined with court decisions that have reduced the County's ability to control program costs. For example, GA recipients in homeless shelters must be paid the full grant amount, despite the fact that the shelter provides food and lodging. Realignment revenues have also been much less than projected by the State, $14.3 million rather than $15.9 million. This has led to a shortfall in the aid programs. Realignment reduced sharing ratios in portions of the administrative budget and AFDC Family Group and Unemployable programs. At the same time, increases were given to foster care, adoptions and In-Home Supportive Services programs which were to be covered by realignment revenues derived form sales taxes. For the last year; the Social Service Department Administrative Budget Unit had an actual net County cost of $14,312,922 on a total budget of $64,081,477. This year the adopted budget was $61.9 million in total costs with a net County cost of $15.57. The Department estimates that net cost will be. approximately $13.9 million on an increased total budget of approximately $66.85 million. This reduction in net County costs was achieved in two phases of layoffs and a hiring freeze, enabling the Department to shift funding to cover mandated County shares in the aid programs. This appropriation adjustment will transfer the necessary funds to cover estimated expenditures and is required to continue support of programs mandated by the State, and by fact must be approved to continue those programs under law. AUQLIQ"- QNTROLL.ER USE QNLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 F BOARD OF SUPERVISORS El COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: -EXPENDITURE PINOIT� 0500 Social Service Administration & 0515 Categorical Aids ORGANIZATIONURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE INCREASE >CATEGORICAL AID ACCOUNTS 0515< 00 SPECIAL CIRCUMSTANCES 5522 3312 STATE AID 45,784 IHSS 5523 3310 SUPPORT AND CARE OF PERSONS 6,407,316 REFUGEES 5524 3311 FEDERAL AID 186,189 03 TOTALS ?.0,373,,0861 ltpo, 4-<,74F.44,7 $14;'x?, , APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER Page 4 of 4 By: This is a combined appropriation adjustment for Budget Units 0515 Categorical Aids and 05100 Administration COUNTY ADMINISTRATOR to recognize additional expenses (caseload growth) and By: 'Drelated revenues in $9,241,364 for 0515, and 0500 for Dated $4,599,132. The Aid accounts required an additional General Fund amount of $1,555,535 to .meet match amounts BOARD OF SUPERVISORS and a realignment shortfall which will be moved from YES: SWUMM POWM FANDEK the 0500 General Fund account. 0500 General Fund after 1 11101111111010%VW^WWAM balancing Aid will have a surplus of $467,405 due to NO: %eye 1�iw. LF&Ao 016 reductions taken ea 'er in the year. wwwt/14 Phil Batchelor, Clerk of the Board of Sunprvisors ane County Administrator By: SIGNATURE TITLE DATE Date APPROPRIATION ADJ. JOURNAL NO. (M 129 Rev.2/86) SEE INSTRUCTIONS ON REVERSE SIDE M � 0 . . N yd m O CNC (r CAN O s Q t' tC 4 C O t*i er O r to O t�7 . m G W tC1 r C1C1 '4 ti Lf) m N O CC7 Ll, to W > R O 4) O? N O G M R N ti LO w w 1r ® I w y z �, c r f*i CO Ccl r- q w Cl. 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Ln !_n Ltd Lr X, Ln tri Ln Lfi L, Ltd Ln Ut L:7 z s u s 0 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: 0500 Social Service Administration ORGANIZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> >CATEGORICAL AID 0515< 100 10 ADOPTIONS 5519 9265 st adoptions assistance 110,570 I ' 5519 9263 st aid realignment-p asst 211,134 I 5519 9475 fed aid adoptions 137,139 SED I 1 5520 9267 st aid sed children 512,133 I 1 5526 926,E st aid realignment-p asst 50"7,39 i I 1 SPECIAL CIRCUMSTANCES 5522 9264 st aid ad Inc mtc:e (ssp) 13,784 1 5523 9263 st aid realignment-p asst 6,479,189 REFUGEES Iv 5524 9474 sari f,id rr4ijnPPs 1061$9 I .f I I I I I I 1 I I I I I I I TOTALS $29,378,816 ja7 113,982,785 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLERPage 3 of 3. By: Dote 6�r'9 This is a combined appropriation adjustment for Budget Units 0515 Categorical Aids and 0500 Admi?ii- COUNTY ADMINISTRATOR stration to recognize additional expenses (caseload growth) and related revenues in $9,241,364 for 0515, By: �_ v Dote �7 and 0500 for $4,599,132. The Aid accounts required an additional General Fund amount of $1,555,535 to BOARD OF SUPERVISORS meet match amounts and a realignment shortfall which WERVISORSPOWERS.FAHDEN, will be moved from 0500 General Fund account. YES: SODEp..,y TORNMN 05Wrplual Fund er balancing Aid will have a ���� ,p su $467 due to reductions taken earlier N0: C inr. Phil Batchelor, Clerk of the Board of SIGNATURE TITLE DATE Supervisors and County Administrator REVENUE ADJ. RA00,,'1'3P-;�- Date y JOURNAL N0. (M 8134 Rev. 2/86) 117 C"i Ln C ^ LQ 40 N m p3 Lo L- cr r-_ Lin r- r O i ee ci cr, O Ln* M, Lri m Lin IRr V Lai cz m Xr LC M LLJ m qKr U-? 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