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HomeMy WebLinkAboutMINUTES - 06161992 - TC.2 T C TO: BOARD OF SUPERVISORS ?- . ` _ Contra FROM: TRANSPORTATION COMMITTEE Costa f ot . , DATE: ., JUNE 2, 1992 `'� ^ ,Jam` County S'rA C_UN,C't SUBJECT: CONSULTING SERVICES AGREEMENT -. WILLIAM R. GRAY & CO. SPECIFIC REQUEST(Z) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS Authorize an amount not to exceed $23; 000 in Navy Mitigation Funds for use by the Director of Community' Development for a sole-source Consultant Services Agreement with William R. Gray & Company to provide support services to . the County's Greater East Bay Rail Opportunities Coalition (see Exhibit A) . FISCAL IMPACT There will be no impact to the County General Fund. The .Navy Mitigation Money Expenditure Plan allocates $250, 000 to rail studies. The Consulting Services Agreement will be funded from this allocation. BACKGRQUND/REASONS FOR RECOMMENDATIONS On February 25, 1992 , the Board of Supervisors invited representatives from Contra Costa, Alameda, _Solano counties and MTC to form the Greater East Bay Rail Opportunities Coalition (GEBROC) , to advance rail planning .in the region. The Coalition has met in April and May, and is about to proceed with its initial work program to. prepare a blueprint for a staged rail transit development- program in the Greater East Bay area. The Transportation :Committee views this _work program as essential to developing integrated rail transit systems serving the Route 4, Interstate 80 and '680 corridors. The Community Development Department proposes to retain W.R. Gray & Co. under a sole-source Consulting Services Agreement for an amount not to exceed .$23 , 000 for the purpose of providing CONTINUED ON ATTACHMENT: , X YES SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRATOR X RECOMMENDATION OF BOARD COMMITTEE APPROVE. OTHER SIGNATURE(S) : Tom Torlakson o oder ACTION OF BOARD ON JUN 16 1992 ' APPROVED AS .RECOMMENDED _L OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A P111 UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Orig: Community Development Department ATTESTED JUN 16 1992 ' cc: Public Works Dept. PHIL BATCHELOR, CLERK OF THE BOARD OF SUPERVISORS AND COU ;TY ADMINISTRATOR BY , DEPUTY ` r W.R. Gray •& Co. Consulting Services Agreement June. 2, 1992 Page 2 BACKGROUND/REASONS FOR RECOMMENDATIONS (continued) support services for the initial work program of the GEBROC. These support services would involve community outreach and liaison to staff and elected officials in the three counties to keep them informed on the Coalition's activities. This effort would cover the period from June 1, 1992 to December 31, 1992, and be paid with Port Chicago Highway Closure - Navy Mitigation Funds. The Board's adopted expenditure plan for Navy Mitigation Funds allocates $250, 000 for "rail studies. " Approximately $30, 000 of this allocation has been used for the Contra Costa Rail Opportunities Study. Authorization of funds for the William, R. Gray and Co. agreement would leave a balance of $197,000- in Navy funds -for future rail studies. The expenditure plan requires all funding recommendations be forwarded by the Community Development Department, through the Transportation Committee, to the Board for action. The Transportation Committee approved this recommendation at our June 2, 1992 meeting. The sole-source process proposed by Community Development would enable the community outreach and liaison activities to match the tight time schedule of GEBROC's initial work program. GEBROC will initiate the work in June with completion scheduled for December. The time schedule will allow GEBROC's recommendations to be considered in the update of the Contra Costa Transportation Authority's Strategic Plan and MTC's 1993 Regional Transportation Plan. W.R. Gray & Co. 's existing relationships with the staff and elected officials of the participating jurisdictions will allow community outreach and liaison activities to begin immediately. CONSEQUENCES OF NEGATIVE ACTION Failure to authorize use of Navy Mitigation Funds will prevent retaining support services for the initial work program of GEBROC. No other funding source is available. Community Development staff resources are directed at providing .staff support to GEBROC and managing the consultants providing technical support for the initial work program. Department staff is not . sufficient for community outreach and liaison activities with staff and elected officials of. the participating jurisdictions. These additional activities are essential for maintaining consensus on the sensitive issues related to rail transit development in the County. \4 June 1, 1992 Page 3 WILLIAM R. GRAY AND COMPANY GREATER EAST BAY RAIL OPPORTUNITIES COALITION (GEBROC) EXHIBIT 'All SCOPE OF SERVICES Under this contract, William R. Gray and Company.- will support the efforts of GEBROC. Primary work tasks include: • community outreach and community participation; assisting GEBROC i:. -rainta-i ing staff and elected official support from the three counties; • advising and assisting with the development of' consultant work scopes and schedules for the current (phase I and II) and future studies; • identification and evaluation of opportunities for funding future studies and/or project implementation.