HomeMy WebLinkAboutMINUTES - 05051992 - 1.23 1 . 23
TO: BOARD OF SUPERVISORS SF L Contra
FROM:
s Costa
Phil Batchelor County Administrator
V
Count
DATE: May 5, 1992
(UUy
SUBJECT: Establisment and Adjustment of Various County Clerk Fees
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Fix Tuesday, May 19 , 1992 at 11 : 00 a.m. for a public hearing on the
establishment of fees for docket sheets, cross-reference computer
printouts and new case computer printouts, and on the adjustment of
fees for certification of printouts and mail-in research.
BACKGROUND
The County Clerk has studied the current costs of performing
various services in an effort to recover all or a portion of those
costs .
Under Government Code Section 54994 . 1, the Board of Supervisors
must hold a notice public hearing prior to adopting new fees or
increasing existing fees for the Clerk-Recorder. The proposed time
and dated for the hearing were obtained from the Clerk of the
Board.
A copy of the proposed fees will be on file at the Clerk of the
Board' s Office, Room 106, 651 Pine Street, Martinez, ten ( 10) days
prior to the date of the hearing.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARDMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON HE DATE SHOWN. Q
CC: County AdI11inLst'ra,tor ATTESTED // g,
County' Clerk PHIL BATCHELOR,CLIXK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY V kaVL4/ DEPUTY
M382 (10/88)
Attachment A
Page two
MSI SERVICE CENTER WORKSHEET FOR FEES AND CHARGES
Service Provided County kef.No.
COMPUTER PRINTOUT OF CASE HISTORY CONTRA COSTA
Services Primarily Performed by: Fund Exp.Acct.
COUNTY CLERK GENERAL 0240-1011
Revenue Received (Actual-Potential) Fund Rev.Acct.
COMPUTER PRINTOUT OF CASE HISTORY GENERAL 0240-9745
Revenue Authorization Date Last Revised:
Subsidy Rationale:
Description of Service Revenue Collection Schedule:
SELL COMPUTER PRINTOUT THAT GIVES AT TIME OF REQUEST
NAMES OF PARTIES, ALL ACTIONS
FILED IN CASE, ALL COURT DATES Revenue Collected By:
AND DISPOS, NAMES OF ATTORNEYS COUNTY CLERK
INVOLVED AND TYPE OF CASE FILED.
Unit of Service Designation:
PER CASE HISTORY
Current Fee Structure:
NONE, NEW SERVICE
FISCAL YEAR 1992-93 REVENUE AND COST COMPARISON
Total Est. Revenue $ 8,928 Unit Revenue $ 3 . 00
Total Cost 14, 582 Unit Cost 4.90
Profit (Subsidy) (5, 654) Profit (Subsidy) : (1.90)
of Cost Recovered: 61% Units of Service: 2 ,976
Suggested % Recovery and Fee Structure
PERCENT: 61% SPECIAL CONDITION: MARKET SENSITIVE
$3 . 00 PER CASE HISTORY (DOCKET SHEET) UP TO 6 PAGES, $.50 PER PAGE
THEREAFTER.
NOTE: OUR CURRENT COPY CHARGE IS $.50 PER PAGE FOR GENERAL COPYING.
THIS FEE CHARGE IS SIMPLY A MINIMUM CHARGE TO PRODUCE A COMPUTER
PRINTOUT.
Prepared by the Contra Costa County Clerk's Office
(c) Management Services Institute, Inc. , Anaheim, CA March, 1990
9
3/30/92 • ?3:57 FULL CASE HISTORY PAGE: 1
.ase No:, 90651 Filed: 10/25/63 Type: PETN FOR DISSOLUTION OF MARRIAGE
itle: BARBARA J MCDONALD VS. DALLAS 0. MCDONALD At issue: 00/00/00
ept: 40 Addl Info: Clerk: KMM
------------------------------ P A R T I E S -------------------------------
PETNR: MCDONALD, BARBARA J.
PVT: WINTERS, SCHROTH, & KING
----------------------------- P R O C E E D I N G S ---------------------------
o events have been entered in the computer for this case.
------------------------------ A C T I O N S -------------------------------
Date Action Dept FC
1. 06/04/90 ** 10/25/63 - ENTRIES PRIOR TO THIS DATE SEE R/A** KMM
COMPLAINT & SUMMONS ISSUED 10/25/63:FEES PD.
2. 06/04/90 ** SUMMONS SERVED ON DALLAS 0. MCDONALD ON KMM
10/29/63. ORIGINAL SUMMONS FILED WITH
3. 06/04/90 COMPLETED PROOF OF SERVICE ON 11/12/63. KMM
4. 06/04/90 ** INTERLOCUTORY JUDGMENT ENTERED ON 11/20/63 KMM
5. 06/04/90 DECLARATION IN SUPPORT OF REQUEST FOR NUNC PRO KMM
TUNC ENTRY OF FINAL JUDGMENT (P)
6. 06/04/90 MEMO OF PTS & AUTH IN SUPPORT OF MOTION FOR KMM
ENTRY OF FINAL JUDGMENT NUNC PRO TUNC
7. 06/04/90 JUDGMENT - MARITAL STATUS ENDS ON 10/30/64 KMM
(NUNC PRO TUNC) ENTERED MICROFILM:6-4-90
8. 06/12/90 NTC OF ENTRY OF JUDGMENT WITH CERT OF MAILING KMC
Attachment B
Page two
MSI SERVICE CENTER WORKSHEET FOR FEES AND CHARGES
Service Provided County Ref.No.
CERTIFICATION OF COMPUTER PRINTOUT CONTRA COSTA
Services Primarily Performed by: Fund Exp.Acct.
COUNTY CLERK GENERAL 0240-1011
Revenue Received (Actual-Potential) Fund Rev.Acct.
CERTIFICATION OF COMPUTER PRINTOUT GENERAL 0240-9745
Revenue Authorization Date Last Revised:
Subsidy Rationale:
Description --of--Service — --- - - ---- Revenue Collection--Schedule.___
SELL CERTIFICATION OF COMPUTER AT TIME OF REQUEST
PRINTOUTS
Revenue Collected By:
COUNTY CLERK
Unit of Service Designation:
PER CERTIFICATION
Current Fee Structure:
$1.75 PER CERTIFICATION OF DOCUMENTS FILED INTO THE COURT'S FILE.
FISCAL YEAR 1992-93 REVENUE AND COST COMPARISON
Total Est. Revenue Unit Revenue
Total Cost Unit Cost
Profit (Subsidy) Profit (Subsidy) :
of Cost Recovered: Units of Service:
Suggested % Recovery and Fee Structure
PERCENT:
$1.75 PER CERTIFICATION OF COMPUTER PRINTOUT.
"THIS IS TO CERTIFY THAT THIS DOCUMENT IS A TRUE COPY OF THE COMPUTER
PRINTOUT OF THIS CASE AS OF _/_/_ (DATE) .
(THIS CERTIFICATION WOULD INCLUDE THE SEAL OF THE COUNTY CLERK. )
Prepared by the Contra Costa County Clerk's Office .
(c) Management Services Institute, Inc. , Anaheim, CA March, 1990
12
/30/92 13:57 FULL CASE HISTORY PAGE: 1
se NO.- 90651 Filed: 10/25/63 Type: PETN FOR DISSOLUTION OF MARRIAGE
tle: BARBARA J MCDONALD VS. DALLAS 0. MCDONALD At issue: 00/00/00
pt: 40 Addl Info: Clerk: KMM
----------------------------- P A R T I E S -------------------------------
PETNR: MCDONALD, BARBARA J.
PVT: WINTERS, SCHROTH, & KING
-------------------------
P R O C E E D I N G S --------
have been entered in the computer for this case.
----------------------------- A C T I O N S ----------
Date Action I Dept FC
1. 06/04/90 ** 10/25/63 - ENTRIES PRIOR TO THIS DATE SEE R%A** KMM
COMPLAINT & SUMMONS ISSUED 10/25/63:FEES PD.
2. 06/04/90 ** SUMMONS SERVED ON DALLAS 0. MCDONALD ON KMM
10/29/63. ORIGINAL SUMMONS FILED WITH
3. 06/04/90 COMPLETED PROOF OF SERVICE ON 11/12/63. KMM
4. 06/04/90 *'� INTERLOCUTORY JUDGMENT ENTERED ON 11/20/63 KMM
5. 06/04/90 DECLARATION IN SUPPORT OF REQUEST FOR NUNC PRO KMM
TUNC ENTRY OF FINAL JUDGMENT (P)
6. 06/04/90 MEMO OF PTS & •AUTH IN SUPPORT OF MOTION FOR KMM
ENTRY OF FINAL JUDGMENT NUNC PRO TUNC
7. 06/04/90 JUDGMENT - MARITAL STATUS ENDS ON 10/30/64 KMM
(NUNC PRO TUNC) ENTERED MICROFILM:6-4-90
8. 06/12/90 NTC OF ENTRY OF JUDGMENT WITH CERT OF MAILING KMC
+`QviOR co G 11
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Off �I
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t11sTq COUN�� G�
This is a corn_d copy of the
tom Pu.r-ER PKtNrW-T o� .
ATTEST: MAR 3 0 in
STEPHEN L WEIR Cw*Cleric ad e
IIBdo Superior ad of go a*
ge
OftwL
Clerk
Attachment C
Page two
MSI SERVICE CENTER WORKSHEET FOR FEES AND CHARGES
Service Provided County Ref.No.
COMPUTER PRINTOUT-CROSS REFERENCE CONTRA COSTA
Services Primarily Performed by: Fund Exp.Acct.
COUNTY CLERK GENERAL 0240-1011
Revenue Received (Actual-Potential) Fund Rev.Acct.
COMPUTER PRINTOUT-CROSS REFERENCE GENERAL 0240-9745
Revenue Authorization Date Last Revised:
Subsidy Rationale:
Description of ServiceRevenue Collection Schedule:
SELL COMPUTERPRIPITOUT _ _
OF CROSS AT TIME OF REQUEST
REFERENCE SCREEN BY NAME OF
PARTIES. Revenue Collected By:
COUNTY CLERK
Unit of Service Designation:
PER NAME SEARCHED
Current Fee Structure:
NEW SERVICE
FISCAL YEAR 1992-93 REVENUE AND COST COMPARISON
Total Est. Revenue : $1, 300 Unit Revenue $5. 00
Total Cost 1, 274 Unit Cost 4 .90
Profit (Subsidy) 26 Profit (Subsidy) : . 10
% of Cost Recovered: 102% Units of Service: 260
Suggested % Recovery and Fee Structure
PERCENT: 102%
$5. 00 PER NAME REQUESTED
Prepared by the Contra Costa County Clerk's Office
(c) Management Services Institute, Inc., Anaheim, CA March, 1990
15
3130/2 , NAME/CASE CROSS REFERENCE PAGE 1
AME CASE NO. RELATIONSHIP
MITH, JOE 299548 DEFENDANT/X-COMPLA
MITH, JOE FREEMAN *305151 DEFENDANT
MITH, JOE J. *286258 RESPONDENT
MITH, JOE R. , *301367 RESPONDENT
4ITH, JOE RUBEN *D89-04155 DEFENDANT
KITH, JOEY C89-05155 MINOR
Attachment D
Page two
MSI SERVICE CENTER WORKSHEET FOR FEES AND CHARGES
Service Provided County Ref.No.
MAIL-IN RESEARCH FEE CONTRA COSTA
Services Primarily Performed by: Fund Exp.Acct.
COUNTY CLERK GENERAL D240-1011
Revenue Received (Actual-Potential) Fund Rev.Acct.
MAIL-IN RESEARCH FEE GENERAL 0240-9745
Revenue Authorization SB 757, Date Last Revised: 10/6/91
CH. 651, SECT. 1, SECT. 26854 Subsidy Rationale:
Description -of--service - - --- ------ - Revenue Collection Schedule__:
MAIL IN RESEARCH FEE CHARGED FOR AT TIME OF REQUEST
ALL REQUEST MAILED IN PER CASE
PARTIES. Revenue Collected By:
COUNTY CLERK
Unit of Service Designation:
PER REQUEST, PER CASE/NAME
Current Fee Structure:
NONE, NEW SERVICE
FISCAL YEAR 1992-93 REVENUE AND COST COMPARISON
Total Est. Revenue Unit Revenue
Total Cost Unit Cost
Profit (Subsidy) Profit (Subsidy) :
$ of Cost Recovered: Units of Service:
Suggested Recovery and Fee Structure
PERCENT:
$5. 00 MAIL-IN RESEARCH FEE PER CASE/NAME PER REQUEST.
Prepared by the Contra Costa County Clerk's Office.
(c) Management Services Institute, Inc. , Anaheim, CA March, 1990
18
Senate Bill No. 757
CHAPTER 651
An act to amend Sections 40509 and 40509.5 of, and to :mend
Section 26854 of, and to repeal Section 72062 of, the Government
Code, and to add Section 40508.6 to, the Vehicle Code, relating to
records.
[Approved by Governor October 6, 1991. Filed with
Secretary of State October 8, 1991.]
LEGISLATIVE COUNSEL'S DIGEST
SB 757, Robbins. Records: county. clerks: search fees; courts:
Vehicle Code violations: assessments, and certificates of satisfaction.
(1) "Existing law provides that the county clerk shall charge a$1.75
fee for each year for searching records'or files.
This bill would, instead,make the fee $5 for each file. "
(2) Existing law authorizes the board of supervisors in each
county to establish municipal court administrative assessments, not
to exceed $10, to cover the costs of recording and maintaining a
record of convictions for Vehicle Code violations and the cost of
notifying the Department of Motor Vehicles, as specified.
This bill would repeal and reenact these provisions, extending the
authorization to apply,as well,to the superior court and justice court
districts in each county.
(3) Existing law authorizes court magistrates and court clerks to
notify the department whenever any person who, for a period of 15
or more days, violates a written promise to appear or fails to pay a
fine for violations of specified provisions of the Vehicle Code, and
requires the magistrate or clerk, when that case is adjudicated or the
person who violated the promise appears in court or otherwise
satisfies the order of the court, to file with the department a
certificate to that effect.
This bill would provide that the magistrate or clerk shall file that
certificate with the department if the person who violated the
promise appears in court and satisfies the order of the court.
The people of the State of California do enact as follows:
SECTION 1. Section 26854 of the Government Code is amended
to read:
26854. The fee for searching records or files is five dollars ($5) for
each file.
SEC. 2. Section 72062 of the Government Code is repealed.
SEC. 3. Section 40508.6 is added to the Vehicle Code, to read:
40508.6. The Legislature hereby authorizes the establishment of
the following program, to be implemented in any county, upon the
95 100
Attachment E
Page one
Computer Printout of Cases Opened
Sell daily, weekly or yearly computer printouts of cases opened
that would include case number, date opened, type of case and title
of case.
This would be at a rate of $5. 00 per run up to 10 pages, $. 50 a
page thereafter.
We currently have two customers that use this service at least 5
times a week. One of these two customers purchases the entire year
of 1991 probate at the onset of his use. That purchase was $96. 00
This is an unadvertised service.
Using only this current number of customers there would be a $1, 250
per year revenue. Doubling the amount of customers would provide
a $2, 500 per year revenue.
Note: This fee requires Board action.
20
Attachment E
Page two
MSI SERVICE CENTER WORKSHEET FOR FEES AND CHARGES
Service Provided County Ref.No.
COMPUTER PRINTOUT OF CASES OPENED CONTRA COSTA
Services Primarily Performed by: Fund Exp.Acct.
COUNTY CLERK GENERAL 0240-1011
Revenue Received (Actual-Potential) Fund Rev.Acct.
COMPUTER PRINTOUT OF CASES OPENED GENERAL 0240-9745
Revenue Authorization Date Last Revised: 10/6/91
Subsidy Rationale:
Description of Service Revenue Collection Schedule:
SELL DAILY, WEEKLY OR YEARLY AT TIME OF REQUEST
COMPUTER PRINTOUTS OF CASES
OPENED THAT WOULD INCLUDE CASE Revenue Collected By:
NUMBER, DATE OPENED, TYPE OF COUNTY CLERK
CASE AND TITLE OF CASE
Unit of Service Designation:
PER REQUEST, PER CASE/NAME
Current Fee Structure:
NONE, NEW SERVICE
FISCAL YEAR 1992-93 REVENUE AND COST COMPARISON
Total Est. Revenue $1,250 Unit Revenue $5.00
Total Cost 1,225 Unit Cost 4.90
Profit (Subsidy) 25 Profit (Subsidy) : .10
% of Cost Recovered: 102 Units of Service: 250
Suggested % Recovery and Fee Structure
PERCENT: 102%
$5. 00 PER COMPUTER RUN (UP TO 10 PAGES, $.50 PER PAGE THEREAFTER)
Prepared by the Contra Costa County Clerk's Office
(c) Management Services Institute, Inc., Anaheim, CA March, 1990
21
3/30/92 . 11:34 BRIEF CASE HISTORIES - CASE INFORMATION ONLY PAGE: 1
;ase No: P92-00492 Filed: 03/26/92 Type: LPS CONSERVATORSHIP
'itle: CONSERVATORSHIP OF CLAUD CASS At issue: 00/00/00
)ept: 12 Addl Info: Clerk: DAL
;ase No: P92-00493Filed: 03/26/92 Type: LETTERS TESTAMENTARY - I.A.E.A
'itle: ESTATE OF WAKAKO ADACHI At issue: 00/00/00
)ept: 01 Addl Info: Clerk: RKC
;ase No: P92-00494 Filed: 03/27/92 Type: LETTERS OF ADMIN-I.A.E.A.
'itle: ESTATE OF OTIS D. LAWSON, JR. At issue: 00/00/00
)ept: 01 Addl Info: Clerk: DAL
;ase No: P92-00497 Filed: 03/26/92 Type: CONSERVATORSHIP
'itle: CONS. OF HELEN F. MIHILLS At issue: 00/00/00
)ept: Addl Info: Clerk: MAT
;ase No: P92-00498 Filed: 03/26/92 Type: CONSERVATORSHIP
'itle: VS. At issue: 00/00/00
)ept: Addl Info: Clerk: MAT
:ase No: P92-00499 Filed: 03/26/92 Type: LETTERS TESTAMENTARY - I.A.E.A
Pitle: ESTATE OF WILLMA D. RIPLEY At issue: 00/00/00
)ept: Addl Info: Clerk: MAT
:ase No: P92-00523 Filed: 03/26/92 Type: SUMMARY ADMINISTRATION
Citle: ESTATE OF JAMES PATRICK HERON At issue: 00/00/00
)ept: 12 Addl Info: Clerk: RKC
-ase No: P92-00524 Filed: 03/26/92 Type: GUARDIANSHIP OF A MINOR
Pitle: GUARDIANSHIP OF ROBERT ANTHONY SCHELL At issue: 00/00/00
)ept: 01 Addl Info: Clerk: RKC
ase No: P92-00525 Filed: 03/27/92 Type: SPOUSAL PROPERTY
Pitle: ESTATE OF ARTHUR C. COTTER At issue: 00/00/00
Dept: 01 Addl Info: Clerk: CVB
-ase No: P92-00.529 Filed: 03/27/92 Type: CONSERVATORSHIP
Pitle: VS. At issue: 00/00/00
Dept: Addl Info: Clerk: MAT
:ase No: P92-00530 Filed: 03/27/92 Type: LETTERS OF ADMIN-I.A.E.A.
Pitle: VS. At issue: 00/00/00
Dept: Addl Info: Clerk: MAT
Case No: P92-00533 Filed: 03/27/92 Type: LETTERS TESTAMENTARY - I.A.E.A
Title: ESTATE OF MISAO YOSHII At issue: 00/00/00
Dept: 01 Addl Info: Clerk: DAL