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HomeMy WebLinkAboutMINUTES - 04071992 - IO.5 I .O.-5 TO: BOARD OF SUPERVISORS Contra FROM: INTERNAL OPERATIONS COMMITTEE Costa County : V DATE: March 23, 1992 ', "co SUBJECT: REPORT RECOMMENDING THE IMPLEMENTATION OF A "CREATIVE SERVICE CORPS" FOR COUNTY EMPLOYEES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS : 1 . Establish a "Creative Service Corps" for County employees designed to provide an opportunity for employees with innovative ideas for improving public services to propose and serve in a limited term assignment of not to exceed six months to demonstrate the viability of his/her idea. 2 . Establish a management/employee Creative Service Corps Oversight Committee of ten members, five management employees and five employee representatives as noted below, authorize the Oversight Committee to establish the rules and procedures under which the Creative Service Corps will operate and to receive, review, act on and forward to the County Administrator for approval, proposals from employees . 3 . Request the County Administrator to advise all department heads of the creation of the "Creative Service Corps" and of the process for submitting proposals from individual employees . 4 . Request all Department Heads having newsletters within their department to advertize the creation of the "Creative Service Corps" in their newsletter and to solicit proposals from employees . 5 . Authorize an affected Department Head(s) or the County Administrator, for financial or operational reasons, to veto the recommended approval by the Oversight Committee of an employee' s proposal and to put the reasons for such denial in writing to the employee and the Oversight Committee. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COZSC R RECOMMENDATION OF BOARD COMMITTEE APPROVE - UCQ� SIGNATURE(S): RODER SUNNE WRIGHT McPEAK ACTION OF BOARD ON rii 7 , 1992 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS r� I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT +'+'� ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator Ar s D /1 y Other appropriate distribution (Via iM PHIL BATCHEL ,CLERKOFTHEBOARDOF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY M382 (10/88) I .O.-5 -2- 6 . Appoint as the management representatives to the Creative Service Corps Oversight Committee the following: * Health Services Director or his designee * County Probation Officer or his designee * County Counsel or his designee * Public Works Director or his designee * Director, Office of Emergency Services or his designee 7 . Reserve two of the employee seats on the Oversight Committee for representatives of employee organizations . Designate that for the first year these seats shall be filled with appointees from Local 1 and SEIU Local 535 . Request the Health Care Coalition of employee organizations to design a rotation following the first year by which all employee organizations will eventually have an opportunity to designate a representative to serve on the Oversight Committee, as was done for the Equal Employment Opportunity Advisory Committee. 8 . Reserve the other three employee seats for those employees who were the winner or finalist in the "Most Creative Employee" category for the Board's Awards of Excellence Program. Request the County Administrator to solicit interest from these employees for the three seats on the Oversight Committee. If more than three employees indicate an interest in these seats, ask the employees to draw lots for which employees will serve. 9 . Establish one year terms of office for members of the Oversight Committee, effective April 15, 1992, with the possibility that an employee can be reappointed for additional one-year periods at the discretion of the Board of Supervisors (with the exception of the two seats which are reserved to employee organizations) . 10 . Request the Director, Office of Emergency Services to convene the first meeting of the Oversight Committee and authorize the Oversight Committee to otherwise organize itself as it sees fit and to meet at intervals dictated by the number and variety of proposals which are submitted. 11 . Request the County Administrator to report to the Board of Supervisors during the month of October, 1992 and at six month intervals thereafter on how effectively the program is working, how many proposals have been tested and with what results . 12 . Remove this item as a referral to our Committee. BACKGROUND: On January 28, 1992 , the Board of Supervisors, at the request of Supervisor McPeak, referred to our Committee the concept of a "Creative Service Corps" . On March 23, 1992, our Committee met with Paul Katz from Local 1 and considered recommendations from the County Administrator' s Office on this subject. We have formulated the above recommendations on the basis of our discussions on this subject. We believe that these recommendations provide the basis for employees to propose suggested programs whereby they can have an opportunity to test their creative ideas and develop them more fully. At the same time, the recommendations provide for a review based on financial and operational requirements to insure that existing workloads are not neglected to pursue creative ideas . The proposals will be reviewed by a joint management-employee Oversight Committee. We have asked for semi-annual reports from the County Administrator to insure that the Board of Supervisors remains aware of the actions being taken to make this program fully operational . OFFICE OF THE COUNTY ADMINISTRATOR C 0 N T R A C 0 S T A C 0 U N T Y Administration Building 651 Pine Street, 11th Floor Martinez, California (/ DATE : February 12 , 1992 TO: Supervisor Robert I . Schroder Supervisor Sunne Wright McPeak INTERNAL OPERATIONS MMITTEE FROM: Claude L. Van Martr sistant County Administrator SUBJECT: FOLLOW-UP TO REFER L REGARDING A "CREATIVE SERVICE CORPS" FOR COUNTY EMPLOYEES. On January 28, 1992 , the Board of Supervisors referred to your Committee a proposal brought to the Board' s attention by Supervisor McPeak regarding the creation of a "Creative Service Corps" for County employees . We have discussed this proposal with several County staff and department heads . It is staff 's recommendation that we proceed as follows : 1 . Approve the creation of a program along the lines suggested in Supervisor McPeak' s attached Board Order. 2 . Establish a management/employee committee which will review all proposals to free an employee to pursue an innovative idea. This committee would review each proposal and refer those which appear to have merit to the County Administrator and affected Department Head(s) . 3. Appoint to the management/employee committee the following: Mark Finucane, Health Services Director J. Michael Walford, Public Works Director Gerald S. Buck, County Probation Officer Victor J. Westman, County Counsel Gary Brown, Director, Office of Emergency Services The last three employees who were chosen the "Most Creative Employee" as a part of the Board' s annual Awards of Excellence. 4 . Determine that the affected Department Head(s) and the County Administrator would each have veto authority over any proposal where for operational reasons it is determined not to be feasible to release an employee for this purpose. INTERNAL OPERATIONS COMMITTEE February 12, 1992 Page 2 5 . Request the County Administrator to report at six month intervals to the Board of Supervisors on how effectively the program is working, how many proposals have been tested and what the results were. We plan to place this matter on your agenda for March 23, 1992 . We are asking the Director of Personnel to notify all employee organizations of this meeting so they can be present to join in the discussion. If you have any problems with this proposal, please let me know so we can consider revising the proposal before it is presented to you publicly. CLVM:amb van-2/4.1 MOST CREATIVE EMPLOYEES 1988-1991 1988 King, Adele Social Services Winner Fink-Hein, Kathie Probation Finalist Ashe, Marice Health Services Semi-Finalist Bell, De CAO Semi-Finalist Harvey, Ron Risk Management Semi-Finalist 1989 Anderson, Sandy Social Services Winner Buckmann, Steve Public Works Finalist, Brasier, Linda District Attorney Semi-Finalist Mansapit, Jewel Social Services Semi-Finalist Parvataneni, Rao Health Services Semi-Finalist 1990 Fowler, Marilyn Probation Winner Jacobs, Beverly Health Services Finalis Carpenter, Richard Consol. Fire Semi-Finalist Marzioli, Rhea Sheriff-Coroner Semi-Finalist Nickerson, Bob Assessor Semi-Finalist 1991 Heisch, Deloris Public Works Winner Morse, Jacquelyn Library Finalist Ferris, Kathy Health Services Semi-Fi alist Momono, Robert Probation Semi-Finalist Stevens, Skip Sheriff-Coroner Semi-Finalist createmp.wkl FROr;: 5unne Wright McPeak 9 _ Mosta County DATE: January 28, 1992 r SUBJECT: Approve in Concept Establishment of a Creative Service Corps SPECIFIC REOUEBT(S)OR RECOMMENDATION(S)A BACKGROUND AND JUSTIFICATION RECOMMENDATION Approve in concept the establishment of a "Creative Service Corps" for county employees and refer to the Internal Operations Committee the responsibility for working out the details in consultation with county employee organizations and management. The concept of a "Creative Service Corps" is to provide an opportunity for employees with innovative ideas for . improving public services to propose and serve in a limited term assignment (perhaps up to six months) to demonstrate the viability of his/her idea. Employees would participate in' the Creative Service Corps on a voluntary basis and would carry out the limited term assignment without a change of classification. The Creative Service Corps must be overseen by a committee of equal numbers of employee and management representatives who would: (a) review and approve proposals from employees; (b) negotiate with departments appropriate arrangements for selected employees to carry out their limited term assignment; (c) evaluate the effectiveness of the limited term assignment; and (d) recommend to the CAO and Board of Supervisors any appropriate organizational changes indicated as a result of a successful Creative Service Corps assignment. BACKGR UND Many talented and highly-motivated employees have good ideas for improving public service, generating new revenue, or saving money as well as the energy and willingness to demonstrate the viability of their ideas . However, currently there is not an established CONTINUEO ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SI NATURE S: ACTION OF BOARD ON January 28, 1992 APPROVED AS RECOMMENDED OTHER X APPROVED the recommendation as set forth above with the understanding that approval is to explore and does not mean approval was granted today to implement the corps. Further, staff was requested to notify all employee organization of the date and time this matter will be heard by the Internal Operations Committee. VOTE OF SUPERVISORS X _ _ _ 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ASSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: ✓County Administrator ATTESTED January 28, 1991 Internal Operations Committee PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY M362 (10/88) , mechanism which invites these employees to come forward and pursue their ideas . We need to encourage employee innovation and creativity without disrupting current department functions and organizations . The Creative Service Corps outlined above offers an approach to accomplish this . Further, the formation of a joint employee-management committee to oversee the program guarantees that any approved limited term assignment under the Creative Service Corps will be perceived as valuable to both line and administrative staff . Also, the Creative Service Corps can offer opportunities to dedicated public employees to expand their experiences and fulfill their potential which they might otherwise seek with private sector employers .