HomeMy WebLinkAboutMINUTES - 04211992 - 1.47 } File: 280-9201(F) /A. 1 . 1 . 1 f
BOARD OF SUPERVISORS AS EX OFFICIO THE GOVERNING BODY OF THE
TO: CONTRA COSTA- COUNTY FIRE PROTECTION DISTRICT ED Contra
r. .
FROM: " BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSta
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DATE: April 21, 1992 y`yoa Count
APPROVING CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL
SUBJECT: SERVICES FOR REPLACEMENT FIRE STATION NO. 3, WALNUT CREEK
(Authorization No. AWH883B.-.�)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
A. APPROVE a consulting services agreement with Jerry Loving
Architects, Inc. , 255 Ygnacio Valley Road, Walnut Creek, for
architectural services for Replacement Fire Station No. 31
Rossmoor Parkway, Walnut Creek.
B. AUTHORIZE the Director of General Services to execute the
agreement, with a payment limit of $26,400 .00, and to issue
written authorizations for extra work, provided that the
cumulative total extra cost for all such authorizations shall
not exceed $25,000 . 00 . The agreement will be effective
August 26, 1991 and will provide for architectural services
through- the Design Development Phase. In addition, the
agreement will provide the Board an option to extend the
architectural services beyond the Design Development Phase.
II . FINANCIAL IMPACT:
This agreement will encumber funds from a capital budget which
has been established for the fire station. This project is a
joint venture with the City of Walnut Creek and is funded by
$422,500 from the City, $195,000 from the District' s development
fees and $320,000 from surpluses from other District projects .
This is the culmination of a complicated development project
between the City and the County that has been underway for over
five years .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: General Services Department APR 2 119921
Architectural Division ATTESTED
Accounting PHIL BATCHELOR,CLERK OF THE BOARD OF
County Administrator SUPERVISORS AND
�COUNTY
ADMINISTRATOR
Auditor-Controller v DEPUTY
Architect (Via A.D. ) E UTY
Msaz (10/88Contra Costa County Fire Protectiogl
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APPROVING CONSULTING SERVICES -2- 280-9201 (F) /A. 1 . 1 . 1
AGREEMENT FOR ARCHITECTURAL April 21, 1992
SERVICES FOR REPLACEMENT
FIRE STATION NO. 3, WALNUT CREEK
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
A. On September 29, 1987, the Board considered a report from the
County Administrator on additional fire stations and
firefighters for Contra Costa County Fire Protection
District.
B. Subsequently, on instructions from the County Administrator,
the Fire District and the General Services Department began
the process for design and construction of three new fire
stations, Fire Station No. 7 and Replacement Fire Station No.
3 in the Walnut Creek area, and Fire Station No. 21 in
Pleasant Hill . They invited six architectural firms to
interviews with an architectural selection committee. The
firms were invited after consideration of various factors,
including ( 1) expressions of interest submitted to the Fire
District, (2) office location and (3) experience with fire
station projects . The interviews were held on October 13,
1987 .
C. On October 27, 1987, The Board authorized the Director of
General Services to negotiate an appropriate agreement for
architectural services for Stations No. 3 and No. 7 with the
candidate ranked first by the selection committee. On
December 8, 1987, the Board approved a consulting services
agreement for Fire Station No. 7 in Walnut Creek, with Jerry
Loving, Architect & Associates, Inc. , the candidate ranked
first by the committee.
D. Fire Station No. 7 in Walnut Creek was completed and
operational in July, 1990; bids are being solicited for Fire
Station No. 21; and the District wishes to proceed with
design for the third new station, replacement Station No. 3
in Walnut Creek.
E . The Consultant is 45% owned by minorities, 52% of the total
staff is minority; 30% is female. The Consultant will spend
approximately 20% of the total fee on minority
subconsultants .
F. The architectural services covered in this agreement include
. predesign, schematic design, and design development services .
The agreement includes an option to extend the agreement to
include construction documents, bidding, and construction
support services .
G. The County must proceed with an agreement for architectural
services because it does not have sufficient staff to provide
the services .
IV. CONSEQUENCES OF NEGATIVE ACTION:
If this recommendation is not approved, the County will risk
delay of a project which will be designed to increase fire
protection in areas of Walnut Creek. Also, bids for
construction have been exceptionally low recently; delay could
jeopardize the District' s ability to take advantage of this
favorable bid market.
28001B03 . 31A
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