HomeMy WebLinkAboutMINUTES - 04141992 - 1.65 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS DATE: April 14, 1992
FROM: Perfecto Villarreal , Executive Director cc:
SUBJECT: EXTENSION OF AUDIT CONTRACT WITH HARN AND ROWE
FOR EACH OF THE THREE YEARS ENDING MARCH 31, 1992, 1993 AND 1994
I. RECOMMENDED ACTION:
Approve the extension of contract for audit services with Harn and Rowe,
Certified Public Accountants for the three years ending March 31, 1992,
1993, and 1994 in the amount of $10,500 per year.
II. FINANCIAL IMPACT:
Harn and Rowe of Pleasant Hill , California recently submitted a proposal
to conduct the annual audits for the Housing Authority for the three
fiscal years ending March 31, 1992, 1993, and 1994. The all-inclusive
fee for each of the annual audits is $10,500, which has been allocated
in the Operating Budget for the fiscal year ending March 31, 1993.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
The Single Audit Act of 1984, PL98-502, significantly affected regulations
involving procurement of audit services; HUD is no longer involved in the
auditor selection process and housing authorities are no longer required
to seek bids for audits.
Our 1985 biennial audit and our 1986 through 1991 annual audits were conducted
by Harn and Rowe, Certified Public Accoutants. Over the last few years, they
have conducted audits of 22 other housing authorities in California. Their
working knowledge of housing authority regulations and procedures minimizes
the amount of staff time required to complete an audit.
Harn and Rowe's proposal is at or below current rates for auditing services.
They have consistently provided us with recommendations to strengthen our
operations, and are familiar with our operation and financial affairs.
At its regular meeting on March 16, 1992 the Advisory Housing Committee
recommended to approve to extend Harn and Rowe's audit contract for the
three years, 1992, 1993 and 1994.
CONTIHURD ON ATTACHMENTS-YES 810NATUIIEI
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RECOMMENDATION OF EXECUTIT( 0111MOX RCCOMMFNOAT N OF BOARD COMMITTER
APPROVE OTHER
s1ONATURMS)
ACTION OF DOARD ON 77 APPROVED AS RECOMMENDED OTHER
VOyyTS or COMMISSIONERS
.L.. UNANIMOUS 4ABSENT I HEREBY CERTIFY THAT THIS A TRUE AND
AY881 NOES: CORRECT COPY OF AN ACTION TAKEN AND
ABSENTt ABSTAIN: ENTERED ON THE AINUTES OF THE BOARD
OF COMMISSIONERS ON /THE DATE SHOWN.
CCI ATTESTED
Phil Batchelo. Clerk of the
Board of Commissioner%
Msea/yes BY , DEPUTY
Board of Commissioners
April 14, 1992
Page 2
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to approve the award of
the audit contract to Harn and Rowe, the Housing Authority would be
forced to begin the procurement process again, resulting in an untimely
audit for the fiscal year ending March 31, 1992 and thus violating HUD
regulations.