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Home My WebLink AboutMINUTES - 05211991 - 1.61 TO:. BOARD OF SUPERVISORS FROM: PHIL BATCHELOR • Contra County Administrator g; 's Costa DATE: May 14, 1991 �cd : - .J County rr'�c iir'� SUBJECT: SPECIAL DISTRICT AUGMENTATION FUND SUPPLEMENTAL ALLOCATIONS TO FIRE AND OTHER SPECIAL DISTRICTS Specific Request(s) or Recommendations(s) & Background & Justification REC 14MENDATIONS Authorize allocation from the Special District Augmentation Fund (SDAF) in the amount of $2,033,618 and required appropriation adjustments for salary increases, and emergency or unanticipated operating and capital expenses not funded in adopted budgets as follows: 1. Bethel Island Fire Salary Increase $ 14,800 2. Byron Fire Retirement Expense 27,300 3. Contra Costa County Fire Salary Increase and Communications 825,024 Equipment 4. East Diablo Fire_ Salary Increase. 20,000 5. Moraga Fire Salary Increase and Equipment 68,650 6. Oakley Fire Salary Increase 3,197 7. Orinda Fire Salary Increase 174,000 8. Riverview Fire Salary Increase and Permit Bureau 331,058 Staffing 9. West County Fire Salary Increase 81,960 10. Flood Control Wildcat-San Pablo Creeks Project 300,000 11. Brentwood Recreation and Salaries, Maintenance, and Operations 22,629 Parks 12. County Service Area P-6 Sheriff's Communications Center 90,000 Modifications 13. County Library Automation Equipment 75,000 .CONTINUED ON ATTACHMENT: X YES Signature: X Recommendation of County Administrator. Recommendation of Board Committee X 'Approve Other Signature(s): Action of Board on: &Approved as Recommended _�� Other Vote of Supervisors: I HEREBY CERTIFY THAT TRIS IS A TRUE �^ AND CORRECT COPY OF AN ACTION TAKEN Unanimous (Absent. ) AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: . Attested: /9 cc: County Administrator Phil Bat elor, Clerk of Auditor-Controller the Board of Supervisors County and Independent Districts and County Administrator Community Development Public Works-Flood. Control By: DEPUTY Sheriff-Coroner . County Library United Professional Firefighters Union Local 1230 ',SDAF-Supplemental Allocations to Fire and Other Special Districts v Page 2 May 14, 1991 FINANCIAL IMPACT: The recommended allocations will reduce the unallocated fund balance of the fire district share of* the Special District Augmentation Fund to $680,009 ($672,601 operations and $7,408 capital), nd the non-fire district's share of the Fund to $29,846. REASONS FOR RECOMMENDATION/BACKGROUND: Recommendation #I, - Bethel Island I ire $14,800 The Memorandum of Understanding between the County and the United Professional Firefighters Local 1230 provided for a salary increase effective January. 1, 1991. The adopted 1990-91 fire district budgets do not include funds for salary increases for the second half of the fiscal year. The cost of the salary adjustment for Bethel Island Fire is $14,800. Recommendation #2 - Byron Fire $27,300 In late 1989-1990, the District was allocated funds for the cost of membership in the Contra Costa County Retirement Association. However, the cost was not charged to the District until 1990-1991. Since the allocation was not spent before the end of 1989-1990, the 'money became part of the year end fund balance and was lost to the District. Accordingly, it is necessary to rebudget .the retirement membership cost to enable the District to balance its budget. Recommendation #3 - Contra Costa County Fire $825,024 Salary and benefit increases as. discussed above in recommendation #1 require an allocation of $798,180. The District has requested funding to provide an enhanced emergency communications capability between its communications center and the County Office of Emergency Services (County Emergency Operations Center) . Currently, in order to provide information on the status of emergency incidents it is .necessary to either relay information by phone or radio. This system is very time consuming, error prone and inefficient due to the dynamics of disasters and/or major emergencies. A feature of the new Contra Costa Fire Communications Center system design is that it is able to send and display on large screen monitors active and pending emergency incident status information to the County E.O.C. The recommended allocation of $26,844 will enable the District to provide this important emergency communications improvement. Recommendation #4 - East Diablo Fire $20,000 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $20,000. Recommendation #5' - Moraga Fire $68,650 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $60,000. The District experienced the failure of an emergency generator which was replaced at a cost of $8,650. Although this was not a budgeted expenditure, the generator had to be replaced because it provides electrical power to a fire station in the event of a power failure. Recommendation #6 - Oakley Fire $3,197 Salary and Benefit increases as discussed above in recommendation #1 require an allocation of $3,197. Recommendation #7 - Orinda Fire $174,000 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $174,000. Recommendation #8 - Riverview Fire $331,058 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $308,592. SDAF-Supplemental Allocations to Fire and Other Special Districts. Page 3 May 14, 1991 Effective April 1, 1991, the District was allocated an additional Supervising Inspector position to replace the position assigned to the new County Permit. Bureau. This arrangement was made with the understanding that costs of the position would be funded, at least initially, by the SDAF. Accordingly, it is recommended that an allocation be made in the amount of $22,466 for the new position. Recommendation #9 - West County Fire $81,960 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $81,960. Recommendation #10 -- Flood Control $300,000 On April -23, 1991, your Board approved the report of the County_ Public Works Director on the financial status of the Wildcat-San Pablo Creeks ,Project (North Richmond area) . The report discussed a funding shortfall and recommended an allocation from the SDAF in the amount of $300,0O0, to cover a portion of the shortage. Your Board approved the funding proposal in concept, accordingly it is recommended that the $300,000 be allocated from the SDAF. Recommendation #11 - Brentwood Recreation and Parks $22,629 In August 1990, the District requested and received an allocation from the SDAF in support of its operating budget. Subsequent to the SDAF allocation, the District experienced an increased demand on. its budget because of the settlement of salary negotiations. Based on current expense and revenue projections, the District has requested an additional allocation of $22,629 to balance its. budget for 1990--1991. Recommendation #12 - County Service P-6 $90,.000 In 1989-1990, County Service Area P-6 (CSA P-6) was charged by the County Sheriff for various costs related to the transition of dispatch services from the Delta Regional Communications Center (DRCC) to. the Sheriff's Communications Center in Martinez. The costs charged in 1989-1990 were related to equipment and communications system improvements. However, certain requested facility modifications related to the DRCC transition were deferred to determine the availability of funding. The Sheriff has proposed to charge CSA P-6 for a portion of the facility improvements. It is recommended that funds be allocated to cover the costs of improvements needed because of the increased demands on the Communications -Center caused by the transfer of staff from DRCC to the Sheriff's Communications Center. Included in the recommended funding is minor' remodeling to provide increased security for the dispatch center and accommodations for increased staff. Recommendation #13 - County Library $75,000 The County Library has requested $200,000 to extend its Local Area. Network (LAN) to all of its branches. Currently, there are 16 work stations connected to the LAN at the Library's Pleasant Hill headquarters. Extension of the LAN will enable the branches to improve communications, build computer literacy, and share software packages and high-quality printers. The recommended allocation of $75,000 will allow the Library to provide LAN to some of its branches. It is suggested that the Library consider completing the project by allocating some of its projected fund balance not reserved for other automation projects. AUD -CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT Q T/C 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: COUNTY ADMINISTRATOR (Special District Augmentation Fund) ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTIONDECREASE INCREASE SUB-ACCOUNT BETHEL ISLAND FIRE loo loo I 7003 1011 Permanent Salaries ' 10,118100 1014 Permanent Overtime 1 1 ,037 ;00 1044 Retirement Expense 1 2,451100 1070 Workers' Comp. Insurance 1 1 ,194100 6301 Reserve for Contingencies 14,800100 1 6301 Appropriable New Revenues 1 14,800100 BYRON FIRE I I 7005 1044 Retirement Expense I 27,300100 6301 Reserve for Contingencies 27,300100 1 6301 Appropriable New. Revenue 1 27,300100 1 I CONTRA COSTA COUNTY FIRE I 1 7100 1011 Permanent Salaries 1 626,610100 1044 Retirement Expense1 •135,540100 1070 Workers' Comp. Insurance 1 36,030 '00 6301 Reserve for Contingencies 798,180100 6301 Appropriable New Revenue 798,180100 7026 4955 Radio &Communication Equipt 1 26,844100 6301 Reserve for Contingencies 26,844100 1 ` 6301 Appropriable New Revenue 26,844100 EAST DIABLO FIRE 1 1 1 7013 1011 Permanent Salaries 16,000100 1014 Permanent Overtime i 250100 1042 F.I.C.A. + 300100 3 30000 1044 Retirement Expense 1 1 TOTALS I 1 ' v ` rs- x - -.f8 _�� ._ : y=moi-� = = �.: ��" ) X x : ,> AUD NTR Y CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE 100 100 EAST DIABLO FIRE (Cont. ) 1 1 7013 1070 Workers' Comp. Insurance 1 150;00 1 6301 Reserve for Contingencies 20,000100 1 6301 Appropriable New Revenue 1 20,000100 MORAGA FIRE I I I 7050 1011 Permanent Salaries 1 40,000100 1013 Temporary Salaries I 2,000100 1014 Permanent Overtime 1 4,000100 1044 Retirement Expense 1 8,000100 1061 Retiree Health Insurance 3,000100 1070 Workers' Compensation 1 3,000,100 2281 Maintenance of Bldgs. 1 8,650100 6301 Reserve for Contingencies 68,650100 1 6301 Appropriable New Revenue I 68,650100 I OAKLEY FIRE I I 7.0.17 1011 Permanent Salaries 1 3,197100 1 6301 Reserve for Contingencies 3,197100 1 6301 Appropriable New Revenue I 3,197100 I 1 ORINDA FIRE I 7080 1011 Permanent Salaries I 112,830100 1014 Permanent Overtime 1 11 ,376100 1042 F.I.C.A. I 648100 1044 Retirement Expense I 22,776,100 1060 Employee Group Insurance I 16,182100 TOTALS 1 I 1 I AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT Q BOARD OF SUPERVISORS T/C 2 7 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: ORGANIZATION EXPENDITURE SUR-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE ORINDA FIRE (Cont. ) goo loo 7080 1070 Workers' Comp. Insurance 1 10,188;00 6301 Reserve for Contingencies 174,000100 1 6301 Appropriable New Revenue 1 174,000100 I RIVERVIEW FIRE I I • 1 I 7200 1011 Permanent Salary 1 251 ,943100 1013 Temporary Salary 1 ' 1 ,973100 1014 Overtime 1 42,814'00 1042 F. I .C.A. 3,873100 1044 Retirement 1 3,715100 1060 Medical Insurance 1 24,687'00 1061 Retirees Medical Insurance 1 1 ,933:00 2160 Uniform Allowance 1 120,00 6301 Reserve for Contingencies 331 ,058100 1 6301 Appropriable New Revenue 1 331 ,058100 1 t WEST COUNTY FIRE 1. 7260 1011 Permanent Salary 1 55,500100 1014 Permanent Overtime 8,500100 1042 F. I.C.A. i 160,00 1044 Retirement .Expense 12,300100 1070 Workers ' Comp. Insurance 1 5,500,00 6301 Reserve for Contingencies 81 ,960 00 1 1 6301 Appropriable New Revenue 81 ,960100 I , I 1 1 1 TOTALS I I • o -A AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 2 7. COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: ORGANIZATION SUDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE SUB- — 100 100 FLOOD CONTROL DRAINAGE AREA 73 1 1 7567 3541 Right of Way Development 1 300,000 ;00 1 6301 Reserve for Contingencies 300,000 p0 I 6301 Appropriable New Revenue 1 300,000100 1 COUNTY LIBRARY 1 I I I 0620 4951 Office Equipt &' Furniture I 75,000100 l 6301 Reserve for Contingencies 75,000 .00 ' 6301 Appropriable New Revenue 1 75,00000 COUNTY SERVICE AREA P-6 1 I I ' 7656 2479 Special Departmental Expense I 90,000100 6301 Reserve for Contingencies 90,000 PO 1 6301 Appropriable New Revenue I 90,000100 I I I I t I I I I .I 1 I I 1 i I I I TOTALS I I t r 2,010,989 AO 4,021 ,978!00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER Appropriate revenue from the Special District Augmen- By: Date tation Fund in the amount of $2,010,989 for salary increases, and emergency or unanticipated operating .COUNTY �DOSTRMOR ,_�. and capital expenses not funded in adopted budgets By: eas per recommendation from the County Administrator. (Approved by the Board on May 21 , 1991 . ) 8D4RD OF SUPERVISORS $CHI=Now YES: ' N 0: � Pb1 Bath t,(nth of the Board of Suers ma Coo*AdiW,dsbdm/�//xv At / /SIGNATURE go, DATIE By: DateAPPROPRIATION Q PQQ �-i ADJ. JOURNAL N0. (M 129 Rev.2/86) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT coolNs BUDGET UNIT: COUNTY ADMINISTRATOR (Special District Augmentation Fund) ORGANIZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 100 100 7003 9060 Prop Tax - Spec Dist Augmentation 14,800: 00 1 7005 27,300100 1 7100 798,180100 7026 26,844100 ' 7013 20,000100 1 7050 68,650100 7017 3,197100 7080 174,000 00 1 7200 331 ,058100 1 7260 819960100 1 7567 300,000100 7656 90,000100 1 0008 7 5,000100 I I 1 I I 1 I t 1 i TOTALS 2,010,989 00 Com= APPROVED EXPLANATION OF REQUEST AUDI TO -CONTROLLER . .Project revenue from Special District Augmentation 'By: Dote A) Fund in the amount of $2,010,989.00 for salary increases and emergency or unanticipated operating COUNT /TTRATOR and capital expenses not funded in the adopted budgets as per recommendation from the County 4By: Dat Administrator. (Approved by the Board on May 21 , 1991 . ) BOARD OF SUPERVISORS r ► YES. FAM Towim XwoNO: 1447-q Phil Batchelor,Clerk of the Board ofG SIGNATURE TITLE� DATE Supervisor,and Countp Administrator 'By: Dote REVENUE ADJ. R A00 5 U� JOURNAL NO. (M 8134 Rev. 2/86) s APPROPRIATION ADJUSTMENT k" BOARD OF SUPERVISORS T/C 2 7 COUNTY ADMINISTRATOR ACCOUNT CODINs BUDGET UNIT: Sheriff/Plant Acquisition ANI2A7ION EXPENDITURE SUB-ACi:QUHT EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE 100 100 4407 Sheriff's ComQmmications Center Modification t $90,000100 1 - I I ,1 l 1 0990 6301Reserve for I 00pro riations $90,0001 I 0990 6301 Appropriable Revenue I 90,000.00 I I t t ' ! 1 .I I . I 1 i I I 1 I I i 1 1 I TOTALS I I $90,000.100 $180,0001,00 APPROVED EXPLANATION OF REQUEST )DITOR-CONTROLLER To appropriate for the Sheriff's Communiocations Center Date G/�-91 Modifications. County Service Area P-6 will be the source of funds and be charged for this project. ala )UNT, (DMINI T ATOR Z, Da )ARD OF SUPERVISORS -Phil Batchelor, Clerk of the Board of Sheriff' s Fiscal S ervisors and County Administrator i Officer 6/4/91 SIGNATURE TITLE ` DATE Date� R• L. McDonald APPROPRIATION A POC) ADJ. JOURNAL NO. (M 129 .Rev.2/86) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA .COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODINC BUDGET UNIT: Sheriff/ Plant Acquisition ICAxIZArION AccauMr REVENUE DESCRIPTION . INCREASE <DECREASE> loo loo 4407 9f"9SC gpm Services $90,000L00 , . I 1 i I - 1 r I I I I I I I I - iI I TOTALS $90,000.PQ I APPROVED EXPLANATION OF REQUEST ,UDITOR-CONTROLLER To appropriate for the Sheriff's Conmiunications Center Y: Date V—X 9/ Modifications. County Service area P-6 will be the source of funds, and be charged for this- project. OUNT DMINIS A R y: Date OARD OF SUPERVISORS rES: .POMMERS,FAF�EN. SCFIRODER, TORUMN Sherif f' s .Fiscal 0 firPr Phil Batchelor,Clerk of the Boa:d of SIGNATURE TITLE Supervisors and County Administrator R. L. McDonald-. ly: — Date�' u REVENUE ADJ. R A00 g JOURNAL NO. (M 8134 Rev. 2/86)