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HomeMy WebLinkAboutMINUTES - 05211991 - 1.15 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: May 21, 1991 SUBJECT: VOLUNTEER PROGRAM AT BUCHANAN FIELD AIRPORT SPECIFIC REQUESr(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION I. Recommended Action: ADOPT Rules and Procedures for a Volunteer Tour Guide Program at Buchanan Field Airport and APPROVE Volunteer Program at Buchanan Field Airport. 11. Financial Impact: None. III. Reasons for Recommendations and Background: (See attached) Continued on Attachment: x SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRAfJOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON MAY 2 1 1991 APPROVED AS RECOMMENDED�_OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) AYES: NOES: i hereby certify that this is a t wand correct copy of ABSENT: ABSTAIN: an action taken and entered poen etthwe minutes of the Board of suve�Y 21 d1y91 wn. JMW:TW:gm ATTESTED: �IH� c:BO\BO21a.t5 PHIL BATCHELOR,Cie*of the Board Orig Div:Airports of Supervisors and=.0eputyCo r cc: County Administrator Public Works Director By Public Works Accounting Auditor/Controller Aviation Advisory Committee Federal Aviation Administration VOLUNTEER PROGRAM AT BFA May 21, 1991 Page TWO RULES AND PROCEDURES FOR A VOLUNTEER PROGRAM AT BUCHANAN FIELD AIRPORT The Airport believes that a volunteer tour guide program would be especially helpful to its community relations program. The reasons for implementing a formal tour program as follows: 1. A tour program will increase public awareness of the Airport's role in the transportation system and local commerce, and will illustrate the fact the Airport is an asset to the County. 2. A tour program will help educate the community of the functions of the Airport, FAA, and private pilots. It will also demonstrate the safety checks and balances in place. 3. A tour program will increase the community's involvement in Airport activities. Volunteer tour guides will conduct the actual tours. 4. The tour program will inform the community of the noise management policies in place. The Airport Community Relations Officer will solicit volunteers from the retired community,Diablo Valley College and/or aviation enthusiasts to serve as volunteer tour guides. Volunteers will be selected according to their desire, reliability, patience, of ability to speak well before large groups. Volunteers will be required to complete the application form attached to CAO Administrative Bulletin Number 321. Volunteers will be trained by,the volunteer coordinator and provided with information relative to airport history, programs, and policies. The volunteer coordinator will meet with the volunteers on a regular basis to update their knowledge of current airport issues. At this meeting guides will receive their tour schedules. Tours will be available to everyone from the first grade level upwards. Group sizes will be limited to 25. There will be three types of tours. Tour A will be directed toward younger children. It will focus on teaching the child how to travel on commercial airlines. Tour B will be directed towards pre and early teens. This tour will consist of a basic introduction to airports and careers in aviation and a trip to the tower and an FRO. Tour C is directed to teens through adults. It includes-a history of the airport and a discussion of the airport facilities. The group will be given an FBO tour and an airfield tour. For special groups, tower tours also will be available. Scripts have been prepared for the volunteers to follow. Liability For children in grade levels one through three, there will be an adult to child ratio of one adult to ten children. Groups taking the airfield tour may be asked to sign a "hold harmless" agreement. Only County vehicles will be used on the airfield. Scheduling Groups scheduling tours must give a minimum of two weeks notice. The volunteer coordinator will schedule the tour in its tour logbook. Tours will be scheduled during the morning hours Monday through Fridays. Some Saturday tours can be accommodated. Promotion The airport volunteer coordinator will actively promote its tour program by developing a brochure describing the tours and distributing it to schools, homeowners groups and special interest organizations. Handouts Two types of handouts will be given to teachers or leaders and group members. Prior to the tour, the airport will forward a tour brochure and an itinerary of the tour. Also forwarded will be information and literature such as the Question Corner series, latest newsletters, etc. Group members will be given promotional paraphernalia such as airline wings, coloring sheets or other giveaways as donated by airport agencies.