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HomeMy WebLinkAboutMINUTES - 04091991 - IO.1 TO: BOARD OF SUPERVISORS Contra FROM: Costa INTERNAL OPERATIONS COMMITTEE County DATE: April 2, 1991 °srq cbun�i SUBJECT: FEEDBACK FROM REGIONAL COORDINATORS REGARDING THE STRUCTURE AND FUNCTION OF THE COUNTYWIDE DRUG AND ALCOHOL COORDINATING COMMITTEE SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: Authorize the Regional Drug and Alcohol Coordinators to review the process currently used to formulate the agenda for the Countywide Coordinating Committee, the current membership of the Coordinating Committee and the organization and structure of the Coordinating Committee meetings and provide our Committee with any recommendations they wish to make at our meeting on April 221 1991 . BACKGROUND: On April 2, 1991 the Board of Supervisors agreed to suspend setting the date for the next Countywide Coordinating Committee meeting so that the Regional Coordinators had an opportunity to meet with our Committee and share some of their concerns with us. Our Committee met with Regional Coordinators Colleen Floyd (West County) , Dave Stegman (South County) and Howard Herbert (Central County) on April 2, 1991 . CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMI T T RECOMMENDATION OF BOARD COMMITTEE APPROVE -OTHE _ SIGNATURE(S): SCHRODER SUNNE TATRI= MC PEAK ACTION OF BOARD ON ori 1 9 1991 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Q CC: County Administrator ATTESTED _'"' 9• /7�� Health Services Director PHIL BATCHELOR,CLERK OF THE BOARD OF Drug Program Administrator SUPERVISORS AND COUNTY ADMINISTRATOR Alcohol Program Administrator Regional Coordinators (Via CAO) BY DEPUTY M382 (10/88) -2- The Regional Coordinators shared with our Committee their concern that many of the grass roots individuals who should be attending meetings of the Coordinating Committee were not doing so. They believe this is true, in part, because these individuals do not feel sufficiently a part of the process by which the agenda for the Coordinating Committee is set. In addition, many East County and West County residents have not bought-in to the structure and organization of the Coordinating Committee., The Regional Coordinators agree with the previous decision of the Board of Supervisors that the Coordinating Committee meetings need to be rotated to various parts of the County. However, they also believe that the Regional Coordinator for whichever part of the County is hosting the Coordinating Committee meeting should chair the meeting. We have no particular problem with having the community have more of a role in formulating the agenda for the Coordinating Committee, as long as that does not preclude the Coordinating Committee from having input to its own agenda and as long as the Board of Supervisors continues to have sufficient control over the process to insure that the Board can carry out its responsibilities to the Federal Government to account for the OSAP grant funds and insure that the terms of the grant are complied with. We discussed whether it was more appropriate to have meetings of the Coordinating Committee quarterly or semi-annually. Initially, the Regional Coordinators were recommending semi-annual meetings . They finally agreed that quarterly meetings could work providing the community had sufficient input to the agenda and providing the agenda included some high-impact items which would keep members of the community involved and interested. Supervisor McPeak indicated her preference for quarterly meetings and her belief that the regional coordinator or steering committee which was hosting the meeting should not control the agenda for the meeting. There appeared to be general agreement that the agenda should include input from the Coordinating Committee itself at each meeting for the following meeting, from the regional steering committees and from the Board of Supervisors, which would be ultimately responsible for the agenda. We also discussed the membership of the Coordinating Committee. It was agreed that the regional steering committees should control the membership on the Coordinating Committee. At the conclusion of the meeting, the Regional Coordinators asked for an opportunity to discuss this subject in more detail among themselves and then return to our Committee with a suggested agenda for the next meeting of the Coordinating Committee and suggestions for whatever changes in the composition of the Coordinating Committee they feel are necessary in order to make the Coordinating Committee as truly representative of the community as is possible.