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Home My WebLink AboutMINUTES - 04021991 - IO.1 TO: BOARD OF SUPERVISORS Contra FROM: INTERNAL OPERATIONS COMMITTEE moi '' Costa o.,. iz March 25, 1991 County��"''�' '"� DATE: rtq"c6u'HS' STATUS REPORT ON THE CAREER DEVELOPMENT PROGRAM SUBJECT: SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS 1. Accept the attached report from the Director of Personnel which provides an excellent background history on the Career Development Employment Program and its achievements to date. 2. Authorize each member of the Board of Supervisors to sign a letter to the City of Pittsburg expressing the County' s appreciation for the close . and cooperative working relationship the County ! has had with the City as the County has expanded the Career Development Employment Program to East County and the Board' s hope that this close working relationship will be able to continue in the future. 3 . Ask that all departmelnts which have not identified an appropriate number of positions to be dedicated to the Career Development Employment Program do so and encourage the Personnel Department staff to continue to work with all County departments with a view to increasing the participation of all iCounty departments in the Career Development Employment Program. I 4. Request that the Sheriff-Coroner consider including in his budget for the 1991-92.1 fiscal year an appropriation of at least $15,000 to allow ithe Personnel Department to continue their targeted recruitment activities and to solidify continued operation of the outreach and recruitment office in Pittsburg. � CONTINUED ON ATTACHMENP�v eS YES SIGNATURE: I RECOMMENDATION OF CO STRATOR RECOMMENDATION OF BO RD COMMITTEE APPROVE SIGNATURE(S): SCHRODER SUNNE WRIGHT McPEAK ACTION OF BOARD ON April: 2, 1991 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X _ I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON,T�H,E DATE SHOWN. CC: County Administrator ATTESTED "' Af � Sheriff-Coroner PHIL BATCHELOR,CLERK OF THE BOARD OF Director of Personnel SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY M382 (10/88) 5 . Request the Director of Personnel to report to our Committee again on the status of the Career Development Employment Program during the month of September, 1991, based on the status of recruitment and placements through August 31, 1991. BACKGROUND: On October 2, 1990, the Board of Supervisors referred oversight of the Career Development Employment Program to our Committee and asked the Director of Personnel to report to our Committee in March, 1991. On March 25, 1991, Harry Cisterman and Lloyd Madden met with our Committee and reviewed in some detail the attached report. We are pleased to see that over 60 individuals have been appointed to CDEP positions and that some 830 of them have successfully made the transition to permanent employment with the County. We are also pleased at the expansion to Pittsburg which has occurred - and which could only have occurred with the full cooperation and dedication of the City of Pittsburg. We are also very pleased at the commitment which has been shown by the Sheriff to the use of the recruitment and outreach mechanisms developed by the CDEP Program in recruiting for local and minority employees for the West County Justice Center. If the Sheriff is able to continue the funding which has been provided during this past year to the Personnel Department for the targeted recruitment activities, we are convinced that this excellent record can be continued and expanded upon. We would like to continue to review the progress which has been made in this regard on a semi-annual basis and are, therefore asking that this matter be left on referral to our Committee with a further progress report to be made during September, 1991 . Personnel Department Contra p Costa Administration Bldg. x; a 651 Pine Street �•.•, Martinez, California 94553 1292 County . DATE: March 20, 1991 TO: Internal Operations Committee FROM: Harry D. Cisterman, Director of Personnel SUBJECT: Career Development Employment Program Status Report The attached report covers the employment activities of the Career Development Employment Program from inception through 'February 28, 1991. ACTIVITY REPORT SUMMARY The Board of Supervisors in December ;1986 adopted a resolution authorizing the implementation of the Career Development Employment Project. This special project was designed to identify and recruit employable residents from North Richmond and Parchester Village commonly referred to as Census Tract 3650. Through personal development workshops, test preparation, examination and counseling, individuals are prepared for entry into County employment. Project positions provide on-the-job training in various County departments to help project participants build employment skills and competency necessary for transition into permanent classified positions. The Career Development Employment Project became a permanent County program by Board resolution on December 1, 1988. The program service area restrictions were lifted and the program began serving eligible indiviiduals in most of the cities in both West and East County. The program has performed well in that planned goals and objectives have consistently been met, a significant number of appointments in a variety of job classifications have been made, the program's integrity is pronounced - a factor which promotes positive response by participation of many County departments. I. PROGRAM APPOINTMENT HIGHLIGHTS Permanent Full-time 61 (East County - 6) Permanent Part-time 1 Appointment Total 62 Estimated Annual Gross Wages = $1.5 million Separations: West County 9 East County 1 Total 10 Resignations: West County 1 East County 0 Total 1 Career Development Employment Page 3 March 20, 1991 Program Status Report Employment Information Office The CDEP received a special appropriation of $21,000 from the Sheriff's Department last year, funding targeted outreach and recruitment activities in support of staffing of the West County Justice Center. Outreach and recruitment activities required an adjustment in staff work assignments and provided for the establishment of an Employment Information Office in Pittsburg. As previously reported, we executed a $12,400 contract with the City of Pittsburg to provide staff, space and other related services. The Scope of Services/Service Plan is enclosed as Exhibit C. It is important to note that the Pittsburg Outreach has become an integral part of Personnel 's Outreach and Recruitment Employment Information Dissemination System. Our contract with the City of Pittsburg is scheduled to expire on June 30, 1991. In order to continue the CDEP in East County and maintain our local outreach and recruitment information office, the contract with Pittsburg will have to be re-funded. I IV. WEST COUNTY JUSTICE CENTER RECRUITING ACTIVITIES The opening of the West County Justice Center has been delayed several times since the planned July 1, 1990 opening. Subsequent to the opening delays, authorization to announce job openings related to the new jail was also delayed. Our first targeted recruitment activijty for position(s) related to the new jail was for Detention Services Aide. The approach and results are attached as Exhibit D. In addition to a successful outreach and recruitment campaign, the Personnel Department sponsored exami.nation orientation workshops on Saturday, February 23rd and Wednesday, February 27th. 248 (71%) of the 351 applicants accepted attended the workshops. Targeted recruitment activities are underway for Clerk and Sheriff's Aide and Sheriff's Specialist. i RECOMMENDATION: An appropriation of $15,000 from the Sheriff's Department Special District Augmentation Fund to continue targeted recruitment activities covering fiscal year July 1, 1991 to June 30, 1992. This allocation will also solidify the continued operation of the outreach and recruitment office in Pittsburg. LM:gc Attachments Contra Costa County Career Development Employment Program PART I West County Hiring History January 1, 1987 - February 28, 1991 North Richmond (C. T. 36 50) Name Position Department 1. Stephanie Potts Clerk-Experience Level Social Service 2. Kenneth Kelly Custodian II General Services 3. Norma Scott Deputy Clerk-Experienced Level Bay Muni Court 4. Edna Campbell Clerk-Experienced Level Sheriff 5. Alfreda Lattier Clerk-Experienced Level Social Service 6. Michelle Bayless Clerk-Experienced Level Personnel 7. Edward Henry Jr. Medical Record Technician Health Services 8. DeWanda Brown-Livings Clerk-Experienced Level Social Service 9. LaPaula Marie Polk Institutional Services Worker Health Services 10. Kattie Thomas Clerk Experienced Level District Attorney 11. Crystal Barrett Clerk-Beginning Level County Administrator 12. Effie White Clerk-Beginning Level Social Service 13. Daryl McDonald Fire Maintenance Worker Consolidated Fire 14. Vickie Woods Clerk-Experienced Level Building Inspection Parchester Village (C. T. 3650) 15. Jo Etta Jackson Clerk-Senior Level Sheriff 16. Kimberly Jenkins Driver Clerk General Services 17. Alonzo Terry Sheriff's Specialist Sheriff 18. Michael Dean Laborer Public Works 19. Frances Stuart Custodian II General Services 20. Phillip Baisley Building Plan Checker I Building Inspection 21. Sandra Okpala Clerk-Experienced Level Personnel 22. Natalie Samm Microfilm Technician County Clerk 23. Thomas Harris Laborer Public Works 24. Bobby Brown Laborer Public Works 25. Antoine Sam * Laborer Public Works * Appointed off the open eligible list . . . . , 'SEPARATIONS NAMEP03ITION AREA �� 47' Clerk-Beginning Level Building Inspection North Richmond *�x*x 48' Clerk-Beginning Level Library North Richmond �� 49' Custodian General Services Richmond *x*wx �U' Driver Clerk Library Richmond �*xwx �l' Clerk-Beginning Level County Clerk Richmond � � 52' � * � Laborer Public Works Richmond **�** 53' Clerk-Beginning Level County Clerk Richmond �� 4' Clerk-Beginning Level Health Services Richmond �� 55' � ** Laborer Public Works San Pablo RESIGNATIONS �� S�- Clerk-Beginning Level County Clerk Parchester 3. . . . . ' CONTRA COSTA COUNTY CAREER DEVELOPMENT EMPLOYMENT PROGRAM PART III EAST COUNTY HIRING HISTORY May l, 1990 - February 28" l0.9l NAME POSITION DEPARTMENT 57' Deborah Banks Clerk-Experienced Level Social Service 58' Carolyn Polk Institutional 3ervicesAide Health Services ' 50' Elaine Quintana Clerk-Beginning Level Social Service 60' Barbara Jack Clerk-Beginning Level Social Service 61. Sam Rothchild Laborer Public Works SEPARATIONS � �� ' � � Laborer Public Works 5 . . . . . EXHIBIT - C , SERVICE PLAN City of Pittsburg 'l' To provide office space, telephone, office furniture and supplies, photocopying, reception and administrative support to the CDEP' 2' To provide a bilingual (Spanish/English) Employment and Training Specialist who will be responsible to and supervised by the County's Special Employment Programs Coordinator in the .coordination and implementation of the Career Development Employment Program's goals' The standard working hours will be 1:00 - 5:00 p.m- , Monday - Friday' Employment and Training Specialist/City of Pittsburg a- To learn the structure and operation of the County's Personnel Department- - b' To make presentations to community organizations and interested citizen's groups on the Career Development Emoloymerrt Program and other County employment 'oppnrtunities' c' To recruit a minimum of 60 candidates for the CDEP and promote other County employment opportunities where appropriate' d' To recruit candidates ,residing in Census Tract 3120 or referrals from Community Service Organizations designated by the Personnel Director' e' To assist with the development and preparation of COEP outreach and recruitment materials' f' To post and maintain an open and promotional job announcement board' Q' To answer questions received from the public" both over the telephone and in person' h' To develop a resource list of prime areas/sites to post CDEP flyers/bulletins. i ' To develop a resource list of potential COEP candidates' ` ' To provide appropriate meeting space for groups during the day or in ths evening. / l \ i EXHIBIT D ontra C Personnel Department Third Floor Administration Bldg. Costa 651 Pine Street Martinez, California 94553-1292 -County@ (415)646-4064 Harry D. Cisterman Director of Personnel January 7, 1991 Dear Friend: As you may or may not be aware of, the purpose of the County's Personnel Department is to develop, administer and maintain merit and exempt employment systems which include employee relations, salary administration, pay equity, benefit and insurance programs, recruitment, testing and referral procedures, career development, job classification., employee and organizational development, employee assistance and employee wellness. I We are currently engaged in developing an Outreach and Recruitment Plan. The primary goal of the plan is to enhance the recruitment of a diverse and qualified applicant pool that includes members of protected groups. We consider you a valuable recruitment/referral resource in the community and as such will continue to send you announcements of employment opportunities with Contra Costa County. We are optimistic that the new County jail in Richmond will open around March 1, 1991. Theliob classification of Detention Services Aide is open now and Sheriff's Aide and Sheriff's Specialist are scheduled to open on or about January 25, 1991. Enclosed for distribution you will find the Detention Services Aide announcement !and applications. Also enclosed you will find Electrician Apprenticeship Orientation Workshop announcement. - If you have any questions please do not hesitate to call me at (415) 374-3325 or 646-4056. Sincerely, Lloyd Madden Program Manager Career Development Employment Program LM:tlt Enclosure 1pma INTERNATIONAL PERSONNEL MANAGEMENT ASSOCIATION MEMBER .J•.. - v o� cn�+mm • _ 7J ro --4 ni m -i o m = n C'% -1 o m X n rrm -v O r z n zf 0 > C- c] c D m m C1 0 c > m MC-1 r 6l I'. -4 y n i -a -4 ti 1-4 z m --1 -I N !n Z m .-, �0 70 r►-lr-+ > � n I. - . 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A T-i :.J-11%,:;-1 O r N 41r C: r� ►r O Vt W �T U r� s 41 ON v r-tD %OZ" r rllO r 1-+►--r 0 V T s n x < N W ►' Ul v w N r N r D H rh -p 41 y .7 C v r J CJ C? r-I-4 mcg m co o v co ., x V, r ., <0 mrn 3 -1 O N 0` N C, mrM N W co vl T N W w :Emr- D r �-+ W Ul r r W D D z N O O O N N i� C3 v N r-4n mo 71 n tJ1 W F� .O Ul W r .O -4 L-VA .r w co kn au r w m %.n w r r3=,-n 000 X C:--I T>z nr- U) mr r, -i o o v �O C, ,o 0% r- �i -�j 3 m cn m>Z T F, 1• n 10 c)-+r r r-� r N r 2` W W v1 W r--I> O.-1-< --4r-4 -G z > r.. f/i u > W r ►r W r+ ti mr y-C -n 41 N r� r N r r r-IZ\rn = moo ro\ � r p. r r -I m>3 F-• W (A - r W c 41 C% r JO n D ri . z 3D>-i T -n>(-a m mrcn z A z z r-izcn mo>►-•m r (3) -• I Cont ��`, Personnel Department 4 Cos la a' 'S Third Floor,Administration Bldg. g 651 Pine Street Dunt� �• Martinez,California 94553-1292 1 415�`�Tr "`r 646-4064 �coo*<t` I l f Harry D.Cisterman February 14, 1991 Director of Personnel 4 • t . j I I . j ORIENTATION WORKSHOP You are scheduled to attend an orientation workshop for the position of Detention Services Aide at the time and date shown below. The orientation will take approximately 2 hours to complete. DATE: Wednesday, February 27, 1991 TIME: 4:00 - 6:00 Number Attended: 82 6:00 - 8:00 44 LOCATION: West County Justice 'Center enter Total 126 5555 Giant Highway Richmond, California The purpose of the workshop is to review with you the duties and responsibilities of the position, examination process, preparation tips and to tour the West County Justice Center (New County Jail in Richmond) . If ' you have any questions, please call the Contra Costa County Personnel Department at 646-4050. 1pma (5) INTERNATIONAL PERSONNEL MANAGEMENT ASSOCIATION MEMBER