HomeMy WebLinkAboutMINUTES - 04231991 - 1.74 TO: BOARD OF SUPERVISORS Contra
a
FROM:
Costa
Phil Batchelor, County Administrator " County
DATE: SrA'coax
SUBJECT: ' April 18, 1991
PROGRESS REPORT # 26 FROM O'BRIEN-KREITZBERG ON WORK ON THE
COUNTY' S DETENTION FACILITIES
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Acknowledge receipt of Progress Report # 26 from
O'Brien-Kreitzberg & Associates, Inc. . on work on the County's
detention facilities for the months of October, November and
December, 1990 .
BACKGROUND:
Each month the County's Construction Manager for the West County
Justice Center, Marsh Creek Detention Center and Martinez
Detention Facility, O'Brien-Kreitzberg & Associates, Inc. , files
a progress report with the County on the work they are
supervising on the construction of the West County Justice
Center, Marsh Creek Detention Center and the Main Detention
Facility in Martinez .
Progress Report # 26 which covers the months of October, November
and December, 1990 notes, in regard to the West County Justice
Center, that the petitioner in the lawsuit has filed a motion for
attorney' s fees which was heard by the Court on November 26 .
Substantial completion has been delayed due to code related
changes required by the State Fire Marshal . Basic work is
expected to be completed in January. Work is 99 . 9% completed.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
X APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON April 23, 1991 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT I ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: County Adndnistrator ATTESTED April 23, 1991
Sheriff-Coroner PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY �►'� o(' ��• DEPUTY
M382 (10/88)
1 f
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In regard to the Marsh Creek Detention Facility, the Progress
Report notes that the County' s waterproofing consultant made a
preliminary site visit on November 12 and will perform thorough
tests for leakage on December 18 . A report on their findings is
expected in January. The budget shows that Marsh Creek is under
budget by $670,000.
In regard to the Main Detention Facility in Martinez, the
Progress Report notes that actual construction started November
15, 1990 after procurement and fabrication of materials. The
project has been delayed a total of 43 days, 20 due to a delayed
start due to procurement of long lead items and 23 days mainly
due to plan inaccuracies and unforeseen conditions. The project
is estimated to be $525,000 over estimate.
Overall, the three projects are $1. 14 million over original
estimates.
A'cov
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO . 26
OCTOBER/NOVEMBER/DECEMBER 1990
WEST COUNTY JUSTICE CENTER
MARSH CREEK DETENTION FACILITY
MARTINEZ DETENTION FACILITY
O'BRIEN-KREITZBERG & ASSOCIATES, INC_ .
PROJECT AND CONSTRUCTION MANAGERS
u0Brien—Kreitz er r Professional Construction Managers
February 19, 1991
i
1
Mr. George Roemer
Director, Justice System Programs
Office of the County Administrator
County Administration Building
Martinez, CA 94553
Subject: CONTRA COSTA COUNTY JUSTICE PROGRAM
Progress Report No. 26
Dear Mr. Roemer:
Enclosed for your information is the Contra Costa County Justice
Program Progress Report for October/November/December 1990.
Sincerely, .
O'BRIEN-KREITZBERG & ASSOCIATES, INC_
Gerry MacClelland, AIA
Project Manager
Enclosure
O'Brien-Kruzbere & Associates. Inc Lakeside Plaza
Telephone (315) 339-5391 1301 Lakeside Drive
Fax (31�) 839-3109 Suite 1200
Oakland. CA 9161
CONTRA COSTA C O U N T Y ` J=U =S TICE P R O G-i2"A H
PROGRESS REPORT 26 October/November/December 1990
DISTRIBUTION LIST
CONTRA COSTA COUNTY
P. Batchelor - County Administrator
G. Roemer - Director, Justice System,Programs
R. Rainey - Sheriff-Coroner
J. Mitosinka - Sheriff's Department
L. Ard - Sheriff's Department
W. Shinn - Sheriff's Department (2)
D. Irwin - Sheriff's Department
C. Dean - Sheriff's Department
C. Kizziah - Criminal Justice Programs
R. Rygh - General Services Department
T. Mann - General Services Department
S. Marchesi - County Counsel's Office
DWORSKY-DESIGN PARTNERSHIP
J. Smith - Los Angeles
W. Lehle - San Francisco
O'BRIEN-KREITZBERG & ASSOCIATES, INC.
R. Robinson (4)
R. Rudden
L. Stoll
L. Togashi
W. Barker
G. MacClelland
CONTRA COSTA COUNTY ` JUSTICE PROGH,-AM
PROGRESS REPORT 26 October/November/December 1990
f
C O N T E N T S
Page
L EXECUTIVE BRIEF & SUMMARY 1
II. DETAILED PROJECT INFORMATION 11
A. SCHEDULE ANALYSIS 12
B. "FINANCIAL ANALYSIS 21'
III. ATTACHMENTS 31
A. COST SUMMARY 33
B. CHANGE ORDER LOG 40
C. PROPOSED CHANGE ORDER LOGS 49
D. POTENTIAL CLAIM LOG 54
C ONTRA COSTA COUNTY JtU S. T I C E P R O G . <•A M
PROGRESS REPORT 26 October/November/December 1990
S E C T I O N I
EXECUTIVEBRIEF & SUMMARY
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CONTRA COSTA C O U N T Y " J U S T I C E P R O G Rr.A M
PROGRESS REPORT 26 October/November/December 1990
EXECUTIVE BRIEF
WEST COUNTY JUSTICE CENTER
A. SCHEDULE STATUS: Project B ON SCHEDULE O* AHEAD ( ) BBHIM ,(X)
Progress Extensions Slippage Completion Forecast
99.97 78 calendar days* 213 6/26/90* 01/10/91*
x
Comment: ** Proposed extensions provided to the contractor, but not signed.
Estimated substantial completion.
B. COST STATUS: WITHIN BUDGET (X) UNDER ( ) OVER ( )
Estimate Encumbrances Forecast Remaining Construction"Contingency
$46,500,000 $44,685,489 $47,785,000 $591,709
Comment: Claims in the amount of $374,944 and reject changes in the amount of
$116,659 are a potential cost exposure.
C. ISSUES: GENERAL ( ) IMPORTANT (X) CRITICAL ()
Comment: The Contractor continues to delay substantial completion due to
fire and safety code issues and air balancing. The Architect continues to
make changes due .to code issues. ' CM stopped most changes as of October in
order not to interfere with the contractor's substantial completion. The
work may have to be procured- separately by the County. It is
estimated occupancy by the County will not be possible before 4/1/91.
MARTINEZ DETENTION FACILITY
A. SCHEDULE STATUS: ON SCHEDULE() AHEAD() BEHIM(X)
Comment: Construction began in F-Module on November 15. The project is 43 days
behind schedule due to a delayed construction start of 20 days resulting from
procurement of long lead items and' construction slippage due to a variety of
changes. M-Module construction is expected to begin in mid-January after
completion and occupancy of F-Module.
B. COST STATUS: WITHIN BUDGET() UNDER() OVER(X)
Estimate Encumbrances Forecast Remaining Contingency
$740,000 $1,076,446 $1,265,000 N/A
Comment: Construction changes are exceeding original projections.
C. ISSUES: GENERALO IMPORTANT(X) CRITICAL O
Comment: The construction contract authorized contingency of $45,000 is exhausted due
to the large number of changes. The Board of Supervisors has been requested to
increase the contingency amount to $72,000.
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.
CONTRA COS TA COUNTY J, U.'S.,TI CE PROGR�..AH
PROGRESS REPORT 26 October/November/December 1990
EXECUTIVE SUMMARY
A. INTRODUCTION:
This report is subdivided into three major sections:
1. Executive Brief and Summary
2. Detailed Schedule and ,Financial Information
3. Attachments
It describes the design and construction progress as well' as Areas of Concern for
the West County Justice Center, Marsh Creek Detention Facility and Martinez
Detention Facility during October, November, and December 1990.
B. GENERAL:
I. West County Justice Center
a. Revised Environmental Impact Report
The petitioner of the environmental lawsuit has filed a motion for
attorney's fees which was heard by the Court on November 26. Discussion
between the petitioner and the County are on-going.
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CONTRA COSTA COUNTY JUSTICE P R O G n:,a M
PROGRESS REPORT 26 October/November/December 1990
C. = SCHEDULE:
1. West. County Justice Center
a. Construction:
♦ Contract A: Substantially complete.
♦ Contract B: Substantial completion delayed due to code related
changes required by the State Fire Marshal. Basic work should
be complete in January with occupancy not to occur before April
1, 1991.
Construction Approved Contractor Legal Forecast
Progress Extension Slippage Completion Completion
- --------=--- --------- ---------- ---------- ----------
. 99.99 78 days 213 days 6/26/90 1/10/91.
2. Marsh Creek Detention Facility
a. Construction:
♦ Modular Dormitories: The County's waterproofing consultant,
Simpson, Gumpertz & Heger made a preliminary site visit on
November 12 and will perform thorough tests for leakage on
December 18. A report detailing their findings is expected in
January.
3. Martinez Detention Facility
a. Construction:
.The Notice to Proceed was issued effective August 7, 1990. Actual
Construction started on November 15, 1990 after procurement and
fabrication of materials.
The project has been delayed a total of 43 days, 20 due to a delayed
start due to procurement of long lead items and 23 mainly due to
plan inaccuracies and unforeseen°conditions.
Construction Approved Contractor Legal Forecast
Progress Extension Slippage Completion Completion
_----------- --------- ---------- ---------- ----------
309 0 43 days 02/03/91 03/18/91
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CONTRA COSTA C0U-N TY JF'US TICE. PROGPR-AM
PROGRESS REPORT 26 October/November/December 1990
D. FINANCIAL
1. Program Budget
Original ; Budget ; ; Recorded ;. Current ;Under(Over)
Description; Estimate ; Allocation Encumbrances; Expenses ; Forecast ; Estimate
WCJC 1$46,500,000*;$45,636,548 ; $44,685,489 -;$42,889,024 11$47,785,000 ;$(1,285,000)
MCDF ; 6,870,000 ; 6,166,720 ; 5,631,177 ; 5,615,185 ; 6,200,000 ; 670,000
MDF 740,000 ', 19265,000 1,076,446 276,347 1,265,000 (525,000)
TOTAL ;$54,110,000 ;$53,068,268 ; $51,393,112 11$48,780,556 11$55,250,000 ;$(1,140,000)
* Adjusted to reflect lower bids; State grant money transferred to 'the Marsh Creek and
Martinez Projects.
2. West County Justice Center
Construction Contracts A & -B:
A. Encumbered for Construction: $32,700,020
B. Change Order Allowance: 2,384,635
C. Approved Change Orders. 1,372,535
D. Changes in Progress: 420,371
E. Balance of Change Order Allowance: 591,709
F. Claims (Project B only) 374,994
*
Includes Change Order Allowances.
3. Marsh Creek Detention Facility .
Program Budget: $6,200,000
Encumbered: 5,631,177
Professional services: - $ .573,183
Construction/equipment: 4,836,500
Miscellaneous: 221,494
Budget Remaining: $ 5689823
4. Martinez Detention Facility
A. Encumbered for Construction: $732,100
B.. - Change Order Allowances: 47,800
G. Approved Change Orders: 0
D. Changes in Progress: 44,482
E. Balance of Change-Order Allowance 3,318
F. Claim' 0
Includes Change Order Allowances
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CONTRA COSTA COUNTY JUSTICE P R O G_p-.•A M
PROGRESS REPORT 26 October/November/December 1990
E. MAJOR AREAS OF CONCERN:
1. West County Justice Center:
♦ Contract A: Oliver de Silva
a. U.L. Listing, of Controller
Issue: The County Electrical Inspector will not accept the
sewage pump station controllers without a U.L. label.
Action: The Construction Manager has contracted with
Underwriters Laboratory (U.L.) to inspect the .controllers.
U. L. conducted the inspection in December. The County is
awaiting final report.
1 Contract B: Walsh Construction Company,
a. Cable TV:
Issue: The cable TV signal to ,the site is not as strong
as the cable company had told us it would be. This will
affect reception.
Action: The Construction Manager has contacted the cable TV
company and asked .them to in rease their signal strength.
.. b.- Smoke Evacuation System Building l:
Issue: The architect has made several changes to the
smoke evacuation system_ so that the system will function as
intended.
Action: The contractor made the corrections.
C.' Smoke Evacuation System Buildings 5-8: -
Issue: The smoke evacuation system in Buildings 5-8 do
not work properly. The exhaust fans create a negative
pressure that opens the Won Doors.
Action: The .Constructiori Manager has asked the Architect
to review the design and to propose ways to correct the
problem. Architect's proposal was accepted by the State
Fire Marshal. Architect's design changes are being
prepared.
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CONTRA COSTA C. OUNTY J- U` S.:TICS PROG ,,AM
PROGRESS REPORT 26 October/November/December 1990
♦ Contract B: Walsh Construction Company (continued)
d. Fire Rated Door Frames:
Issue: There are several door frames in Building 1 that
are not fire rated. The manufacturer has stated that they
cannot be rated because the horizontal mullions are too
wide.
Action: The Construction Manager asked the Architect to
review several options to resolve the problem including
replacing the mullions or adding additional sprinklers.
Architect, has sent letter to the State Fire Marshal for
approval of the solutions.
e. Food Delivery Carts:
Issue: The first mock-up of the food carts was not
acceptable. The County has requested a second mock-up, but
the cost and delivery schedule made a second mock-up
impractical.
Action: The manufacturer has agreed to make the
corrections required to the cart and has agreed to submit a
new latch device for review. The County has agreed to waive
the requirement for a second mock-up. Carts are due on-site
by February 1.
f. Punchlist Status:
Issue: All buildings have been inspected, and the list of
deficiencies has been given to the Contractor. Following
Contractor corrections, the buildings have been reinspected.
There are still numerous deficiencies.
Action: The Contractor is continuing to make corrections
under the inspection of the Construction Manager.
g. Sheriff Department Requests:
Issue: . The Sheriff's Department inspected the project and
developed a list of .operational issues. Those issues were
transmitted to the General Contractor so that he could
determine the impact upon his schedule. The Contractor has
determined thatmany of these issues will impact . his
completion schedule and thus is refusing to do the work
without an extension of time and subsequent increase in
overhead expense.
Action: The Construction Manager has suggested the issues
be held until after this contract is complete and then
installed under a separate contract.
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CONTRA COSTA COUNTY JUSTICE P R O G R -A M
PROGRESS REPORT 26 October/November/December 1990
Contract B: Walsh Construction Company (continued)
h. County Code Issues:
Issue: The County Building Inspection Department has
completed its inspections. Many of the items on its lists
must be completed prior to Substantial Completion. Those
items include the U.L. listing of certain electrical
equipment and additional handrails.
Action: The Contractor's code items are complete, but the
Architect must resolve other issues with the county
inspectors. These issues will require changes.
i. Fire Marshal Inspection of Building 1:
Issue: Because the work in Building 1 has failed numerous
inspections, the Fire Marshal would not re-inspect until all
work is tested. The Fire Marshal must still inspect and
approve the fire and smoke dampers and the smoke evacuation
system before substantial completion is granted.
Action: The Construction Manager has advised the General
Contractor that this is delaying Substantial Completion.
j. Mechanical System Balancing:
Issue: The mechanical system in Building 1 still had not
been balanced and was delaying Substantial Completion.
Action: - The system was balanced and approved on 12/21/90.
k. Health Inspection:
Issue: The final inspection of the kitchens by the County
Health Department was required.
Action: An inspection was held in mid-December with minor
comments.
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CONTRA COSTA COUNTY J'USTI CE PROG �Z-AM
PROGRESS REPORT 26 October/November/December 1990
♦ Contract B: Walsh Construction Company (continued)
j. Sheriff Inspection: :
Issue: The Sheriff's Department has inspected the
facility - and developed a list of desirable changes
including:
1. Doors 41002A and 41062A should be key locked from the
inside for security.
2. The sallyports at Booking and Transportation have
intercoms to the vehicle sallyport.
3:' Door 10038' should be operable from the release area
when the reception desk is not staffed.
4. The vehicle annunciator at the sallyport is set too far
from the cameras for good visual control.
5. Some speakers need volume controls.
Action: . The Construction Manager has directed the
architect to respond to each of these.
k. Propose& Changes Affecting Schedule:
Issue: Some of the RFI's being issued and some of the
Sheriff's issues being- reviewed could create changes that
could affect completion.
Action:. The Construction Manager has told.all parties that
he will not process any change_ that .will affect project
Substantial Completion.
1. Won Door,Labeling: :
Issue: The Won Doors used to divide the housing units do
not have an unrestricted UL label for fire rating. The
doors are larger than the . doors tested, and the label so
states. The County Code Inspectors have requested a
clarification.
Action: The Contractor will prepare •a letter certifying
that the doors were constructed in accordance with the same
standards as the tested doors. This will be submitted to
the County Code Inspectors for their review and acceptance.
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CONTRA COSTA COUNTY JUSTICE PROG-R!AH
PROGRESS REPORT 26 October/November/December 1990
2. Marsh Creek Detention Facility:
a. Water Leaks at Showers:
Issue: In investigating the causes for leaks .in and
around most of the showers, it was determined that the the
was glued down over gypsum board and plywood rather that set
in a cement base.
Action-: A representative from the Northern California
Ceramic Tile Industry visited the site on August 9 to
investigate the installation methods and possible source of
the leaks. A promised report was never issued. The County's
waterproofing consultant, Simpson, Gumpertz & Heger made a
preliminary site visit on November 12 and will perform
thorough tests for leakage on December 18. A report
detailing their findings is expected in January.
3. Martinez Detention Facility:
a. Sallyport Door Replacement
Issue: The . large vehicle sallyport door needs to be
replaced since the .existing door regularly breaks down and
cannot be properly operated for weeks at a time. The Project
Manager directed the Architect to investigate the problem
and to prepare a set of documents for a new bi-fold door.
Action: The "Construction Manager had requested the
Contractor to advise the County whether they are interested
in performing the work in such a manner as to avoid claims
for impact on the base contract. A set of documents were
issued to the contractor for pricing on November 5. A quote
in the amount of $71,119 was received from J.W. & Sons.
This quote was rejected by the Sheriff's Department and the
plans have been sent to GSD for packaging into a formal
competitive bid.
b. Plan Omissions:
Issue: The plans for the F-Module portion of the project
have included more omissions than would normally be expected
causing extra costs and delays to the project.
Action: The Construction Manager has requested the
.Architect to review and cross-check the various sections of
the M-Module plans before this portion of the construction
begins in order to resolve possible future problems.
n
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CONTRA COSTA COUNTY JU`S TICS P R 0 G -,:_�•AM
PROGRESS REPORT 26 October/November/December 1990
S E C T I O N I I
DETAILED PROJECT INFORMATION
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CONTRA COSTA COUNTY JUSTICE P R O G R-vA M
PROGRESS REPORT 26 October/November/December 1990
SECTION II/PART A
S CHEDULE ANALYSIS
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CONTRA COSTA COUNTY ` JUSTICE PROG.R:-AM
PROGRESS REPORT 26 October/November/December 1990
SCMMULE ANALYSIS
1. General
The detailed schedule report is divided into a section for each of the
three projects:
West County Justice Center
Marsh Creek Detention Facility
Martinez Detention Facility
The three projects are further divided into design and construction phases.
The design portion includes general design data and a progress narrative.
The construction section includes contract data and a progress narrative.
2. 1 {lest County Justice Center
a. Design:
The procurement of furniture and equipment is ongoing. As a group,
purchase orders issued to date are within the FF&E budget estimate.
Some products are being delivered to the facility. This work is being
coordinated by the Sheriff's Department.
b. Construction:
The West County Justice Center project includes two contracts:
1) The first contract was for the rough grading of the project site
(Contract A), which is substantially complete.
2) The second contract is for the construction of the detention
facility (Contract B).
A detailed report for each contract follows:
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CONTRA C O ST A C O U N T Y ' J U S T I C E P R O G.i,-A H
PROGRESS REPORT 26 October/November/December 1990
SCHEDULE ANALYSIS
West County Justice Center
Site Grading Contract
CONTRACT A: Oliver de Silva
1. SCHEDULE STATUS
PROGRESS TO DATE:
PLANNED: 100%
ACTUAL: 100%
INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS
TIME EXTENSION REQUESTED: 84 CALENDAR DAYS
TIME EXTENSION APPROVED: 84 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS
NOTICE TO PROCEED: 10/12/87
INITIAL CONTRACTUAL COMPLETION: 4/8/88
REVISED CONTRACTUAL COMPLETION: 7/2/88
SUBSTANTIAL COMPLETION: 7/2/88
COMPLETION VARIANCE: 0 CALENDAR DAYS
2. PROGRESS NARRATIVE
All punch work is complete. The only issue remaining is the County
Building Inspection Department's requirement that the pump station cabinet
receive a UL label. The Underwriter's Laboratory (UL) has reviewed the
cabinet to identify any corrective action required. A report is due in
January. A meeting to review the pump station design has been scheduled
with the West Contra Costa Sanitary: District on January 4.
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CONTRA COSTA C.O'U N-T Y J U SST I C E P R O G n••A M
PROGRESS REPORT 26 October/November/December 1990
SCHEDULE ANALYSIS
West County Justice Center
Construction Contract
CONTRACT B: Walsh Construction Company
1. SCHEDULE STATUS
PROGRESS TO DATE:
Planned: 1007
Actual: 99.67
INITIAL CONTRACTUAL DURATION: 640 CALENDAR DAYS
TIME EXTENSION REQUESTED: 78 CALENDAR DAYS
TIME EXTENSION APPROVED: 33 CALENDAR DAYS
TIME EXTENSION PENDING: ; 45 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 213 CALENDAR DAYS
NOTICE TO PROCEED: 7/8/88
INITIAL CONTRACTUAL COMPLETION: 4/9/90
REVISED CONTRACTUAL COMPLETION:, 6/26/90 (Pending)
FORECAST COMPLETION: 01/10/91
COMPLETION VARIANCE: , 223 CALENDAR DAYS
(Forecast vs Initial
Completion )
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CONTRA COSTA C O U N T Y ' J U S T I C E P R O D R-A M
PROGRESS REPORT 26 October/November/December 1990
2. PROGRESS NARRATIVE
a. Building 1 (Administration Building): Behind schedule. The current
remaining critical activity is the fire . and life system. The
'contractor continues to fail Fire Marshal tests.
b. Building 2 (Medical/Dental Library/Classroom Building: The current
controlling activity is punchlist.
C. Building 3 (Multi-Purpose Building)': The current critical activity is
punchlist.
d. Building 4 (Inmate Housing/Central Visiting): The current controlling
activity is punchlist.
e. Building 5 (Inmate Housing): . The current controlling .activities are
punchlist and fire and life safety tests.
f. Building 6 (Inmate Housing): The current controlling activities are
punchlist and fire and life safety tests. .
g. Building 7 (Inmate Housing): The current controlling activities are
punchlist' and fire and life safety tests.
h. Building 8 (Inmate Housing): The current controlling activities are
punchlist and fire and life safety tests., .
t
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CONTRA COSTA COUNTY " JUSTICE PROD-:;•.AM
PROGRESS REPORT 26 October/November/December 1990
3. Marsh Creek Detention Facility
a. Construction,
Currently the Marsh Creek Detention Facility program includes the contract
for the construction and installation of the modular dormitories. The
report for this project follows:
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CONTRA COSTA COUNTY JUSTIC=E PROG_R:,AM.
PROGRESS REPORT 26 October/November/December 1990
SCHEDULE ANALYSIS
Marsh Creek Detention Facility
Modular Dormitories
CONTRACTOR Meehleis Modular Buildings, Inc.
1. SCHEDULE STATUS
PROGRESS TO DATE
Planned:100%
Actual: 99%
INITIAL CONTRACTUAL DURATION: 200 CALENDAR DAYS
TIME EXTENSION REQUESTED: 25 CALENDAR DAYS
TIME EXTENSION APPROVED:.. 25 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 54 CALENDAR DAYS
NOTICE TO PROCEED: 8/2/88
INITIAL CONTRACTUAL COMPLETION: 2/18/89
REVISED CONTRACTUAL COMPLETION: 3/15/89
ACTUAL COMPLETION: 4/21/89
COMPLETION VARIANCE: 37 CALENDAR DAYS
2. PROGRESS NARRATIVE
a. The contractor has completed punch list and warranty work not related
to the shower problem. No work is being done in the shower areas
pending general agreement on the required corrective action. County
counsel and the Contractor's attorney have been brought into the
resolution of the problem. A preliminary engineering forensic survey
took place on November 12 and an in-depth investigation took place on
December 18. A report is expected in January.
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CONTRA COSTA COUNTY ` JUSTICE PROG .Z<•AM
PROGRESS REPORT 26 October/November/December 1990
4. Martinez Detention Facility
a. = Construction
Work at' the Martinez Detention Facility involves alterations within the
M- and F-Modules and the installation of carpet in corridors and staff
offices. The report for this project follows.
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CONTRA COSTA COUNTY °JUSTICE- PROGRA,..M
S
PROGRESS REPORT 26 October/November/December.:•19
,-
SCHEDULE ANALYSIS
Martinez Detention Facility
H and F Modules Remodel
CONTRACTOR J. W. & Sons, Inc.
1. SCHEDULE STATUS
PROGRESS TO DATE
Planned: 45%
Actual: 38%
INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS
TIME EXTENSION REQUESTED: 43 CALENDAR DAYS
TIME EXTENSION APPROVED: 0 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS
NOTICE TO PROCEED: 8/7/90
INITIAL CONTRACTUAL COMPLETION: 2/3/90
REVISED CONTRACTUAL COMPLETION: N/A
FORECAST COMPLETION: 3/18/91
COMPLETION VARIANCE: 43 CALENDAR DAYS
2. PROGRESS NARRATIVE
a. The Notice to Proceed was issued August 7, and actual construction
began November 15. F-Module construction was approximately 90%
complete at the end of December. Move-in to M-Module is expected in
the middle of January. The project is 38% complete overall.
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CONTRA COSTA COUNTY `J U-=S:T-I C E P R O G R__k.M
PROGRESS REPORT 26 October/November/December -199 p �::=;.:,....
SECTION II/PART B
FINANCIAL ANALYSIS
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CONTRA COSTA COUNTY 4:.0 S T I C E . P R O G R A M
PROGRESS REPORT 26 October/November/December 1990
SECTION II/PART B
FINANCIAL ANALYSIS
1. General
The detailed financial report is divided into three projects: 1) West
County Justice Center, 2) Marsh Creek Detention Facility .and 3) Martinez
Detention Facility. The projects are further divided into the Design and
Construction phases.
2. West County Justice Center
a. Desi
The Architect's basic fee of $2,494,423 has been paid. In addition,
the Architect has been authorized $631,361 for extra services, of
which $609,230 (97.x) has been paid.
b. Construction:
The " West County Justice Center financial report includes two
contracts:
1) The first contract is for the rough grading of the project site
(Contract A) which .is substantially complete.
The remaining contingency for Contract A is $2,365.
2) The second contract is for the construction of . the detention
facility (Contract B). The remaining contingency for Contract B
is $589,344.
3 Total available contingency is $591,709 ($2,365 + $589,344).
The detailed report for each contract follows,
-22-
CONTRA COSTA C O UN T Y J U-S,.T I C E- P R O G R..A H
PROGRESS REPORT 26 October/November/December.!199.0
FINANCIAL ANALYSIS
West County Justice Center
Site Grading Contract
CONTRACT A Oliver de Silva
1. FINANCIAL STATUS
A. CONTRACT AWARD $1,367,785
B. CONTINGENCY $ 136,389
C. BUDGET (A+B) $1,504,174
D. APPROVED CHANGE ORDERS $ 134,024
E. NUMBER OF CHANGE ORDERS 35
F. CHANGES IN PROGRESS $ -0-
G. CONTINGENCY BALANCE (B-D-F) $ 2,365
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F+H) $1,501,809
J. VARIANCE $ 2,365
K. PAYMENTS PROCESSED TO DATE (Nov. 13 report) $1,501,759
L. PAYMENT REQUESTED (Work thru December) $1,501,759
-23-
CONTRA COSTA C O U N T Y •J U S T I C E PROGRAM
PROGRESS REPORT 26 October/November/Deceanber 1990
FINANCIAL ANALYSIS
West County Justice Center
Construction Contract
CONTRACT B Walsh Construction Co.
1. FINANCIAL STATUS
A. CONTRACT AWARD $28,947,600
B. CONTINGENCY $ 2,248,246
C. . BUDGET (A+B) $31,195,846
D. APPROVED CHANGE ORDERS $ 1,238,511
E. NUMBER OF CHANGE ORDERS 338
F. CHANGES IN PROGRESS $ 420,371
G. CONTINGENCY BALANCE (B-D-F) $ 589,344
H. POTENTIAL EXPOSURE (A+D+F) $ 30,606,482
I. CLAIMS $ 374,994
J. REJECTED REQUESTS FOR CHANGE $ 116,659
K. TOTAL EXPOSURE (A+D+F+I+J) $ 31,098,135
L. PAYMENTS PROCESSED TO DATE (Nov.. 13 report) $ 29,846,244
PAYMENTS REQUESTED (work through December) $ 30,094,244
2. NARRATIVE:
A. PC's issued or initiated for pricing this period:
445 FAN TF-1 SWITCH AT LOBBY
446 MODIFY SHOWER DOORS
447 MIRROR/TOWEL BAR HEIGHTS
448 DOOR BELL - HOUSING UNITS
449 MODIFICATION TO COMMUNICATION GUTTER - RM. 11171
450 EROSION CONTROL ON BANKS BUILDING 1 AND 2
451 SMOKE EVACUATION - WIRE DIAGRAMS CORRECTION
452 SUPPORT STEEL @ METAL FASCIA PANEL
453 SECURITY SCREEN ON J1 GATES
454 ELEVATOR PERMIT FEE
455 STAIR RAILS AT BUILDINGS 5-8
456 BUILDINGS 1, HVAC REVISIONS
-24-
CONTRA COSTA COUNTY 'JU.S: T=.I,'CE. PROGR .A..M
PROGRESS REPORT 26 October/November/December 1990 .n.
2. NARRATIVE (continued)
457 DRAINAGE DITCH AT PARK
.458 FLUSHING UNDERGROUND STORM WATER LINES
459 SECURITY METAL DOORS BLDG. 4
460 DOOR AT ROOM 41034A
461 CANCELLED
462 LOUVER FOR EF-1-20
-25-
CONTRA COSTA C O U N T Y " J U S T I C E. PROGRAM
PROGRESS REPORT 26 October/November/December 1990.
3: Marsh Creek Detention Facility
a. Construction:
:The Marsh Creek Detention Facility financial report consists of the project
to design, fabricate and install two 120-bed modular dormitories. The
contract award was $2,571,450 of which $122,450 is a supplemental work
allowance for change orders.
-26-
CONTRA COSTA COUNTY JU,.S`T==ICE PROGRAM
PROGRESS REPORT 26 6ctober/November/5ecember. 199A. '
FINANCIAL ANALYSIS
Marsh Creek Detention Facility
Modular Dormitories
Construction Contract
CONTRACT Meehleis Modular Buildings, Inc.
1. FINANCIAL STATUS
A. CONTRACT AWARD $ 2,449,000
B. CONTINGENCY $ 122,450
C. BUDGET (A+B) $ 2,571,450
D. APPROVED CHANGE ORDERS; $ 113,264
E. NUMBER OF CHANGE ORDERS 32
F. CHANGES IN PROGRESS $ 3,500
G. CONTINGENCY BALANCE (B-D-F) $ 5,686
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE. (A+D+F) $ 2,554,814
J. VARIANCE $ 5,686
K. PAYMENTS PROCESSED TO DATE (Nov. 13 report). $ 2,554,609
L. PAYMENTS REQUESTED (Work thru December). $ 2,554,609
2. NARRATIVE
A. PC's Issued or Initiated for Pricing .This Period
None
. CONTRA. COSTA C O U N T Y JUSTICE. PROGRAM
PROGRESS REPORT 26 October/November/December 1990 .
4. Martinez Detention Facility
a. Desi
To date, $157,554 in professional services fees have been recorded out of
$221,511 encumbered.
b. Construction: The Martinez Detention Facility financial report consists of
the project to remodel the F-and M-modules of the facility. The contract
award was $729,300 of which $45,000 is a supplemental work allowance for
change orders.
-28-
CONTRA COSTA COUNTY J- U S.-T I CE P R O G n,A M
PROGRESS REPORT 26 October/November/December 1990
FINANCIAL ANALYSIS
Martinez Detention Facility -
M- and F-Module Remod"sl
Construction Contract
CONTRACT J. W. & Sons, Inc.
1. FINANCIAL STATUS
A. CONTRACT AWARD $ 684,300
B. CONTINGENCY $ 45,000
C. OTHER FUNDING SOURCE . $ 2,800
D. BUDGET (A+B+C) $ 732,100
E. APPROVED CHANGE ORDERS $ - 0
F. NUMBER OF CHANGE ORDERS 0
G. CHANGES IN PROGRESS $ 44,482
H. CONTINGENCY BALANCE (B+C-E-G) $ 3,318
I. CLAIMS $ 0
J. POTENTIAL EXPOSURE (A+E+G) $ 728,782
K. VARIANCE $ 3,318
L. PAYMENTS PROCESSED TO DATE $ 0
M. PAYMENTS REQUESTED (Work thru December) $ 275,095
2. NARRATIVE
A. PC's Issued or Initiated for Pricing This Period
14. Fire rated access panel @ 4F36
15. Delete fixtures and add backing
16. Light .fixture plan changes sheets E6.5, E6.6, E6.7, E6.8
17. Wiremold at 4F36
18. Extra electrical at 4F36
19. New switch at 4F36
20. Connect Smoke Detectors
21. Vehicle Sally-port Doors
-29-
CONTRA COSTA COUNTY JUSTICE P R O G v -A M
PROGRESS REPORT 26 October/November/December 1990
2. NARRATIVE (continued)
22. Mechanical deletions at 3F39
23. Revise handicapped shower 3F30
24. Repair plaste., @ column @ 3F06
25. Relocate electrical conduits 3F01
26. Revise wall type @ 4F36
27. Relocate electrical conduit in wall @ 3F10
28. Relocate vent-pipe in wall @ 3F10
29. Relocate electrical work to wall @ 3F10
30. Provide barricades (temp.) to prevent inmate access
31. New switch @ 4F36
32. Delete fixture @ 3F09
33. Install J boxes @ exposed conduits
34. Welded wire fabric @ courtyards
35. Elec. changes @ 3F01, 3F07, 3F10, 3F39;• 3F42
36. Relocate call button @ 3F07
38. Elec. & telephone changes @ 3F07
39. Relocate light switch @ 3F06
40. Remove & replace conduit over doors @ 3F01 & 3F10
41. Extend soffitt over .cabinets @ 3F07
42. Supply 277 volt power to light @ 4F01
43. Relocate sprinkler head at 4F42,
44. Widen soffitt @ 4F42 to 31" for ducts
45. Remove asbestos flooring @ rooms 3F06, 3F07, 3F09, 3F10
46. Revise soffitt @ cabinets in 4F36
47. Place veneer plaster at walls @ F-Module
48. Place veneer plaster at walls @ M-Module
49. Relocate fire sprinklers @ Fire Marshal's directive
50. Reinstall push button outside 3F.01
51. Replace existing sidemount sprinkler @ 3F01 with institutional type
52. Modify shelving in 4F01 at HVAC grille
-30-
CONTRA C 0 S 'T A C O U N T Y J`? >-S T I C E P R O G P<,A M
PROGRESS REPORT 26 October/November/December 1990
S E C T I 0' N III
ATTACHMENTS
-31-
CONTRA COSTA COUNTY ' JUSTICE PROG -AM
PROGRESS REPORT 26 October/November/December 1990
S E C T I O N I I I
CONTENT S:
1. Attachment"A . . . . . . . . . . . . . . . . . . . . . . . Cost Summary
a. West County Justice Center
b. Marsh Creek Detention Facility
c. Martinez Detention Facility
2. Attachment B . . . . . . . . . . Change Order" Log
a. West County Justice Center
3. Attachment "C. . . . . . . . . . . . . . . .Pending Change Order Logs
a. West County Justice Center, Project B
b. Martinez Detention Facility
4. Attachment D . . . . . . . . . . . . Potential Claim Log
a"." West County Justice Center, Project B
-32-
CONTRA COSTA COUNTY J U S T.'I C E P R O G R A' M
PROGRESS REPORT 26 October/November/December 1990
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PROGRESS REPORT 26 October/November/December 1990
A T T A C H M E N T C
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT 26 October/November/December 1990
ATTACHMENT D
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