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HomeMy WebLinkAboutMINUTES - 03241991 - 2.6 T BOARD OF SUPERVISORS FROM: Anne Marie Gold, County Librarian Cwtra Coosta DATE: January 23 , 1991 SUBJECT: OPERATION OF EXPANDED DANVILLE BRANCH LIBRARY SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1 . Adopt resolution agreeing that County will operate an expanded Danville Branch Library if building is constructed by Town of Danville . 2. Authorize the County Librarian to sign on behalf of Contra Costa County the California Library Construction and .Renovation Bond Act grant application being submitted by Town of Danville . 3 . Authorize the County Administrator and County Librarian in conjunction with representatives of the Town of Danville to explore funding options for any increased funding needs created by the new facility. FINANCIAL IMPACT: The current cost of operations for the Danville Branch Library is $332 , 000. While there may be some cost increases in operation in the expanded facility, the building is being designed with an intent to minimize the cost of operations, particularly in the areas of staffing and facility operation. The Town of Danville has expressed a willingness to work with the County to address the need for potential revenue enhancements for the new facility. BACKGROUND: The Contra Costa County Library currently operates a7 , 100 square foot branch library in Danville , constructed by the County in 1960. In 1986 the Town of Danville Community Development Agency signed a tax increment pass through agreement with the County which in- cluded the commitment that the Town would make the building of a new library a high priority of the Agency. The County in turn agreed to sell the existing facility and. to dedicate the proceeds from such sale to support .in part the cost of construction of the new facility. At that time the estimate for the square footage for the new library was approximately 15 ,000. Both parties also agreed that a more specific agreement( s) would be required to implement this general understanding. Because of the growth in the service area population of the Danville/Alamo/Blackhawk area, CONTINUED ON ATTACHMENT: X YES SIGNATURE: �. RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO MIT EE APPROVE OTHER SIGNATUREISI: ACTION OF BOARD ON February 5, 1991 _ APPROVED AS RECOMMENDED _X_ OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TARN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS � ON THE DATE SHOWN. cc: County Library ATTESTED �T� S TTH County Administrator PHIL BATCHELO . CLERK OBOARD 7OF SUPERVISORS AND COUNTY ADMINISTRATOR BY Qxz�__ ,DEPUTY M382/7-83 — OPERATION OF EXPANDED DANVILLE BRANCH LIBRARY Page 2 a larger facility is supported by the County Library. Subsequent to this agreement , the Town of Danville began to plan for the construction of a new library building, identifying the current Charlotte Wood School site as the new library site . In 1988 the California Library Construction and Renovation Bond Act was passed by the voters which provided $75 million in State fund- ing on a 65/35 state/local match basis for public library construc- tion. In 1989/90 the Town engaged the services of a library consultant to develop the program and an architectural firm to develop preliminary drawings for a 33, 000 square foot facility. In November 1990, the Town of Danville submitted a pre-application for Bond Act funds and received a response from the California State Library which indicated that their request was rated 35 out of 104 jurisdictions filing applications , a very competitive position. The Town of Danville has decided to file a full applica- tion for funds, which application is due on February 15 , 1991 . The estimated total cost of construction is $7 . 7 million with the State providing $5 . 005 million and the Town of Danville providing $2 . 695 million. As part of the applicaton, the governing body of the jurisdiction that will be responsible for operating library service in the building must adopt a resolution indicating its willingness to operate the facility. THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on February s, 1991 , by the following,vote: AYES: Supervisors Fanden, Schroder, ' McPeaK, Torlakson, Powers NOES: None ABSENT: None ABSTAIN: None SUBJECT: RESOLUTION NO. 9.1/89 LIBRARY SERVICE IN THE EXPANDED ) . DANVILLE BRANCH LIBRARY ) WHEREAS , the Town of Danville is applying for California Library Construction and Renovation Bond Act - grant funds to build an expanded 33 ,000 square foot library facility in Danville, and WHEREAS , Contra Costa County currently operates the Danville Branch Library and the Town of Danville wants the County to operate the new expanded facility, and WHEREAS , the grant application requires that the governing body of the jurisdiction responsible for operating library service in the building must adopt a resolution indicating its willingness to operate the facility, NOW, THEREFORE, BE IT RESOLVED -that Contra Costa County agrees to operate library service in the expanded Danville Branch Library being proposed in .the Town of Danville grant application. I hereby certify that this Is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: 1991 PHIL BATCHELOR,69ferk of the Bosrd of Supervisors and County Administrator et► .Oepttap Orig. Dept.: Library cc: County Administrator. RESOLUTION NO. 91/89 2-006 ro: BOARD OF SUPERVISORS FROM; Anne Marie Gold, County Librarian C=tra Costa DATE: January 30, 1991 CO * SUBJECT: OPERATION OF NEW CLAYTON BRANCH LIBRARY ��+ SPECIFIC REQUEST(S) OR RECOMMENDATION(S) a BACKGROUND AND JUSTIFICATION RECOMMENDATION: Authorize the County Administrator and County Librarian to meet with representatives of the City of Clayton to negotiate sources of funding for operation of new Clayton branch library and to report back to the Board of Supervisors at the meeting of February 12 , 1991 . . FINANCIAL IMPACT: .Since there is not a current facility in Clayton, there is no current cost of operations as the cost of bookmobile service is minimal for that stop. An estimated operating cost in 1991 dollars fora Cacility such as the one being planned is $325 , 000. The County Library will be unable to fund the entire cost of such an operation out of its current revenue stream. Additional costs such as collection, furnishings and equipment will have to be added to the total required. to open the facility. The City of Clayton has expressed a willingness to work with the County to explore funding resources for this operation. BACKGROUND: The Contra Costa County Library does not currently operate a library branch in the City of Clayton. Bookmobile service is provided on a bi-weekly basis to the community. Clayton residents currently use the Ygnacio Valley Branch which is 5 . 3 miles away or the Concord Branch which is 6 . 7 miles away. Clayton is only one of two incorporated cities in the county which does not have a branch library within its limits . . In 1988 the California Library Construction and Renovation Bond Act was passed by the voters which provided $75 million in State funding on a 65/35 state/local match basis for public library construction. In mid-1989 the Clayton Community Library Foundation was started with the goal to build a branch library in Clayton. The Foundation was appointed the official library committee of Clayton by the City Council . In 1990 the City engaged the services of an architect and a library building consultant to plan a new library facility. It also identified a City-owned site in the cultural center to be designated as the library ite . CONTINUED ON ATTACHMENT; X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COM ITTE APPROVE OTHER SIGNATUREISI: ACTION OF BOARD ON February 5, 1991 APPROVED AS RECOMMENDED _XOTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT — ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: Library ATTESTED S f /q q County Admi-nistrator PHIL BATCHEL . CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M382/7-83 BY ,DEPUTY OPERATION OF NEW CLAYTON BRANCH LIBRARY Page 2 In November 1990 the City of Clayton submitted a pre-application for Bond Act funds and received a response from the California State Library which indicated that their request was rated 2 out of 104 jurisdictions filing applications , an extremely competitive position. The City of Clayton has decided to file a full applica- tion for funds , which application is due on February 15 , 1991 . The estimated total cost of construction is $4 . 393 million, with the State providing $2. 855 million and the City of Clayton pro- viding $1 . 537 million. As part of the application, the governing body of the jurisdiction that will be responsible for operating library service in the building must adopt a resolution indicating its willingness to operate the facility. 'TTS TO. BOARD OF SUPERVISORS A>. � FROM Anne Marie Gold, County Librarian Cx ltra Costa DATE: January 30, 1991 G0 '�7 SUBJECT; CONSTRUCTION AND OPERATION OF NEW CENTRAL LIBRARY AND COUNTY LIBRARY ADMINISTRATIVE FACILITY IN CONCORD SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: Authorize the County Administrator and County Librarian to meet with representatives of the City of Concord to negotiate funding for construction and operation of new Central Library and County Library Administrative facility and to report back to the Board of Supervisors at the meeting of February 12 , 1991 . FINANCIAL IMPACT: In order for the County to realistically consider operation of a new Central Library in Concord, it would be necessary to transfer the funding of the current Pleasant Hill operation to the new facility in Concord. The approximate annual cost of operations of the Pleasant Hill Facility is $1 . 6 million. The commensurate cost of current branch library operations in Concord could fund new library operations in Pleasant Hill . The approximate annual cost of operations in the Concord facility is $350 ,000. Any increased . cost of operation of a new Central Library facility in Concord would have to be negotiated with the City of Concord. BACKGROUND: The Contra Costa County Library currently operates a 28 ,000 ;quare foot Central Library in Pleasant Hill . This facility opened in 1961 . This facility serves both as a main library for all the other branch libraries and also as the community library for Pleasant Hill . County Library headquarters are also located in the building in .15 , 500 square feet . The County Library also operates a 12 , 860 square foot branch library in Concord that was opened in 1959 . In 1988 the California Library Construction and Renovation Bond Act was passed by the voters which provided $75 million in State funding on a 65/35 state/local match basis for public library construction. In 1989 the Concord Library Planning Team was assembled with the goal to build a new branch library in Concord because of the inadequacy of the current facility. In 1990 the City engaged the services of an architect and a library building consultant to plan a new library facility. It also identified a City-owned site in the downtown area immediately adjacent to the CONTINUED ON ATTACHMENT: X YES SIGNATURE: E RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COM ITT APPROVE OTHER SIGNATURE(S1: ACTION OF BOARD ON February 5, 1991 APPROVED AS RECOMMENDED .......... OTHER X AUTHORIZED the County Administrator and County Librarian to negotiate with the City of Concord for construction of a new Central Library and Court facilities, and report back to the Board on February 12, 1991. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: _ NOES. AND ENTERED ON THE: MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: Library ATTESTED eo County Administrator PHIL BATCH ELO . CLERK'OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BYKj-K�� DEPUTY M382/7-83 CONSTRUCTION AND OPERATION OF NEW CENTRAL LIBRARY AND COUNTY LIBRARY ADMINISTRATIVE FACILITY IN CONCORD Page 2 BART station. to be designated as the library site . In discussions with the City of Concord, the County has indicated that it would be preferable to move Central Library functions to the proposed new facility in Concord rather than operate it as a branch library. While it would be possible to keep County Library administrative functions in Pleasant Hill while Central Library functions were transferred to Concord, it would be preferable to keep both func- tions together . Current branch library functions and funding now in Concord could be transferred to Pleasant Hill . In November 1990 the City of Concord submitted a pre-application for Bond Act funds to construct just a new branch library and received a response from the California State Library which indi- cated that their request was rated 59 out of 104 jurisdictions filing applications . The City of Concord has decided to file a full application for funds for a facility housing both a new Central Library and County Library Administration, which applica- tion is due on February 15 , 1991 . The estimated total cost of construction for just the 60,000 square foot Central Library portion is $16 , 542 , 500, with the State providing $10, 753, 625 and the City of Concord providing $5 , 789 , 875 . Additional funds would be required to construct 25 ,000 square feet of County Library admin- istrative space . As part of the application, the governing body of the jurisdiction that will. be responsible for operating library service in the building must adopt a resolution indicating its willingness to operate the facility.