HomeMy WebLinkAboutMINUTES - 03191991 - H.5 BOARD OF SUPERVISORS
. .- ,. Contra 5
PROM: James A. Rydingsvord, Director .• / Costa
Costa County Social Services Department � �y�4����
DAM March 19, 1991 .°
aU/i,IECT: RECOMMENDATIONS FOR SHELL AV'ENUE,MARTINEZ SITE
DEVELOPMENT OF SINGLE WOMEN AND FAMILY SHELTER
sPECIi1G REOUEiT($)oft 11ECOA--- WATKNO)A BACRONOUND ANO A WTVICATIOM
I. RECCOWENDATIONS:
The Social Service Department recommends that the Board of Supervisors take
the following actions as pertains to the 1391 Shell Avenue, Martinez site:
1. AUTHORIZE the Director of General Services to ACCEPT on behalf of the
County, the assignment of an option to purchase the premises at
1391 Shell Avenue, Martinez, under the terns and conditions more
particularly set forth in the Sublease and Option Agreement, between
Volunteers of America and Contra Costa County, approved by the Board of
Supervisors on May 8, 1990. DIRECT the Director of General Services to
give written notice that the County will exercise the option to purchase,
under the tents and conditions more particularly set forth in the Master
Lease between Volunteers of America and Dennis J. and lysbeth K. Rawski
dated May 4, 1990. The property will be used as a family and women's
shelter to serve 35 to 45 persons.
2. ADOPT the attached Resolution concerning the Intention to Purchase Real
Property for County Homeless Shelter at 1391 Shell Avenue, Martinez,
California, RESOLUTION NO. 91/.,,L7_% (Attachment A).
3. AUTHORIZE the Housing Authority of Contra Costa County upon the
completion of the purchase of the property to:
a) Commence with design planning and rehabilitation activities
for the subject property.
b) Solicit Request for Proposals for providers to operate the +
program at the subject property.
c) Operate the shelter program at the subject property pursuant
to the program description as provided in Attachment S.
CONTINUED ON ATTAC/ANlMr --T_ E# igNATWIC t
ACTION OF some ON APPROVED As 0ECoiM1Emom one*
The Chair invited members of the public to speak. Ted Price, 3402 Sentinel
Drive, Martinez spoke on behalf of himself and 44 residents who he said had
signed a petition in opposition to the proposed use of the property, citing
lack of technical data required to make decisions. Alice Alderette, 1425 Shell
Avenue, expressed interest in the shelter being the best possible and that it
be a good neighbor. Macian Alderette, 1425 Shell Avenue, thanked County staff
for their efforts in meeting the concerns of the neighbors. Ray Ulmer, 1357
Peach Street, representing Citizens for a Safe Martinez, commended J.
Rydingsword and his staff for their cooperation. He requested provisions for a
review committee, and a requirement for a Housing Authority review at the end
of six months, and yearly thereafter, and the Board's agreement that in case of
any proposed change of gender at the shelter, that change be.the subject of
public hearings before the change takes place. Charles Ames, 2411 Orchard
Lane, did not wish to speak but left written comments protesting the shelter in
a residential area. The Board discussed the matter in some detail.
The Board APPROVED recommendations 1, 2, 3a, b, c, d, e, .f and g; APPROVED the
neighbor's requests for provisions for a requirement for a Housing Authority
review at the end of six months, and yearly thereafter, in addition to the
Advisory Committee provided for in 3f; and the Board AGREED that in case of any
proposed change of the predominant gender at the shelter, that such proposal
would be the subject of a Board public meeting prior to the proposal being
implemented.
In conjunction with the above, the Board DIRECTED staff to work with the
community to develop an appropriate name for the project, rather than the
Wocuu a OF deessignation of homeless shelter.
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se Housing Authority of Contra Costate
Luse Management/General Services —
w+E.sATcllnoli,cxis+/c or TI�soAIID of
Community Development SUPERVISORS AM COUN YAOMOBRMTCR
County Counsel
BY- ,DEPUTY
Recommendations for Shell Avenue, Martinez Site; (cont'd)
Development of Single Women and Family Shelter
d) Attempt to be a "Good Neighbor" in the designing of the project
and in program operations.
e) Explore the possibility of designating the shelter area as a
"Drug-free Zone."
f) Initiate the formation of a Community Advisory Committee,
including citizens from the area surrounding the shelter, to
discuss with the Housing Authority issues as they relate to
shelter operations.
g) Provide that rules of conduct for shelter occupants include
prohibitions against verbal abuse of staff or guests, pan-
handling, door-to-door residential or business soliciting,
trespassing on private property and any criminal conduct.
II. FISCAL IMPACT
Payments for the purchase are to come from the State of California Housing
and Community Development Emergency Shelter Program. The purchase price
is $325,000 less a credit of $82,500 for funding previously paid by the
County. In addition, $15,000 will be paid to the Volunteers of America
for administrative and staff costs.
Other grant funds secured for this project include an award of $2,197,318
from the U.S. Department of Housing and Urban Development under their
Supportive Housing Demonstration Program/Transitional Housing. This award
will provide matching funds for rehabilitation activities at both the Shell
Avenue and the West County Supported Transitional Living project and will
provide for operational support of both programs for five years. Additional
support for the Shell Avenue rehabilitation will come from the Housing Bond
Trust Funds which were set aside for this purpose.
III. BACKGROUND/REASONS FOR RECOMMENDATIONS
On May 8, 1990, the Board of Supervisors approved the recommendations of the
Department to pursue the development of a Family and Women's Shelter at the
Shell Avenue, Martinez, site which would provide shelter to serve 35-45
persons. Other actions taken on that date include approval of an agreement
between the Volunteers of America and the County which contained provisions
for assignment of the Option to Purchase the property from the current owners/
sellers (Rawskis) , and authorizing preparation of funding requests that would
allow the eventual purchase and renovation of the existing structures, and
also provide funds for operating the shelter. Action was also taken on that
date to set aside funds from the Housing Bond Trust Fund as a County match
against which other funds could be applied.
Grant funds have been awarded to accomplish the stated purpose of establishing
a shelter at the subject property. The actions recommended will allow the
County to purchase the property and contract with the Housing Authority to
supervise the necessary renovations and secure a program provider.
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CONTRA COSTA COUNTY
BOARD OF SUPERVISORS
Adopted this Resolution on March 19, 1991 by the
following vote:
AYES: Supervisors Fanden, Schroder, McPeak, Torlakson and Pourers
NOES : None
ABSENT: None
RESOLUTION NO. 91/179
(Government Code Sec. 25350)
Intention to Purchase Real Property
for County Homeless Shelter at
1391 Shell Avenue, Martinez, California.
RESOLUTION OF INTENTION TO PURCHASE REAL PROPERTY
The Board of Supervisors of Contra Costa County RESOLVES THAT:
It intends to purchase from Dennis J. Rawski and Lysbeth K.
Rawski, for the Shell Avenue Family and Women Shelter, the real
property described as Lots 8 and 9 , Block No. Two (2 ) , as shown on
the map entitled "Martinez Land Company Tract No. 1" , filed
September 13, 1915, in the Office of the County Recorder. The cost
shall be $325, 000, which is a fair and reasonable price therefor,
less a credit of $82 ,500 for funding previously provided by the
County. The purchase shall be made in accordance with the terms
and conditions of the Sublease and Option Agreement between the
County of Contra Costa and the Volunteers of America, approved by
the Board of Supervisors on May 8, 1990, and the Lease Agreement
between Dennis J. and Lysbeth K. Rawski and the Volunteers of
America, dated May 4, 1990 . Copies of said Agreements are on file
with the Clerk of the Board of Supervisors .
This Board will meet on Tuesday, April 23, 1991, at 9 : 00 a.m.
in the Board's Chambers, County Administration Building, Martinez,
California, to consummate this purchase, and the Clerk of this
Board is DIRECTED to publish the following notice in the Contra
Costa Times pursuant to Government Code Section 6063 .
NOTICE OF INTENTION TO PURCHASE REAL PROPERTY
The Board of Supervisors of Contra Costa County declares its
intention to purchase from Dennis J. Rawski and Lysbeth K. Rawski,
at a price of $325,000, buildings containing approximately 5, 300
square feet of floor space on approximately .25 acres of land
located at 1391 Shell Avenue, Martinez, California, and more
particularly described in Board Resolution No. 91 /179 The Board
will meet at 9 : 00 a.m. on Tuesday, April 23, 1991, in its Chambers,
at the County Administration Building, 651 Pine Street, Martinez,
California, to consummate the purchase.
PHIL BATCHELOR, Clerk of the
Board of Supervisors and
County Administrator
By
Deputy erl
Orig. Dept. : General Services Department (L/M)
cc: County Administrator
Public Works Department (via L/M)
County Auditor-Controller
Grantor (via L/M)
Social Service Department (via L/M) TE:dp
County Housing Authority (via L/M) 1391Shl3 . 8
RESOLUTION NO. 91/179
ATTACHMENT B
Contra Costa County
Social Service Department
r
Shell Avenue Family & Women's Shelter Program
PROJECT DESCRIPTION
Project Location: 1391 Shell Ave.
Martinez, California 94553
PROJECT OVERVIEW
The Shell Avenue Family and Women's Shelter Program is designed to provide
housing and services for homeless indigent county residents under Government
Code Section 26227, for homeless indigent county residents who are eligible
for County General Assistance, and/or for homeless indigent county residents
who are not entitled to county aid but are eligible for shelter benefits under
the Superior Court Orders in the Scates and Randolph cases. The Shell Avenue
Family and Women's Shelter Program will provide for an emergency and transi-
tional shelter program for 35 - 45 homeless women and families. Shelter
residents will be provided meals and be assisted with seeking employment,
training, housing, child care, medical services, drug and alcohol abuse
services and other services.
It is the intent of the County to initiate a Request for Interest and
Qualifications from interested providers to operate the Shell Avenue Family
and Women's Shelter Program. County staff will be responsible for contract
management, homeless client referrals, and coordination of services to the
program.
The goal of the shelter program is to provide a supportive services program
designed to help shelter residents achieve self-sufficiency in housing as soon
as possible. Support service staff will assist and monitor each family and/or
individual in developing and carrying out a working plan aimed at ending such
individual's homelessness and developing a self-sufficient life.
ACQUISITION AND REHABILITATION OF STRUCTURES
Contra Costa County intends to purchase the structures at 1310 Shell Avenue,
consisting of parcels X1375-012-09 and 10. The plan includes substantial
interior rehabilitation of the existing church building and moderate reha-
bilitation of the existing single family residence for use as a rehabilita-
tive, transitional shelter for homeless families and single women. The
preliminary plans for rehabilitation are attached as part of Exhibit A. Upon
executing the purchase agreement, the County intends to elicit a Request for
Qualifications from the service community for parties interested in managing
the rehabilitation and operating the program. The rehabilitation plans, to be
reviewed and approved by the County, will be in compliance with all applicable
building codes.
The program is designed to serve 12 single homeless women in the existing
single level family structure (Building A) and 23 - 33 family persons in the
upper floor of Building B (refer to Exhibit A - preliminary sketch of proposed
layout). In the downstairs area of the church, the existing kitchen will
be upgraded to commercial standards. In addition, the ceiling between the
ground floor and the basement will be raised so as to allow for a standard
ceiling height in the basement. The downstairs will be used to provide
congregate meals and to provide classroom space for the program.
EXTERIOR IMPROVEMENTS/LIGHTING
Exterior painting and fencing of the property are proposed, as well as paving
of parking areas. Beyond these improvements, no exterior changes to either of
the existing buildings is expected. There are no habitable additions to the
exterior of the structures planned at this time. The fencing, as proposed
(see Exhibit B) fence will be constructed to completely enclose the property.
In addition, a separate fence enclosure will be added to the north end of the
church building, to allow for an enclosed play area for children. Any
exterior lighting will be placed so as not to shine on any adjoining
properties.
TRANSPORTATION/PARKING
The site plan allow for seven parking spaces (see Exhibit B). Parking will be
limited to the designated spaces, there will be no off-site parking allowed.
Parking permits will be issued on a regular basis. When there are no parking
spaces remaining, other alternatives for parking and getting to the shelter
will be arranged by program staff, with the assistance of County staff. It is
anticipated that the eligible vehicles (those with designated parking spaces)
will make an average of 20 trips per day to and from the shelter. No more
than four staff and/or support service persons are expected to be present at
any given time, leaving three parking spaces available for family/woman
parking spaces. It is anticipated that the vast majority of residents of the
shelter will utilize public transportation as their primary mode of transport
to and from the shelter. This expectation is founded on a review of current
practices of the Pittsburg Family Shelter, the VOA Family Support Center and
the Brookside Emergency Shelter. A public transportation stop/pick-up point
is available at the corner of Shell and Pacheco, less than 100 feet from the
entrance to the Shell Avenue shelter.
Transportation will be arranged by County staff for the following types of
situations: Initial presentation/referral of an individual; persons and/or
families who are "drop-ins" and who have no other means of exiting the
facility; overflow of residents who are not eligible for parking, and
individuals who are terminated from the program due to a failure of the
placement.
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PROGRAM OPERATIONS
A. Services to be provided:
1. The program will provide a bed, blankets, linens, towels, toiletries,
individual storage for personal property, and three meals per day to
each resident. In the event that a resident cannot be present at a
meal time (e.g. , away at a work assignment), a bag lunch will be
provided.
2. The shelter operator will provide the following services for residents:
a. Intake and initial Assessment;
b. Personal assistance and support to shelter residents, as
appropriate;
C. Access to washer/dryer;
d. Use of address for mailings, as appropriate;
e. Coordination with County and affiliated public departments (Social
Services, Health Services, Community Development, Housing Authority,
Office of Education, Private Industry Council, Veteran's
Services, etc. );
f. Coordination with the Social Security Department;
g. Coordination with work programs and assistance in providing
follow-through of case plan.
B. Supervision/Security:
1. The program will provide for on-site staff to operate the shelter 24
hrs/day, 7 days/wk. Staffing qualifications and scheduling patterns will
be designed to ensure:
a. Adequate supervision of shelter occupants;
b. Some limited transportation for residents to enable them to keep
necessary appointments such as for job interviews, medical
treatments, Social Service appointments, etc. ;
c. Adequate screening, training and supervision of any staff and
volunteers participating in the shelter program.
2. A copy of shelter rules and program requirements will be discussed
with each individual at Intake, as well as posted at the Shelter.
Provisions for disqualification from the program will be delineated. The
program operator will provide a grievance procedure so that clients who
are dissatisfied with an action can have an administrative review of the
circumstances. Shelter rules will include, but not be limited to:
a. Assault or threats of assault will be grounds for immediate
disqualification;
b. Theft of or damageto program property will be grounds for immediate
disqualification;
C. Persons who willfully and without good cause refuse to participate
in case management services cannot continue to participate in the
program;
d. Persons who are under the influence of drugs or alcohol will not be
admitted. The Shell Ave. Shelter will strictly enforce a policy of
maintaining a "Sober Living" residence, use of alcohol and drugs
will not be allowed on the premises and abuse of drugs and/or
alcohol while a resident of the shelter will be cause for
disqualification;
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e. Persons who carry weapons will not be admitted;
f. A curfew of 11 p.m. will be enforced, with exceptions given for
valid work reasons.
3. In the event that a shelter resident commits a crime or becomes otherwise
disruptive and is considered by shelter staff to pose a danger to
him/herself or others, the shelter staff will take appropriate action,
such as call the police.
4. ADMISSIONS: No drop-ins will be admitted to the shelter. Referrals to
the Shell Avenue Family and Women's Shelter will be screened by County
staff at an off-site location prior to the initiation of intake at the
Shelter. Persons refused admission or disqualified will be referred to
the appropriate local or county service provider for continuing services;
for example, detox or the county hospital. County staff will be
responsible for arranging transportation of persons refused admission,
and/or "walk-ins" who are otherwise not referred•by County staff.
C. Support Services
Under the auspices of the McKinney funded Homeless Health Care and the
Transitional Housing grants (and pursuant to the funding of these
services), a County-coordinated Supportive Services unit referred to as
the Homeless Health Team will provide evaluation and assessment services
to the residents at Shell Avenue within one week of the referral from
County staff. They will work with the shelter providers to develop an
initial plan, including evaluation of need for continued transitional
housing; establish referrals and linkage mechanisms for housing,
employment and health service providers.
In addition to the initial health and psycho-social assessment, a Case
Manager (CM) from the Health Team will visit the family and/or woman at
the shelter to develop a comprehensive plan. At that meeting, the CH and
the client will enter into a services contract with the objective of
resolving the client's homeless problem within 90 days. This may
involve:
1. Participating in programs provided on site or being referred to
another service site that is more accessible and/or appropriate to
the intended area for the permanent housing and/or employment
search;
2. House/apartment hunting efforts;
3. Accepting referrals to housing resources (section 8 certification,
public housing, shared housing, subsidized housing program
revolving loan program);
4. Money management services;
5. Accepting referrals to public health/mental health/drug/alcohol
treatment resources;
6. Accepting referrals to employment development and/or job training
programs.
EMPLOYMENT ASSISTANCE
The Employment Assistance program for the Shell Avenue Family and Women's
Shelter will involve coordinated and comprehensive efforts to provide a
thorough assessment of skills and identification of values and choices available
to the individual client. The Employment Assistance program will include job
search support involving application writing, resume development, interview
preparation, job placement and follow-up support. If skills training and/or
the need for demonstrating basic work habits is seen as a priority, the
resident will be referred to either on-site training programs or programs
which are available off-site.
The Skill Training program at the Shell Ave. Shelter will involve two tracks;
one on basic cooking and meals preparation, which will be responsible for
meals preparation for shelter residents; the other track on developing
non-traditional work experiences for women , such as plumbing, painting,
maintenance and landscaping.
CHILDCARE
Families admitted to the shelter will be expected to assume primary
responsibility for the care and discipline of their children. However, certain
program parameters will be enforced. It is expected that all school age
children will be enrolled in a public school, the nearest of which are under
the jurisdiction of the Martinez School District. The Martinez School District
is an active participant in the California Department of Education project,
"Educating Homeless Children and Youth", a project coordinated by the
County Office of Education.
Infants and pre-schoolers will be provided up to 12 hours per week of child
supervision by the shelter provider. This will allow the parent to participate
in the Employment training classes and to conduct housing and job searches
independently. For those pre-schoolers and families who are eligible, the
Head Start program will provide childcare and family support services at their
Martinez site which is nearby the shelter.
The design of the shelter will includea fenced, landscaped area with play
equipment safe for children's use. Children who are residents of the shelter
will be supervised at all times. They will not be allowed to play in the
streets or in the parking areas.
NEICHBORHOOD INVOLVEMENT
Before opening the Shell Avenue Family and Women's Shelter, if requested by
neighborhood groups, representatives from the city of Martinez, local.law
enforcement or other interested groups, County representatives will meet with
these groups to explain plans and receive input. During the rehabilitation
and after the shelter opens, county and contractor staff will make themselves
available to discuss problems with ongoing operations.
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EXHIBIT A
SHELL AVENUE FAMILY & WHEN'S SBELM
COST ESTIMATE
(11 Bedrooms, 35 beds) l PD 250-9031(L) A-2
Church, 1391 Shell Avenue, Martinez (3952 sf) March 21, 1990
,t 1. Structural flooring at 2nd level. 1000 sf at $15 15,000
2. Structural reinforcement of trusses, 8 at $1000/ea = 8,000
3. New exit balcony and door, 50 sf at $100/sf 5,000
4. New interior walls to bottom of trusses 250 if at 60/l.f 15,000
S. New doors and hardware, 13 at $1500 = 19,500
6. New SVAC system, 3952 sf at $15/sf 59,280
7. New electrical system, 3952 sf at 12/sf 47,424
8. New ceiling system, 3952 sf at $5/sf a 19,760
9. Plumbing, 3952 sf at $15/sf = 59,280
10. New kitchen, 200 sf at $200/sf 40,000
11. Flooring, 439 sy at $25/sy 10,975
12. Misc. architectural and carpentry, 3952 at $5 = 19,760
13. Painting, lump sum = 15,000
14. Demolition, lump sum - 5,000
15. TOTAL = $338,979
16. COST PER SQ. FT. OF REMODEL, 338,979 -:- 3952 = $85.77/sf
House, 1371 Shell Avenue, Martinez (1269 sf)
1. Demolition, lump sum $ 2,000
2. New walls, 200 if at $60/lf 1,200
3. New doors; 3 at $1500 a 4,500
4. Painting, lump sum = 2,000
5. Plumbing, tub and shower I = 3,000
6. Misc. architectural and electrical. 1269 sf at $3/sf a 3,807
7. TOTAL s $17,007
8. CAST PER SQ. FT. OF REMODEL, 17,007 1269 - $13.40/sf
BOTH BUILDINGS $338,979.00
17,007.00
$355,986.00 s 5,221 sf - $68.18/sf 1
$ 50,000.00 Asbestos Removal
44,014.00 Project supervision, plans, permits
$450,000.00 Total Rehabilitation
Exhibit A
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EXHIBIT B
North Scale: 1" = 20' Rough Site Map - 1391 Shell Ave.
T
..,Lots 11, 12,: 13 are owned by John, and..Eloise: McHugh
-Block 012 .
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Lot - .L'.yi .'..!..'.
Lo - �-Lot�°�13�`... ^/ b
1 1 ` .a � , V / - - r
Blo(
need-ata ' ' 01,
c LO
a� ;Parking
Ln
Church Building -c
7. c
T'. .41
sc . .
g Shell .
3 Ave.
Walk Parsonage
Orchard
Parking �� Lot
6
ro ( 04
F•. i
5
4 �v
Block tc
013 3 w
Lot 03 x
Owned by: Parkin
Melanie Foote g f
1 2
Block 014 : a Lot
1-.ot 01 owned by c 05
'Pearl Tompkins
lots 04, 05 owned by ---�
Kaymond & Patricia Ulmer
1-ot 06 owned by
',Leon and Jean Knopoff
Lot 04 Lot
Owned by Ernest & Donita 06
Sanchez