HomeMy WebLinkAboutMINUTES - 03121991 - 2.1 2-001
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TO: BOARD OF SUPERVISORS Contra
FROM: Phil Batchelor, County Administrator
Costa
n •S
DATE:
County
March 12, 1991
SUBJECT: RECOMMENDATION OF 1990-91 PRODUCTIVITY ACTIVITY ENHANCEMENT
PROPOSALS PHASE I
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize expenditure of $53,460 from the Productivity Investment
Revolving Fund for 1990-91 projects .
FINANCIAL IMPACT:
Funding for these projects is available from the Productivity
Investment Revolving Fund.
BACKGROUND:
This year there was a total of five Productivity proposals
presented to the Productivity Board for review. Three are
recommended for approval at this time and are summarized below.
Two proposals are under study and will be presented to the Board
during Phase II of the Productivity Investment Fund process in
May.
General Services - "Parcel Manifest System" - $11 ,584
The objective of this project is to reduce County shipping costs
for parcels and manila envelopes by purchasing a parcel manifest
system. Currently, parcels are being sent to United States
Postal Service for handling which is very costly. The new system
will automatically select the most inexpensive delivery service
to be used, such as United States Postal Services (USPS) , United
Parcel Service (UPS) , or Federal Express . An immediate savings
will be realized resulting from reduced postage costs . The
projected first year postage savings is $15,408 . A total of
$16,099 will be saved in the second year. The department expects
to repay the Productivity Fund within 24 months .
CONTINUED ON ATTACHMENT: _ YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON March 12, 1991 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT I I I ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: CAO " ATTESTED 1� A9, 194/ r
General Services PHIL BATCHELOR,CLERK OF THE BOARD OF
Health Services Department SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor-Controller
BY DEPUTY
M382 (10/88)
-2-
General Services - "Jet Wash Station" - $9,576
The objective of this program. is to reduce or eliminate the use
of petrochemical solvents to clean automatic parts by installing
a self-contained , jet washing machine. The machine uses
biodegradable soap and hot water that are filtered and reused.
When the water becomes too .dirty for use, it will be poured into
the "pollution solution system" , which cleans oil contaminated
water and recycles the clean water. This will eliminate the
cleaning solvents, thus protecting , the environment and shop
personnel from hazardous or toxic ' cleaning .materials . Savings
will be realized from the sale of four old washers currently
being used, valued ' at approximately $1,300. Additional savings
of $2, 800 will result from reduced costs of solvent and removal
costs . It is estimated that labor cost for manual cleaning of
parts in the amount of $3,200 will also be saved. the department
expects to pay back the Productivity Fund within 24 months.
Health Services _- "Computer Graphic Design Station - $32 ,300
The Contra Costa. Health Planproposal is designed toreduce
outside vendor expense and overtime, hours. The department
proposes to expand a current computer graphic design system by
purchasing computer software and equipment, which will double the
workload capacity of the graphic design activities . This will
allow nearly all of the health plan advertising,' brochures,
A . direct mail pieces, handbooks, directories, etc. , to be produced
in-house for a savings of $16, 100 per year. Other employees will
have the opportunity to be trained and perform some of these
activities . Also, other divisions of the department will be able
to utilize the system as well, which will also reduce outside
vendor costs . This system will remove the heavy workload from
one Graphic Designer in the department thereby eliminating
overtime hours . Pay back will be made within 24 months. ,