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HomeMy WebLinkAboutMINUTES - 03121991 - 1.53 -053 TO: BOARD OF SUPERVISORSBaa_s------of Contra FROM: Phil Batchelor, County Administrator ?' Costa County March 7, 1991 DATE: srq_c6uK APPLICATION FOR AN URBAN& REGIONAL INFORMATION SYSTEMS SUBJECT: ASSOCIATION EXEMPLARY SYSTEMS IN GOVERNMENT AWARD SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION• Approve and authorize the County Administrator to submit an application to the Urban ' & Regional Information Systems Association for one of the Association' s Exemplary Systems in Government Award. BACKGROUND: Each year the Urban & Regional Information Systems Association grants a number of Exemplary Systems in Government Awards. These awards provide recognition for exceptional achievement in the application of computer technology which has improved the delivery and quality of government services: Awards are given in four categories: Operation Automation, Corporate Systems, International and Small Municipalities. The application which has been prepared by the County' s Data Processing staff is for an award in the Operation Automation category. This category is designed to recognize achievements in integrating an existing manual or automated system into a combined system. The specific application for which an application is being sought is the "Online Welfare Case Budgeting System" . This system, which has been developed by the County' s Data. Processing and Social Services Department staffs, allows the entry of basic data regarding a family and their specific circumstances into a CONTINUED ON ATTACHMENY eS YES SIGNATURE: C=�J I RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON March 12, 1991 APPROVED AS RECOMMENDED X— OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE I I I ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: ATTESTED March 12 , 1991 County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF Social Services Director SUPERVISORS AND COUNTY ADMINISTRATOR Data Processing Manager BY � DEPUTY M382 (10/88) computer. When all necessary information is provided, the computer determines whether the family is eligible to public assistance and determines the amount of the grant. Errors are reduced, decisions are made more quickly and accurately, routine repetitive actions are eliminated and staff report that the system is "just plain fun to work with. It' s challenging, smart and reliable. " The one-time costs are $226,000. Thereafter, there are annual costs of $495,000 per year. However, there are annual savings of $994,000. The one-time costs are paid back in full in 5. 4 months. Thereafter, there are annual net savings of some $500,000. In addition to its application in this County, the 19 Case Data Counties have adopted the system, which was developed in this County. In addition, the system is readily transferable to other counties in California and may be adapted to be transferable to other states as well. The specific details of the program are outlined in more detail in the attached application. The Social Services and Data Processing staff are very pleased with the system, which may serve as at least a statewide model for efficiency; accuracy and speed in processing applications for welfare benefits. The Association' s International Conference is being held in San Francisco this August. It is at this Conference that the award winners will be honored. Applications must be submitted to the Association by March 18, 1991. It is, therefore, recommended that the Board of Supervisors approve and authorize the County Administrator to submit the required application to the Urban and Regional Information Systems Association.