HomeMy WebLinkAboutMINUTES - 07171990 - IO.8 I .O.-8
TO: BOARD OF SUPERVISORS aE,sE c Contra
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INTERNAL OPERATIONS COMMITTEE Cunt
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DATE: coT�--coux`� c�~,
July 9, 1990
SUBJECT: STATUS REPORT ON CONTRACTORS NOW ON PRE-AUDIT
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. Terminate pre-audit procedures on the following contractors
with the Community Services Department effective July 31,
1990:
* North Richmond Neighborhood House
* First Baptist Church
* Bayo Vista/Tiny Tots
* Southside Community Center
2. Authorize the Internal Operations Committee to meet at 8: 00
A.M. on Tuesday, July 24, 1990 to receive recommendations
from the Community Services Director regarding any
additional actions which are considered necessary in order
to assure the fiscal integrity of federal funds for which
the Community Services Department is responsible.
3. Request the Internal Operations Committee to make an oral
report to the Board of Supervisors on Tuesday, July 24, 1990
as a result of their 8:00 A.M. meeting with the County
Administrator, Community Services Director and
Auditor-Controller regarding any additional actions the
Committee believes are necessary in order to assure the
fiscal integrity of federal funds for which the Community
Services Department and ultimately the Board of Supervisors
are responsible.
CONTINUED ON ATTACHMENT.YeS-_YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO RD COMMI
APPROVEOTHER
Id I
SIGNATURE(S): SUM WRIGHT McPEAK OM POWERS
ACTION OF BOARD ON July 1 7 r 11990 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT I & IV ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED-
PHIL
TTESTED PHIL ATCH OR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Please see Page 2.
M382 (10/88)
BY DEPUTY
4. Approve the necessary personnel actions to add an Accountant
I position to the Community Services Department to provide
technical support to all contractors and assist the
contractors in insuring that they are able to account
properly to the County and federal. government for all funds
provided to them.
5. Request the County Administrator to take whatever actions
are necessary to adjust revenue and appropriation accounts
between the Auditor-Controller and Community Services
Department to reflect the fact that the termination of
pre-audit will result in less revenue to the
Auditor-Controller but a corresponding savings in the
Community Services Department which will result in making
sufficient funds available to fund the Accountant I
position.
6. Remove this item as a referral to our Committee, subject to
a final report on this subject from our Committee based on
our meeting with the Community Services Director on July 24,
1990.
BACKGROUND:
On May 22, 1990 the Board of Supervisors approved a report from
our Committee which established as a matter of Board policy that
no agency contracting with the Community Services Department
should remain on pre-audit after June 30, 1990. Our Committee
has been working closely with the Community Services Department,
Auditor-Controller and County Administrator' s Office to insure
that the Board's policy is carried out and that any agency with
whom we continue to contract is able to maintain proper
accounting procedures and audit trail to insure that federal
funds are properly accounted for.
It has been necessary to extent the deadline one month to insure
that all contractors. had in place proper audit procedures or that
we were aware of the fact that they were unable to do so. We now
believe that it is timely to take all contractors off of the
pre-audit in order to. conserve funds in the Community Services
Department and strengthen their ability to provide technical
assistance to all of their contractors.
We are asking that our Committee meet again on July 24, 1990 at
8: 00 A.M.. to make a final review of the ability of the agencies
which are currently on pre-audit to remain fiscally accountable
if they are taken off of the pre-audit. We anticipate making
final recommendations to the Board on the 24th.
cc: County Administrator
Chief Assistant Administrator
Auditor-Controller
County Counsel.
Community Services Director
Sondra Rothwell, CAO' s Office
North Richmond Neighborhood House (Via CSD)
First Baptist Church (Via CSD)
Bayo Vista/Tiny Tots (Via CSD)
Southside Community Center (Via CSD)