Loading...
HomeMy WebLinkAboutMINUTES - 06261990 - IO.1 TO: BOARD OF SUPERVISORS s ` Contra w - FROM: INTERNAL OPERATIONS COMMITTEE s Costa -= DATE: June 25, 1990 County�'•` �'o� 'coy srq.cdiiK'� - SUBJECT. FUTURE ROLE FOR THE HUMAN SERVICES ADVISORY COMMISSION SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMEMATIONS 1. Authorize action on this report as an emergency action which could not be foreseen prior to the time the agenda for June 26, 1990 was published on the basis that we were unaware until June 25,1990 that an actual appropriation for continuation of the Human Services Advisory Commission was not clearly approved by the Board of Supervisors in approving the Finance Committee report on this subject on June 5, 1990 and that it is, therefore, unclear whether the Commission has staff after June 30 , 1990. 2. Authorize staff to the Human Services Advisory Commission to continue working on the same basis as has been the case for the past year and direct the County Administrator to return to the Board of Supervisors on July 10, 1990 with an appropriation adjustment to provide funding for the Commission between July 1, 1990 and August 1, 1990 or the time the Board of Supervisors approves the County Budget for the 1990-91 fiscal year. 3 . Agree to meet as the Board of Supervisors with members of the Human Services Advisory Commission and representatives of all other advisory boards, committees and commissions in the human services area at lunch on Tuesday, July 24, 1990 to receive advice from our advisory boards on the impacts of the County Budget on human services programs and ways in which the Board of Supervisors can provide such services in a more efficient and coordinated manner in order to maximize the amount of service which is provided for each dollar of the taxpayer' s money. Yes CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CON MI APPROVE OT (Zow-eo, p� SIGNATURE(S): UNNEWRIG McPEAK TOM POWERS ACTION OF BOARD ON June 26 , 1990 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X.::UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: ATTESTED aG 1990 County Administrator PHIL TCHELOR,CLERK OF THE BOARD OF County Counsel Community Services Director SUPERVISORS AND COUNTY ADMINISTRATOR All Human Services Advisory Boards (Via CAO) Chair, Human Services Advisory Commission M382 (10/88) BY DEPUTY -2- 4. Request the County Administrator to provide the Human Services Advisory Commission with a brief paper highlighting the major impacts of the proposed County Budget for 1990-91 on human services programs provided by the County at the point that the County Administrator has a reasonable understanding of the impact which the adoption of the State Budget will have on the County Budget. This need not be a detailed analysis of the budget, but should simply identify the major program reductions which will be required, any major increases in programs which are likely to occur and the extent to which the Board of Supervisors has any substantial discretion in determining the manner in which the program reductions will occur. 5 . Request the County Administrator and staff to the Human Services Advisory Commission to schedule space for the meeting July 24, 1990, preferably at the George Gordon Education Center, invite representatives of the other advisory boards, committees and commissions in the human services area to join the Board of Supervisors and HSAC for the meeting on July 24, 1990, prepare an agenda for this meeting and make arrangements for lunch. 6. Authorize the County Administrator to review with the Human Services Advisory Commission options for restructuring the Commission, with, as one possibility, having the Commission consist of the Chair and perhaps one additional representative from each of the advisory boards, committees and commissions in the human services area and return to our Committee with his recommendations at any time he considers it appropriate to make such recommendations. 7. Request the County Administrator to review the possibility of combining advisory boards, committee and commissions, particularly those in the human services area, whose separate existence is not absolutely required by state or federal law and forward his recommendations on this subject to our Committee prior to December 31, 1990 . This study should. also include a review of the reports from the Internal Operations Committee during 1989 which reviewed the need for a wide variety of advisory boards and which estimated the staff costs for the various advisory boards, committees and commissions to determine whether some economies can be achieved by further combining of staff resources to such advisory groups, even if the advisory groups themselves cannot be combined. 8. Request the County Administrator to include in the proposed 1991 Legislative Program for the Board of Supervisors ' consideration any legislation he considers appropriate to combine or otherwise remove existing statutory restrictions on the size, composition or separate identity of advisory boards, committees and commission, particularly in the human services area, particularly where identified staffing for such advisory boards, committees and commission is identified in statute. BACKGROUND: When our Committee last reported to the Board on the status of the Human Services Advisory Commission the Board of Supervisors agreed to amend the workplan for the Commission and referred to the Finance Committee the question of whether the Commission should be funded beyond June 30, 1990 . a e -3- The Human Services Advisory Commission was given several specific tasks to perform and was asked to report back to our Committee on June 25, 1990 regarding the extent to which they had accomplished those tasks. Our Committee met with Barbara Keyes, Chair of HSAC, Joe Goglio, member of HSAC, and George Johnson, staff to HSAC on June 25, 1990. The Finance Committee recommended to the Board of Supervisors on June 5, 1990 that the issue of funding for the Commission for the 1990-91 fiscal year be referred to the Budget Committee to consider at the time the Budget Committee reviews priorities for the 1990-91 budget. While the background to that report included a reference to continuing the funding for the Commission from July 1, 1990 until the County Budget is adopted, specific language to accomplish this was not included in the Finance Committee' s recommendations and it is thus unclear whether the Board' s action on June 5, 1990 included the actual appropriation of funds for the Commission for the month of July, 1990. We are therefore asking the -Board, as an emergency item, to indicate its intent that the staff to the Commission continue to operate as is presently the case and that the County Administrator return to our Committee on July 10, 1990 with an actual appropriation adjustment identifying where the funds will come from to finance the Commission during the month of July, 1990 and until the Board has an opportunity to consider and adopt the budget for the 1990-91 fiscal year. In addition, the Board of Supervisors made a commitment previously to meet with the Commission and representatives of other advisory boards at the time we considered the 1990-91 budget for the County. We have, therefore, recommended that arrangements be made for the Commission and representatives of other advisory boards to meet with the Board of Supervisors over lunch on Tuesday, July 24, 1990. Finally, our Committee, and, we believe, the majority of the Board of Supervisors are concerned in these times of extremely difficult budgets, with the amount of money which is spent staffing various advisory boards, committees and commissions. We believe that if the staffing costs could be reduced the resulting savings could be better redirected into direct services. Since the cost of staff support is, to a large extent, a direct function of the number of advisory boards we have, we are suggesting that the County Administrator review the reports which were filed with the Board in 1989 on this subject, materials compiled by the Human Services Advisory Commission and a similar assignment made a few weeks ago by the Board of Supervisors at the request of Supervisor Fanden. We are interested in combining staff where that is possible and appropriate, reducing the number of advisory boards to the extent that will reduce staffing requirements and combining or expanding the role of advisory boards in order to cover the entire human services field with the minimum number of competing advisory groups. This will necessitate legislation in several cases and we are therefore asking that the possibility for such legislation be outlined by the County Administrator and included in the Board' s draft 1991 Legislative Program. We have also asked that some attention be given to altering the composition and function of the Human Services Advisory Commission in order to strengthen its role in coordinating the input to the Board of Supervisors on various priorities in the human services area.