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TO: BOARD OF SUPERVISORS
FROM: Phil Batchelor, County Administrator
DATE: June 13, 1990
SUBJECT: West County Justice Center, Project Management Consultant
(O'Brien-Kreitzberg & Associates)
Specific Request(s) or Recommendation(s) & Background & Justification
RECONNEMATION ACTION
APPROVE Amendment No. 5 to the Consulting Services Agreement with
O'Brien-Kreitzberg & Associates, Inc. to extend and expand their managing
services, and AUTHORIZE the County Administrator or his designee to execute the
Amendment.
FINANCIAL IMPACT
Amendment No. 5 establishes a payment limit of $1,881,649 for the Bidding and
Construction Phase, West County Justice Center, Project B (WH101F) and $110,335
for,,the M - and F - Module Remodel at the Martinez Detention Facility (WH2O5F).
These payment limits represent increases of $302,154 and $44,895 respectively.
Funds for these additional services are budgeted as part of the county's match
to the State's Proposition 2, 16, and 52 grants.
REASONS FOR RECOMMENDATION/BACKGROUND
As a result of overcrowding at the County's adult facilities in Martinez,
Clayton (Marsh Creek) and Richmond (Work Furlough), the County made application
for a $36,570,521 grant to the California Board of Corrections in 1983. This
grant was approved for the development of the 560-bed West County 'Justice Center
in accordance with the County Jail Capital Expenditure Bond Act (Pro osition 2
and 16).
CONTINUED ON ATTACHMENT: X YES Signature:
Recommendation of County Administrator
Recommendation of Board Committee
1 �
Approve Other
Signature(s)
Action of Board on: JUN 2 6 1990 Approved as Recommended_ Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
cc: CAO, Justice System Programs Attested: JUN 2 6 1990
County Counsel Phil Batchelor, Clerk of
County Administrator the Board of Supervisors
and County Administrator
By: �IILC 4-szu J ,
DEPUTY
BDORD2.GM
O'Brien-Kreitzberg & Associates, Inc.
Amendment No. 5 Approval
Page Two
Reasons for Recommendation (continued)
The Consulting Services Agreement with O'Brien-Kreitzberg & Associates (OKA)
calls for project and construction management services through the end of
construction based on a contract completion date of April 9, 1990. Due to
actual and anticipated construction delays caused by weather, code
interpretations, design errors and omissions and unforseen conditions and an
anticipated longer move-in and start-up period, the OKA Management Services will
now be required until October 1990. The Contract identifies longer
administration and inspection of construction as an acceptable basis for extra
services. In addition to the WCJC, OKA is also providing project and
construction management services for remodeling M - and F- Modules. At the time
OKA's Services were originally negotiated for this project, the scope of work
was limited to one module and a construction budget of $425,000. During design,
the scope of work was expanded within M-Module and new work was added in
F-Module. The construction budget has increased to $875,000. The period of
construction has increased from four months to six months. Funds for this
expanded scope of construction are available from the State Proposition 52
grant. Funds for the increased construction management services is part of the
mandated 25% County match.
In order to construct these new and altered County detention facilities given
these changes to project scope and schedule, O'Brien-Kreitzberg & Associates'
services require the extension to their contract limit. Based on the terms of
the contract, the County only pays for the level of effort actually provided.
CONSEQUENCES OF NEGATIVE ACTION
If this contract amendment is not approved, the project management consultant
will be forced to reduce it's staff and delete essential services. The
elimination of such services, such as full time inspection and change order
negotiations, will increase the County's exposure to unacceptable levels of
risk, both cost and quality construction.